Invoice verification:-- complete atleast one line of ACCOUNTINGDATA

Sap Gurus,
During invoice verification an error is coming.... " complete atleast one line of accounting data for item 000003".
In PO account assignment is cost center and item category is services.
service line item is having 3 parts.
1st and 3rd is linked with cost center 25020 and 3rd one to 25030. 2nd is linked with cost center 25030.

Hi Chintan
thanks for the Prompt reply. But where can we see the Account assignment from. Is it referring to the account assignment field in PO. The same Account assignment (Cost Center) has been entered in the PO line item as well.
Thanks
Nitin

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Error " TR should have atleast one line item "

Hi,
While trying to create TO for the TR , system through the error " TR should have atleast one line item "
but the TR have the line item.
pls trhu some light. actually it properly working in development server but not working in production.

Hi
Thos error message does not make any sense if what you are saying is true in that the TR does have one line item.
The only thing I can think of is Has the stock situation changed since the TR was created.
Do you in fact have any stock?
Check the TR in LB02 to make sure it is OK
I hope that this helps
Frenchy

Difference in Invoice verification ( GR/IR)- for Line item wise

Hi,
I have done invoice verification against PO but in my PO having 4 line items 10 to 40 so while doing invoice verification i have made a mistake in line item 10 i made quantity +1008 made extra and in line item 20 i have made less 1008 and i get to know information while doing MR11 line itme show higher quantity and lower quanty so GR/IR Clearing in not possible bacause of difference quantity and so i already paid entry tax on this PO and i can not do MR8M, is their solution workaround to nullyfy the line item
could u suggest if any kind of solution i will appriciate for ur valid suggestion.
Regards
Vinu.

Hi
If MR8M is not possible, then you can post a credit note using the same T.code MIRO for the difference for the excess quantity and later later post an invoice for the short posted quantity.
Regards

Multiple line item in billing but only one line item in accounting document

Hi Everyone,
I am having one scenario in which sales order has more than one line item. Only one billing document is create for all line items in Sales Order but billing document contains as many items as sales order has. In accounting document of billing i find only one customer line which has total amount of all line items in billing as debited. My requirement is Accounting document also should have as many line of customer-debit as in billing items i.e sales order. For example :
(1) Sales order has 2 line items.
(2) Billing document is only ONE and has 2 line items
(3) currently accounting document has only ONE line of Customet - Debit ( Total amount of both items)
My requirement is
Accounting document should have 2 line item of customer - Debit
Customer - Debit (amount of first line item)
Customer - Debit (amount of Second line item)
Sales - Credit
How can it be done ?
Regards,
Manish

Hi,
This is the SAP expected behaviour
As far as the values correspond to same account key and same GL account as per account determination, then ti will be posted as a single line item in FI document.
If you want the customer specific items to be posted in two GL accounts , then you have to do the account determination that way.
For example, you should have a condition table in FICO as follows.
Sales org/ Account key / Customer
For this condition table, the entries shoudl be as follows.
5110/ERS/Customer A GL ACCOUNT IS 5000100
5110/ERS/Customer B GL ACCOUNT IS 5000200
In this case, there will be 2 entries for the invoice instead of just one line entry.

Invoice verification in Stock transport order between two company codes

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I made 3 good issue in supplying plant of company codeagainst stock transport oder & 3 good receipt in receiving plant of company code.
During invoice verification in MIRO, 3 lines items (Pertaining to 3 GRs) are not displayed But consolidated quantity (Sum of 3 GR qty) & value is displayed.
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Hi,
Tick the GR based IV in the PO.
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Quantity Tolerance in Invoice Verification

All,
I have an issue in Direct Trading flow. PO qty received at 10,500, sales order qty 10,500, billing document 10,500 and invoice qty at 10,500.05. The system is not allowing me to close the sales order due to the weight discrepancy in logistics invoice.
Is there any customizing available to set a quantity tolerance in Invoice Verification (as the one existing for Amount)?
I tried to check final invoice in the invoice tab of my PO but it did not work : sales order is still "Being processed".
Thanks in advance,
Laure

hi,
Your question is little confusing...Do you wanna check the duplicate invoice check...then check SPRO settings here:SPRO >> MM >> LIV >> Check for duplicate invoices...
If you want to have the tolerances applied then check here:
SPRO>> MM >> LIV >> Incoming invoice >> set up vendor specific tolerances...but remember that this will be in terms of amount with respect to that quantity...so if the tolerance is 0% then the amount shd be exactly same...otherwise the system will block the invoice for qty variance...
Hope it helps..
Regards
Priyanka.P

How to enter invoice with two different tax codes in one line?

Dear friends,
I have this PO for which I enter the invoice.
I recieve later a subsequent debit for this PO from the transporter. This subsequent invoice has got extra debits, one with 21% VAT and one with 19% VAT, which means two items with two different tax codes.
I want to enter this subsequent debit for each item of the PO, and I want to enter both debits in every item of the PO.
How can I enter in one row in MIRO a debit with two different tax codes.
Thank you.

I want in the same line item to enter two tax codes.
Do you Know if there is any way to do this?
It is a subsequent debit and it has two items with two different tax codes. I want to enter the subsequent debit for a PO with many items and enter the value of the whole subsequent invoice. So there is the need to enter one line item with two tax codes.
How can this be done?
Thank you?

Two deductions for invoice with same reason code posted as one line item

Hi
We have a scenario wherein we are taking two or more deductions on the same invoice and are using the same reason code which have a setting of charge off.
SAP system displays the FI posting with same reason codes with charge off setting as one line item.
However we want the FI Posting to display separate line items per deduction and not combine amounts of deductions based on same reason code with charge off setting.
Any comments are appreciated.
Edited by: Kirti Bhardwaj on Jul 24, 2011 9:46 AM

Hi,
you can use different reason codes in distribute differences screen once you have fist selected one reason code for one invoice.

Reg: Maximize the Number of Line Items in Invoice Verification

Hi Gurus,
For a Client who is dealing in Retail business,there is a necessity to maintain a huge number of line items at Invoice Verification level.Standard SAP has some maxium line items for each document type.Where are the control for maximum line items and how to increase that?
Regards,
Sarosh

Hi,
At Billing-Country specific settings you will be able to maintain maximum 3 digit billing item no i.e 999.
Any other suggestion.
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Single delivery different invoice with one line item

Dear gurus,
If i have one line item of 10 items and if i want to do 10 seperate billing documents, how can i do this
thanks

Hi
You can maintain the copy control checks in VTLF to create invoice for 1 unit only. But this will result into 1 unit billing for all the deliveries.
Kind Regardds
Sandeep
Edited by: Sandeep Markandeya on Mar 10, 2008 10:09 PM

It used to be that when I created a pdf from a word or publisher document, hyperlinks worked fine. Now I cannot get them to work unless the text displayed for the link is the complete address and it all appears on one line. Why?

it used to be that when I created a pdf from a word or publisher document, hyperlinks worked fine. Now I cannot get them to work unless the text displayed for the link is the complete address and it all appears on one line. Why?

You can print to the Adobe PDF printer, but that only creates links that Acrobat or Reader recognize as such. That is the reason for needing the entire URL on one line. It is not actually an embedded link, but one created by Acrobat on the fly. With OFFICE 2013 you have two choices: 1. create the PDF with the print to Adobe PDF and then add the links in Acrobat so that they are complete or 2. I think the WORD save as PDF or XPS will create the PDF with links, but not sure. If so, that would be the quickest solution for you, but be aware of potential problems with the MS plugin.
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Invoice verification done doubble times agaisnt one PO

Hello,
SAP has Verified , two invoices two times. Please suggest me.
I m sure the vendor master has no tick in the check doubble invoice Indicator., what could be the other Reason?
Best Regards,
Sridhar.k
Siemens

Img>>MM>>Incoming Invoice>>Set Check for Duplicate invoices
Set Check for Duplicate Invoices
In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.
This check should prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).
When checking duplicate invoices, the system compares the following
attributes in the standard system:
Vendor
Currency Company code
Gross invoice amount Reference document number
1. Invoice date If the system finds an invoice that matches all attributes, the system
displays a customizable message.
If you are entering credit memos, subsequent debits, or subsequent
credits, the system does not check for duplicate invoices.
The exception is the Argentina country version, where the system checks
for duplicate invoices and credit memos.
If a previously processed document is later cancelled and then entered
again, no message is displayed.
Requirements
The system only checks for duplicate invoices in Materials Management
if you specify a reference document number when entering the invoice.
In Customizing (IMG) for Invoice Verification, you can specify that the
system check the following attributes
Reference document number
Invoice date
Company code
Because there are fewer attributes to check, it is more likely
that the system will find a duplicate invoice.
Standard settings
All check criteria are activated in the standard system.
Example
The following document has been entered and posted:
Reference document number: 333
Invoice date: 28.04.00
Gross invoice amount: 100,00
Currency: EUR
Vendor: Wolf
Company code: Hamburg
The settings for checks for duplicate invoices in Customizing have
been maintained as follows:
The field reference document number and company code are not selected.
This means that these attributes will not be checked. Now enter the
following invoice:
Reference document number: 334
Invoice date: 28.04.00
Gross invoice amount: 100,00
Currency: EUR
Vendor: Wolf
Company code: Berlin
Result
By entering the reference document number and entering an invoice, it
is possible to check for duplicate invoices.
The reference document number and the company code contain different
data than the invoice you entered. These attributes are not checked
because you have deselected them in Customizing.
All other attributes are equal. The system displays a message telling
you that a duplicate invoice has been found.
If, for example, you had selected the reference document number in
Customizing, the system would check this and recognize that this invoice
is different to the previously entered invoice. The system would not
then display a message.
Activities
Maintain the settings for each company code.
Regards
Biswajit

Invoice verification for services

Hi Friends,
this is chandra shekar, can any one tell me how to do invoice verification for services.
regards
chandra shekar

Dear,
An invoice for a service can refer to a service entry sheet.
The services actually performed (work actually done) by a service vendor is recorded in a Service Entry Sheet with reference to the purchase order.
Access the activity choosing the Transaction code, ML81 or ML81N Maintain Entry Sheet.
On the Initial Screen, choose "Other Purchase Orders" icon and click this, the system will pop up a new screen.
In this screen in the Purchase Order field give the reference purchase order number and choose [Enter] to continue.
You will get a new Service Entry for this Purchase Order number.
Here, on this screen, choose "Create Entry Sheet" (a white paper icon.)
System allocates a service entry sheet number internally, and you will get the number on your screen.
On the "xxxxxxxxxx Create Entry Sheet" screen, maintain the desired entries under appropriate fields:
Choose Service selection icon at the bottom of the screen to adopt the data.
The system will give you a pop up screen with the purchase order number on that; Choose [Enter] to continue.
The system will give you a new screen Select Services since Reference the services list from purchase order is displayed here.
Choose the line item and choose on Services icon on top of screen.
You can observe the system copied the service line item from purchase order with open item quantity.
Change the quantity per your requirements.
With this the basic information for the service entry sheet is fully completed. As to the requirements, you can fill other fields also if required.
To accept the service, choose the "Accept" icon or [Control] + [F1] (Green flag icon).
You can see the traffic light has turned yellow in color. This means it is ready to save the service entry sheet.
Choose Save.
The color signal for the status display switches from yellow to green.
If you want a detailed steps with screenshots, please visit: https://ocps.net/fa/om/Documents/Toolroom%20Assistant/ML81N_Creating_An_Entry_Sheet_03-29-2007.doc
Regards,
Syed Hussain.

Invoice Verification - GRIV and standard R3 matching criteria

Hi,
I am asking what I think is a straightforward question, but has proven difficult to answer so far!
My organisation is reviewing our SAP R3 invoice match criteria, but first we need to establish what they are.
Is SAP standard GR-IV invoice verification as simple as:
1. PO number matches the one on the invoice
2. GRN quantity is less than or equal to invoiced quantity
3. PO line item price is more than or equal to invoiced quantity, or within our tolerance
4. Delivery note number on GR needs to match the one on the invoice
Are there any other fundamental matching criteria that we may be missing?
In addition, we are considering turning off the GRIV flag for certain types of vendors (those providing us with services, for which match criteria 4. above will never match due to there being no delivery note). What are the differences in matching that will occur if we do this? - I have not been able to establish from my research whether a Goods Receipt is still required for the invoice to match if GRIV is turned off, for example...
Thanks,
Peter

This calls for ABAP support .... if you are really interested to it on your own ... try SAP Query that should help you out ... Cheers !!!
Check out this step by step guide
http://www.scribd.com/doc/7071503/SAP-Query-Step-by-Step-Guide-12Aug2008
Edited by: m_n_novice on Aug 12, 2009 2:24 PM

Invoice verification - reg.

While doing invoice verification with respect to po no. it adopts the goods received data as per the goods receipt and its document no. In some cases it is observed that two or more documents data is displayed in one line item. Why it is happening? Reply pl.

Hi Srinivas,
In Invoice verification with refernce to PO, multiple line items are displayed when you do multiple GR's for the PO Line item.
If we would like to settle the invoice for one GR only we can select that line item & post the invoice.
For Eg: I craeted a PO for 1000 & I have done GR's as
GR1- 2, GR2 - 30 & GR3- 50
I get an invoice for 20 with reference to the delivery note of GR1, in that case i can select the single line & get that posted.
Reward points if useful
Thanks & Regards
Kishore

Invoice verification:-- complete atleast one line of ACCOUNTINGDATA

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