Keeping meeting invites in Outlook inbox

I'm using outlook 2007 on the desktop but our servers have just been upgraded from whatever (2003 I guess) to exchange 2010. Since the move, I noticed a change.
When I send a meeting invite out that includes me as an invitee (either as part of a distribution list or me by myself), the invite automatically gets placed into the Deleted Items folder.
I understand that in Outlook Tools->Options->Email Options->Advanced Options there is this "delete meeting request from inbox when responding" setting. But I have always had this setting unchecked - both before & after the move to exchange
sever 2010.
Oddly, meeting invites to me created by others do stay in my inbox after I accept them.
Is there anything I can do to keep the meeting invites I create in my inbox?

Why would you want to keep the meeting invite in your inbox when you send out the invitation?
Anyway, this may be the calendar attendant at work in Exchange 2010- cleaning up redundant requests. If you look in EMC under the properties of your mailbox, you'll see the calendar settings tab and what is enabled by default.
I dont think its odd that meeting requests sent by others stay in your inbox. After all, you unchecked that option in Outlook. :)

Similar Messages

Calendar Meeting Invite from Outlook 2010 to iCal

Hello,
I am very VERY new to Macs and to be honest Calendar invites in general (Came from a Lotus Domino environment). I have come across an oddity that I am almost sure is related to the content of the .ICS file generated by Outlook and then sent to a mail user who uses an Apple Max OS X 10.7.3. (our Managing Director). It has resulted in me (IT for the company) buying an Apple Mac to try and troubleshoot. Sorrry for the Blurb
Working Scenario is
1. Use a Google email account and the Web interface to send a meeting invite to another Google homed account and that person uses a Mac as described.
2. Invite arrives and is automatically available in iCal with a tentative meeting (grey) event PLUS the notification panel in iCal showing an alert.
3. The notification Panel alert can then be used to Accept/decline the invite.
For the MD this is how he wants to work. As he gets numerous invites he can quickly scan down the notification alerts and access/decline as he goes. Rather than opening all of the email messages.
Failing Scenario is
1. Use an Outlook 2010 client to send the exact same invite to the same person at the same time (etc.)
2. Invite arrives in the Mac mail Box. BUT DOES NOT trigger iCal's notification panel
3. The Mac User needs to click on the attached .ICS file and if iCal is also visible you can see the notification alert appear
I have TextEdited both .ICS files and yes they are different. The general VCALENDAR elements are roughly the same but there differences with bits and pieces that a too numerous to mention. There is also all of the garbage with X- elements which I would think iCal will ignore anyway. I have tried hacking the failing .ICS when it arrives but that doesn't mimic the same type of flow and in the end I can't modify the .ICS files either as they are sent or arrive.
Yes, I have told the Outlook client to send using the iCalendar format for external recipients.
I was wondering if anyone had come across the same type of requirement or the same type of issue?
thanks in advance
Bruce.

I had the identical problem. I still don't know how to sync the tasks, but here's how I did the contacts and calendar:
1. Connect the 4s to the computer.
2. Open iTunes.
3. Click the iPhone box in the upper right corner.
4. Click on the info tab.
5. Hit the checkbox Sync Contacts with... and choose Outlook from the dropdown box.
6. Ditto for Calendars.
7. Hit Apply.
My problem was that originally, I wasn't getting the checkboxes. I turned off the iCloud settings on the 4s. That did the trick.

Can't Accept Meeting Invitations from Outlook 2003

I may be beating a dead horse here, but I just got the new iPhone 3GS, former Blackberry user. We do not use Outlook Exchange Server, but we do use just the stand alone Outlook 2003 application for calendars. I used to be able to open and respond to meeting invitations on my Blackberry, but have found that I can't open the meeting invitation on the new iPhone. From what I have read so far, it seems that this may not be currently supported by the iPhone. Can someone confirm this for me? If this is true, is there some work around by switching to using Google Calendar or Mobileme or something for Calendars??

I'm a former Palm Treo user for years, syncing with Palm desktop on my PC, and have several thousand appointments with notes on my Palm, as well as over 1000 contacts. I just switched to the i-phone 3GS, moved all my data from the palm over to Outlook 2003, synced after much heartache and difficulty, then moved all this data to the i-phone via i-tunes. As a first time user, the usefulness of the built-in calendar app. is weak, and when you have multiple overlapping appointments, it's very difficult to see these appointments in an easy visual field. In addition, there's no way to search for any content within the appointments other than by the particular day. Nor can you see the year view on the calendar.
Does any former Palm of Blackberry business user have another Calendar application suggestion for the 3GS or 3G that will sync with Outlook 2003, or better yet with Mobile Me? If you move to a different app for calendar, syncing with multiple machines or Mobile me is a problem, from what Apple tech support tells me.
Thanks.

My Iphone 4s can't open outlook meeting invitations

My Iphone 4s can't open Outlook meeting invitations or Outlook Business Contact Cards. How can I change this or do i need to download an app to support this? Please Help!!

My first thought is that this sounds like a memory issue...you may have already treid it, but as a first step, I'd do a double tap on the home button and check ( and stop if necessary) all of the running processes......

Lync 2013 meeting invitation customizations not working for some users

Hello Microsoft TechNet Forms,
I have a strange problem that I am totally stumped on. I made some modifications to the Lync 2013 meeting configuration to add in my company's logo, a footer and set a custom help Lync URL. Now everything seemed to work expect for myself and
one other person I tested with. If I try creating a new Lync 2013 meeting via my Outlook 2013 the normal stock Lync meeting invite appears. Yet testing with any other user everything I have changed appears as expected and I am at a total loss to why.
I have so far from troubleshooting determined it must be something with my account that is causing it but I have just not been able to determine what. As signing into a different machine yields the same result yet testing with another account that is
known to work on the exact same machine works correctly with the different account. I have tired deleting and re-crating my Lync account just in case that had something to do with it but that didn't fix the problem. I have tired repairing Office 2013 to
running windows update on Office 2013 which didn't help.
The changes I made to the meeting configuration are global scoped. I have so far not found anything online from anyone ever reporting a similar issue to this. At this point I am stuck on what I should be looking for with regards to what is stopping
the meeting invite updating for myself and the other person. Given I don't know what mechanism is involved with updating the Lync meeting invite on Outlook 2013 I am stumped. I am open to any suggestions someone might have as to what to do next or what might
be the cause of this problem.
Nicholas,

Hi Nicholas,
Can you compare your account with other’s and check if your account is applied any special policy in Lync Control Panel ?
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Eric

ICal 5.0 does not recognized accepted invitations from Outlook!

After searching for a while, I could not find a solution to my problem.
I sent out meeting invitations to Outlook users from iCal 5.0 (Lion 10.7.1) within my group. We are all using the same Exchange 2010 mail server! When people send their reply, I can see the "accepted" in the e-mail subject, but double-clicking on the ics attachment only works for some people to show the "accepeted" in my iCal event.
Now I tried/did the following: I saved the ics files and open them with a text editor. The ics reply that did not work had an extra line that started with COMMENT. I removed that line, saved the ics file and double clicked on it. Now that invitee shows as well as "accepted" in iCal 5.0. GREAT I thought...
BUT, I got a reply from an external person, who uses Outlook on an Exchange 2007 server. His ics file also showed that COMMENT line. I did the same as above, but this time nothing chnages in iCal ??? I even changed "2007" to "2010" in the ics file, but still no change in the invitee status. Why ???
This is EXTREMELY annoying, since I have meetings every day and want to use iCal to handle them. If I could change the state of the invitee manually, that would be a work-around, but not a solution. How would that work?
Any hints that could help me are highly appreciated. Obviously a compatibility issue !!! No one to blame... just looking for a soultion.

No get this: I received a reply from another Mac user using iCal 4.0.4 showing "event accepeted" in the subject. But my iCal 5.0 will NOT recognize his acceptance. What is going on?

How to send an email from CRM that shows-up as Meeting invite?

Hi,
I want to send an email invitation for a meeting to the contact such that it appears as a meeting invite on Outlook. How can this be achieved?
I know one way is to create an Appointment, sync it with Outlook, add attendees and send invite. But can we do this from within CRM?
We have a custom meeting entity and we can add our contacts and employees as attendees. But we want to send an email to all those attendees from within CRM such that it appears as a meeting invite/Appointment.
Please advise.
Thanks,
Fahad Ali Shaikh

If you want to use meeting invites, it needs to be a meeting, not a custom entity.
You could write code to send an .ics file for the meeting for example, but the point of an Outlook meeting invite is that the organiser can track who has said they are or are not attending, or have not yet replied, for example.
Note that more recent versions of CRM *do* send invitations out for appointments created in CRM, depending on how you configure your synchonisation (eg using SSS they are automatically sent out).
Hope this helps.
Adam Vero, Microsoft Certified Trainer | Microsoft Community Contributor 2011
UK CRM Guru Blog

Can't Accept Meeting invitations

When I receive meeting invitations from Outlook, I cannot accept them. The message has the standard header and then all of the meeting details in the body. According to the handbook, I should only have to push in on the wheel and select Accept. When I push the wheel, only the standard options appear in the menu bar. I would like to accept a meeting and have it automatically added to my calender on the BlackBerry.
I use Outlook in conjunction with my BlackBerry to handle my calender and contacts. I use Outlook for email.I am using google apps email service

I have the same problem.

Phone DOES NOT handle Meeting Invitations

If someone sends me a meeting invitation from Outlook to either my gmail address or any of my two "other" email addresses, I cannot respond to the invitation nor can I insert the meeting event into my calendar using the phone.
I thought this was a fundamental function of any smart phone with a calendar. It was on my last 2.
Why can't it be done with a Droid ?
If it can, can someone help me find out how ?

hold down the home/sleep button together until you see the Apple logo and then release, then wait for the phone to boot back up.

Re-calling a sent invitation in Outlook 2010

How can I re-call a sent Meeting invitation in outlook 2010.

Hi,
We can just cancelling a meeting in Outlook. It's not possible to recall a meeting invitation like recalling an ordinary email. To cancel a meeting, please refer:
http://office.microsoft.com/en-in/outlook-help/cancel-a-meeting-HA102090261.aspx
Best Regards,
Steve Fan
TechNet Community Support

Lync meeting invite format

Hey everyone this is just a quick question to how to format the lync invitation to look better for lync 2013 currently we have 4 numbers and they look ok but when Lync adds the Region and Default Language it formats funny, PreferablyI
would have the option to remove the region and language so if that's an option that would be helpful I have attached a pic of what ours looks like today

Hi,
There is no better method for it. However you can do it manually as follow: when you creating a new Lync meeting invitation on Outlook, on the invitation interface, you can edit the Lync invitation content as you like and then send to users.
Best Regards,
Eason Huang
Eason Huang
TechNet Community Support

Keeping original email with meeting invite in Mail...

Anyone know how to keep the original meeting planner email in the Inbox of Mail when you accept a meeting invitation?
In Outlook, there is a setting so that the original meeting invitation stays in my inbox whether I accept or reject the meeting request... Is there any way to do this in Mail? Thanks.

HI jumassillia,
Just to make sure I follow, you received an email regarding this "Juliette et Chocolat" event and the first screen shot is captured in the Hub? The 2nd shot is from your Gmail account in the Browser?
Do you sync your Gmail Calendar with your BlackBerry? If so, when you go to this date in your Calendar do you see the appointment?
Thanks!
-HMthePirate
Come follow your BlackBerry Technical Team on twitter! @BlackBerryHelp
Be sure to click Kudos! for those who have helped you.Click Solution? for posts that have solved your issue(s)!

Outlook 2010/iCloud meeting invites

I have iCloud CP installed on Windows 7 with outlook 2010. When someone sends a meeting invite, it does not show up in the inbox. The meeting shows in the calendar but not in the inbox. This only happens on windows machines with iCloud installed.

We figured this one out. It was because he was using his work email as his Apple ID. We switched which email address was linked to his iCloud account and it started working.

Calendar invites from Outlook(pc) come as .ics, can't be deleted & are 3 hrs earlier than the meeting time!

Please help! This is so crazy complicated. I believe the problem is either 1) a faulty phone, or 2) a bug in iOS5 for outlook calendar if you aren’t on an exchange server (please someone tell me iOS6 will fix it!).
I bought my nanny an iPhone. She does not have a mac and she does not sync to a pc. She just uses the phone. She does not have an exchange server – she is just AT&T with an optimum online email account. I use a pc and Outlook 2003 (yes, I know it’s old, waiting to buy a new laptop and upgrade at once). I manage my children’s very busy schedule on this calendar and I invite my nanny and my husband to most appointments. I am on an exchange server for this calendar (my personal). I also use an iPhone and iPad and have servers hosting my email accounts.
When I invite my nanny to appointments on my outlook 2003 pc calendar she receives an .ics file instead of a nice looking appointment with the name of the appointment. If I invite myself at work (also on a server, PC and on my iPad and iPhone) or my husband (uses an iPhone 4S), neither of us get .ics – we get a normal calendar meeting. We can open and accept and delete, etc. Since we are both on exchange servers (not the same ones) I think this must be the first problem – why she gets .ics and we don’t. When she opens the meeting she can ONLY accept. There are no options for Maybe or Decline. When she accepts – get this – it adds the meeting THREE hours earlier than the actual time! Yes, we’ve checked her time zone settings. I have also restored the phone. It doesn’t help. She also can’t decline the meeting ever. It’s stuck on her phone. When I delete the meeting, it doesn’t delete from her account. She now has a test that we added as a recurring appointment on Sunday morning that will be there forever!
THEN I tested a few other things. I invited her NOT by sending the meeting directly from my outlook and PC but by opening the meeting once added on my iPhone and on my iPad and inviting her. When I do that, they get added at the CORRECT time BUT she still has no option to decline and she can never delete these either. When I delete from my PC, my iPhone and my iPad – they all stay on her iPhone.
NEXT… I tried sending her a meeting from my work PC which is the newest version – Outlook 2010. Same thing, came in as .ics, no ability to decline BUT… the time added correctly! This is from an exchange server.
I’ve read about other people having this issue but they have one appointment out there that they can’t delete. This is 20 a week I’m sending her… and the time zone changing – that’s just crazy. I haven’t found anyone with that issue. Could we really be the only people out there that use a lot of meeting invitations – Outlook to iPhone and they don’t know it’s a bug? Or do I have some funky setup on her phone? If I add her to my server will that fix it? Or does she just have a faulty phone? Please help!

I posted this question a while ago and didn't receive any responses but there are a lot of people who have viewed it and 10 have said they have the same question so I thought I would update you that I added my nanny to my exchange server account (created an email for her) and I send all invites to that email address and they work. So sending invites from an exchange server account to a non-exchange server account apparently is a bug so to solve it, get on an exchange server I guess.

Recurring meeting invites fail to open in outlook

Hi,We have got some recurring Meeting invites in .ics format to a User.It fails to Open in Outlook.Please help me inresolving The error occurs only for recurring meetings .Attached is the text
BEGIN:VCALENDAR
X-LOTUS-CHARSET:UTF-8
VERSION:2.0
PRODID:-//Lotus Development Corporation//NONSGML Notes 8.5.2//EN_C
METHOD:REQUEST
BEGIN:VTIMEZONE
TZID:Eastern
BEGIN:STANDARD
DTSTART:19501105T020000
TZOFFSETFROM:-0400
TZOFFSETTO:-0500
RRULE:FREQ=YEARLY;BYMINUTE=0;BYHOUR=2;BYDAY=1SU;BYMONTH=11
END:STANDARD
BEGIN:DAYLIGHT
DTSTART:19500312T020000
TZOFFSETFROM:-0500
TZOFFSETTO:-0400
RRULE:FREQ=YEARLY;BYMINUTE=0;BYHOUR=2;BYDAY=2SU;BYMONTH=3
END:DAYLIGHT
END:VTIMEZONE
BEGIN:VEVENT
DTSTART;TZID="Eastern":20140214T100000
DTEND;TZID="Eastern":20140214T110000
TRANSP:OPAQUE
RDATE;TZID="Eastern";VALUE=PERIOD:20140214T100000/20140214T110000
,20140221T100000/20140221T110000
X-LOTUS-RECURID;RANGE=ALL:20140214T140000Z
X-LOTUS-LASTALL-RDATES;TZID="Eastern":20140214T100000,20140221T100000
X-LOTUS-CHANGE-INST-DATES:20140214T140000Z,20140221T140000Z
X-LOTUS-INITIAL-RDATES:20140214T140000Z,20140221T140000Z
DTSTAMP:20140207T163909Z
SEQUENCE:1
ATTENDEE;ROLE=CHAIR;PARTSTAT=ACCEPTED;CN="Sc"
;RSVP=FALSE:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="Amy";RSVP=TRUE:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="JC";RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="KR";RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="Vis";RSVP=TRUE:mailto:[email protected]
ATTENDEE;ROLE=OPT-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=OPT-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
CLASS:PUBLIC
DESCRIPTION;ALTREP="CID:<FFFF__=0ABBF6E3DFC204AB8f9e8a93df938690918c0AB@>":A
ll\,\n\nLet's reserve this time for the next few weeks.\n\nThank you\,\nSarah
SUMMARY:uTest - MK Weekly TB
ORGANIZER;CN="SC"
:mailto:[email protected]
UID:E381B69E0B86B7EF85257C6F007D4C04-Lotus_Notes_Generated
X-LOTUS-PARITAL-REPEAT:TRUE
X-LOTUS-BROADCAST:FALSE
X-LOTUS-UPDATE-SEQ:1
X-LOTUS-UPDATE-WISL:$S:1;$L:1;$R:1;$E:1;$W:1;$O:1;$M:1;RequiredAttendees:1;INetRequiredNames:1;AltRequiredNames:1;StorageRequiredNames:1;OptionalAttendees:1;INetOptionalNames:1;AltOptionalNames:1;StorageOptionalNames:1;$B:2
X-LOTUS-START;TZID="Eastern":20140214T100000
X-LOTUS-END;TZID="Eastern":20140214T110000
X-LOTUS-NOTESVERSION:2
X-LOTUS-NOTICETYPE:I
X-LOTUS-APPTTYPE:3
X-LOTUS-CHILD-UID:F2EB608487B9D1D585257C700051823B
END:VEVENT
END:VCALENDAR
Thanks
Pradeep

Hi,
How did you open the .ics file in Outlook?
What error message did you get when you try to open the .ics file?
We can try File > Open > Open Calendar...
Or we can try to import the .ics file into your calendar, see:
http://blogs.technet.com/b/matabra/archive/2011/10/14/how-to-import-an-ics-file-into-outlook.aspx
Regards,
Steve Fan
TechNet Community Support

Keeping meeting invites in Outlook inbox

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