Mass Loading of documents on Easy DMS

Hi SAP DMS
We need to load 17 000 documents on SAP Easy DMS, Is there a mass upload functionality that we can use and What is the maximum number of documents can we drag and drop if the mass upload functionality is not available on Easy DMS?
Thanks
Charity

Hi Phephile,
I used C++ for the solution you can see documentation in the following links:
[http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29Development]
[http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29-Advanced+Development]

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Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Thumbnails created when I creat document in easy DMS

Hello,
Can somebody help to analyze this problem? When I creat a document and attach an original file to the document in easy DMS, there will be a thumbnail created meanwhile. This is not expected, and can you tell me why and how to avoid this?
Thank you.
BR
Michael

Since you are using easyDMS 7.1.2.2, note 948254 that you have applied is obsolete.
Please refer to SAP Note 1367514 for registry settings in SAP Easy DMS 7.0 &above.For 'DisableThumbnails' parameter,setting value to 1 will disable the creation of thumbnails from EasyDMS interface.See if this helps.
Regards,
Pradeepkumar Haragoldavar

Subscribe document,Un-suscribe,Log (who has open the document) in easy DMS

Hi..
i can see below options are not available when u right click on document in easy DMS 7.1
Subscribe document,Un-suscribe,Log (who has open the document).Which will help user to get any update with the document.
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Hi Rahul,
from an EasyDMS point of view I have to inform you that the mentioned functionalities are currently not available in EasyDMS. If you want to view the log of a document you have to go to the backend system.
Best regards,
Christoph

Number of Hits On a Document in Easy DMS

Hi ,
How to catch the Hit on a document.
I need to count the number of hits on a document in Easy DMS.
I have tried with BADI :DOCUMENT_FILES01 and Method : BEFORE_START_APPL .
this is triggered when I try to open the file using CV02n Tcode but When I am trying catch through the Easy DMS screen ,
I am not abt to do that.( BADI is not triggered )
Is ther any BADI for that ?
And one more ...While creation of new document , Can we avoid same description for two documents in the same folder in Easy DMS( I am able do it the same in Cv01n and cv02n ) ?
Thanks & Best Regards,
sravan.

Hi Christoph,
Thanks for your reply.
My requirement is :
I need to validate the description of the document in the Easy DMS in such way tha, the user should not give the same description for the two documnets in the same folder .
How can I restrict it ?
Thanks & Regards,
Sravan.

Storing of document using Easy DMS

hi
We have a consultant setting up this and we have meassured the responstime for loading documents to be like this:
date     Time     Size     seconds
8.6.11     1300-1330     88 KB     0:18,7     one mail    with attachement
          659 KB     0:28,2     one mail    with attachement
          3 029 KB     0:27,9     one mail    with attachement
          7 155 KB     0:49     one mail   with attachement
          10000 KB     0:58,0      all 4 together with att.
Question:
Is this good compared to what you have out there?
What can be the bottleneck ?
Will a new content server make any differences if it is placed on our premisses?
Other good ideas how to speed up this?
thanks
Edited by: Maplan on Jun 8, 2011 2:13 PM

Is this good compared to what you have out there?
-No.Can be optimized though.
What can be the bottleneck ?
-Several factors.Depth of folders,current network speed,no of concurrent users etc do affect system response.
Will a new content server make any differences if it is placed on our premisses?
-Definitely yes.Where is it currently anyways?
Other good ideas how to speed up this?
-Upgrade to latest easyDMS release,support package
-Ensure optimimum bandwidth
-Size content server appropriately(search forum for details)
-Setup cache servers wherever required
Regards,
Pradeepkumar Haragoldavar

How to enabale trace in Easy DMS ?

Hi,
I used BADI: DOCUMENT_MAIN01 & method: ASSIGN_NUMBER to assign document number. Now am creating document through Easy DMS am getting error "Exception Occurred". How can i find, where is the problem ?
How can i enable Trace option in Easy DMS ?
I saw Note 948254 & Note 661600 but don't understand properly.
Easy DMS Version : 6.0.0.0: SP11 (Unicode)
Operating System : Microsoft Windows XP
Thanks in advance.
Regards,
Sunny

Hi,
I got some clues on my queries.
I am getting some information from additional data(Characteristics values) to generate document number.
E.G.
I have 2 characteristics
1. Part Type:
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2. Part Code:
                   Values: 01- Part 1
                               02 - Part 2
                               03 - Part 3
When am creating document am selecting Part Type = A & Part code = 02 so my document number is A-02. (- : constant).
This logic is working fine in SAP - GUI.
When am creating document through Easy DMS, SAP system is not getting char values in method ASSIGN_NUMBER.
In my code i written if char values is blank then give error message. Because of this error message am getting "Exception Error" error in Easy DMS.
Any body knows why system is not getting char values in BADI when am generation DIR from Easy DMS?
Even in Easy DMS the F4(Selection) help of characteristics is showing only description not values.
Regards,
Sunny
Edited by: Sunny on Sep 9, 2008 10:21 AM

SAP Easy DMS Error in Searching a Document.

Hello Guru,
A user can log in in SAP Easy DMS, but when doing the search on it he gots error pop-up message "The parameters is incorrect" how can we solve this he cannot search any document in his easy DMS.

Hi,
Refer below mentioned links to properly use search functionality in Easy DMS
https://help.sap.com/saphelp_edm71/helpdata/en/48/db51333aa369cae10000000a42189b/content.htm
https://help.sap.com/saphelp_edm71/helpdata/en/48/d8f373e5975430e10000000a42189b/content.htm
Regards,
Deepak Kori

Viewing document characteristics in Easy DMS public and private folders

We have classified our documents in SAP Document Management System. We are viewing the DIRs in Easy DMS. In the public and private folders, the classification characteristics columns can be added to the screen report, however the values for the characteristics do not appear in the columns. If we use the search function and view those same documents in the search screen, the characteristic values do appear. How can we get these values to appear in the public and private folder views? There does not seem to be an OSS notes which address this discrepancy. In advance, any assistance is most appreciated.

Hi Barry - As Daniel explained, sometimes system behaves if the Default box is not checked but I want you to check the EasyDMS version/patch you are using. Below is the screenshot of latest version/patch.
If you have old verison/patch, please implement the latest version/patch and check.
/Tilak

Easy DMS document type issue

Hi Gurus,
DMS configuration done in SAP R/3 and able to see all configured document types in sap easy dms as well. But document description wrongly showing under document types.
SAP R/3                                                       EASY DMS
Eg:1   ZSD sales document                          Eg 1 : ZSD    material document
Eg 2 ZMM material document                      Eg2:   ZMM    sales document.
Please help me on this.
Regards,
Nithal.

Hi Chandu,
Everything fine.
In SAP r/3 , document type & document description correctly given but while in EasyDMS document type picking incorrect document description. Remains no issue in easyDMS.
Please help.
Regards,
Nithal.

Easy dms multiple document number search

Dear experts,
We have installed easy dms 6.0 successfully. We have a problem in
usage. In selection screen we need to search "document number" field
with multiple search criteria, however the system permits only 1
entrance.
Thanks for your help.

Dear Ahmet,
based on your description I have to inform you that the mentioned behavior means to be the current standard of EasyDMS. If you want to search for documents in EasyDMS you can only enter one document type and here multiple values are not possible. So I can only recommend you to use other fields like 'description' for searching document info records of different document types.
As EasyDMS is programm in C++ no individual screens could be customizing here. This behavior is also the same in EasyDMS 7.0.
Best regards,
Christoph

Document upload and view problem in easy dms

Dear Friend
When i upload or view documnet in easy dms it is show ftp erro and when right click on document only one time open this document thru sap and all opration is done from easy dms please guide us where is proble
Nainesh

Dear Nainesh,
as far as I know you raised also an OSS message on this question and I provided you the following reply based on your attachments:
based on your latest screenshot I think that the information at
http://wiki.sdn.sap.com/wiki/display/PLM/I001Win32error2+
could help to get this issue solved.
Best regards,
Christoph

Easy DMS cannot use additional data while creating a document

Hello,
We have installed sap easy dms 7.0
We have a problem while creating a new document with SAP Easy DMS.
On the DIR tab the additional data cannot be used.
Do I have to change a registry setting?
We already have defined classes and their features and values in CL02 en CT04
please help
Geert ter Harmsel

Hi,
Additional functions for object links active Indicator controls the activation of additional functions for the links of objects to this document type.
You can activate the following additional functions for an object to document link:
1) Valuation
Additonally, you can link another object to a chosen database table (See example Additional Object).
You can delete the additional information of an object link.
2) Classification
You can classify the link. You must create a class (class type 048 - object link) with the characteristics that you want to specicify for the link (For example, responsibility, organaization).
When you set the indicator these functions are active during processing of the document info recod, register object link.
Hope this is what you are looking for.
Regards,
Deepak Kori

Searching for Easy DMS documents using embedded search

Dear Experts,
we are using easy dms to manage documents. As far as I know it should be possible to index these documents using TREX.
-it is possible to perform a search for these documents using Embedded Search an get the search results as XML (a documentation would be very helpful)?
-how can the security be taken into account? Is there a method like AUTHORITHY_CHECK by SeS to perform security check?
thanks a lot for your help
kind regards
Nicolai

I found that authorization checks can be performed using the following authorization objects:
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-Authorization Object C_DRAW_TCS (Status Dependent Authorization)
-Authorization Object C_DRAW_STA (Document Status)
-Authorization Object C_DRAW_BGR (Authorization Group)
-Authorization Object C_DRAW_DOK (Document Access)
-Authorization Object C_DRAD_OBJ (Object Link)
I could not find any information regarding my first question

For mass upload of documents

Hi Everybody
Is there any tools available for mass upload of documents into server? please provide me the information.
Thanks
Prasad

Hi Prasad,
There are several options that you can explore for mass document upload and see which best fits your requirements and constraints:
-You can upload documents by using LSMW(Legacy System Migration Workbench). Using this, you can safely upload 1000-1100 documents at one go.
- Ask your ABAPer to develop a BDC for mass document upload.
- Use 'DMS Loader' solution from SEALS systems. http://www.sealsystems.de/fileadmin/mediaFiles/Factsheets/DMS_Loader_en.pdf
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on Jun 17, 2010 11:09 AM

Mass Loading of documents on Easy DMS

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