Lockbox clearing
Hi,
Client will be using BAI2 format for lockbox processing.
I have a requirement when there is no invoice number exists on lockbox record but customer number exists and if customer has paid for multiple invoices in one lumsum total, client wants to apply the payment based on first in first out basis ( meaning apply to past due first if no past due than last statement and thancurrent balance if the amount matches)
Do i have to do any customization(user exit) or will it be taken care by std. BAI2 functionality with SAP.
Thanks
Antonio
Hi Paul/Avi
Iam doing an R&D on Lockbox. I have done the following config.
OB10, OBAY, OBAX. In OBAX the following has been done.
Field - Bank GL Account - Bank Main GL Account has been given
Field - Bank Clear (AR) - Bank Incoming Clearing Account has been given
Apart from the above - in the Customer Master XD01, the lock box details has been given -> Company code tab -> payment transactions. But in the customer master -> general data -> payment transactions -> noting has been given.
Field - House Bank and Field Lockbox have been given.
Hope till this point things r going on fine;
Iam trying to upload in FBL2 first, so as to clear the bank clearing account.
So that i can proceed to update my customer clearing through transactions FLBP.
When iam uploading in FBL2, an error occurs as no data records found - can u help me out.
I feel the data iam uploading certain fields r missing.
If u have the xcel format can tell me what r all the fields iam suppose to update, which will help me out a lot.
My email id is [email protected]
Warm Regards
Bala
Similar Messages
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Lockbox - clearing SAP documents issue
Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,Anyone with any suggestions? Please let me know. Thanks.
-
Hi All
Can any body explain me how the clearing will happen in lockbox processing.
How searching criteria happens in algorithms for invoices?
Thank you
DeepaHi Deepa,
Customer payments are posted into the system to represent the collection of money and the application of this money against Customer liabilities to the company. This can be performed two ways within the system, either on an individual payment-by-payment basis, or collectively, in what is commonly called lockbox processing.
Individual payment-by-payment processing will have the User entering one transaction per payment. Lockbox processing is a two step process: step one has User using one transaction to post multiple payments based on data file from the bank, and step two is a transaction to correct any un-applied payment data from step one.
Lockbox is a function, performed by a bank, which allows the Customer to send payments directly to a bank via lockbox (a specific mail address set-up for the company at the bank). These payments are collected by the bank and applied to the companys bank account, with data from the payments (like check routing number, Customer bank account number, check number, payment amount and invoices being paid) being made available to the company in a file format to allow for collective processing. The lockbox data is either sent daily to the company, or located at the bank, and retrieved by the company daily.
The lockbox process uses a 'lockbox clearing' account to post all payments directly to bank G/L account. This allows the bank account to have a correct balance while the clearing account has non-zero balance until all payments are applied to Customers or written off. The lockbox posting log should be printed for future reference (especially in resolving issues for post-processing). The lockbox posting log should be printed for future reference (especially in resolving issues for post-processing). The lockbox process will provide Customer updates to bank details, if the data does not already exist, and the program find payments that can identified to a specific Customer based on invoices paid.
Regards
Genie -
hello,
2 checks from lockbox that were applied on 5/1/08, are not in the GL. In lockbox a/c for May, we show a balance of 26Million. In Lockbox Clear a/c, we have a balance of 62Million, or a difference of 35 Million. 2 documents that appear to NOT have hit the lockbox account are causing the difference.
User said that the cash arrived and would not process because the period was closed on 5/1/08. When the period was opened, the cash applied, but the results is what we see above.
Where can I go and find what happened to these 2 docs?
Points will be rewarded.
Thanks
Amrishtcde BD73nonprocessing idocs files ,you will find non processing payment files
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Lockbox Issue - No bank details/entry posted
Hello Gurus - maybe someone can shed light on this:
During one of the lockbox posting, the system only posted entries to the lockbock clearing a/c & the customer but DID NOT post entry to the bank g/l account.
___Ideal lockbox entry:___
Step 1:
Dr bank a/c
Cr lockboc clr a/c
Step 2:
Dr lockbox clear a/c
Cr Customer a/c
However, the system skipped Step 1 entry and posted only Step 2 entry.
The batch job shows that the job was successful but we are missing entries to the bank a/c and our cash is off my those entries...andy body encounter similar issue..please shed some of your insight on this matter, if possible.
Regards,
SteveIf your lockbox payments are automatic, the first entry- GL entry will post automatically when the feed comes in everyday. Your bank GL account should be debited. Please check FI12 and OBAX to see if gl accounts are configured properly.
If not let me know i will help you.
Hema -
Hello Friends,
I have a question in Lockbox testing. I am using BAI2 format for lockbox file. I have done all control and data settings to run FLB2. I was unable to clear the customer invoices when the T.code FLB2 is executed. Both the Cash deposit clearing a/c and Bank Clearing a/c for Lockbox are working fine, in the sense that cash deposit a/c gets debit entry and bank clearing a/c gets credit entry inititally and bank clearing a/c gets debit entry for all the customers that are found due and the customers are posted with credit entry. The customer a/c shows both the credit and debit entry but they are not getting cleared automatically. Am I missing any config step.
Any help is appreciated and rewarded.
Regards,
SriramHi Sriram,
I am having the same problem.. exactly. Did you find a solution? The invoices are getting cleared, the amounts are in the right accounts, but the lockbox clearing account is not getting cleared automatically. I would be highly grateful if you could share your solution.
Regards,
Avi -
Good Afternoon SAP Gurus-
I am puzzled. I am trying to create clearing rules as a result of lockbox clearing in our clearing account. I used the following via OB74
G/L NNNN and criterion ZUONR
when I execute in F.13 entering the co.code, g/l and selecting date from most recent document and remove test run
then execute and enter to accept message this is production run
I get a message that no clearing procedures were carried out
I have over 75,000 line items as a result of lockbox (we did a refresh to our DEV envrionment) recently and I am testing it.
It is not working.
What could it be?
THanks!When I tested in our DEV environment, it only cleared my test lockbox file, not the existing stuff. Is there a way to clear previous transactions or does it have to be performed manually. It looks like if I make the changes in PRD, it will work going forward.
I don't recall having this problem with historical.
Any help? -
General Ledger Posting Error (GLT2 051) No accounting transaction variant
Hello SAP Gurus-
When testing lockbox in FLB2, I received the following error message:
General Ledger Posting Error (GLT2 051) No accounting transaction variant assigned to FB01/ /LB
We are on ECC 6.0
I created a new Document Type LB
I created a new G/L account for Lockbox clearing and AR
How do I fix this?
Thank you!Hi,
Assign a transaction variant for the document type you created in Transaction code GSP_VZ3. Also, make sure that the GL accounts affected are assigned with item categories in GSP_LZ2.
Thanks
Aravind -
Lockbox and clearing the Open Items
Hi,
I have a requirement and advise me will it be possible with standard SAP .
Invoice 1 amt 500 USD
Invoice 2 amt 600 USD
Lockbox amt 1000
Expectation :
Lock Box program should clear both the invoices and create a the diff of 100 ( 600+500 -1000) as residual amount.
But I prefer to keep 100 with a diffrent Doc type .
Is it possible?
Alternatively I want to creeate the difference to another account like below
Dr Lockbox 1000
Dr Diff Clearing 100
Cr customer 600
Cr Customer 500
If the second option is required what should I do in User Exit . Looking for yr advice please.
Regards, ChitrasHi,
If you are using BAI2 format of Lockbox file, it is possible to process partial payments. In the configuration you need to select the check box "Partial Payments". When this is selected a new line item is posted for the difference amount. This will be posted to Customer account as per the SAP standard.
In case if you need to post to a cleaing account (GL Account), you need to analyze whether it is possible through an user exit.
Thanks
Murali. -
Need SAP not to clear off the payment in LockBox processing
HI,
In the case of the lockbox processing, we want that the system doews not clear off the invoice in case there is payment difference.
We want to take dicision on those payments manually.
Regards,
MCAHi,
You need to define the tolerances in OBA3 and OBXL.
Then the system will not clear off the invoices, instead it will post the ament on account, which you need to then post process.
Regards,
Gaurav -
Customer invoices are not getting cleared when lockbox file imported in sap
Hello ,
When the lockbox file is imported into SAP , it is not able to clear customer invoices. It creates SAP documents and payment advices but not able to apply the payments to customers accounts.
Can anyone suggest on this with possible solutions.
Regards,
sureshHi,
You have to check the invoices are being match. The options are the following according to selection screen in FLB2:
Document numbers (BELNR)
Reference document numbers (XBLNR)
Document number first, if not found: reference doc. number
Reference document number first, if not found: doc. number
Document number first, then reference and amount
You have to check if the information which is coming in the file is the same present in the invocies in the ERP.
Also check the settings in OBAX and OBAy.
REgards,
Renan Correa -
LockBox - Not able to clear customer invoice with partial payment
Importing LB data using FBL2. I can successfully clear full payment. I have tolerance group null for customer setup as below. When I try even a few cents below full invoice amount it posts, but doesn't clear. The account for Over/Underpayments and Unallowed Deductions is setup also below. I can successfully post from fbl5n after importing from lockbox, so I know its my lockbox import setup that's missing something. What am I missing?
Amount Percent Adjust Discount By
Loss 25.00 2.0 %
Chart of Accounts 3000
G/L Account 440000
Short Text Unallowed DeductionsAre you able to solve this issue. I have the same issue where user wants to clear the few cents automatically and I did the reason codes and assigned an GL account and tested but no luck. Could you please let me know the solution if you got any?
Thank you,
-Harter -
Lockbox - SAP document clearing issue
Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,Change AVIP-SFELD as ZUONR (for assignment number) and then put actual value you received in lockbox file in field AVIP-ZUONR. That way, payment advice is created for this check with value in assigment field and program will look for matching value in AR in assignment field.
Also usually if customer is not found based on MICR number or based on match found using Doc# or Ref#, system will update AVIK / AVIP-KONTO as "*", so you need to search for customer number also and update it here.
Hope this helps. -
Special GL Items Clearing while Lockbox Processing
Hi Friends,
Is it possible that while lockbox payment is processed in SAP for customer it also takes into account the special GL items for that customer while clearing the open items.
Example :
Customer has two open items of 1000 each
First Item is Standard/Normal Open Item
Second Item is Special GL Transaction
Now if the payment is received for the special GL Item, lockbox should be able to clear the same based on refernce.
ThanksHi Mohit,
If you want to use any other value under Invoice number field as processing parameter, then you have to make sure that details are being maintained in lockbox file as well.
For example, if you want to use 2 (Reference document number) and you believe that sales order no. is being maintained as Reference no. in SAP, then make sure that sales order no. is also coming in lockbox file, only then FLB2 will be successful. You can use standard lockbox user exit as well, if required.
Regards,
Gaurav -
Lockbox applied check with multiple invoices but no clearing
Hello experts.
I have an odd issue with some items that are posting through FLB2.
We have a check that is applied to 3 separate invoices. The invoices are valid and show as "document found" in the FLB2 reports. The items in the batch in the FLB1 (post processing procedure) show as "APPLIED". If you look at the documents for the "APPLIED" item, none of the invoices for this check were cleared and the payment advice remains open. If you did not manually look at the "APPLIED" item, you would not know the invoices were not cleared. Has anyone had the same problem? We are executing FLB2 with the "Enhanced invoice check" NOT checked. That box is clear. This should allow multiple invoices to clear for the one check? The MICR number is not found, so isn't the next step in clearing to match the invoices on the BAI2 file and then clear if there is a match?
Any advice or assistance on how to resolve this issue would be greatly appreciated.
Thanks.Hi,
This sounds wierd. Well, I would recommend to check "Enhanced invoice check" option while running FLB2. This will prevent the incorrect cash application to a different customer based on incorrect invoice number. For eg. In LBX file, If customer X sends invoice # belonging to a customer Y by mistake, then lockbox program looks at the document # first, assumes that payment belongs to customer Y(coz of invoice #), and applies it accordingly.
So, it's always better to check the above option. Well, there are few surprises despite selecting the above option in some cases, but I would say this will jack up your hit rate in cash appln for right customer.
Thanks,
Nirav
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