Indexing Topic Titles (anyway to automate this?)

Hello,
Is there any way to automatically index topic titles as
titles, without RH breaking them down into individual
keywords?

Hi there TWKC
Not really. You *COULD* accomplish it by editing the "Phrase
List" file to include all the Topic Titles. But that would be as
much work as simply indexing them individually.
On second thought, have you tried just displaying the Topic
List, selecting all the topics, clicking and dragging into the pane
area where the Index keywords are listed? I'm thinking that should
do it.
How is JWS these days anyway? (I once worked there - Back in
2000/2001)
Cheers... Rick

Similar Messages

I have a spreadsheet file in apple's numbers that I use as a grade sheet. I can generate an individual student's report and email a pdf version of this report to the student. Is there anyway to automate this process to the entire spreadsheet?

?

Hi Matt,
Similar answer, as well. My first thought on reading the question was 'mail merge', as it was with Ed's question.
But since you're already generating the individual reports using Numbers, 'printing' those to a PDF file and attaching the file to an email message would seem a better route to go.
That should be doable using either Automator or AppleScript, but my expertise with either of those is about the same level as is was when I responded to Ed's question. I'll wish you luck, and leave this to the Automator or AppleScript experts.
Regards,
Barry
PS: I'd suggest you prepare a copy of the document with the names (and perhaps the marks/grades) replaced with anonymous ones. I suspect a look at the actual file will be necessary to get a handle on its structure.
B.
Message was edited by: Barry (Added PS)

VBA script for automatically indexing topics

A big disadvantage with InDesign's indexing system is that you cannot automatically index all occurences of topics currently in the index.
Instead, you have to find an occurence of each topic in the document itself and go to the Index menus and then click New Page Reference...Add All, for each index topic individually.
To get around this, I have been trying to produce a VBA script to automatically index all occurrences in a document of the topics currently in the document index.
I have been using the MS Excel VBA development environment but find the definitions of the object model in the Excel VBA browser rather inadequate and ambiguous .
Is there a more thorough reference work for these?
The plan was to start by taking each individual topic in the index which I tried to access with something along the lines of:
MyDocument.Index.Topic(1)
This hasn't worked.
The plan then was to take each index topic and use it to find an occurence in the document of that topic and then use that occurence to invoke the New Page Reference...Add All option to index all occcurences of that selected term, using something like:
MyDocument.PageReferences.Add
Again, without success.
Any guidance or suggestions would be appreciated.

Dear Peter,
Many thanks for your posting, that was very helpful.
This is the state of the script so far (I have added a large number of MsgBox entries - these aren't needed, they are just for debugging purposes during development):
'VBA script which tries to work through all of the topics in the index and automatically index each occurence of them in the current text frame:
main
Function main()
Set MyInDesign = CreateObject("InDesign.Application.CS4")
If MyInDesign.Documents.Count > 0 Then
    Set MyDocument = MyInDesign.ActiveDocument
    Set MyPage = MyDocument.Pages.Item(1)
    Set MyTextFrame = MyPage.TextFrames.Item(1)
    Set MyStory = MyTextFrame.ParentStory
    Set MyIndex = MyDocument.Indexes(1)
    Set MyTopics = MyIndex.AllTopics
    MyIndexesCount = MyDocument.Indexes.Count
    MsgBox "Current indexes Count: " & MyIndexesCount
    MyIndexTopicsCount = MyTopics.Count
    MsgBox "Current index topics Count: " & MyIndexTopicsCount
    For i = 1 To MyTopics.Count Step 1 'work through the topics
MyIndexTerm=MyTopics(i)
MsgBox "Current indexes Topic: " & MyIndexTerm
'search for MyIndexTerm :
        'Clear Find preferences:
        MyInDesign.FindTextPreferences = idNothingEnum.idNothing
        'Set up search paramaters:
        If MyIndexTerm <> "" Then
            MyInDesign.FindTextPreferences.FindWhat = MyIndexTerm
            'Set search options:
            MyInDesign.FindChangeTextOptions.CaseSensitive = False
            MyInDesign.FindChangeTextOptions.IncludeFootnotes = False
            MyInDesign.FindChangeTextOptions.IncludeHiddenLayers = False
            MyInDesign.FindChangeTextOptions.IncludeLockedLayersForFind = False
            MyInDesign.FindChangeTextOptions.IncludeLockedStoriesForFind = False
            MyInDesign.FindChangeTextOptions.IncludeMasterPages = False
            MyInDesign.FindChangeTextOptions.WholeWord = False
            'Search for the string:
            Set MyFoundItems = MyDocument.FindText 'this ought to be limited to the Story, not the Document eg MyStory
         MsgBox "Found index terms:" & MyFoundItems.Count
            For j = MyFoundItems.Count To 1 Step -1
               MyTopics(i).PageReferences.Add MyFoundItems(j)
            Next
           'Clear preference:
            MyInDesign.FindTextPreferences = idNothingEnum.idNothing
            'Having found it, add page reference:
         'MyDocument.PageReferences.Add
        Else
            MsgBox "No search term specified"
        End If
Response=MsgBox ("Continue?", vbYesNo)
If Response = vbNo then
Exit For
End If
   Next
'Set up Index options:
MyIndex.IndexOptions.Title = "Index"
MyIndex.IndexOptions(1).TitleStyle="Chapter Head"
MyIndex.IndexOptions(1).ReplaceExistingIndex = True
'Generate the index:
MyIndex.Generate
Else
    MsgBox ("Please open a document, select an object, and try again.")
End If
End Function
There are a couple of problem areas still:
1. Index terms appear to be added irrespective of whether or not that particular page reference already exists in the index.
This can result in duplicate page references under each topic - especially if the script is run several times.
Is there any way of avoiding these duplicate references?
2. I haven't yet suceeded in getting the script to generate the index - so far I've had to do it manually after the script has run.
The problem lies somewhere in the code to set up the index options and then generate the index.
3. It might be useful to be able to limit the indexing to the curent story rather than the whole document - but I haven't yet got it to do that.
Best wishes.

Search & Index tabs: double topic titles displayed

In my chm, on the Search and Index tabs, topic titles are
displayed twice. The second instance of these does not display the
topic when clicked; instead the "cannot display" error message is
shown. If there are special characters (ü, ä, ö,
etc) in the topic title these characters are displayed as a
combination of weird symbols.
I cannot find anything wrong with my help project, as far as
I can tell the topics that do not dispay do not exist in the help
project.

All topic titles in the search and index tabs are doubled;
English does not have any special characters but the English
projects are also affected.
The topics which are duplicated are only in my help projects
once.
The problem only seems to be in the chm.
The help projects are in ClearCase source control - could
this be a factor?
I have 2 separate branches of the same projects in ClearCase
and one branch (the original branch) does not have this problem.
The branch that does have the problem was created by copying the
original branch.

RoboHelp/Word 2002: Topic Titles/ID Automatically Changing and an Unregistered Routines Message

I’m posting a problem/solution that my team ran into
recently in hopes that it will save other people time if they find
it also.
Problem:
I have a Help project created on an XP machine, using
RoboHelp Classic, with Word 2002. There are over 1500 topics in the
project, It is compiled as Webhelp, contains 1,667 objects, and is
22.8 MB in size.
While working in my project this week, I noticed 4 of my
topics in the RoboHelp Explorer view suddenly had a prefix of
"placeCity" in front of the topic title. It only appeared in the
explorer view and the Properties dialog, but not in the document or
topic itself. When I tried to change the topic title in the
Properties dialog and save, it acted like it saved, but when I
looked in the explorer view, they still had the strange, new
prefix. Then I noticed approximately 6 or 7 topics had the words
"State" and "stockticker" added to the topic IDs which showed up as
broken links. But when I looked at the compiled Webhelp file names,
they looked normal.
I exited RoboHelp. When I went back in, I received the
following message: "RoboHelp Explorer has detected that there are
unregistered routines used by the following features in this
project. -Html Topics or hotspot links to Html pages displayed in
the Help window. -Link to a Html page, displayed in the browser. Do
you want RoboHelp to make the necessary updates?"
I never saw this message before so I selected Yes. (This
message also appeared to another user on our network, crashed their
computer, but their project was fine afterwards – they were
using a Word 2003). I don't know if selecting Yes stopped any more
chances of RoboHelp automatically renaming topic titles and topic
IDs or what it did. I was afraid I might have a virus, so I spent a
whole day running virus/spyware software. The results found NO
virus but I did have some Malware which I removed. I didn't know if
this caused my problem with RoboHelp or not.
Solution:
We had other users guide us that it could be similar to the
font problem (with KB917334) that people were currently running
into. We checked and found a Microsoft patch had been loaded around
the time that our problems started: KB917335 for Word 2002. We
deleted the patch, rebooted the system, deleted all of the rtf
files from project, and then started RoboHelp. All issues were
corrected. We have now turned off automatic updates to that
computer until our release has gone out.
Text

OK and thanks very much for checking that the HTML output is
not affected by this problem. At the moment all I can say is that
Adobe are looking into it but I don't know what they have found
yet.
Changing the help type might not make you the most popular
person. I cannot say how much work it is but it's not a five minute
task. The problem your company has though is the winhelp has this
problem and at the moment you cannot get around it, assuming you
have tried all the suggestions that have been posted. That may mean
that there is little option but to go down the CHM route.
The only other thing that comes to mind is whether this
problem is RH related or Help Compiler related. If it is exclusive
to RH generated winhelp, then maybe some other tool is an option.
If it is Help Compiler related, it won't matter what tool you use.
Have you tried creating another project to see if you can
change topic ids in that? Has anyone else come across this problem?

Anyway to "UN" Ken Burns stills globally or as default bringing in jpeg's? New to iMovie. I have 3 titles that build. First is logo, add prod't name second line, add date 3rd line. They shift when dissolving between them. Title function NG for this.

Anyway to "UN" Ken Burns stills globally or as default bringing in jpeg's? New to iMovie. I have 3 titles that build. First is logo, add prod't name second line, add date 3rd line. They shift when dissolving between them. Title function NG for this.
The people at the Apple store gave me a long, tedious workaround which is open Pages and bring in logo. Export it as a PDF. Open the PDF in Review and then "Save As" a jpg to the desktop and drag and drop into the imovie. Even with this process, the text will sometimes shift. When it works, it looks good, the logo comes up, then the second line fades in under it as part of the build and then the third line completes the graphic. It would something this easy and straight forward would be easy.
HarveyV

I did the work around for the titles/jpg's in this short video.
I'll try your fix on the next one. I have 22 short 3-5 minute videos to produce
and I'm on number 5. This should save me a bunch of time.
It would appear that you know more than the guy at the Apple Store.
Thank goodness for on-line forums.
I already tried fixing them individually as you suggested,
by going the crop/fit route. However, even then,
the second in the series had always shifted.
The first and the third images lined up, but not number 2..
So I brought in all the images, (1, 2 and 3).
and then the 2nd image again and put it in the third position
in the sequence on the time line. I deleted the "original" 2nd image.
So I had 1, 3, then 2. Then I dragged and dropped the correct number two
into position two and it worked. So what happens is that the
client logo appears, then that stays put and the next line dissolves in
and then the third dissolves in. They are three separate titles, but they
are aligned perfectly so that they build as I dissolve between them.
I think the problem with the edit copy route would be that while
I could edit/copy the logo, I couldn't position text through the
iMovie text function exactly as it only gives you middle or bottom third etc.
Each title with the product name is positioned individually depending on
length and number of lines. By going through Pages, I can position the logo
and the text exactly. Also, some logos are horizontal, while others
are square etc., so text positioning is crucial.Anyhow,
I'll try the global approach for the next one and see how that works.
Thanks very much for your insight and especially for your prompt reply.
I trust you're inside on this gorgeous July 4th because you're
making money on your computer. ;-)HarveyVOn 7/4/2011 3:57 PM, Apple Support Communities Updates wrote:
> Apple Support Communities <https://discussions.apple.com/index.jspa>>>> Re: Anyway to "UN" Ken Burns stills globally or as default> bringing in jpeg's? New to iMovie. I have 3 titles that build.> First is logo, add prod't name second line, add date 3rd line.> They shift when dissolving between them. Title function NG for...>> created by AppleMan1958 > <https://discussions.apple.com/people/AppleMan1958> in /iMovie/ - View > the full discussion > <https://discussions.apple.com/message/15552380#15552380>> ------------------------------------------------------------------------>> I am baffled by what you are asking...but if you are asking how to > turn off the Ken Burns effect, you can do it for future photos you add > by going to File/Project Preferences and setting the default initial > photo placement to FIT or CROP rather than Ken Burns.>> For a global change on photos that are already in your project, pick a > photo. Open the Rotate, Crop, Ken Burns Tool. Select FIT or CROP. > Exit the tool. Now select this same photo and EDIT/COPY.>> Now, EDIT/SELECT ALL.>> Finally, EDIT/PASTE ADJUSTMENTS.../CROP ADJUSTMENTS.

Can a topic title contain angle brackets (greater than / less than)?

Using RoboHelp 8, WebHelp output generated via rhcl and displayed in modified Internet Explorer (IE).
One of my colleagues is creating a topic to describe an application object that has angle brackets (greater than / less than signs) in its screen name. Needless to say, RoboHelp doesn't like those symbols in the topic title, and it hides them and the text between them in the generated topic title. Steps to reproduce: Typed < and > in the Properties dialog; topic's <title> meta tag shows < and > .
Other than replacing the topic title field with static text, is there a way to push these symbols through the Properties dialog or the HTML editor?
It's not world-shatteringly important - the workaround is okay - but I'd like to know how to avoid this problem with other "special" characters, if I can.
Thanks,
Elisa

Willam is correct that you cannot type < or > directly into the HTML code and in pointing out that RoboHelp automatically converts the code when you type that in design view.
However, I think that you are aware of that and it is not the problem you want addressed. You can see that you can type that straight into the Topic Heading but your Topic Headings are not typed in, you are using fields and what you are finding is that if the Topic Title contains the brackets, that works everywhere other than Topic Headings. Is that correct?
If so the cause is linked to what Willam has pointed out but I am sure Adobe could work out a solution. Report it as a bug. Please follow this link.
http://www.Adobe.com/cfusion/mmform/index.cfm?name=wishform&product=38
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Linked content using RH project name for topic title instead of FM file/heading name

Anyone seen this before? (and, yes, for anyone who is interested, the epub of my book should be available once I get this solved)
-Matt
PS: the htm filename is fine, it's just the topic title that's odd.
Message was edited by: mattrsullivan

I'm pretty sure that was in reference to setting Topic Title markers...not something I want to do in a 700 page book!
More info: The book processes and validates a clean EPUB if I omit the index, and throws 300+ errors when I include the index.
Via Notepad++. the index shows <section name=(the project name)>, so I imagine it's taking offense at the eleventy-six files with the exact same topic identifier.
Anyone seen this before??
-Matt

How to apply conditional build tags to the topic title that is displayed in Search tab of CHM?

I have the project in which 2 different words are used to reffer to one objects (this word/term depends on the customer). All other information related to functionality, steps, etc. are common. So:
In the help content (body of the files), I created 2 conditional build tags (CBT) for these terms.
In TOC, if topic title contains the term, I created 2 different topics reffered to the single topic file, but the title of the topic shows correct term (depends on CBT).
File names of this topics contain only term1.
The problem occurs when I generate CHM for CBT2 and search for the term1 (marked with CBT1) using the Search tab. All occurrencies where term1 presence in the file name, appear in the found results.
How can I resolve the issue?
These topics must be found by search (that's why "Exclude from search" option is not a decision).

Ahhh, you are correct. I believe it was Version 10 introduced that.
So here's what I'd suggest. Even though you are unable to use a variable in a Topic Title, it can still be used in other places such as the TOC, the Index and in the Topic content. So I'd still recommend that you declare and use a variable for those items. Just to simplify things.
As for any topics that have the term in the title, you could create two topics. One with the term one way and the other with the term the opposite way. Then use a Conditional Build Tag to exclude and remove the one that shouldn't be found.
This may cause you a bit of a maintenance issue by having the same topic content in more than one place. (one for each topic)
So to overcome that, you would be able to add the main body information to a topic and use an Inline Frame in the two topics that would then simply be shells with appropriate Topic Titles. Either that or declare a snippet and use the snippet in both topics. Put the main part in the snippet.
Cheers... Rick

Variables for Topic Titles

Hi all,
In Robohelp, the Fields and Variables function only contains some variables relating to Date, Time. With the topic headings, I want to add them automatically to each topic by inserting them as a variable in the master page, and then apply this master page to topics. So please let me know how can I do this in RoboHelp ?
Note: with Help&Manual, this 's so easy.
Thank you.

Note though that will not affect the Topic Title that will be displayed in search results etc.
The Topic Heading is what you see at the top of the page, not necessarily the Topic Title although you can set the heading to be the same as the title.
The Topic Title is what you see in Topic Properties and they can differ.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Can commas within topic titles and *.htm filenames affect hyperlink jumps?

I have two topics that I'm trying to jump to from other
topics. The thing these two topics have in common is that I
originally used commas and apostrophes in the topic titles and
*.htm filenames. This seemed to screw things up, since my jumps to
the topics never worked.
I deleted the topics that were causing problems and re-added
them without using the punctuation. I still can't jump to these
topics. To test whether there was a restriction on the maximum
number of jumps you can add in one project, I created a jump to an
entirely different topic - the jump worked.
So, I think something got corrupted with these topics. I
could try deleting them and adding them "fresh" again, but I
thought I'd post here to see if anyone has come across the problem
before.
thanks in advance,
ChristyG

I was able to fix the problem by re-creating (for a second
time) the topic titles and files and not using any punctuation
whatsover. I think the problem stemmed from the keywords that were
used/unused/deleted/reused. I went to the Index tab, selected "See
Also" from the drop list, and deleted any keywords that were
bolded.
regards,
ChristyGTWE

Index Topic markers have gone invisible.

Hello,
I have a document that refuses to show the Index Topic markers. I have tried exporting the document to INX and back to .indd but that didn't help. Show hidden characters (Alt+Ctrl+I) is enabled but the markers do not show up in the usual layout view or in the story editor. I can see that the entries are really there by looking at Index palette, but this is a PITA because it makes it difficult to tell what text has been marked as a topic and what hasn't.
I also tried deleting all the entries, copying the entire story, pasting it into a new document, and adding new entries. Strangely enough, that didn't work either.
WinXP SP2
Pentium 4 CPU 3.00Ghz
1.5GB RAM
InDesign CS2 version 4.0.5

Looks like I'm going to have to copy all of the text to notepad and back to a new ID doc. I will have to apply the paragraph styles manually, drop in the graphics and everything. Probably the fastest solution at this point.
Thanks for trying anyway.

Different Color Text of Topic Titles by Child Project in Search Results List

Does anyone know how I can change the text color to indicate the source project of a topic as displayed in the Search Results list?
I have followed Peter Grainge's directions for setting up a parent project that has several child projects, one of which contains outdated version-specific information. Thanks, Peter!
I would like it to be obvious to the user before they open a topic from the Search Results list that it is from the old legacy project.
I have found where the font is set, (thanks to the RoboWizard), but I am not a Javascript programmer and am uncertain how to code the "if document is from this project, then use this font" logic.
I would also like to put a "caption" below the "Search Results per page" line to explain the purpose of the color change.
I am using RoboHelp HTML 8.0.2. I generate WebHelp output which is then FTP'd to our server.
Thanks in advance!

Hi Leon,
     Let me make sure that I understand your suggestion - I should change the title of each topic in the "legacy" knowledge base so that they each include a short identifier, such as "First Topic - Legacy"? If so, I suppose that would work, but I'd have to change 1,000 topics. The topic titles would no longer match the filenames (I'm trying to freeze changes to the old knowledge base to which there are many links from our user forum), which I suppose is not a big concern at this point. I'll run some tests.
     That has also raised another question in my mind, but I'll post that separately. It's about the way Robohelp selects the text that is shown immediately after the title of the topic in the Search Results list.
     Thanks for taking the time to help!

Anyway to automatically change processing mode on partner profile???

We have a situation where we need to lock down SAP for a few hours every night so a credit reorg job can run. However, at the same time we need delivery idoc's to be sent into the same SAP system but we cannot allow them to post since they may interfere with credit job. For business reasons this job MUST run and everyone must be locked out of SAP while it runs. We dont have the option of collecting outside of SAP unfortunately.
During normal operation we have the partner profile entry for deliveries to process by triggering immediately since the delivery IDOC is essential for normal business operation. While this job runs(say 10pm - Midnite) we'd like to change it to trigger by background program so the IDOC's are in SAP ready to be processed as soon as the job is complete.
TO summarize, this is how we'd like to set it up:
1) Lock out all SAP users except one used to send in Delivery IDOC's
2) Change inbound parameter for deliveries to trigger by background job
3) Continue sending deliveries into SAP while job runs for 2 hours
4) As soon as job finishes, run RBDAPP01 to process collected delivery IDOC's
5) Reset inbound parameter for deliveries to trigger immediately so any new delivery IDOC's get posted since SAP is now up and available.
Is there anyway to do this via ABAP or some type of event handling???
Thanks!!!

Once u set up the ALE configuration,
if u want the idocs for the message type to be sent automatically whenever changes are made u need to do the following:
1. BD61 -> CHECK ACTIVATE CHANGE POINTERS GLOBALLY
2. run the program RBDMIDOC , GIVE THE MESSAGE TYPE
AND SCHEDULE THE PROGRAM IN BACKGROUND SO THAT CHANGES ARE
UPDATED AT THE SCHEDULED TIMES.
Hope this helps u

RH8 - Bookmarks/Pages aligning to the right in TOC pane when long topic titles clicked?

Using Robohelp X5 standard webhelp the books/bookmarks are always aligned to the left and in view, as so:
When converted to robohelp 8 standard webhelp the alignment for the same page seems to align to the end of the topic title, obscuring the books/bookmarks as so:
Does anyone know how to change this back or why it has happended?
Cheers

Hi,
This behaviour is also present in RoboHelp 7. To disable this in RoboHelp 7, open whthost.js and comment out the line: aIdList[aIdList.length-1].focus();
like this: //aIdList[aIdList.length-1].focus();.
I don't have Robo8 before me now, but searching for this line in the Robo8 whthost.js may also eliminate this behaviour for Robo8.
Greet,
Willam
Message was edited by: Peter Grainge For RH8 you will find the file in C:\Program Files\Adobe\Adobe Technical Communication Suite 2\Adobe RoboHelp 8\RoboHTML\WebHelp5Ext\template_stock Delete Adobe\Adobe Technical Communication Suite 2 from the path if you are using standalone RoboHelp.

Indexing Topic Titles (anyway to automate this?)

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