IS Utilities: Cash Desk and Cash Journal

SAP Provides Transactions FPCJ and FPCD.
It appears that you can use one; but not both. Is that correct.
Under what business scenario do you use FPCJ and FPCD?
Please advise.

Hi Aditya,
In a simple word, whichever documents are posted with MAIN/SUB creates a new row in DFKKOP with document number in DFKKOP-OPBEL.
If a payment is posted as an open credit item, it should be there DFKKOP-OPBEL field and BETRW and BETRH will be populated with payment amount.
However if a payment is posted as a clearing document against a debt, system updates that row of DFKKOP where DFKKOP-OPBEL is the cleared document number (debt, mostly an invoice). Clearing document (DFKKOP-AUGBL) of that row is updated with the payment document number.
In either of the cases DFKKKO and DFKKOPK are updated and below are the reason.
DFKKKO - document header level information (as who created, at what time, origin key, reco key etc.)
DFKKOPK - (GL level information of the document)
For payment lot and payment document related information you can refer DFKKZK, DFKKZP and DFKKZPT tables.
Hope it clarifies your query.
Thanks, Bodhisattwa

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Difference between Cash Counter and Cash Journal

Hi All,
Please tell me what is the difference between Cash Counters, Cash Journal And Cash Book.
How can we use all of these in SAP FI?
Please revert asap.
Thank You

Dear Verma
Cash Journal
The cash journal is a subledger of Bank Accounting. It is used to manage a company's cash transactions. The system automatically calculates and displays the opening and closing balances, and the receipts and payments totals. You can run several cash journals for each company code. You can also carry out postings to G/L accounts, as well as vendor and customer accounts.
To my knowledge there is nothing called Cash Book and Cash Counters in SAP. If this helps please reward with points.
Best Regards
kesav

Different document numbers for cash receipt and cash payment

Dear ALL
can we get different document numbers for cash payment and cash receipt
regards
sheena

Dear Jigar ,
i am not able get separate document number for cash receipt and cash payment
though i assigned in fbcjc0.can you elaborate on what you have told .
further cash receipt and cash payment for gl account s it is taking consecutive numbers only
can you give me your gmail id
regards
sree

GL assignment for Cash Desk and House Banks

Hi,
I am very new to FICA.
Can any one help me the following questions.
1. In FICA amount will get posting Cash Desk Clearing Account.
My client is asking this amount should post in main cash journal which we are following in FICO. Since he is trying to monitor the same in one place.
Will it possible, If so, can any one give the solution?
2. My client is having two House bank and customer remits the amount through Cheque only. There is no payment cards, Direct depit.
In this cash i need calrification about the GL account assignment in FICA part. Like clearing account, etc..Since i am not clear about this area. Can any one give the full details with IMG structure.
Please treat this as an urgent. If i am getting anything on this it would be very greatful for me...
Thanks
Sriram.

Hello,
Are you looking for same balances in FPCJ & FBCJ?
If so pls refer to below post<for Q1>
Re: Cash Book.
Question Number two:
We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
Hope this is useful. If not let me know.
Rgds
Rajendra
Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

Cash desk and payment lots documents not updating in DFKKOP table

Dear Experts,
I have noticed that my cash desk payments and payment lot documents are not getting updating in the DFKKOP table. I have identified that for this documents, the document class is updated with "1" which means "Document does not have FI-CA items".
But, the postings where shown in the FPL9 transactions and clearing is happening as per the settings and requirements.
So please update me, on what basis the system would determine the document class for the document types in contract accounting..
Your inputs on this issue will be really helpful for me.
Thanks
Aditya Viswanath

Hi Aditya,
In a simple word, whichever documents are posted with MAIN/SUB creates a new row in DFKKOP with document number in DFKKOP-OPBEL.
If a payment is posted as an open credit item, it should be there DFKKOP-OPBEL field and BETRW and BETRH will be populated with payment amount.
However if a payment is posted as a clearing document against a debt, system updates that row of DFKKOP where DFKKOP-OPBEL is the cleared document number (debt, mostly an invoice). Clearing document (DFKKOP-AUGBL) of that row is updated with the payment document number.
In either of the cases DFKKKO and DFKKOPK are updated and below are the reason.
DFKKKO - document header level information (as who created, at what time, origin key, reco key etc.)
DFKKOPK - (GL level information of the document)
For payment lot and payment document related information you can refer DFKKZK, DFKKZP and DFKKZPT tables.
Hope it clarifies your query.
Thanks, Bodhisattwa

Cash Income and Cash Expense report

Hi all,
i need a report where i can get cash income report based on payment means i.e. thorough cheque, through credit card, cash and also cash expense report based on cheque and cash. I tried to make a query but it doesnt give any result nor any error. Can anyone suggest a query to fetch this data?? I dont understand what is wrong in this query!!
SELECT T0.[CardCode], T0.[CardName], T1.[DocNum], T1.[DocDate], T1.[CashSum], T1.[CreditSum], T1.[CheckSum],
T2.[CheckNum], T2.[Branch], T2.[AcctNum], T3.[DocNum], T3.[CashSum], T3.[CreditSum], T3.[CheckSum],
T4.[CheckNum], T4.[BankCode], T4.[AcctNum], T4.[CheckSum]
FROM OCRD T0 INNER JOIN ORCT T1 ON T0.CardCode = T1.CardCode INNER JOIN RCT1 T2
ON T1.DocEntry = T2.DocNum INNER JOIN OVPM T3 ON T0.CardCode = T3.CardCode INNER JOIN VPM1 T4
ON T3.DocEntry = T4.DocNum
Please suggest a better query that can fetch the data customer / vendor wise i.e the selection criteria should be a BP, either a customer or vendor or both bt income first and then expense.
Thanks in advance,
Joseph

Try this one:
SELECT T0.CardCode, T0.CardName, T1.DocNum Incoming, T1.DocDate, T1.CashSum, T1.CreditSum, T1.CheckSum,
T2.CheckNum, T2.Branch, T2.AcctNum, T3.DocNum Outioing, T3.CashSum, T3.CreditSum, T3.CheckSum,
T4.CheckNum, T4.BankCode, T4.AcctNum, T4.CheckSum
FROM DBO.OCRD T0
LEFT JOIN DBO,ORCT T1 ON T0.CardCode = T1.CardCode
LEFT JOIN DBO.RCT1 T2 ON T1.DocEntry = T2.DocNum
LEFT JOIN DBO.OVPM T3 ON T0.CardCode = T3.CardCode
LEFT JOIN DBO.VPM1 T4 ON T3.DocEntry = T4.DocNum
WHERE T0.CardCode LIKE '[%0\]%'
Thanks,
Gordon

Alerts for Cash Deposit and Cash Withdrawal

Hi All,
I've one requirement from my client, Whenever I post a cash deposit into bank of Rs. 10,000/- or more, an alert has to go to the authorizer. This is same for withdrawal also. Please advise how to achieve this in B1.
Regards,
Silpa

Hi Dilip Kumbhar,
I am in beginner stage in SDK.I dont know how to write message instead of Alert.Can you please help me how to write and where to write.please explain in detailed steps for this.I think this Alert will possible in by writing the UserDefinedFields.But i am not able towrite that Query.please give the Solution as soon as possible, it is very urgent.My client is asking this.

Cash Inflows and Outflows- company code wise, project wise etc.

Hi Gurus,
Client's requirement says they need cash inflows and cash outflows related to a company code, project wise etc. for a specified period.
What needs to be done for this requirement? Do we have to implement Cash Management and liquidity forecasting module to fulfill this requirement???
Please revert asap.
Thank You

Hi
You need to setup the cash journal configuration where cash inflows and outflows will be recorded.
The path is as follows:
SPRO>Financial Accounting>Bank Accounting>Business Transactions>Cash Journal
Hope it will solve your problem.
Regards
Tapan

Cash Desk in O7F1

Hi Experts,
Is it possible to include Cash Desk in additional selections of F-03 (GL Clearing) screen despite the same GL can be assiged to more than one cash desks and clearing can be done at GL Level? I have gone through the fields in O7F1 but Cash Desk field is not available.
Please suggest.
Regards,
S.

Hi Aditya,
In a simple word, whichever documents are posted with MAIN/SUB creates a new row in DFKKOP with document number in DFKKOP-OPBEL.
If a payment is posted as an open credit item, it should be there DFKKOP-OPBEL field and BETRW and BETRH will be populated with payment amount.
However if a payment is posted as a clearing document against a debt, system updates that row of DFKKOP where DFKKOP-OPBEL is the cleared document number (debt, mostly an invoice). Clearing document (DFKKOP-AUGBL) of that row is updated with the payment document number.
In either of the cases DFKKKO and DFKKOPK are updated and below are the reason.
DFKKKO - document header level information (as who created, at what time, origin key, reco key etc.)
DFKKOPK - (GL level information of the document)
For payment lot and payment document related information you can refer DFKKZK, DFKKZP and DFKKZPT tables.
Hope it clarifies your query.
Thanks, Bodhisattwa

Clearing from payment lot(FP05) and cash desk

Hi ,
Background of the issue: when we post from payment lot or cash desk account clearing happens( clearing open items).
Issue: My client has a requirement when the posting is done for a particular account from above two (payment lot or cash desk) clearing should not happen for the open items (documnets)which has any payment method on the item(document)(like P-payed by phone).
For me it looks like ,this issue can be handled using customer module in clearing variant.but can some one let me know which module should be called?at what step of the clearing variant?I don't have much knowledge on clearing Variants.(I am not sure this is right approach)
Also please suggest other solutions? Again this process (avoiding clearing open items with payment method)should be triggered only when posting is done from payment lot and cash desk.
Thanks,
Shiv

Dear Shiv,
For me the best way is use the event FKK_SAMPLE_0262 if you dont need the Payment send to clarification....
But their is others ways ;
1 - Event FKK_SAMPLE_0110 this is for all Payment ( You can Clear the Internal Table by validating that you need t_fkkcl )
2 - events by the varinat of conpensations FKK_SAMPLE_TFK115 /FKK_SAMPLE_TFK116
I hope it help
Andre Frugulhetti

Error while deleting Cash Journal (Numbering group 1001 can be used only for one CoCd and cash journal number)

Hi,
While i am try to delete Cash Journal system throws me error (Message No.:FCJ065: Numbering group 1001 can be used only for one Co. Code and Cash Journal). Kindly provide me solution on that.
Regards,
Tarak

Hi Tarak,
You can use the config nodes in SPRO to set up number ranges for your cash journal documents.
IMG Path> FI Global Settings>Bank Accounting>Business transactions>Cash Journal
Define Number Range Intervals for cash Journal documents
Define Numbering Groups
Define Number Ranges for numbering groups
After defining the number group here, you assign that in "Set up Cash Journal" Check if there is any clash anywhere in your configuration for different cash Journals.
Regards,
Kavita

Difference in Cash Balance in Cash Journal and Cash GL Account

dear friends,
Can somebody tell me the reason and solution to following problem -
1. User entered on Cash Payment ( FBCJ ) entry for Vendor with TDS activated.
2. Due to some mistake in amount , he reversed the same ( FB08 ) , however amount reversed in Cash GL and TDS GL was wrong / was not same as per original document.
3. Since it give the rise to difference in balance of Cash as per GL Account and Cash Journal , we passed 2 more entries ,
1. FBCJ - Cash Receipt ( for differential amt )
                      Cash Journal .... Dr. ....
                                To intermediate account
2. F-02 - Journal entry - for differential amt.
                      Intermediate account .....
                                    To Cash GL Account
However still problem persists. Can anybody find out reason and solution for this.
Thanks....

Hi P S,
Firstly, In cash journal the entries flow FI-BL (Bank Accounting - Sub-module) to FI and gets updated in GL Account. That is why in the GL master master record of cash journal account, you see the "Post automatically only" option ticked.
The solution for you problem is that
1. First reverse the f-02 entry by fb08. This will reverse the entry which has effected only FI-GL.
2. Go to cash journal wrong (original) entry (FBCJ) and select the entry and delete the transaction through delete icon on left hand bottom.
3. This will reverse the entry in FI-GL.
4. Pass fresh entry in FBCJ with correct amount.
Hope this will help you... Pls assign points if helpful.
Regards,
Vinay

Numbering Group G1 can be used only for one CoCd and cash journal number

Hello,
I was trying to create a cash journal when I got the error message:
"Numbering Group G1 can be used only for one CoCd and cash journal number".
Does anyone have an idea what could be wrong?
Thank you,
Bola

Hi,
Please check whether more than one number range is maintained in transaction code FBCJC1. If yes, please keep only one as Cash Journal has only one number range. This is the internal number range for Cash Journal.
If you want different number range for accounting documents then create new document types and assign number ranges to it.
Regards,
Tejas

Sapscripts form of 'reciept' and 'cash journal' in FBCJ

Hello All,
I want to change the output for 'Reciept' and 'Cash Journal' (FBCJ). Their program configuration is in SPRO with the variant, but where are the sapscript form configured ?
Thanks.
Shehryar

Hi,
Check in OB78 transaction, this might help,
Rgds,

Banking functions and Cash journal

Hi,
Can someone advise me on the full setup and configurations of the above ? And the usage.
Thanks.
Angel.

Hi,
I have set up the cash journal following the instruction in the link.
I have some problems and questions regarding the actual posting of cash journal, FBCJ.
1) The petty cash acct created has a zero balance. How do I record the opening balance if I have some cash on hand ? What is the double entry ? I have also set the acct to "Post Automatically" as advised by the link.
2) To test the settings above, I manually post an entry to debit petty cash acct and credit bank acct. So that there is a balance in the petty cash acct for me to do the testing. Although this might not be the correct way to record. Waiting for advise in Qn 1 above.
3) I tried to use FBCJ to post. However, it kept prompting me an error message.
"Payment amount is larger than cash on hand. Change amount".
How did the system determine that ? I already posted an amt of 100,000 in the petty cash acct.
Can you advise me how to do a posting using FBCJ ?
4) Under FBCJC2, I have set up one business transaction for misc expenses. Is this enough ? Or advisable to create a few more business transactions ?
5) Under FBCJC0, instead of using GL doc type AB, is it ok if I created a doc type "SK" and used this one ?
Please help.
Thanks alot.
Angel.

IS Utilities: Cash Desk and Cash Journal

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