Internal Order Distribution

Hello guys,
I have one request to upload the internal orders from SAP FI/CO to SAP HR via ALE in the same way as standard ALE scenario for Cost Centers - message type COSMAS. But in order to decide whether we can do that or not we need some more background information and hopefully you can help us:
- If there are predefined ALE scenario (like the Cost Center one) that covers internal orders? Do you know the Idoc and inbound program name?
- Is there any other (maybe significant) basic SAP FI/CO customizing required to be able to load internal orders at all?
Many thanks in advance!
BR,
/Luí

Hi Ashwin,
U can trigger the IDoc's manually in WE19.
Or
1. Go to partner profile WE20.
2. Double click the outbound IDoc message Type.
3. In the new window select the IDoc Output Mode as Transfer IDoc immediate.
<a href="/people/swaroopa.vishwanath/blog/2007/01/22/ale-configuration-for-pushing-idocs-from-sap-to-xi Configuration for Pushing IDOC's from SAP to XI</a> by Swaroopa Vishwanath
Regards
Santhosh
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Similar Messages

Internal Orders Distribution

Hi everyone,
Can anyone please tell me how to distribute Internal orders across ERP systems.
I need to do this whenever Internal Orders are created/ updated / deleted.
I know of the IDoc INTERNAL_ORDER but I am unable to find a method to trigger the same.
Thanks and Regards,
Ashwin

Hi,
Please check a standard Planning layout: 1-401 by transaction code KPG7.
You can see the layout setting for "Period" in general setting; menu -> edit -> gen. data selection -> Gen. data selection, which parameter has from-to variables, selected from selection screen.
If you want to make the layout with each 12 months, please remove this settings from general data selection and put the period within each columns (Column:Period 1 to 1, Period 2 to 2.... etc)
Hope this helps.
best regards, Takashi

Internal Orders Planing (PKF6) - How to switch to manual distribution

For the last few years our company planned for internal orders and cost centers by uploading
values on a yearly basis and distribute them equally over 12 periods.
We have user-defined planning layouts with excel-upload functionality and we use distribution key 1 "equal distribution".
What we have in mind is basically this:
The Excel file should contain 12 values for each month's planned costs (instead of 1 value for 12 months) and each cost center or internal order.
How is this done?
So far, I did not figure out how to create a new layout (or use a pre-defined one) which allows the upload values on a monthly basis.
Your help is very much appreciated!

Hi,
Please check a standard Planning layout: 1-401 by transaction code KPG7.
You can see the layout setting for "Period" in general setting; menu -> edit -> gen. data selection -> Gen. data selection, which parameter has from-to variables, selected from selection screen.
If you want to make the layout with each 12 months, please remove this settings from general data selection and put the period within each columns (Column:Period 1 to 1, Period 2 to 2.... etc)
Hope this helps.
best regards, Takashi

Create internal order with reference - Do not copy distribution rule group

Hi,
I'm creating an internal order with reference to another order through tcode KO01. When i will display the new internal order, i already have distribuion rule group that was copied from the reference order. To delete the incorrect distribution rule group i execute tcode KO02, however this information do not appear in tcode KO02.
What should be done to delete this settlement rule? I do not want to copy the settlement rules from the old internal order.
Thanks in advance.
Regards,
Ana Fernandes

Hi.
'What should be done in order to do not copy this information when i create the internal order with reference?'
in tcode kot2_opa do not maintain Settlement profile for Order category 3
Also go to KOM2 and delete Settlement rule for order, from which you copying.
'in table COBRB i can see the information however i can not delete it. The validy period is empty.'-in su53 check authority

Distribution of Internal Order

Hi Pundits
Can we run distribution cycles for Internal orders.
Say Internal Order XXXX can be used for ledger postings but when you finalise you management accounts, balance on Internal Order XXXX have to be zero. Its like suspense order which cannot hold any value end of the month.
Cheerio
SA

Hi,
For Internal Orders another mechanism of allocation, called 'settlement' is applied. You cannot include IO in your cycles as a sender (only as a receiver). You can read more about settlement here:
http://help.sap.com/saphelp_47x200/helpdata/en/a9/ab7f68414111d182b10000e829fbfe/frameset.htm
Regards,
Eli

Settlement Rule for Internal Order

Hi All
I have Maintained Settlement rule for Internal order as under
CAT - FXA
Settlement Receiver - Asset
% - 100
Settlement type - Full
Now after settlement of above Order in KO88 . I want again use above internal order. Hence i have trying to put Settlement rule 50% for some anther asset but system gave me following error. Please guide on this issue.
Total = 50.00%, ( Set.Type PER / Version / Actual settlement ), period 010/2011
Message no. KD042
Diagnosis
You have entered distribution rules which settle 50.00% in total. This applies for settlement view ( Set.Type PER / Version / Actual settlement ) in period 010/2011.
When checking the percentage total, the system found one of the following errors:
The total percentage for the distribution rules is more than 100%
The total percentage for the distribution rules is less than 100% and this is a rule for full settlement.
The total percentage for the distribution rules is less than 100% and the 100% check is switched on in the settlement profile.

Hi:
        Please refer to the contents of OSS Note 45612 - IM: pre-settlement does not work, or KD042... which states
"Symptom
    1. If a preliminary settlement rule (for example, to cost center) is entered for individual items of capital investment measures with line item management, this rule is not considered during periodic settlement. There is no settlement to cost centers.
    2. If you enter a final settlement rule for individual line items of investment measures with line item management for a partial capitalization (that is, the percentage rate is less than 100%), then you receive the unjustified error message KD042 "Total percent = xx%".
Additional key words
KOB5, CJ70, CJ88, CJ8G, KO88, KO8G, preliminary settlement, partial settlement, partial capitalization
Cause and prerequisites
    1. You did not enter the settlement type ACT in the preliminary settlement rule.
    You can check this in the Line Item Apportionment transaction by choosing the menu option "Goto" -> "Overview dist. rules" to display the distribution rule groups entered so far.
    The system displays rules which have no entry in the "SetTyp" field (settlement type, field name PERBZ).
    2. The check of the percentages is incorrect.
Solution
    1. Install the following correction. Afterwards reverse the incorrect settlement, re-enter the preliminary settlement rule and settle again.
    2. Install the following correction. Afterwards, you can maintain the settlement rule for the partial settlement.
    Note: If you want to use a default settlement rule (maintaining the settlement rule from the master data maintenance transaction), then you are required to distribute the line items at 100%. In order to carry out a partial capitalization (settlement of less than 100%), you have to use menu path "Actual postings -> Period-end closing -> Settlement -> Line item "
Regards

Settling investment internal orders to an asset (AA310 msg)

hi.
I am wondering if somebody can shed some light for me on the following:
let's say we have 2 investment internal orders (representing 2 different projects) which are to be settled to one asset.
for the 1st order the job was done and the status changed to TECO in 2010. Upon full settlement (KO8G, full ) the cost has been settled to an asset (from AuC) and the asset has been capitalized. the capitalization (aquisition) date was set to the end of the period (e.g. Dec 31, 2010).
the status of the 2nd order has been changed to TECO in 2011. Currently when I'm trying to do a full settlement of the 2nd IO (with KO8G, partial capilazation) I'm getting AA310 (asset value date in diff year) as far as the system is trying to default the asset value date to date when the IO status was chagned to TECO (2011). I do not want to default the asset value date on the KOG8 screen.
The question - what is wrong in my approach and what should I do in the case I have a second investment orders to settle to a final asset.
Sorry if I was not clear, i'm primarly an abaper but trying to understand some business processes related to internal orders and settlement. any information to understand this relationship would be appreciated.
thank you,
viktor

Creation of Internal Order- KO01
Maintain Settlement receiver as the AUC asset
Settle the Internal Order- KO88
Now the values have come to AUC asset
Distribution of AUC- AIAB
Enter the Settlement receiver as the Main Asset
Settlement of AUC- AIBU

Usage of Cost Centers, Profit Centers and Internal Orders

Hello everyone,
i have perhaps for some of you a simple question but it bothers me alot.
Imagine we are using Cost centers and Internal Orders. For them we create statistical key figures using transaction KB31N.
Now we are installing SAP BI and want to create a report which would be generated acording to cost centers but with statistical key figures.
The question would be how to make a connection between cost centers orders and those stat.key.figs?
In our case the economists say that we are using this kind of scenario:
Dist.chanel ->
Sender: Cost center, Cost element
Receiver: Int.Order
and Stat key fig.
This is the only place where we have a connection between thos objects. Is there other way how to connect them. perhaps using profit centers?
If somebody didnt understand it, maybe ill try to explain it a bit better
Reagards
Laurynas Prikockis

Hi Laurynas,
Pls try to understand the concept as explained hereunder...
Cost Element:
Primary Cost Element : Replication of GL to bring costs into CO module when they are posted in FI
                                   module
Secondary Cost Elements: Carriers of costs between two Cost Objects (when we want to transfer the
                                        cost from Cost Centers to Internal Orders, vice versa and more, we create
                                        Secondary Cost Elements to carry the costs and transfer them to the
                                        reciever objects from sender objects)
Cost Center: It is a Cost Object, maintained on long-term basis, where we can capture the costs (Ex:
                    Marketing Cost Center)
Internal Order: It is also a Cost Object, maintained on shor-term basis, where we can capture the costs
                     (Ex: Internal Order for Special Marketing Campaign). Ultimately, whatever the costs
                      posted to this Internal Order, will get settled to Marketing Cost Center.
Staitistical Key Figure: It is used as a basis for allocation of certain expenses (Simple example would
                                  be, Total rent paid for office is $100000 per month. This cost has to go to
                                  different Cost Centers like Finance and Accounts, Marketing, Purchase Dept
                                  etc on the basis of "Area Occupied". So, We will define "Area Occupied" as a
                                  Statistical Key Figure in our system.
                                 Now, when the Rent amount is posted in FI, it wil reach a Virtual Cost Center
                                 (An "Allocation Cost Center" with name "Rent" to be created under your
                                 Controlling Area) "Rent". From there, it has to reach the other Cost Centers (lie
                                 F&A etc as explained above) on the basis of Area Occupied (SKF Created
                                 for "area occupied")
For this, you need enter the Area Occupied values (Ex:Sq Ft) in KB31N and you need to create an Allocation Cycle (Distribution / Assessment) where in you will select "Area Occupied" (SKF) as your Receiver Tracing Factor.
I hope I am clear, don't hesitate to revert back for more explanation...
Srikanth Munnaluri
Edited by: Srikanth Munnaluri on Mar 3, 2009 7:26 PM

Standard tcode for (mass) data change of internal orders or ... ??

Hi!
I really need some info if there by any chance SAP has standard transaction for mass data change of internal orders (more particular, distribution rules in settlement rule section, which can be found in <b>KO02 transaction</b> ).
I am trying to change distribution rules for settlement receivers in <b>settlement rule section</b>, that is finish past distribution rules by filling TO PERIOD and TO FISCAL YEAR fields on the right of each rule, and then entering new rules (which i get from external source -flat file, ms excel, csv...).
If i wanted to import data in SAP i guess i would have to develop a Batch Input. But that would take me some time to develop because it is pretty complicated.
I found tcode KO08 but i do not really know how to use it. Maybe there is another tcode that i am not aware of?
I would appreciate any suggestions!
Thnx, UK

Hi Srilakshimi,
If you are familiar with MASS transaction, then you can modify User Responsible field for Internal Orders from transaction KOK2.
As first step you must create a selection variant in order to define which orders you want to modify. Once selection variant was created, excute transaction with it and you'll get a screen similar to MASS transaction. Select the field you want and massively replace it. Do not forget to save.
Best Regards!
Mgitur

Entering Inv for PO with ref to Internal Order in FI

Hi All,
When a PO is created with Acct Asgmnt Cat "F" (Order) and ref to a FI "Internal Order" number why can't I enter an Invoice against this PO....I get a message in MIRO saying "No suitable items found for the PO"
What does this mean? How can the vendor be paid if invoice can't be entered?

hi,
An internal order is placed by an organizational unit of your company. Since billing is not performed, internal orders only contain free items. You can assign each free item to a cost center that is to be debited.
You can create an internal order for each of the following order types depending on its purpose:
Carrier route reserves (or miscounts)
Planning reserves for subsequent deliveries
Delivery of free copies to your company's internal organization
(internal delivery, internal retail to branch)
Delivery quantity for random distribution
Free voucher copies
CHECKS:
1. Free del . indicator...
2. GR based IR indicator...
3. Check whether it is already settled ..see in PO history tab..
Regards
Priyanka.P
Edited by: Priyanka Paltanwale on Sep 17, 2008 7:32 AM

PA30 - Infotype 27 related to internal order activation

Hello,
I have an issue here.
Currently my company is using outsoucing services to a 3rd party vendor. in our inhouse, we have OM and PA without payroll activiation function. All master data or OM master data are send through interface to 3rd party vendor.
Since 3rd party payroll golive, we have enter internal order via PA30 without creating internal order master via KO01.
Suddenly, our vendor system update SAP support package 61 (ECC 5.0), with SAP note 822452/1324033. The functionality/behaviour change.
Now the user no longer enter directly via PA30 . The new procedure is they must entered internal order master via KO01 and then create PA30 IT27 - cost distribution.
The question i need to ask i know in order to activate internal order management we have to set img config via tcode OKKP (activate components/indicator)
Under the order management activation, there are 4 choices
- component not active
- component active
- component activefor validation
- component active for existence validation
may i know which of the above 4 choices which need affect the SAP note 822452/1324033?

Hi,
Under order management, select Component active.
Regards
Poonam

Payroll Posting to Internal order

Hi,
We are not able to do payroll posting to defined internal order for one PERNR.
We have maintned IT 0027, IT 315 for that EMP.
Within IT 0027 we have maintained Master cost center(default from IT 0001),Co code, Internal Order number .
But while doing payroll posting system is not posting payroll results to defined Internal order as per IT 0027. Amount is getting posted to Cost center as per IT 0001.
Please advice us what config/ tables need to check for proper payroll posting to Internal orders.
Regards,
Pradeep.

Hello Pradeep,
IT 0027 is for cost distribution and if you maintain correct distribution rule and correct orders there the system should post to the specific order. However, you may check the order master data to find out whether the order is released for postings and also check that the order is not statistical.
Kind Regards // Shaubhik

Settlements of internal orders: which table?

Hi All,
could anyone tell me in which table, the items of settlement (t.code KO88) for internal orders are stored?
Thanks

Hi,
the settlement result (CO document line items) as already explained in table COEP, the settlement rule / distribution rules in tables COBRA / COBRB.
best regards, Christian

Settling Internal Orders to a AUC

Hi,
Can somebody please help me. I need the tcodes and steps to create an internal order which will settle to a AUC.
Will assign points if useful
Thanks

Creation of Internal Order- KO01
Maintain Settlement receiver as the AUC asset
Settle the Internal Order- KO88
Now the values have come to AUC asset
Distribution of AUC- AIAB
Enter the Settlement receiver as the Main Asset
Settlement of AUC- AIBU

Problem during Internal Order settlement

Dear Sir,
we have a scenario where we have Internal Order and using Internal Order we first bring cost to AUC and then settle AUC to final Asset .
Against an Internal Order , under settlement rule we have created 1 number AUC and 2 different Final Assets . We have been able to succesfully settle AUC to Final Asset (first Final Asset) . Now subsequently we want to settle the remaining AUC to the second final Assets and for settlement we used Tcode Ko88 . During Ko88 , we are getting the error :
"Either the sender is already settled, or there is nothing to settle
Message no. KD213 "
Although there is balance available against AUC .
We request you to kindly help us , as how to resolve the reported error .
Regards
Sonia

Hi
As you mentioned that you had settled the cost from internal order to AUC and then settlement from AUC to 2 final assets. For order to AUC settlement we use KO88.but for AUC to final assets you must use TCode AIAB and define distribution rule to settle to assets.
As you already have settled the order values to AUC you have nothing to settle from order. As the order values fully transferred to AUC you are getting the error message "Either the sender is already settled, or there is nothing to settle".
Now use the transaction AIAB to transfer the values from AUC to final assets.
You cannot use transaction KO88 to settle AUC to final asset.
This will resolve your problem.let me know if you still have any issue.
Thank you
venkat

Internal Order Distribution

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