Invoice effects

what are the imp effects of entering an invoice against a purchase order, explain in detail

hi,
When you do the invoice it totally means that you wanna pay to the vendor the materials/services which ou have procured from the vendor...
So, the time when you pay to vendor the account entries will be:
GR/IR - clearing the Gr/IR account for the liability which was generated while GR...ie. debit..
Vendor - as you pay to vendor so credit to vendor account
PRD - Price difference account if there is any price difference in between PO and IR..
Exchange rate difference account - this may also rise in case of the excange rates changes in between as per the dates define in the OB08...
Hope it helps..
Regards
Priyanka.P

Similar Messages

Trading partner removel and its effects

My client has this scenario they want to see if they remove trading parner from the config what will be the effect of that, so i have these questions. I will appriciate if some one can guide me on this.
1 If we remove trading partner what will be the effect on standard intercompany postings, intercompany clearing, logistics posting.
2 Need a background of why trading partner is used. How trading partner is used in consolidation.
3 If trading partner is removed how we are going to clear the older invoices, effect on open items, purchase order, sales order.
4 If trading partner is removed what will be the effect on reporting, impact on payment processing.
Thanks
Krishna

Hi,
1) Such transactions will no longer be identfiable as intercompany.
2) In a consolidation, all legal entities are treated as a single entity.(simple explanation) Hence any sales/purchases have to be eliminated which are between the entities involved
3) Old invoices can be cleared, the document types will have to permit mixed Trading partners in the document (Blank+ what was in the old document)
4) PAyment processing - no effect.
Reporting - Reconciling and identifying intercompany transaction will no longer be possible via SAP. This would have to be done outside of the system.
Kind regards

AP Reserve n P/L

Hi Experts,
I want to know how I can check the AP Reserve Invoice effect the P/L account.
Regards
Shahid

Hi,
Try this query, depending on your localisation it will give you the P&L accounts that were used for the AP Reserve Invoice.
Please note that this is for version 2007.
SELECT
T0.[TransId], T0.[CreatedBy] as 'Document Number', T0.[Account], T0.[Debit], T0.[Credit]
FROM JDT1 T0
WHERE
T0.[Account] in (SELECT T0.[AcctCode] FROM OACT T0 WHERE T0.[GroupMask] > 3 and postable = 'Y') and
T0.[TransId] in (SELECT T0.[TransId] FROM OPCH T0 where isins = 'Y')
Please note, that if you localisation has a balance sheet of less than 3 drawers (check your Chart of account), then please change the value after t0.groupmask to 2.
It is possible to link this in a better way but maybe this will do.
Hope it helps.
Jesper

While "Invoice Cancelling- Accounting entry not effected in Trial balance"

Dear All,
Any one knows this please revert back.this Issue is very urgent (We have to Close the Periods)
Issue: While "Invoice Cancelling- Accounting entry not effected in Trial balance"
Invoice which is cancelled and accounting events for Invoice & Cancellation is taken place, but the entry for cancellation is not appearing in the GL Hence the reversal effect of expense is not seen.
I can able to see the Reversal Entry in Payables > Reports > View Accounting A
Here > Tools > View Accounting Events > View Journal Entries > Show Addtional Information > Transfer to GL Status is "No" after that i have Run the Transfer Journal Entries to GL even its not appearing in GL and not transfer to GL.
@Have to Resolve this as soon as possilble, plz any one can lets guide me
Reagrds,
senthil

Plz Update this asap.....

Pricing Date effect in invoice

Hai everybody,.
What is the effect of Pricing Date field in invoice.?
I know that it generally take the date as billing date.
But my requirement is, Pricing Date at invoice should be same as Pricing date at Sales Order,
How can i do this. and what all the effect of changes.
please tell me. thanks in advance.
Varma.

Hi,
Date for pricing and exchange rate
The date that determines date-related pricing elements, such as conditions and foreign exchange rate.
Use
You can use the pricing date as one of the selection criteria when you process billing documents collectively.
Procedure
The system proposes the current date. You can change it manually in the document. If you change the pricing date, the system recalculates pricing for the entire document. If the date is in the past, you receive a warning before you can continue.
Determining the Proposal
In the order: You can customize the order type to determine a proposal, such as the current date or the requested delivery date as the pricing date.
In the billing document: The billing date is proposed as the pricing date.

How to handle effect of sales price increase in already invoiced sales

Our customer is dealing with parts made by metal.As metal prices are fluctuating, Customer need to raise prices of products.In some cases as the customer of customer take time in approval of prices increase, when our customer receives approval from his customer, he generates supplimentary bill, which is actually the price difference between old price and new price.
The issue is in this scenario, material movement is not involved, so in SAP B1 if we take the same item which was supplied to customer earlier, then inventory will not allowed.
Request to suggest the correct process to record the accounting and tax effect in case of price difference case.
Samir Gandhi

samir,
Direct Solution,
1.Reverse the ar invoice by ar credit memo.
2.Create a new delivery for customer with new price.
3.Raise ar invoice.
There is a work around as below,
1.Create a excisable item master as Item Code Supp.Inv.
2.Do goods receipt for item with qty as 1 and unit price
as total price difference(for all items) post good receipt to inventory account (to inventory account impact happens in case of delivery).
3.Do delivery for customer with qty as 1 and price difference
as unit price and with reqd. excise tax code.
4.Do Outgoing ex. invoice frm delivery
5.Raise ar invoice frm delivery.
Hope this solution will solve the problem.
Jeyakanthan

Probable effects of removing Sold-to from invoice header?

hi
we have a requirement of doing collective billing by Payer and for that we need to remove Sold-to partner details from invoice header to avoid billing split.
We are achieving this by using copy control routine to suppress Sold-to from delivery and (ii) removing Sold-to from header partner procedure of billing type to avoid prevent split due to different Sold-to in preceding documents. (and maintain Sold-to at invoice item level)
Removing Sold-to from header partner procedure was required as otherwise the split indicator UNGLEICH=X was set and we could not find any user exit to set UNGLEICH = space in program LV60AB14 ( SAP ver 4.7 ).
While we are trying to assess the effects of removing Sold-to from invoice header, I would lile to know opinion of others about probable effects of doing such; if anybody has done same thing in past, please help.
thanks in advance

Hi,
As such removing sold to from invoice header will not pose any risk to the process. It is very much possible to have an invoice without SP. You can very well do this and go ahead.
However you can test this by deleting the SP at header level while creating an invoice document on collective basis, and making the payment for the customer. The only place where I have little doubt is about the "Receivables from the customer(sold to party):" in FBL5N. Here we may have some problems in updating the open items in Receivables and updating the payments. So please do the configuration and test this until payment to find out any errors. Along with this, also run a test on Credit Mngt. If there are no implications in Credit Mngt, and Payments in FI, you are safe to continue this as a process.
The much simpler way to ensure SP not to be considered for invoice split will be to create a invoice split routine and code in such a way that SP is not a factor for splitting the invoices.
So evaluate both of them of their advantage and risk and then decide.

EFFECT OF CANCELLING INVOICE ALREADY CLEARED IN ACCOUNTING

Hi Expert
I want to know the effect of cancelling an invoice already cleared in accounting. Please note that I did not reset the cleared document before cancelling the invoice. what is the effect and how do i resolve this.
Thanks in advance
Eki

Hello,
In a normal scenario, once the accounting document is cleared, the invoice should not be cancelled. Because the customer has already paid for the same and all the relevent G/Ls are updated. But when you try to reverse the inovice, it will not update the cleared payment, but it will just make the invocie open and reverse the accountign document. We can't pervent this using standard sap. As the earlier reply suggested, you need to develop a routine.
The best way is to issue a credit memo.
Regards,
SAM

Effect on SD Credit Limit when extension of Due Date for Certain Invoices

Dear SD Members,
Brief Description
Extension of Due Date for Certain Invoices
Due Date extension to be made for certain invoices posted in FI
Requirement
After Billing is done and invoice is posted in FI management may decide to postpone due date for certain for any particular invoice for a specific customer.
The payment term will be changed in the invoice and due date should change. But for this no SD credit limit should be affected. The change can only be made by specific user with authorization. The bank also will be intimated with details from SAP.
What I want to know will there be any effect on SD Credit Management part, when from FI side invoices payment terms due date will be extended. Please share your view & suggestions on this.
Regards
Subrat

There will be no affect on the credit mgmt..... the credit screen captures the total open AR... it does not consider Aging in AR.... all the values even if not due r calucalted in the open AR purpose for Credit....

The excise invoice is generatiing with inconsistant effect.

Dear All,
in my client i m having the excise invoice generation with the billing document at single step.
but some there is ome in consistancy in this. some times when we do it in single process the excise invoice is not getting generated.
it means if we are processing 1000 docuemnts its not processing for 300 documents.and when we are going to do it mannualy then also it not showing in due list of excise invoice creation in J1IIN.
please suggest what may be the probable reason for this.
Thanks with Regards
Subrat.

Hi,
To determine the automatic excise invoice have to maintain the default excise groups and series group, even thou every combination is there ,for your non generated invoices. Please sit with abaper and debug in j1iin by giving the billing document number in create mode.
regards

Wrong A/P invoice and effect of Credit memo

If we registered wrong AP invoice there is no way unless issue credit memo. And this process cause other wrong record in system. In SAP Business One there is no option to cancel an invoice but with Credit Memo. This is the only way and it has to be this way because of the law, in Venezuela every invoice that is cancelled has to have a credit memo to support it. First of all I would like to bring your attention to this point that it is we are talking about the correction of the figure just in financial side ( no impact in inventory) which it may cause because of user mistake when he /she register AP invoice with putting wrong amount at that time. Based on your solution : With debit memo not only the amount in financial side will be corrected but also the quantity of the warehouse will be changed which it is not our case.
In summary we need to correct the amount of invoice JUST in financial module with no impact in inventory?
Thanks in advance

As you know there is only one way to cancel AP invoice , and it cause decreasing in inventory, so how can I register again AP invoice becasue related Good recipt was closed by AP invoice , and I can not issue AP base on that good receipt.

Service Tax Effects to be checked in case of Booking of IMPORT INVOICE

Dear All
Please suggest the process for following :-
Events
     At time of Booking of Invoice for Import of Service
                              Item      Nature
               Normal Accounting Document
                    Dr     Expenses Ledger     P&L     Expenses
                    Cr     Party Account     Bsheet     Liability
                    Cr      TDS On Fees      Bsheet     Liability
               Service Tax Document
                    Dr     Service Tax (Accrued)      Bsheet     Assets
                    Dr     Cess on Service Tax (Accrued)      Bsheet     Assets
                    Dr     SHE Cess Service Tax (Accrued)      Bsheet     Assets
                    Cr     Service Tax Payable (Interim) A/c     Bsheet     Liability
                    Cr     Cess on Service Tax Payable (Interim) A/c     Bsheet     Liability
                    Cr     SHE Cess on Service Tax Payable (Interim) A/c     Bsheet     Liability
     At time of Making Payment of above Invoiced in Full & Final
               Normal Accounting Document
                    Dr     Party Account     Bsheet     Liability
                    Cr     Bank Account     Bsheet     Assets
               Service Tax Document
                    Dr      Service Tax Payable (Interim) A/c     Bsheet     Assets
                    Dr      Cess on Service Tax Payable (Interim) A/c     Bsheet     Assets
                    Dr      SHE Cess on Service Tax Payable (Interim) A/c     Bsheet     Assets
                    Cr     Service Tax Payable A/c     Bsheet     Liability
                    Cr     Cess on Service Tax Payable A/c     Bsheet     Liability
                    Cr     SHE Cess on Service Tax Payable A/c     Bsheet     Liability
               Payment of Service Tax
                    Dr      Service Tax Payable A/c     Bsheet     Liability
                    Dr      Cess on Service Tax Payable A/c     Bsheet     Liability
                    Dr      SHE Cess on Service Tax Payable A/c     Bsheet     Liability
                    Cr     Bank A/c     Bsheet     Assets
               After Payment of Service Tax , the following document shall post into system
                    Dr     Service Tax Receivable      Bsheet     Assets
                    Dr     Cess on Service Tax Receivable      Bsheet     Assets
                    Dr     SHE Cess Service Tax Receivable     Bsheet     Assets
                    Cr     Service Tax (Accrued)      Bsheet     Assets
                    Cr     Cess on Service Tax (Accrued)      Bsheet     Assets
                    Cr     SHE Cess Service Tax (Accrued)      Bsheet     Assets
     At time of Utilisation of Service Tax Credit agianst Cenvat Liability
               As per Cenvat Document
                    Dr      Cenvat Payable A/c      Bsheet     Liability
                    Dr      Cenvat Cess Payable A/c     Bsheet     Liability
                    Dr      Cenvat SHE Cess Payable A/c     Bsheet     Liability
                    Cr     Service Tax Receivable A/c     Bsheet     Assets
                    Cr     Cess Service Tax Receivable A/c     Bsheet     Assets
                    Cr     SHE Cess Service Tax Receivable A/c     Bsheet     Assets

HI, i think 2 possible ways are there.
1. Post the difference amount to service tax G/L Dr & vendor CR throgh FI JV posting and do vendor payment. or
2. create Credit memo for privious miro and Cancel the Previous service entry sheet and do the fresh SES & MIRO after changing the values in PO.
Subrahmanyam

TDS advance adjustement effect in invoice

hai,
Regarding WHT, while doing advance payment to vendor for Rs.50000.00, system will calculate TDS for Rs.50000.00. Then we received the bill from vendor for Rs.100000.00, then the system will calculate TDS for Rs.100000.00. But system want to dedcut TDS only for Rs.50000.00. How it is possible?
I know one option, while entering invoice, select Withholding tab and system will display the keys and base amount. In that base amount if we enter the balance of Rs.50000.00 means, sytem will automatically calculate only for Rs.50000.00. But i don't want to enter every time. System want to calculate automatically.
Can anyone give me an idea about this.
govind.

Hi,
While making an advance for Rs.50000, system will deduct tax on Rs.50000. Then when Invoice is received for Rs.100000, then the system will calculate TDS on Rs.100000 only. Then when you do the clearing between the down payment and the Invoice using T.Code - F-54, the system will reverse the excess TDS deducted (ie) it will reverse the TDS deducted during down payment.
Try this.
Cheers
V.Krishnan
(Assign Points if useful)

Settings for capture excise invoice in MIGO and other settings

Hi,
For excise invoice capture and post procedure which we are following is as follow
1 : For Local Excise invoice
     After receving goods from Vendor first we are Doing J1IEX Part 1, Capture excise invoice after saving this we are getting part 1 number, then we are making GR with MB01 ref. to part 1 number , then qyuality inspection then updating material in Unrestricted stock from quality afetr that we are doing J1IEX poat PART 2 here we are getting part 2 number then invoice verification,
2 : For import PO
      First MIRO for custom delivery cost we are getting MIRO number, then J1IEX part 1 ref. to MIRO number and year then MB01, ref. to part 1 of J1IEX then quality quality to store then J1IEX Part 2 then MIRO for vendor.
now in many thread i read about capture invoice in MIGO   so i want to know the detail settings which required to be made so that we can perform our ruoutin in short time.
regards,
zafar

hi
>is there will be any effect in our existing procedure We want to follow both for some time , after that we will do only in MIGO,
yes u can use both simultniously
but in MIGO if u capture, the step of updation J1i5 will be ommited (it will take palce automatically)
like currently ur doing capture >update >post
in migo only capture and then post
>second think is that now while posting the capture excise invoice in J1IEX we rae entering part 1 number, so can we do woth >this while capturing it thorugh migo or we have to post with vendor excise invoice number only.
You can do capture and post simultaniously in migo only
the separate transaction is given as persons or users may be diffrent for GR and excise
if the same user want to do the GR and cap and posting then yes he can
for capture and posting u also have to tick Post Excise Invoice Captured in MIGO in excise grp settings
regards
kunal

Excise invoice in INR and Billing document in EURO.development issue.

Dear All
its intersesting development i came accross please help if u have came accross this before.
in my scenario i am having a client who placed an order from Europe and the currency is in EURO and we have to deliver it to a client who is in india.
so bill to party's currency is EURO and Ship to party is in INR.
the excise invoice has to be prepared in INR but it made with refferance to billing so it will take Euro.
so for this how to creat the excise invoice inINR and billing in EURO.
i have jotted some idea's bellow
please help
The excise invoice is prepared on the basis of the delivery document so it may conceder the ship to party currency also.
As you know the accounting document for the excise invoice is made with respect to billing document but if the billing document is not having the delivery document then it will not generate any accounting document for this. So you do some testing with ship to party as India then we can see what the effect is coming to it.
Regards
Subrat

Dear Subrat
Your excise invoice currency will always be in Company Code currency and assuming that it is INR in your case, if you generate excise invoice, the currency will also be in INR.
thanks
G. Lakshmipathi

Invoice effects

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