Legally valid electronic signatures

My boss has asked me to research legally valid electronic signatures. I was wondering if Adobe provided these so they can be used to sign certain documents for business and banking?

You should checkout Adobe EchoSign:
https://www.echosign.adobe.com

Similar Messages

What is the legal validity of digital signature in adobe reader?

Good afternoon.
Sign In option of Adobe Reader, I can pick up a manual signature by a person. My question is.
Is this sign legally valid signature? Can replace a signature on paper?
many Thanks

You need to apply a specific right to the file first in Acrobat.

General questions regarding capturing electronic signatures

Hi Guys,
Have some questions....
Are electronic signatures supported in BPM and if yes any idea what types of signature? what standards are used, whether they are legally accepted and whether this is part of the package or a separate application.
can the processes support multiple signatures at multiple stages, signifying different levels of approval?
Could you provide some idea on how electronic signatures are recorded and retained and how the process or document remains fixed once signed?
Thanks in advace.

this is more application related. nothing to do with BPM.

Troubleshooting Electronic Signature in Adobe X Standard

Trying to assist a coworker in setting up an electronic signature with password. When walking her through the screens, I noticed the "Add Digital ID" popup box does not show "Key Algorith" or "Use digital ID for" sections (mine does). She does not get the prompt to make up a password and enter twice. She says that she gets a box that wants her to enter a password but she has not created one. Any assistance is greatly appreciated. I am new to Adobe so I am limited in my knowledge.

Employee states this solved the password problem but now her written signature is extremely small when placed on a document.
Cheryl A. Henson
Deputy Director
Board of Review
State Capitol Complex
Building 6, Room 817-B
Charleston, WV 25305
Phone: 304-558-2019
Fax: 304-558-1992
Email: [email protected] <mailto:[email protected]>
The information contained in this electronic message is legally privileged and confidential under applicable law and is intended for the use of the individual or entity named above. If the recipient of this message is not the above-named recipient, you are hereby notified that any dissemination, copy or disclosure of this communication is strictly prohibited.

Adobe X Std - Electronic Signatures and Flattening Document

We are experimenting with Electronic signatures using Adobe X std. Once a signature is added to a document, we want to flatten the document so that the signature and all other annotations can not be changed. I have found the javascript code needed to flatten documents and it works fine for all annotations, but not for the signatures. After adding a signature and choosing to flatten the document, I get the error:
NotAllowedError: Security settings prevent access to this property or method.
Doc.flattenPages:266:App FlattenPages:Exec
I don't know what security settings or other changes are needed to prevent the error. Help would be greatly appreciated!

Validating signatures is the normal and most important thing about them. That is how they work. This is fundamental stuff which you must explain to the users of the document as surely as they need to know how to use a pen for paper signatures.
Consider: if you come upon a PDF that is signed by your boss, how do you know it is signed by your boss? Because the signature has his name on it? Hardly the proof needed to fire a man or release a million dollars.
But if your boss sent his public key to you before, you can check the signature in the file against the public key, and this is absolute proof. Validating has to be done every single time, otherwise it is like sending a paper document with "trust me, this one's fine" written on a sticky note.
However, a group of people can share signatures and arrange that validation is automatic when files are opened. Don't know the details.

Electronic signature while approving documents

Dear experts,
I have a client who is validating its SAP B1 implemented system in compliance with FDA 21 CFR part 11 (electronic records and electronic signatures).
Can any one please describe how SAP business one treats electronic signature while approving documents? because in FDA 21 CFR part 11, it requires electronic signature on approval of certain documents which must contain 'the name of the signer, 'time and date stamp' and the 'meaning (such as approve, review, verify) associated with the signature' plus the traceable record of electronic signatures.
Furthermore, it also require a 'password' or user id of the signer' at the time of signing the document. In B1, it does not ask for user id / password at the time of approval and simply rely on login id / password. If user is already logged in, B1 simply allow the approver to approve a document and does not prompt for user id / password again.
Can we fulfill the signing requirement in SAP Business one? and modify or customize B1 in such a way that it starts prompting for user id / password at the time of approving the document too?
Any help is highly appreciated>
Thanks in advance,
Farhan

Closing it

Electronic Signature

URGENT! How can I electronically sign a doc in Adobe Reader, when all I see is the doc surrounded by black? I need to do this within the next hour!

There are two types of electronic signatures: digital signatures based on PKI certificates and e-signatures (stamps).
Digital signatures provide high level of assurance that the document has not changed, and who signed it, and this info is embedded on the PDF itself. Other signature types are just stamps that display text or scribbled signature or image.
Web-based signature services, like Adobe EchoSign, also provide high level of assurance that the document has not changed, and who signed it, but this information is kept on the server rather than in PDF itself. At the end of the signing workflow EchoSign produces a PDF certified with a digital signature, which assures that all EchoSign e-signatures are valid.

How do I sign a document in Adobe Reader w/electronic signature?

I'm trying to sign a tax form, its unclear from the Reader doc how to create a signature for use on the document.

Hi Matt,
Starting with the form you want to sign opened in Reader, select the Fill & Sign tool on the right side of the toolbar. This will open the right hand Fill & Sign panel. Next, open (expand) the Fill & Sign Tools pane.
There are three possible scenarios from this point...
The Place Signature tool is disabled (grayed out). This would be because the security setting on the file do not allow for changes.
The Place Signature tool is enabled, but when you select it and get the Place Signature dialog, the only option available is Use a certificate. This is because the document contains an existing signature field and the assumption is the document author requires a secure digital signature as opposed to electronic signature.
The Place Signature tool is enabled,and all of the radio buttons are enable on the Place Signature dialog.
Depending on which of the three scenarios you encounter drive what you can do next. Obviously with scenario 1 there is nothing else to do. With scenario 2 you have to have access to a valid digital ID to create a digital signature. With scenario 3 you have the option of creating either a digital signature using your digital ID, or you can create an electronic signature by placing a mark on the document. That mark can be your typed name, a signature you create with a mouse, or a scanned image of your wet-ink signature.
If you need to create a digital signature, then you need to have access to a digital ID. There are two options for procuring a digital ID; either you can buy one from a trusted Certificate Authority (CA) who will vet your identity, or, you can have Reader generated an untrusted digital ID for free. What you select to do depends on what the second party (you're the first party, the document recipient is the second party, and if a CA is involved they are the third party) requires, or more precisely, what agreement you and other party come to.
I hope this helps get your started.
Steve

Electronic signature options

When setting up a new electronic signature do I choose:
New PKCS#12 digital ID file (which sounds really confusing)
or
Windows certificate store
What is the difference & what is an easy way to explain this to people who will be signing it why they are choosing a particular option?
And how safe & secure is this electronic signature with adobe? Is there any information from adobe stating its security gurantee?

Hi Johnny,
This can get complicate, not because it is that hard, but because there are a lot of little pieces when it comes to grasping digital signatures. With that in mind, please don't hesitate to tell me if what I write isn't clear.
First, a bit of what is a digital ID (the thing you use to create a digital signature)? It consists of three pieces; 1) a public key, 2) the corresponding private key, and 3) certificate data such as your name and the validity period. When you create a digital ID it has to be protected because it contains your private key. How it's protected depends on where you store the digital ID.
This brings us to your initial question. When you create a digital ID Acrobat has to know where you want to store it. The Windows Certificate Store (and "store" in this case means a storage location, not a place you buy something from) is managed by the Windows operating system and the concept is the private key is protected by your Windows logon password. Windows does allow you to set a security level where you may be prompted by Windows for password every time you want to access the private key, or you could just go with if I've logged in that's good enough.
The other place that Acrobat will allow you to save the digital ID is in a file. Like any other file, it's just a piece of data that gets saved to your hard drive (or some network drive) and it has a file extension (in this case .PFX). The big difference between a .PFX file and say a .TXT file is the .PFX file has to be password protected (again, because it contains your private key and you don't want anybody else having access to that). Thus, as part of the file creation process Acrobat will ask you what password you want to use. The crux of the matter is the .PFX file is itself being encrypted using password security.
As an aside, there are other places that Acrobat can access (read) a digital ID, but these are the only two place that it can save (write) a digital ID. The digital ID could reside in the Mac Keychain (its the Macintosh equvilent of the Windows Certificate Store), or on a smart card or USB token or even a specialized server, all of which Acrobat can access.
Finally, you asked about where to get more info. A good place to stat is http://www.adobe.com/security/digsig.html where you can start to read up on the benefits of digital signatures.
Steve

Electronic Signature/Validate Local Userid and Password

Hi
I have a requirement that during processing of an application a user should be prompted to enter userid/password to perform an "electronic signature". I need to validate this userid/password against the local passwords on the laptop. Does anyone know if there are API's that could be used to perform this validation?
Thank you
John

Refer this thread -
Make excel sheet password protected through ABAP codeu0085
Regards,
Amit

Electronic Signature Recommendations

My department is currently looking at accepting e-signatures on our contracts. However, we would like the signature to actually look like a wet signature, not just a typed name, we would also like some sort of validation that the name on the form is actually the person who signed it (i.e. someone isn't signing the CEOs name). My manager was currently at a conference where she talked to someone from RPost. She asked me to look into it. I have discovered that there are a lot of e-signature companies out there. How do you know which one is the best, and which one will work the best with Adobe forms? Any information, or recommendations you can provide would be greatly appreciated.

Following up on Gregor’s post, I wanted to offer some additional insight related to security in general, and to DocuSign’s efforts specifically. Please know that while I work as DocuSign’s Chief Security Officer, my interest is in giving you information to help you make the best decision for your needs. So here goes!
SAS 70 Type II reports, soon to be SSAE 16, measure and independently assess standard service controls within an organization – no formal certification exists, just the resulting report. These are industry-standard examinations conducted by an impartial, third party auditing firm. Customers find these audit reports useful in evaluating the scope of an organization’s security controls and how well an organization performs in independent testing.
DocuSign consistently performs extremely well in these audits. We not only have a SAS 70 Type II enterprise-level examination performed (that includes our electronic signature service, software development, operations, security, authentication options, end-to-end encryption, and anti-tampering methodologies), we also partner with an industry leading, professional data center firm that has SAS 70 Type II examinations performed on its security controls. This firm is a global organization specializing in resilient physical and environmental security controls vital to protecting important and continuous production platforms.
Our data centers are commercial grade – which means that the significant data center controls in place include a constant guard presence, priority power and fuel contracts, durable HVAC systems, and seamless fail-over capabilities to another secure datacenter facility in the event of a regional disaster (to ensure business continuity for your company information, documents, and signature transactions). It’s also important to note that our data centers are co-located to further ensure regionally distributed response times. Both commercial grade status and co-location are great questions to inquire about when considering any electronic signature solution.
Additionally, I would advise considering the following criteria when looking at potential partners:
·       Years in business with customer organizations similar to your business.
·       Those with extensively tested and redundant infrastructures, including 3rd party code reviews.
·       Strong authentication options, and superior encryption key management processes to protect the confidentiality and integrity of your, and your customers’ data.
·       Responsive customer service and professional development capabilities to understand, integrate, and deliver to your specific needs and requirements.
·       An organization with a strong privacy policy and practices, including security awareness training and protection of personal information.
·       Compliance with related industry security standards, such as PCI DSS.
I know I speak for everyone at DocuSign when I state that our efforts and our scope of testing and validation attest to DocuSign’s commitment, diligence and the due care we provide our customers in safeguarding the availability, integrity, and security of your documents and signatures.
Should you have any additional questions about security, testing or DocuSign specifically, please don’t hesitate to ask. Thanks.
Joan Ross
Chief Security Officer at DocuSign
www.DocuSign.com

Basic electronic signature implementation...

Hi... need
a little help with this one.. I was expecting it to be a walk on the park but
I'm finding some road blocks...<o:p></o:p>
I have a
Picture Library called "Electronic Signatures" that stores pictures of
the users scanned signatures, with their username as the
"Description"<o:p></o:p>
I have a
List called "PIN List" where I store a list of PINs with the username
as the "Title" of the item...<o:p></o:p>
I have a
Web Browser enabled form where I created a data connection to the "PIN
List" and another one to the Picture Library.<o:p></o:p>
NOTE:
Remember that the field "Description" on the picture library is = to
the "Title" field on the PIN list<o:p></o:p>
This is
what I had in mind:<o:p></o:p>
Get the
username in a field on the form and ask the use to enter his PIN in another
field.<o:p></o:p>
If the PIN
entered by the user is = to the pin stored on the "PIN List" where
[username() - is equal to - "Title"] insert an image stored in the
Picture Library where [username() - is equal to - "Description"]<o:p></o:p>
In short
what I'm trying to do is to validate the user with a PIN number and if it passes
validation to show an image of his/her signature on the form...<o:p></o:p>
How crazy
does this sound???? I would appreciate if you can tell me how to implement it
and make it work<o:p></o:p>
Thanks in advance.

Here you go
http://infopathtips.com/2012/08/08/electronic-signatures-with-ipfs/
InfoPath MVP | SharePoint 2010 MCITP & MCPD | Office 365 MCITP |
CUBE4 SharePoint Blog | InfoPathTips.com
Hey!!!!! It works perfectly!!! I'm very new to all this InfoPath and SharePoint, but your solution was really clear and helped a lot...
I had some doubts on very specific steps as I went along, but I attribute that to my very low level of experience... nothing that a good old "trial and error" would not solve.
I have some suggestions for other articles for you to evaluate if are worth to give it a try....
Thanks once again for your help!!!
Thanks in advance.

My windows says i can't download firefox installer because file is corrupt, it does not have an electronic signature

after i donated 5dollars to become a member of firefox, i was given a file to download onto my laptop. this file is suppose to allow me to begin the process of setting up or installing firefox into my laptop that i may browse the internet. after i saved this file into my laptop i tried to open the file so i may start the process of setting up firefox into my laptop but my system says firefox file is corrupt it does not have an electronic signature. therefore i can't complete the firefox set up process that will allow me to have firefox installed in my system that i may browse the internet.

You should not be paying for firefox, delete whatever the file is and run malware checks on your computer.
Obtain a proper version of firefox from say getfirefox.com for free and install that.
* presumably you are using Windows (your system info, aside, suggests you are using IE ) see [[installing firefox on windows]]
* and [[is my firefox problem a result of malware]]
See also
* http://www.mozilla.org/en-US/legal/fraud-report/index.html
Which includes
Please use this form to report any websites or mobile app stores that are:
Distributing harmful products under Mozilla brands such as Firefox.
Charging for Firefox, Thunderbird, or any of the Mozilla products.

Multiple electronic signatures in PDF portfolio

I Have a PDF portfolio that has multiple PDFs in it each requiring 1 or more electronic signatures. The problem is that after the first person signs one of the PDFs no one else is able to and they receive an error saying it's already open or they have read only access

Which Acrobat version do you have? I've heard that there is a bug in this area in Acrobat 11.0.7. I do not have personal experience with it and I do not know how soon it will be fixed.

I have adobe Acrobat - I am trying to do a electronic signature and its is asking for a passwork

I am trying to sign a document that is protected from an university. It is asking me for a password to put in my electronic signature. I don't have that password and it isn't the one for my account

Hi Estella,
It sounds like the university has disallowed signing in this particular document, unless you have Document Permissions password. You will have to ask the person who created the document what the password is, so that you can sign the document.
I wish I had a different answer for you--but there's no way around that without the document password.
Best,
Sara

Legally valid electronic signatures

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