Internal Orders Residual balance forward

Dear All,
I am kind of new with internal orders, how do I bring residual balances from last year to this year? I am running into a problem that when we create a PO and reference a I/O # systems tells me amoutn execeed because there is no dolalr value in the I/O. When I did the balance forward did I missed anything?

Thank you So much Kalpik, this T-code FIXED the problem. Is there a transaction code to reverse any balance carry forward fro I/O? I just want to be prepare.
people in purchasing can enter PO now.
Once Again thank you so much,
Regards,
Frank

Similar Messages

Internal Order Residual Balance carry forward.

Hello Team,
I am new dealing with Internal Orders, but I would like some guidance on the following:
1- We created an internal order las year in Nov. 2007, but when I did the balance carry forward it appeares that the residual balance for I/O did not transferred. I noticed that by running report S_ALR_87013019. At the time of a creation of PO the system wll give me a msg of budget exceeded. So how do I Carry forward the residual budget into the new year? the only way I was able to resolve the issue for now is by deactivating the I/O T-code T-code K032 but then this defeats the purpose of I/O
2- How do I set-up tolerance leve for each I/O. I would ilke for user to get a warning 10% before teh budget is about to be exceed and a hard stop 10% after it has ben execeed.
3- How can I configure I/O to send e-mails to managers when budget hits the tolerance level.
Thank You,
Frank F.

Hello and thank you for your reply. But I encoutered the following:
1- I already have budget profile set-up in OKOB
When I went to the menu path that you gave me
(Controlling> Internal Orders> Budgeting and Availability Control-->
Define Tolerance Limits for Availability Control)
Under availability control I only show activate- K030 and deactivate K032. I did not see Define Tolerance Limits for Availabilty control.
So I am still at a stand still. as to how to set-up Tolerance levels and how to assign it to I/O.
but, you answer the e-mail notification, we do not have workflow set-up so it will not work.
Any help will be greatly appreciated.
Regards,
Frank

Internal Order Budget Table

Hi Folks,
Please clarify below:
1) Internal Order Budget is updated / modified in t-code KO22. Below fields are displayed for budget balances:
a. Budget
b. Transaction Currency
c. Current Bedget
d. Assigned
e. Planned Total
f. Cumulative
g. Remainder (Balance)
Question: From which transparent table we can extract the "Remainder" budget amount for each internal order. I saw that there is structure named BPDY. Couldn't find any tranparent table that has internal order - budget balance.
Kindly provide your inputs.
Thanks,
Sreeni.

It can be a functional module which calculates the balance

Differences in parallel currencies after settlement internal order

Hi everybody,
Please help me with any tip.
After the settlement of internal order, the balance of currency of the company (10-BRL) is zero, it is OK, but the problem is the balance in hard currency (40-USD) there is difference.
Scenario Currency FI (OB22):
> 1st local currency:
Crcy Type: 10 - company code currency - Currency: BRL
Valuation: 0 Legal Valuation
ExRateType: M - Standard translation at average rate.
Srce curr: 1 - Translation taking transaction currency as a basis
TrsDte typ: 3 Translation date
> 2st local currency:
Crcy type: 40 - Hard currency
Valuation: 0 - Legal Valuation
ExRateType: M - Standard translation at average rate
Srce curr.: 1 - Translation taking transaction currency as a basis
TrsDte typ: 1 - Document date
Scenario Currency CO (OKKP):
> Assignment Control > CoCd->CO Area = Cross-company-code cost accounting
Currency Type:10 - Company code currency
Currency: BRL
No flag : Diff. CCode Currency
No flag: Active
The test is:
1st - Posting with internal order (FB60)
2nd - Settlement internal order (KO88)
3rd - FBL3N
Look the result by currency:
G/L: 800068, Post Date: 30/11/09, Doc Date: 27/11/09, LCurr: BRL, Amount: 1000,00-, LCurr2: USD, Amount loc curr2: 666,67-
G/L: 800068, Post Date: 27/11/09, Doc Date:01/10/09, LCurr: BRL, Amount: 1000,00, LCurr2: USD, Amount loc curr2: 500,00
Balance of LCurr: BRL = 0,00
Balance of LCurr2: USD = 166,67 (Difference). Is there a procedure to dealing with differences in hard currency (USD) after settlement of internal order?
Tks
Soraia

In your opinion, Does the configuration in OKKP is correct?
Scenario Currency CO (OKKP):
> Assignment Control > CoCd->CO Area = Cross-company-code cost accounting
Currency Type:10 - Company code currency
Currency: BRL (Brazilian Currency)
No flag : Diff. CCode Currency
No flag: Active
Where is BRL I think that should be USD.
The system do the exchange rate ok, but what about the difference because of it? Is there any problem continue with it?
G/L: 800068, Post Date: 30/11/09, Doc Date: 27/11/09, LCurr: BRL, Amount: 1000,00-, LCurr2: USD, Amount loc curr2: 666,67-
G/L: 800068, Post Date: 27/11/09, Doc Date:01/10/09, LCurr: BRL, Amount: 1000,00, LCurr2: USD, Amount loc curr2: 500,00
Balance of LCurr: BRL = 0,00
Balance of LCurr2: USD = 166,67 (Difference).
Thank you!
Soraia

Internal Order Balance

Hi All
i have been settle the (70%) of Internal Order per the period 06 .i .e Last month
wht is the treatment fro the remaing 30%- is there any process for month end closing for IO (like G/L, Vendor Balances Etc..)
in Internal Order Report showing the balances

Hello,
depending on how your CO is set up, IO should be empty and should be cycled/settled to cost centers or wherever it is needed.
if you don't do anything, the balance will remain. Add a second line to your settlement rule for the remaining 30%
kr
Nico

Balance sheet account postings to Internal order

Hi All,
I have a situation in which I have to make a prepaid expense from a BS account but want to assign it to an internal order so that when this expense actually occur, I can use this internal order report for all the prepayment made against that expense. I can create a cost element for this BS account but this is not a good practice. Do you guys have any other idea that I can implement here which is good practice and also solve the problem.
Thanks
MKR

Hi
SAP Best practises is not to assign Internal Order to a Balance Sheet GL Account.
In the Standard SAP, you might get an error if you assign an order to a Balance sheet account, but you have an option to change the error message from error to warning.
You might have to change the field status group assign to the balance sheet gl account to make the Order as Optional Entry.
Regards,
Suraj

Wrong internal order budet been carry forward, reverse KOCO

Hi SAP Expert,
Our customer is select variatn SAP&01 in KOCO for budget carry forward process on end of 2009. Order type Z001, Z002 & Z003 is been carry forward.
Now user find out that order type Z001 & Z003 should not be carry forward from 2009 to 2010.
Is there any posting or tcode to revese back internal order document been posted in 2010 for order type Z001 & Z003?
The wrong document been carry forward is posted with activity "CfSdr" .
Please advice is there any possible to reverse carry forward run or do manual posting adjustment to offset amount been carry forward from 2009 to 2010.
Thanks.
regards,
ng chong chuan

Hello Chong Chuang,
It is possible to process the carry forward program more than once for
a fiscal year. Each time, budgets are carried forward that were NOT
included in previous runs.
To rerun the carry forward program, you do this directly in the KOCO
transaction. There is no specific reversal option, since the
system only carries forward amounts which were previously NOT
carried forward. You simply rerun the program for the fiscal year
desired. You can try this in TEST run to begin with, to
verify what amounts will be carried forward.
I hope this information helps you.
Kind regards,
C. Garcia

Closed Internal Orders

Dear FI Gurus,
Does anyone knows of a report that will give me all closed Internal orders.
Also can someone tell me as how I can prevent for closed internal orders to keep depreciating when i run reports, for those Internal orders that were closed with residual balance. Do I need to do anything extra to closed the Internal Order all together when it has residual balance?
Your help will be greatly appreciated,

Try 'KOK5' . Create a variant and add the closed on date range. You will get the result.

AUC - Internal order values to upload

Hi,
We are doing master data upload.
We have created BDC to upload the Internal order from legacy system to SAP.
Can any one please help on how to upload the Internal order Balances (with Asset under constructurion)
Thanks,
Sudha

"Can any one please help on how to upload the Internal order Balances (with Asset under constructurion)"
What is the actual problem?
Assuming you want historical balances for each period on your Internal Order. One option is to:
Post a take-on journal for each month of the Internal Order:
Dr P&L Exp (Capex P&L Account) with Internal Order
Cr 999999 Opening Balance takeon GL (Balance Sheet)
Run settlement for each month:
Dr AuC
Cr P&L settlement account with Internal Order
Assumes you use a separate P&L settlement account otherwise you need to create a report painter report to report on the P&L Capex account if you don't (i.e. report painter separates settlements and actual expenditures ect in columns for the Capex account).
Above process is painful if you have many years of data. Otherwise you can pick the end of the prior fiscal year to post the bulk of the Internal Order Value then settle it, carry forward the AuC by standard asset module closing, and then post each period as above for the current Fiscal Year.
You would then need to exclude these figures from the Trial Balance for the remainder of the opening Balance postings at Go-Live.
Anyone with a better idea?

Project-Internal Order Budget Control

Concerning on the Internal Order Budget in SAP, we have the following questions & need clarification :
1) Since the promotion involving SD module, could we enhance the SD module with Internal Order functions & budget control as well? According to the SAP help desk documentation, its possible, pls provide guidelines.
2) I've checked on SAP helpdesk that budget data (including sales & promotion) could capture in COPA via I/Order & pricing conditions. Could we use budget cost in COPA to control the sales & promotion posting in SD module ? pls provide guidelines. We had just implemented COPA with plan but not budget. Could we add this budget as new value field ?
3) I/Order can be updated through different cost elements but would system allow us to control budget by each cost element but only using one for all the cost element ? According to the helpdesk, we could split the I/Order budget by cost centres, transaction group or budget object. Does this similar to our requirement ?
4) I/Order Budget will control the spending by actual posting data or commitment ? Could we control both at once ? Example :
Budget             500k
Actual posting     300k
Commitment     300k
Budget              -ve 100k not +ve 200k
5) Concerning on the issuance of Credit note requisition (CRQ), if we using manual process as entry as Park document then post to FI (currently) and not using PR/PO process, then, how would we have commitment data ?
6) During year end, we may need to perform closing and carry forward the I/Order budget and commitment balance to next fiscal year. Does this mean that controlling need to perform period close also and order settlement even its statistical I/Orders ? we didn't practice this in controlling currently.
7) I/Order budget is control annually. Once the budget I/Order completed fully, it cannot be used again. Hence, does this mean that we need to have different set of I/Order for different year?
Please feedback to us the above soonest possible.
Thanks..............
Elaine

Lot's of questions;
1) At the time of entering a sales order you can enter an Internal oder number as well. That then could be used as part of a tracking process.
2) You control the budget by setting up availability control. Then at the time of entry it checks against the budget to see if you are within you tolerances. Youn can also have reporting in COPA to compare actual to plan and budgets. But there won't be the availablity control. It will be analytical reporting instead.
3)The budget for internal orders is one total. You won't be able to set it up for different cost elements there.
4)The availability control looks at all the components. Yes you can control both
5)The credit will be picked up when posted as an actual posting
6) You will need to do carryforward for all I/O.
7) You can set up the budgets to be for a particular year not overall for I/O.
try to limit the size of your questions in the future to make the response easier
pls assign points if helpful as a way to say thanks.

Segment derivation when posting invoice on internal order

Dear colleagues,
I have configured the New General Ledger in SAP ECC 5.0, with profit center and segment as splitting characteristics. Document splitting and segment derivation are working fine for almost all scenarios, but not for all scenarios.
When a post a vendor invoice with FB60 to only a cost center document splitting and segment derivation are working correctly: the segment is derived from the profit center (which is assigned to the cost center in the master data of the cost center) and I can post the invoice.
However, when I post the vendor invoice to both a cost center and an internal order segment derivation does not work: I get the error message GLT2201 "The field Segment marked as balancing is not filled with any value in line item 001, even after document splitting."
The reason for this is that the posting on the cost center becomes statistical and the posting on the internal order is the actual posting. In the master data of the internal order I have not defined a profit center. Because of this the DUMMY profit center is assigned to the line item.
I have assigned all profit centers to a segment (in the profit center master data), except for the DUMMY profit center. I guess this is correct?? I can easily solve this issue by assigning the dummy profit center to some kind of dummy segment, but I don't think this is the correct solution.
A solution might be to enter a profit center in the master data of the internal order (segment can then be derived from this profit center). However, I prefer not to put a profit center in the master data of the internal order.
Does any of you have experience the same kind of problem? Can anybody give me some advice how to derive the segment correctly in the aboven mentioned posting? Did I do something wrong in the customizing?
Thanks for your help in advance!
Regards,
Koert

I have already found the solution myself. In the customizing you can define a default segment that will be used in case no segment can be derived in the posting.
IMG: Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transactions --> Document Splitting --> Edit constants for nonassigned processes
Regards,
Koert

Interest calculation on Capital expenditure Internal Order

Hello,
We have an requirement that if capital internal Order is more that $ 250,000 and project runs more than 90 days, then interest should calculate on balance amount. I know that SAP does calculate interest on PS system. But I am quite doubt on capital internal order which ultimately settle to AUC. Is there any way to calculate interest against internal order in SAP? Your guidance will be highly appreciated.
Regards,
Nabin

Yes it works the same as PS. Once you create the Interest profile you can assign it to a model Internal Order on the Period End Closing Tab. For existing Internal Orders you can assign it to the order on the Period End Closing Tab. The Interest Profile field must not be suppressed. The Field selection is in the Order Type if it not turned on
Creating a model Order is SPRO / Controlling / Internal Orders / Order Master Data / Screen Layout / Define Model Orders
Changing the fileld selection on IO is SPRO / Controlling / Internal Orders / Order Master Data / Screen Layout / Select Fields look at the bottom left corner.

GR/IR -Internal Order

I have done the following process:
a) Created purchase requisition with account assignment catedory A and assigned AUC # and Internal Order #.
Committments are getting booked at internal order. Looks fine.
b) Created purchase order with reference of PR. Committment is transfered from PR to PO at internal order. Looks
fine.
c) When I am doing a GR for that AUC with ref to PO, AUC number and internal order # is assigned in GR document. In
the accounting doc, AUC is getting debit and GR/IR account is getting credit.But neither internal order is showing
up in the accounting document nor its updating committments at internal order.
What's missing? How can i get the GR updated to internal order.
Thanks

Hi,
Please check all these are in sink or not?
The acquisition transaction types in Asset Accounting have to be designated as relevant to the budget.
The APC asset balance sheet accounts have to be defined as statistical cost elements.
The APC asset balance sheet accounts have to have a field status group that should allow additional account assignment to orders
Regards,
Murali

Gr/IR clearing for a PO with Internal Order assigment

Hi,
We settle Internal order (IO) to fixed assets. The settlement rule is to settle the COst Element to External account .Settlement receiver is Fixed asset account.
The Asset procured using Service PO and we assign the Internal Order and account assignment category 'K' for the PO . we receive GR ( 1000 USD)and then IR ( 600) . IR is less than the GR and is more than the tolerance . In MIRO transaction we adjust the( line item amount from 1000 to 600 to match with IR) and post the invoice of 600.
Now GR/IR account there is a differece.
When we try to run GR/IR the item is not selected for Clearing with a mesage the clearing cannot be carried out as the Cost element is assigned for External account and should and hence it cannot be cleared.
How do I run Gr/IR clearing to adjust the difference amount.
What is the right way to use an Internal order in a PO with accout assignment 'K" Is it not the right way?
I can think of 2 options biut both are not straight forward. Hope many of you would have faced similar situation and appreciate to get yr experience/Suggestion for this. Anyhow I put forth the following options as below
Option 1. Change the GL account assignment in PO and then settle it. Pass a JV to adjust the difference beiween 2 GL accounts.
Option 2 : Use a temp Interna Order for PO with different CE and then Transfer the amount from Temp IO to another IO which is having settlement rule to settle it to Fixed asset. so no issue of clash of cost elements.
Appreciate your early response on this
Regards,
Chitras

resolved

Report on Internal orders not settled

HI All,
I need a report on the open internal orders which are yet to be settled.
Thanks
Z

Hi,
You can check the following standard report;
S_ALR_87012995 - List: Orders
If any Order shows a balance in the Actual column that means either it is not settled or there are still balances which can be settled. A zero in Actual means that the order is fully settled for the reporting period.
Thanks,

Internal Orders Residual balance forward

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