Journal Entry Template - Remove Parameters

Hello,
Is there a way to remove or hide the "Auto Reverse" checkbox in the Journal entry template? Can this be done through the appset/application parameters?
Also, is it possible to have "Reopen journal in the next period" unchecked by default?
Any suggestions / ideas would be appreciated.
Thanks,
Nikunj

I don't think this is possible, at least on BPC 5.1
Customizing the journal template in this manner isn't officially supported. The only supported customization is of the placement of dimensions on the header & detail, and the other items you see in the admin console's journal wizard.
I've heard of some consultants who managed to work around these limitations, and make some unsupported customizations to the journal template XLT file behind the scenes. But there are some risks involved, and I wouldn't recommend it unless you're absolutely certain of what you're doing. Even then, with a version upgrade you may find that your customizations get destroyed.
However, given the nature of the changes you want to make -- just changing the default values of the checkbox selections -- it seems pretty low risk, at first glance.

Similar Messages

Journal Entry Template

Dear Experts:
I am using BPC 7.0 NW and just seeting the journal entry template. However, the journal template only show detail
information, and the header dimensions are hidden. I only can adjust this from Excel's Menu. After that, when I open
journal, it happens again. Does anyone know how to fix this ? Thanks in advance.
Fred Cheng

Hi,
I really dont get the issue you were talking about. Please explain the issue clearly so that we can try sorting the issue.
If you are new to Journals, Please check my document on Journal.
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/00497d6a-0f38-2d10-bfb5-d50b91c9c0e5
Hope this helps,
Regards,
G.Vijaya Kumar

Journal Entry Headers

Hello,
I have created a Journal Entry template for BPC 5.1 SP3, and in the header i have selected 5 dimensions. Currently, all of them show up blank except Currency, which is defaulted to LC. My question is, is it possible to have my own defaults for header rows? (E.G. I'd like it to default to CAD instead of LC). I have tried to change it and searched around and i haven't had much success.
Thanks a lot!
Don

Hi Don,
No, that is not possible.
You can use the ENABLEJRN property on each dimension to limit the members allowed for Journal Entry
You can also use Journal Validation Rules when you want a member dependant from another (eg account = balance sheet account, then only show relevant flows for the accdetail dimension)
Rgrds
Bjorn

DTW Of Journal Entry

Dear All,
I just want to know that can we upload Profit Centre(Distribution Rule) details through DTW Of Journal Entry Template ?
I need to add Profit Centre details along with the LIne Details of JE.
Regards,
Kashinath

Thankx Tanga Raj
But when i am doing dtw of journal entry i have filled up Profit Code but still it is not taking and i have to fill two fields in Distribution Rule at Journal Entry Product LIne and Another is is for Region (For Ex: In distribution Rule two dimentions one is Product LIne and another is Region : Ex : Product LIne: XYZ and Region : Mumbai)
can u help me out ?

Uploading Journal Entries

We are on Hyperion Financial Management Version 11.1.1 and post entries by using journal entry templates we have created. I have found there to be limitations with copying the data from excel (can only copy an individual amount) or an upload feature. Is there an option to upload journals or submit the data in excel to eliminate manually keying data?

One very cool utility I've seen is Merlin XL: http://merlinxl.com/index.html
This is a very slick package which provides a great deal of funtionality around journals and also system reports from within Excel. Pricing is surprisingly low for the amount of functionality offered. I saw a demo of this while at Kaleidoscope and am pretty impressed. Check it out.
--Chris

SDK coding to Remove Journal Entry, Journal Voucher

Hai,
I have created journal entry.But before creating, I want to check whether journal entry, journal voucher already created for this month. If it is, already created, I want to remove the existing one.
My coding is as follows,
oSBOJournalvouchers = DirectCast(ocompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalVouchers), SAPbobsCOM.JournalVouchers)
                          Try
                                oSBOJournalvouchers.JournalEntries.GetByKey(10)
                            Catch ex As Exception
                                SBO_Application.MessageBox(ex.Message)
                            End Try
                            If oSBOJournalvouchers.JournalEntries.Remove() <> 0 Then
                                ocompany.GetLastError(errcode, errmsg1)
                                SBO_Application.MessageBox(errcode & "-" & errmsg1)
                            End If
    oSBOJournalvouchers.JournalEntries.GetByKey(10) --In this line error occurs.
Error Message is:
The server threw an exception. (Exception from HRESULT: 0x80010105 (RPC_E_SERVERFAULT))
Any help is appreciated.
Thanks in Advance.
Thanks,
Parvatha Solai.N

Hi,
I get the same exception, I'm using 8.81 PL08 ... The creation for Journal Voucher success but when I'm trying to update the update failed ... please advice
JournalVouchers voucher = (JournalVouchers)Company.SBO_Company.GetBusinessObject(BoObjectTypes.oJournalVouchers);
voucher.JournalEntries.GetByKey(TransId);   // This line make exception The server threw an exception. (Exception from HRESULT: 0x80010105 (RPC_E_SERVERFAULT))

Journal Entrie - Failed to get next member of range member UJJ_JRNID

Hi experts,
I am using the BPC NW 7.5 SP04 version and have created a journal template. When I try to save the journal entry, I get the following error "new journal ID: Failed to get next member of range member (UJJ_JRNID - ). "
I have this error only in production environment. I save and post journal entry in develop environment without error.
Best regards,
Marilia Costa

Hi Friend,
Application parameters yes marked as YES, and I have change the number range as following
No.__ from number ____to number___current number
1____0000000001_____9999999999__1
But still i am getting error as" UJJ_JRNID - 000002"
My subobject no. is 000002
Please Advice
Thanks in advance
Aryan

Add Journal Entries Report - Output to Request Set

Hi All,
I'm trying to create a Request Set for the receivable application
The request set should contains two Programs
1- AR: Journal Entries Report
2- Journal Entries Report - Output
I defined the request set and when i start adding the programs , i selected the first program AR: Journal Entries Report from the list and gave it sequence 10
when i tried to add the other Report "Journal Entries Report - output" i didn't find it in the list and i'm not able to add it
1-Do any one know why this program doesn't appeat in the list ?
2- If i created a copy of this program and gave it other name , this program in the definition doesn't have any parameters although a parameters must be passed to it from the first request AR : Journal Entries report. how to pass parameters from the first program to it
Best Regards

nuppara,
I need to add this report to the request set as it's a workaround to get the output of the AR: Journal Entries Report as Excel - I created a post asking this question also , u already replied to it.
My workaround is like this , the AR: journal Entries Report automatically sumbit the program "Journal Entries Report - Output" based on the parameters that the user select
Print Detail By Account , Print Detail By Category , Print Summary By Account , Print Summary By Category
if i want to to make this report to be an Excel output so i'll have to create 4 templates but won't be able to assign the correct template to it , as the main request AR: journal Entries report calls it automaticcaly, and may run it 4 times
so my workaround was like this
i'll create 4 request sets ,
the first RS will be for example AR: journal Entries Detail By Account, i'll add to it 2 programs the AR: journal Entries Report , and the Journal Entry Report - output -OR a program copied from it with the same design and i'll add parameters to it-
i'll force the parameters of the AR: Journal Entries in this request set to be Print Detail By Account = 'Y' and the other options = 'N' so the report will call Journal Entry Report - output with the parmeter layout= 'Print Detail By Account ' will be displayed as text ... when it finish the request set will run the Journal Entry Report - output -OR the copied program - that i'll assign the correct template and data definition for it, so it'll run and display the output as Excel .
I need to try this solution, but i was not able to add the journal Entries Report - Output to the request set :( and i'm not sure if i'll create a copy from it will be added or not,
and also i'm not sure if this workaround may work , as i know when the AR: Journal Entires report complete it delete the data from the temp table so the 2nd request may work on an empty table , or it'll have a request_id different from the request_id of the temp table so it won't select any row
all of this is just a brain storming to find the solution. :( i'm thinking by a loud voice here :-D
i know it may not work but at least to try it i need to add this report to the request set.

AR: Journal Entries Report Convert to Excel using XML

Hi All,
The Client ask to add a column and change the output format to Excel (using XML Publish) to the standard report " AR: Journal Entries Report" whish is Spawned ..
i know the Report calls other report called "Journal Entries Report - Output" using some parameters one of them is "P_LAYOUT_DESCRIPTION" which may be 1 of these values
Print Detail By Account , Print Detail By Category , Print Summary By Account , Print Summary By Category
and each one of them has different layout
Now i want to know
1- the ability of adding a column to this report (SPAWNED)
2- The ability of translating the output to EXCEL,PDF,RTF (using XML Publisher)
I Know the steps of how to convert a report to XML using data definition and template, but the spawned program calls the "Journal Entries Report - Output" by specific parameters and doesn't mention the template name that will be used or output type of the template
as if i'll create 4 templates one for each layout how to let the Main report calls the output report giving it the correct template that should be displayed
Best Regards,
Amir

Sure i used it , and i created many templates for it with different layouts ,
But the user needs this report specially :(

Audit Report Fix (Manual Journal Entries for Inventory)

Hello!
Curious if anyone has been able to fix an inventory audit report using journal entries?
For example: if an item was on inventory account 1500 based on it's item group assignment, then say 20 items are received for $1 each, then 5 are sold at $1 then the item group is switched and now it has an inventory account of 1520 and 5 more items are issued out.
Running the audit report summarizing by accounts will show $15 as the balance in 1500 and -5 in 1520. So when we go to actually check the accounts to reconcile them at the end of a period, our inventory accounts are always off.
I have identified manual journal entries meant to 'fix' a GL account, but these have made the audit report basically unusable for reconciliation.
Is there a way to journalize a change in the inventory accounts while making the change occur in OINM as well??
I have looked through several expert empowerment sessions that acknowledge this as a problem, but do not offer any solutions.
Thanks!
Mike

Hi Mike:
Changing Item groups while inventory is on hand is a problem. I have found a way to correct this, but it is a multi step process. I would try this in DEMO first to make sure you get the proper results.
Try this.
Below is the procedure for correcting the G/L Accounts on your Inventory Audit Report It is complicated and needs to be performed when no other users are in the system. Journal entries will not correct this problem.
Here it is.
1.     Review Inventory Audit Report by Summarize by Accounts for the item.
2.     Do a Misc. Issue to remove the inventory.
3.     Review Inventory Audit Report again.
4.     Change the Acct # on the Item Group for the Inventory Item to match the negative value account number. CAUTION! Make sure that users are not performing transactions on the system when you do this.
5.     Do another Good Receipt for 1 each at price shown in Negative value account number. Enter as a positive number.
6.     Re-run the Inventory Audit to confirm that the negative account has been zeroed out.
7.     Change Item Group Inventory account to remaining positive value account number.
8.     Do an Inventory Issue for quantity of 1 each.
9.     Re-run the Inventory Audit Report for the item. All accounts should now have zero value.
10.     Change Item Group account setting back to correct account for future.
I hope it works for you.
Regards,
Vicki Smith

Duplicate rows on Query with journal entries and AP documents

Hi Experts,
I ahve the below query allowing me to have some information from journal entries and retrieve some other from AP docuements and PO.
The thing is the query duplicates rows because the AP docuements have several rows but i don t know how to do to remove them (i guess this has to do with JOIN function...)
SELECT
T2.[GroupMask] as 'Account Family',
T2.[FatherNum] as 'Parent Account',
T2.[AcctCode] AS 'Account Code',
T2.[AcctName] AS 'Account Name',
T0.[TaxDate] AS 'Document Date',
T0.[Number] AS 'Number',
T0.[DocSeries] AS 'Document Series',
T0.[BaseRef] AS 'Base Reference',
T0.[TransId] AS 'Transaction Number',
T0.[Ref2] AS 'Reference 2',
T1.[ContraAct] AS 'Offset Account',
T4.[BaseRef] AS 'PO code',
T1.[Project] AS 'Project Code',
T1.[ProfitCode] AS 'Distribution Rule',
T1.[OcrCode2] AS 'Costing Code 2',
T1.[OcrCode3] AS 'Costing Code 3',
T1.[OcrCode4] AS 'Costing Code 4',
(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
T5.[DocTotalSy] AS 'PO Amount (EUR)'
FROM [dbo].[OJDT] T0
INNER JOIN [dbo].[JDT1] T1 ON T1.[TransId] = T0.[TransId]
INNER JOIN [dbo].[OACT] T2 ON T2.[AcctCode] = T1.[Account] AND T2.[AcctCode] = T1.[Account]
INNER JOIN [dbo].[OPCH] T3 ON T3.[DocNum] = T0.[BaseRef]
INNER JOIN [dbo].[PCH1] T4 ON T3.[DocEntry] = T4.[DocEntry]
LEFT JOIN [dbo].[OPOR] T5 ON T5.[DocNum] = T4.[BaseRef]
WHERE
(T2.[AcctCode] > (N'599999' ) ) AND (T2.[AcctCode] < (N'799999' ) )
AND (T0.[TaxDate]>= [%0] ) AND (T0.[TaxDate]<= [%1])

Try This
SELECT T2.[GroupMask] AS 'Account Family',
   T2.[FatherNum] AS 'Parent Account',
   T2.[AcctCode] AS 'Account Code',
   T2.[AcctName] AS 'Account Name',
   T0.[TaxDate] AS 'Document Date',
   T0.[Number] AS 'Number',
   T0.[DocSeries] AS 'Document Series',
   T0.[BaseRef] AS 'Base Reference',
   T0.[TransId] AS 'Transaction Number',
   T0.[Ref2] AS 'Reference 2',
   T1.[ContraAct] AS 'Offset Account',
   T4.[BaseRef] AS 'PO code',
   T1.[Project] AS 'Project Code',
   T1.[ProfitCode] AS 'Distribution Rule',
   T1.[OcrCode2] AS 'Costing Code 2',
   T1.[OcrCode3] AS 'Costing Code 3',
   T1.[OcrCode4] AS 'Costing Code 4',
   sum(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
   sum(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
   T6.[DocTotalSy] AS 'PO Amount (EUR)'
FROM OJDT T0
INNER JOIN JDT1 T1 ON T0.TransId = T1.TransId
INNER JOIN OACT T2 ON T1.Account = T2.AcctCode
INNER JOIN OPCH T3 ON T0.TransId = T3.TransId
INNER JOIN PCH1 T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN POR1 T5 ON T4.[BaseEntry] = T5.[DocEntry]
AND T4.[BaseLine] = T5.[LineNum]
INNER JOIN OPOR T6 ON T5.DocEntry = T6.DocEntry
GROUP BY T2.[GroupMask],
   T2.[FatherNum],
   T2.[AcctCode],
   T2.[AcctName],
   T0.[TaxDate],
   T0.[Number],
   T0.[DocSeries],
   T0.[BaseRef],
   T0.[TransId],
   T0.[Ref2],
   T1.[ContraAct],
   T4.[BaseRef],
   T1.[Project],
   T1.[ProfitCode],
   T1.[OcrCode2],
   T1.[OcrCode3],
   T1.[OcrCode4],
   T6.[DocTotalSy]
Regards,
Kennedy

PARK & POST Journal Entry and auto reversal

Dear All,
Our auditors has offered the following changes to be implemented in SAP system.
1. JE approval: Configure the system functionality to place journal entries in a u201Choldu201D status when entered into the system, then the supervisor/manager review and approval then required to release the journal entry from the u201Choldu201D status and post the entry to the general ledger. The reviewer should not have the ability to initiate a journal entry.
2. JE reversals: Utilize the functionality to automatically reverse journal entries, booked in prior month as u201Creversing,u201D when new period is opened.
3. 3-way match: Utilize the SAP functionality to perform an automated 3-way match process between invoice, purchase order, and goods receiving documentation. If invoices meet the 3-way match criteria based on established variance thresholds, invoices should automatically be approved for payment. If variances are noted, which exceed tolerance thresholds set by Management within the system, work flows should be used within the system to automatically route the invoice for the require approval.
How this changes can incorporated in the system.
Do suggest.
Regards,

For point 1, there is a functionality in SAP where all parked documents will be blocked and then released by the authorized person. There is a standard workflow for that. You may want to check Make and CHeck Settings for Document Parking. If this doesn't satisfy, then there's a need to create a customized workflow. Plus authorizations must be checked so that the users will not be able to Post but only Park. Note that, there is another functionality in Document posting called "Hold" this one, system doesn't assign any financial document. You can assign any reference/number to the document.
For point 2, there is a Mass Reversal functionality in SAP called the F.80. For accruals, you may use FBS1 which you can input the reversal date and run F.81 to run the reversal.
For point 3, it is a standard SAP functionality. You must set tolerance as to qty or price variance and the system automatically blocks the invoice for posting and the authorized person is required to release the approved invoices to remove the block for payment. In SAP, when you enter the PO for a particular invoice, it will give you how much or how many is actually goods received for that particular PO. in that sense you will be able to see whether the invoice is completely billed for the whole PO or not.

Is it possible that Manual Journal Entry go for approval

Hi All,
If it is possible to Journal Entry go for approval. I see in Approval Template there is no Document like check box Journal entry, so please any one can help in this.
Regards,
Arbaaz.

Hi,
Use Journal Vouchers instead of journal Entry.
For Ex :
1.User Enter Journal Vouchers.
2. Finance manager or Accts manager open the
Journal vouchers and convert it to Journal Entry.
*Close the thread if issue solved.
Regards
Jambulingam.P

Journal Entry rpt using Crystal 8.5

Post Author: tasha
CA Forum: General
Good Day, I have created a report by journal entry and wanted to find out if there is a way that this information can be manipulated once in crystal? most of the journals are emails that's attached and there are many spaces and blank lines as is from call log. I would like a cleaner rpt. if possible Thank you for any suggestions / help you can give~ tasha ~

Hi Saurabh,
CR 8.5 never was side-by-side compatible with any other version of CR runtime.
And as of CR 9 you no longer are licensed to be able to use crpe32 as the reporting engine. R&D can change it at anytime so absolutely no support for it in that respect either. After CR 9 crpe32 was completely rewritten and a lot of parts were removed into their own dll's. The major parts were the DB drivers were renamed and the Parameter API's were also updated and old one's are no longer recognized, or may not work the same way.
So why not simply completely drop 8.5 since it is over 12 years old now... There is no reason you need to still be supporting it. We dropped support for it a long long time ago.
Don

Journal entry disappears after saving and not available to post

Hi Gurus
On BPC for Netweaver version 7.5 and excel 2003 i am able to save the journal entry but am not able to post it since it disappears after saving. I could see the Journal ID being generated and then the layout gets cleared . i am unable to post this journal. Also when i go to journal manager and tries to list the journals this saved journal does not show up.
I have already set the application parameter "JRN_MAXCOUNT" to 1000 so that i can see the journals that i create.
Have any of you faced such an issue?
Regards

Hi Tara,
Thank you very much for your tip. I had Datasource as one of the header fields and i moved it to the item fields to make it work. I am still not sure why does that. May be because when we create the journal template system proposes only the required fields in Header and if select additional ones its not liking it.
I cannot come up with a reasoning why we cannot incorporate a non required field in header journal template . The obvious reason that i included the datasource dimension in header itself was because it was a common value that i want to use for all my journals.
Anyway i hope SAP would either fix this or come up with a reasoning.
Thanks again..

Journal Entry Template - Remove Parameters

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