Legacy transfer of bal

we are preparing go live, our cutover day is 06.30.2011
for fixed asset account, there are two type, one is asset account like computer equipment, the other is accumulated depreciation, like accum depre.-computer, so can i use GL balance upload program to upload the balance of two type accounts above?
if I use upload program to handle the first type of account and use OASV to handle the accumlated depreciation account, which amount I should fill in? do i need to ask finance staff to return me the figure as 06.30.2011 depreciation?
for vendor reconcillation account, can I use the same GL upload program to upload? or should I use open item upload program to upload? can reconcillation account be diretly posted or is there a mechanism that we can reset for vendor reconcillation account?
besides the stock account, is there any other account type we should not use GL balance upload program to upload? thanks

Hi,
Normally for upload of legacy balances there would be a seperate set of Migration accounts. For example:
Vendor Migration account
Customer Migration account
Asset Migration account
Retained earnings Migration account
LIabilities Migration account
Asset Migration account
So when we are uploading the vendor open items, we would offset the entry with the vendor migration account. At the end of the whole upload of the legecy balances, if we look at all the migration accounts together, they would tally to zero.
With this method, you dont have to worry about what is the offsetting line in the vendor open item.
Normally the P/L account line items or balances would not be uploaded. It is just the retained earnings as on the date of the Go-live is uploaded. But if you want to upload all the P/L account balances, then you should have a seperate migration account for it and you should upload the balances cost center wise, profit center wise etc.
For assets, since your asset transfer date is 31.05.2011, you should upload the acquisition values and the acc depn as on that date. For the one month till go live, all the asset transactions that took place have to manually be entered in SAP again using the normal SAP transactions. (just like how you do day to day asset transactions).
Accrued vat is also a normal GL account only and the GL balances upload program can be used for it. I was mentioning about Indian scenario where for the taxes, we have some registers also which need to be updated.
Regards
Venkatesh
Edited by: Venkatesh Kanniah on May 20, 2011 12:11 PM

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Pls guide me clearly...
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Anil

Hi Ajay,
If you are entering Depreciation (200 for the current year) i.e Fiscal year 2011 in Asset master(AS91) . It will not show correct balance . You have to run Unplanned depreciation for the fiscal year 2011 up to the transfer date and enter previous year accumulated balance (500) in asset master.
Regards
Vikram

Transfer of Bal from BA to Segment or PCA

Hi All
I would like to know whether it is possible to transfer the balance of the BUSINESS area to New Segment or PCA,once i activate the New G/L .
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Revert
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Praveen

Hi
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The Payables and Receivables are not transferred online to PCA. You have to run this month end program to transfer the balances to PCA.The payables and receivables derive its profit centers from the offsetting entry line of the FI document to which they belong. In a Single invoice there are 2 products belonging to 2 different Profit centers. 2 different profit centers are captured in the sales line item. The customer is not posted with a profit center. After transaction code F.5D (Balance sheet adjustments) has been run the customer will be split according to the sales line item ratio.
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Transfer of bal to a new profit center

Hi Sap Gurus,
We have two profit centers 2000 and 2050 , now the business requirement is to
1)close Profit Center 2050
2) transfer all the balances of 2050 to 2000
pls explain me in detail with T.codes
Helpful answers will be given points
thanks in Advance
KSK

Step1: Define your Distribution cycle in t.code: 4ke1
Step 2: Run the distribution cycle in t.code: 4ke5
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Hope this helps.
Please assign points as way to say thanks.
Message was edited by: Ravi Rana

AS91 - Legacy transfer

Hello all,
I have used a SAP script to create the assets from legacy system. But after creating the assets I see that there are some assets with the accumulated depreciation being wrongly inputted and the depreciation for the remaining period is also wrong calculated by the system. Can anybody please let me know the reason for the same. Thanks.
Regards,
S.Sumana

Hi Sumanna
The manner in which depreciation is calculated has changed in ECC 6.0 - New GL.
New Depreciation in MySAP ECC 2005 Version 6.0.
The version comes with Enterprise Add-on feature EA-FIN which has to be turned on so that the new logic of calculating depreciation is applied.
The EA-FIN is turned on thru the TCode SFW5 and this TCode exists only in Version 6.0 and not in any other versions.
If the EA-FIN is not turned on the old logic of depreciation calculation applies. Looks like SAP discourages the continuing of the old logic of dep. Please refer OSS Note 988238.
It is also important to note that the new logic affects other modules like FI,CO, BW and other related ones.
SAP advises to recalculate the depreciation once the technical upgradation is done. The program to run this recalculation is RAAFAR00. There should not be any difference between the old depreciation values and the new depreciation values, but then SAP admits that there might be insignificant differences due to the change in the logic.
Asset Explorer u2013 AW01N has line layouts changed and will bring in the new logic of depreciation. However to view the old logic we could use the TCode AW01N_AFAR.
Depreciation by old logic
Initial acquisition as on 1 Jan - $ 12000
Useful life u2013 10
Dep Method u2013 Straight Line Method
Partial retirement on 1 Oct u2013 $ 3000
Fiscal Year u2013 Calendar Year of Jan to Dec
Method u2013 Pro-rata basis
Depreciation entries would be like this :-
Date of transaction     Base Value        Period of Dep          Depreciation for the Year
01 Jan               12000          12 Months          -1200
01 Oct               -3000          03 Months             +75
                    Total Dep for the year          -1125
Depreciation by new logic
Date of Transaction     Base Value     Period of Dep          Depreciation for the Year
01 Jan               12000          09 Months          -900
01 Oct                 9000          03 Months          -225
                    Total Dep for the year          -1125
Hope this helps
Regards
Prasanna
Relevant OSS Notes :-
949701
965032
988238

Company Code (Fusion) Asset Accounting Legacy Migration

Hi SAP Experts
We are going to initiate a project where a company code Y will be fusionated to a company code X
Therefore only company code X will prevail at the end on the month.
This migration is made within the fiscal year (april 2015) with a calenda K4 (january to december)
Some balance migration is planned, however we have the following scenario:
Company code X has asset accounting component working since 2006
Company code Y does not have asset accounting component within SAP, posting are made directly to SAP (and depretiation calculation posting are made outside SAP)
We are planning to "transfer the values" from company code Y -> to the asset acccounting component from company code X
Due theese assets are not "new assets" but "legacy asset" how it should be the right steps?
We have identified two options so far:
a) As a "legacy transfer", (AS91) transaction (create legacy data)
Some SAP documentation refers to take care about the timing to made this; in our case is within the fiscal year
Also a "data transfer date" or "take over date" must be defined on table V_T093C_08 in order to identify a value date for the legacy transfer
IMG > Asset Accounting > Asset Data Transfer > Parameteres for Data Transfer > Date Specification
There are several prerequisites such as company code status allowed for data transfer, set the above date for data transfer and I think also set a period where the legacy company code finish their posting.
We suspect this is the second or third time the company code X has transfer legacy data.
Do you have experience managing this option within SAP?
What issues must be considered
We do not want to impact the existing fixed assets values and previous asset transfers values with our new asset transfer within the fiscal year.
b) As a "acquisition without a vendor" ABZON
I think this option does not required so much customizing, usign this option I think I should put the last value for the legacy asset accounting and set the initiation date for the new depretiation posting accordingly.
I suspect the disadvantage here is do not have a historical data, however may these is the secure path.
I notice using ABZON transaction I need to set an account determination call "Contra account: Acquisition value" that is defined on table V_T095_MASTER or customizing transaction AO90
For this option we are guessing which type account must be.
I think it should be a balance account (due no vendor is implied) however we are not sure about this point
Many thanks for your inputs and ideas
Fernando Luna

Hi Fernando Luna
For my perception, option 1 makes sense because you may need to check historical values as well as depreciation posted in legacy system. As you highlighted, the key point to use AS91 to take over legacy assets are below customizing:
IMG: Asset Accounting -> Asset Data Transfer -> Parameters for Data Transfer -> Date Specifications ->
=> Specify Transfer Date/Last Closed Fiscal Year
=> Specify Last Period Posted in Prv.System (Transf.During FY)
Above setting affecting legacy take-over only, it wouldn't affect existing asset including previous taken-over legacy assets. After finishing legacy asset migration, you may need to execute depreciation recalculation at company code level.
Hope this information is helpful.
Regards
George

Asset Tables for legacy data takeover

Dear Friends
We've to take assets data from one client to another and hence would be using Legacy assets.
Could you please let me know from which tables / reports i should extract the data related to master & transaction data from the legacy system which is also on SAP.
ANLA - master data and to take those assets which are not deactivated
ANLB
ANLC - asset accumulated APC & dep. And current yr dep
ANLZ - dep terms data
ANEP - asset transaction data for current year acquisitions
I dont have the system in from of me and i hope the above tables are correct.
1. Please let me know if other tables are required?
2. Should the dep area data be posted with remaining useful life & expired life in legacy asset?
Regards
Kapil

Hello Kapil,
I invite you to carefully review the attached SAP notes which should
provide you with the necessart answer:
68802   Legacy data trnsfr: diff.fields n.ready f.input
550176 FAQ note legacy data transfer asset master records
373894 Collective note: introdctn to prblm solutn in FI-AA
Further I also attach the following 6 notes that provide further
informative details regarding legacy transfer, and also some specific
only for legacy transfer during the year:
729164 AS91/AS92: Incorrect ready for input status for prop. values
29706   AS91/92/94: Dep. area fields not ready for input
4206    Net book value input at old data transfer
50607   Depreciation during old assets data takeover
26240   Reconciliation of posted depreciat. after takeover
For further information, please review the information for asset data
transfer in the R/3 Library:
FI-AA - Assets -> Legacy Data Transfer -> Special Considerations for
Asset Data Transfer -> Time of Transfer...
thanks and regards
Ray

AUC Legacy upload

Hi Gurus,
While uploading legacy data (AS91) into AUC Asset Class, SAP doesn't have 'transaction description of the line items. As one AUC master may have no. of line items while settling line items, we must know the nature of transaction.
Can any one explain where we can upload such information in legacy data upload?
Regards,
Ashok

Hi,
Thanks for the reply.
Yet, my question is "how to upload line item details like transaction description etc. to know the nature of the expense?" Transaction type 900 shows description as legacy transfer.
I will ask this question in different way as follows:
How to identify each legacy uploaded line items, what is the nature of expenses like, labour charges, electricity consumed, transport charges etc. (i.e., description of transactions)
Please clarify, whether to upload detailed line items of legacy auc, or only summarized values to be uploaded against transaction type 900 matching GL auc balances.
Regards,
Ashok

AW01N is blank on Asset transfer date

Hi All,
We have uploaded asset legacy transfer via LSMW as of 31.12.2009.
Below are the steps:
1. Asset Transfer Date: 31.12.2009
2. Company not in productive status
3. OAYC - Last Depre Run: Blank because asset transfer date is at end of year
Symptom:
1. Asset takeover value is displayed on 31.01.2010 but IS BLANK on 31.12.2009 (under AW01N)
2. Asset Balance also BLANK on 31.12.2009, only shows value on 31.01.2010
Question:
Why can't AW01N or Asset Balance show asset value as at 31.12.2009? Is this normal symptom? If not normal, is there any setting that we missed out or need to change?
Thanks,
CW

Hi,
Asset value date will reflect in AW01N only for the asset APC related transactions happening after go-live. Legacy assets will not have asset value date in asset explorer, unless there is a transfer or post cap transactions happened after take over date.
Best Regards,
Madhu

Error "......requested a year before the transfer."

Hi,
Iam getting the error "For company code 1000 you requested a year before the transfer" while executing the program RABEST01. Can any one give the cause of the error and how to resolve it.
regards,
rss

I assume you are trying to run an asset balance report. Are you trying to run it for a date befor your asset legacy transfer date ?Check your legacy transfer date, you will not be able to run any asset report in system before the transfer date.

Account Assignments for Dep and Accum

Hi,
The GL account assignment at COA level for Depreciation and accumilated depreciation.
The COD is assigned to Co codes. We have already one co code is in Production. The other one is in Legacy asset transfer stage.
1.Can I use a different GL accounts( Temporary Dep Account and Accum ) for second co code for Depreciation and accum dep when the system is having another co code which is in production with correct Dep and accum dep accounts?
2.Will the system allow to change when the production data is there as we have to use the same COD for a new co code.?
The scenario is when we go live for second co code we want to use a different GL accoutns for Dep and Accum for Legacy transfer ( End of previous year) We want to run Depreciation every month and compare with Legacy .Finally when we swicth over to SAP we want to use different GL account (like Production system)
Once the Numbers are tallied then we shall pass JV from temp Dep account to Regular dep account and regular accum Dep account
What is the best approach ?
Thanks,
Chitra

Hi Srinu,
Sorry for my delay i- I was away.
Yes You are correct. The approach is more complicated unnecessarily. Anyhow now switched to the standard approach as I could convince my user as follows.
The scenario is like this . we are taking the balance from legacy as of last FY . Say Apr-Mar   Take the balances as of March to legacy asset transfer at the end of previous FY.. ( For audit perspective and want to see w/o a gap in FA for the whole year)
We have to prove that the balances are taken from legacy are accurate and tallied with GL of Legacy on
1.Accum depreciation
2.Asset balances and depreciation
You are correct that agree that it is not correct approach to change the config when the same COD is being used by other co code in the same box.
Alternatively we designed like this. .
1.     As GL balances are taken from Legacy system we get the trial balance from them and use the conversion accounts for Asset balances and accum in the trial balance taken from Legacy syste,
2.     So the conversion account 900001 hold the data Say 10000 as asset bal and (conversion account 900002 )7000 as acccum
3.     We load the legacy data using AS91
4.     End of it the balance in FA is 10000 and 70000 which matches with Conversion account 90001 and 90002
5.     In GL they pass a JV to shift the GL balances from conversion account to real asset account and accum account as in FA
6.     The balances in Conversion account should be 0 at the end.
7.     If any difference then it has to be investigated and corrected.
8.     New assets are added as transaction as well retirement
9.     Run depreciation at the end of every period
10.     Check the Exp account Depreciation account .
11.     That should tally with the P&L balance taken over from legacy system   for GL side of SAP as historical data transfer for GL balances at P&L side ( use conversion account for Depreciation amount of Expenses side of the P&L taken for SAP at monthly interval. )
12.     If any difference in Depreciation amount then it has to be investigated and adjusted .
Please guide /Correct me if I missed out anything
Regards,
Chitra

Asset retirement - Error - AA416 & AA324

Dear All,
I am getting following error while doing asset retirement through t-code F-92.
My legacy transfer date is 31.03.2009
I am retiring last year legacy asset.
For few of the asset class I am getting this error. For few of the asset I am not getting this error.
*Following is the Error 1 detail:*
Retirement of old assets data not possible (No existing old assets data)
Message no. AA416
Diagnosis
You have tried to post an retirement based on amount, using a transaction type which refers to old assets data (acquisitions from previous years).
However, the sum of the APC at the start of the fiscal year and the transactions, related to the past, equals 0.
Procedure
Check the transaction type entered and the asset.
_Following is the Error 2 detail:_
For few of the asset while retiring I am getting the following error. I also try with transaction type 260. But the same error I am getting.
Posting with trans.type 210 not possible (No acquisition posted)
Message no. AA324
Diagnosis
Transaction type 210 belongs to a transaction type group, which can only be used to post to assets to which posting has already been performed. However, no postings have been made to this asset.
Procedure
Use a transaction type from a transaction type group, which can be used for the first acquisition to an asset.
Regards,
nms

Dear Phaneendra,
Thanks.
Even I tired with 260 transaction type, but I am not able to retire the asset.
Retirement of new acquisition not possible (Transaction total = 0)
Message no. AA417
Diagnosis
You have tried to post retirement of current acquisitions, although the sum of the transactions for the current fiscal year is zero.
Procedure
Check the transaction type entered and the asset.
Regards,
nms

Cummulative write up field

I am creating a query and i need cummulative write up field i.e to show the cummulative write up .As like we have accumulated ord dep or cumm unplanned dep ..i need cummulative write up field in logical data base table ADA.
Please suggest which table or field.

Hi,
sorry, but that requirement makes no sense to me. Write-up is aggregated with its depreciation type with the next fiscal year carry forward. So it flows into the accumulated depreciation field at fiscal year start as of the next year.
If you want to know the cumulative write-up in a current year, then you can find the fields in structre ANLCV in the logical database. If you need to know the accumulated write-up over the complete asset useful life, then you must read all transactions of the asset, also the ones in the former years, which have been posted with a write-up transaction type, and aggregate this on your own.
But be aware that there may be not all transactions existing any more, for instance when line items are archived already, when a legacy transfer has been done, when the asset has been transferred and the write-up has been posted on the transferring asset which may be inactive ... and so on ...
Markus

Implication of changing the Cost center during posting

Hi all,
Due to business reasons, we have unchecked the 'Agree' indicator in the Acct assignment configuration for Asset accounting. Hence, cost center becomes editable during document posting.
We want the cost center to be editable only for ABF1 t-code and for other asset t-codes like acquistion, retirement, scrapping, transfer etc, we want to derieve the cost center from the master data.
Given the situation, I request experts' input on 2 questions -
1. Is it possible to have the cost center editable only in ABF1 and disabled in other AA transactions?
2. If cost center is editable in all the t-codes, what is the implication if the cost center is mismatched with the data available in the master record?
Please provide your inputs.
Thanks in advance.
Regards,
Sridevi

Hi,
The client has many plants, of which only few are running in SAP and the rest non-SAP.
Whenever there is transfer of asset from non-sap plant to SAP implemented plants, we handle the situation as below in the receiver plant-
1. Treat the asset transfer as legacy asset transfer and create asset master record through AS91. Maintain the cummulative acq value and Cummu depn value till the last period in master data.
2. As legacy transfer is not real time integrated with FI, we are doing ABF1 posting to pass manual JV to record APC and Acc depn. posting. At this instance, we want the cost center to be manually keyed in. This is because, we have yet another situation, where we need to have the net book value of the asset at cost center level for our allocation cycles. Hence,
3. But, for other normal AA transactions, it shd automatically derieve from asset master.
Request your suggestion on achieving the above requirement.
Regards,
Sridevi

Debuging AS91

hi friends
have to do debug , In t.code AS91 for one asset class i enter some values and goes for
TAKE OVER VALUES iam unable to enter the cumilited acquistion values or change these fields
are only in display mode.... similarly if i go for another asset class i get this TAKEOVER VALUES in chage mode ..i had been assign to find out the reason i tried by debugging but couldnot find anything that can solve my problem ,Pls let me know the solution for it.
regards
farukh

Hi Robert,
Only just seeing your entry now: but I can confirm your answer, which you figured out yourself.
If you do a legacy data transfer during the year, you must enter the already posted depreciation as
"Ord.dep.posted". This is also mentioned in the SAP Library online documentation in following link:
Time of Transfer - Asset Accounting (FI-AA) - SAP Library
For some further information on legacy data transfer and specifically also during the year, I am also attaching a couple of more notes that you might find helpful:
550176 - FAQ note legacy data transfer asset master records
1392415 - Mid-year legacy data transfer and transactions (also in this SAP Note it mentions that depreciation posted already up to the point of the legacy transfer must be entered in AS91 for example).
I trust this further clarifies your question.
Best regards,
Brigitte

Legacy transfer of bal

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