Initial Trail balance uploading
Hi Guru's,
My client wants to upload his trail balance figures in SAP B1.
So please let know the same process and steps involved in details.
Will assign full points for helpful solutions.
Thanks in advance.
Regards,
Abhishek
Hi Abhiskek,
there are 2 possibilities:
1.) Import all transactions since the beginning of the fiscal year.
2.) If your customer works with subperiods thathe closes off, import all transactions since the last period end closing & start with opening balances.
Using method 1 you will be able to run financial reports based on all accounting movements where you can trace quite easily which document the transaction was based on. This would be the cleanest way of doing it. You could use the DTW to import all documents & manual JEs.
If the data volume does not allow this, import only open documents & use opening balances for everything else.
For more info, log in to SAP Channel Partner Portal at:
http://service.sap.com/smb/sbo/documentation
Documentation Resource Center -> SAP Business One 2007 -> SAP Business One Accelerated Implementation Program
--> SAP Business One Accelerated Implementation Guide.
There you will find, among other very useful info, the 'SAP Business One Data Migration and Opening Balance Guide'.
All the best,
kerstin
Similar Messages
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Hi All of You.,
How the trail balance can be uploaded to the Sap .
ThankQHi,
I think what you are looking for is moving the trial balance from legacy system to SAP. You need to use GL fast entry to upload the closing balances of GL Accounts to SAP. However, if the number of Accounts are more you need to use a BDC program to upload the balances.
Please note that you need to create dummy data conversion accounts say 4 (Assets, Liabilities, Expenses and Revenues) to post the corresponding debit / credit values. Also note that once all the values are uploaded the sum of the data conversion dummy accounts balance should be ZERO and those GL Accounts should be blocked.
In case of GL Open Items / Vendor Open items / Customer Open Item / Asset balances, separate BDC Program / LSMW should be used. In this case each of the line item need to be uploaded to set off in future.
Thanks
Murali. -
Upload of Expenses and Revenues in Trail Balance
Hi,
We are in the cutover phase now and how we ulpoad the expense sand revenues in trail balance becz my client is insisting on this and while I doing the same the system is asking the cost object for the same how we will give this which does not exist in legacy.
What is the best practice on the revenues and expenses upload in SAP.
Can we use SAP cost centers and upload or we can use dummy cost centers for this purpose and block later on ?Hi Siva,
This is because you have created some of the P&L accounts as cost elements. These GLs will mandatorily ask for a cost object while posting/uploading.
If you have created cost centers in SAP and if you can identify the line items with a particular cost center, then you can upload the GL line items along with the cost center.
If you cannot identify the cost centers for the line items at this point, upload them with a dummy cost center and later apportion them.
If one GL would have to be bifurcated between say two cost centers, then you should have two line items in your upload file, each one with the respective cost centers.
Regards,
Mike
Edited by: Michael Gerard Leo on May 7, 2009 1:44 PM -
Uploading initial Excise balances in Cutover data
Dear SAP Gurus ,
please tell me about the process of excise balance uploading through J1iH (passing the JV) ,
as i know @ table entries of all initial balances but here in our case we developed Z reports in Excise , so the values which r entered by table entry are not flowing in Z-reports , but if i m passing the JV by J1IH , then proper acc doc is being generated , so is this process is feasible to upload initial excise balances .
please Guide me
Regards
Chandan PrayagDear Murali,
Normally, in during cutover strategy,we upload the open orders.
Either you do it manually with all your actual processing,which might be tedious.One way of doing it ,in case 1 when the Order is partially delivered,you can upload/create the Production Order of balance qty. In case 2, where Order status is partially confirmed,based on the Order volume you can process them manually. -
Wbs in customer/vendor and gl document lines during initial balance upload
Hi gurus,
Can we enter wbs in customer/vendor and gl documents lines during upload of opening balance upload?
What is the impact of this?? Do we need to run project settlement on 1st day after go live to get data in cost center from ar, ap and gl????
ThanksHi Mohit,
Why do you want to udpate WBS element for vendor and customer line items. Basic concept of said cost object (WBS element) is transfer values to Fixed assets or GL accounts or any other cost objects like cost center ,Internal order,sales order like that.
You can update WBS element for all fixed expenses based on settlement rule and allocation types,which you created in customization and assigned cost elements or cost elment group over there. You can update WBS elements for said line items settle after opening balance update. Please note ,it may not possible to update WBS element for vendor and customer line items.
Basic cocnept of WBS element is cost collector ( You may use to collect revenue also as per nusiness processes) ,collects the cost from various resources and settle to said above objects. Vendor and customer balances are balance sheet accounts,which can settle through payments.
Regards
ManiKumar -
Hi
Can anybody have the GL A/c Balance upload configuration.
Sent to sms_shammi at yahoo.com
Thanks in advance
ShammiHi,
GL balance upload is not a configuration. you can use F-02 for it. you will be uploading from the Trail balance finalised on a cut off date.
Assign points if useful
Sunoj -
A/c entry at the time of vendor balance uploading
Hello Gurus,
When we are uploading the vendor balance,When you upload through BDC, What are the entries posted and how was the clearing account entry
Regards
K.srinivasHi Shree,
Vendor having debit balances, entry as follows.
Vendor ............Dr
To Initial balance upload .............Cr.........( Use special GL indicator ,if you have down payment balances)
Vendor having credit balances ,entry as follows
Initial balances upload .................Dr
To Vendor ..........................................Cr
Rgds
ManiSuma -
Dear all,
could any one pls tell me in templet what we have to prepare,
Thanks & regards,
satishkumar.mHello Satish,
For any uploads first you need to prepare excen sheet consisting of 1.Field name 2.Description 3.Type and 4.Length. Then after, take all fileds/inputs (say F-43 or F-22) and prepare excel sheet.
Ex: For uploading you need to create 5 GL masters you create one account group for upload accounts. In which you create 5 GL masters with following data Tax Category:* Line Item Display: Yes, Open Item Display: Yes, Sort: 0001(Gl), 012(Vend),031(Cust)018(Asst) etc, FSG: g001.
Under that grp you need to create all 5 accounts. All are balance sheet Accounts. GL Balance Upload Ac, Customer Balance Upload Ac, Vendor Master Upload Ac, Asset Master Upload Ac, Material Upload Ac. You should take the trail balance of the company and chose all gl accounts with balances. Use LSMW upload GL balance upload.
Thanks
Para -
Trail balance and Balance sheet is not comming business areawise
Hi ,
we are not able to get trail balance and balance sheet business area wise because we had posted document without checking the tick in OBY6 and Scenarios for business area in (FIN_GSBER) ledger have not defined.
help us resolve this issue.
regards
RITAHi
Initially BA Financial statements cannot be generated unless you have defined clearing accounts and run certain programs for all PL and BS adjustments.
After defining the clearing accounts, execute the below programs
SAPF181
Profit and Loss Adjustment
SAPF180A
Calculate Balance Sheet Adjustment
SAPF180
Post Balance Sheet Adjustment
SAPF180P
Display Balance Sheet Adjustment Log
SAPF180N
Set up Balance Sheet Adjustment
SAPF180S
Reverse Posting Run for Balance Sheet Adjustment
SAPF180K
Redetermine Adjustment Accounts for Balance Sheet Adjustment
Reg
Suresh -
Opening balance upload for Excise groups
Dear All,
One of my client wants to upload excise balances of excise groups and corrosponding entry in FI.
Client is already go live on 01/04/2008. During cutover activities balances are uploaded for only 1 excise group.
Now he want to upload for remaining 5 excise groups.
Out of that for 2 excise groups already transactions are done in system and registers are extracted.
For 3 excise groups there are no transaction in system.
Please advice me what we can do in above 2 cases and what will be the procedure.
Regards,
Umeshhi
Now he want to upload for remaining 5 excise groups.
>Out of that for 2 excise groups already transactions are done in system and registers are extracted.
for this initial balance upload will be dificult as syatem already have transactions
then also try following in dev server
do the initial upload on the date pirior to the transaction date
then again run j1i5 and j2i5
>For 3 excise groups there are no transaction in system.
for this u can directly have the initial upload on back date
The initial upload process is as follows
Use following
http://help.sap.com/bp_bblibrary/470/Documentation/J33_BPP_32_CHEM_EN_IN.doc
http://help.sap.com/saphelp_erp60_sp/helpdata/en/18/8e113999724854e10000000a11405a/content.htm
opening balance for 2 and 1 %
Go to SE11, give table: J_2IACCBAL and choose display F(7).
On Dictionary: Display Table screen, choose Utilities --> Table contents --> Create Entries, from menu bar and make the following entries
Client - Leave it blank
Enter your excise group,
Register: RG23AECS for Edu Cess 2% and
RG23AAT1 for SEC Cess 1%.
CL BAL: enter the closing balace here only and remaining follow the same procedure for entering RG23ABED .
This is only the direct table entry of opening Balance, so you need to make an FI entry thro F-02. For ex.
RG23A ECS Part II Account DR
To Initial balances clearing a/c
Only after this extract the balances thro J2I5 else you may encounter getting wrong extract.
follow the same procedure for RE23C cesses also.
regards
SAP Learner -
Change Recon account settings to allow initial GL bal upload
Hi All,
I am trying to upload initial GL balances but hitting issues with AP accounts. These accounts are Recon accounts hence do not allow me to post (which is correct) initial balance thru FB01. I had same issue with recon accounts for Assets but was able to make a temporary change in the settings in FS00, but this change doesnt work for AP recon accounts. Please help me asap.Sameer,
What are you looking to actually accomplish? In most implementations, the initial load of the AP Reconciliation account is only accomplished by creating the open items that make the open balance through AP Documents (Invoices) at the vendor level. Therefore, no direct GL entries are necessary.
Depending on how you are loading the GL balances for those accounts that offset the liability, e.g. expenses, you would have to back out those amounts out of the GL balance so that you would be in total balance. Otherise, the best approach is to use a "Balance Load Clearing Account" which acts as the offset to the liability. This account is then typically used as the balancing entry to the GL Balances load and should zero out if all goes well.
With more clarity, I might be able to give more assistance.
Regards... -
Hi Experts,
I am bit confusing while uploading the trial balances.
Please clarify me,
What will be the accounting entry for uploading the closing balance of gl accounts from legacy system to SAP system?
For GL open items,we can upload it either in BDC or LSMW.
And even clarify me,how we ll upload the asset balances in sap system from legacy system
please explain step by step so that i ll upload the transaction datas easily.
full points will be assign for the right answer.
Regards,
Sumeya Offrin
Moderator: Please, search SDNHi,
Better to upload Trail Balance through BDC with T.Code (FB01L)
GL Balances
If GL Dr 1000 & Cr 950
Upload Like Below Entry:
40 GL - 1000
50 GL - 950
50 GL - 50 (Dummy GL)
Vendor & Customer Balances
If Vendor Cr 1000 with 200 Line Items.
Upload Like Below Entry:
40 GL - 1000
31 Vendor Line Items - 1000
Legacy Assets
1 - Create Legacy Asset Along with Capitalization Value and Accumulated Dep (AS91) use BDC / LSMW
2 - Update Asset Values in GL use T.clde: OASV
Regards
Viswa -
Trail Balance in report painter
Hello Friends,
i want to create trail balance report In report painter(table:faglflext). My issue is if the cumulative balance i.e (Dr. - Cr.) of G/L is positive then the balance should be shown in debit side column, if the cumulative balance i.e (Dr. - Cr.) of G/L is negative then the balance should be shown in Credit side column. will you please let me know how and where to write this logic...
Thank You....Hello,
Normally, reports S_ALR_87012277 - G/L Account Balances and S_ALR_87012301 - Totals and Balances serve the purpose of outputing trail balance for accounting staff.
Kind regards,
John Chin -
Report for Branch wise Trail Balance & Profitability
Hi,
I need a report for Branch wise trail balance and Profitability. Is there any standard report in FI for that or do i need to define with Report painter functionality?
Please advise
BR,
YadayyaTrial balance and profit and loss account can be drawn atleast at Profit center level or business place through F.01.
As you have mentioned branch , how have you treated branch ? are they profit centers or business area ?
Else you can very well use report painter for FAGLFLEXT and draw the details as desired . -
Stock Balances uploading through Mvt type 561
Hello,
We are uploading Stock Balances by T.Code MB1C through Mvt. Type 561. IN FI-MM Integration T.code OBYC, In transaction key "GBB" I have assigned GL Account "Stock Suspense A/c" for BSA. And in transaction key BSX, I've assigned
GL Account "Raw Material". After that when i enter stock balance through T.code MB1C, The document entry generated is as follows;
Posting Key GL Account Amount
89 Raw Material A/c XXXXX
91* Stock Suspense A/c XXXXX
*The posting Key "91" is for COSTS, which i believe is incorrect, so where have i gone wrong? what is the solution?? Please help!!!
Regards
AshwinHi,
I agree with ajay.
I think you want to know how this will effect u r Balnce Sheet. This is only a intermediary account for balance upload. In sap u uplaod u r trial balance in part using different transactions. For this u devide total transactions in gl, materials, ar, ap, assets etc and use different balancing account which in turn in total is having dr= cr as u r trial balance is having dr= cr.
Please revert if any querry
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