Max Number of Queries in a Workbook

What is the Maximum number of queries that can be used in a workbook? I have about 50 in one, but stops executing after 10

Hi,
There is limitation in excel, it can dispaly maximum of 65536 Rows and "IV" Coloums.
It may happen that your workbook result may be utilized by 10 queries output.
Thats what I think , Just check.
Thanks
Mayank

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Max. number of queries in one workbook

Hello experts,
is there a mximum number of queries which can be embedded in one workbook?
What are the disadvantages of using many queries in one workbook.
Are there other disadvantages for input ready queries?
Thank you
Johannes

Johannes, to follow up on Rakesh' answer, your performance will depend on the amount of data you are pulling out with the queries.
as for the additional disadvantages - unless you use the BExGetData formula, formatting will be your primary issue. Also, when you create buttons for the input ready query, the only time you get to set what Data Provider you are using is when you first code the button. After that, you would need to recreate the button to ensure that you are pointing to the right query.
the advantages are that you can model your reporting requirements any way you want (for example we use two multiproviders with different characteristics and use 6 queries to pull the data out)
Pavel

Max number of queries in webi

Hi all
Someone know what is the maximum number of queries in a Web Intelligence document with Java Panel Reports?
Thanks for your help.

Where did you get your information? I've created reports with far more than 15 data providers. I have reports with 30+ data providers that work fine. And I've certainly see reports that exceed 700MB of data. I'm not saying they're a good idea but I have seen them. In most cases, super large reports (>1GB) are going to place a huge strain on the back end infrastructure and should be avoided, but they're certainly possible.

How to know no. of queries in a workbook?

Hi,
Is there any way to know the Number of queries in a workbook in a simple way?
Why i am asking is, we have so many workbooks with too many worksheets ( some are queries and some of them are graphical representaions of the query results). and to know how many queries are in a workbook by checking manually is quite a task.
and i need to adjust the year filters to the new year in all the queries and we have lot of workbooks as well.
if i can know the number of queries contained in the workbooks , my job is much easier
Raj

Hi,
goto the metadata repository, search for your workbook and you get a list of all queries contained in that workbook.
kind regards
Siggi

Mutliple queries on single workbook?

Hi,
Is it possible to have number of queries on single workbook, meaning each query on a different sheet.
How can this be achieved.
Would it require embedded workbook.
How would it be refreshed, i have heard some people had problems with similar scenario
How are variables handled, assuming some queries are prompted for variables.
Thanks

Hi Ashouja,
It is possible to have multiple queries on different sheets in one workbook. You can accomplish this through using the Bex Toolbar button Tools > Insert Query on the different worksheets. When you will refresh the workbook, all those queries are still "attached" will be refreshed.
About the variables...it depends on the query properties set in the workbooks. eg if you choose Refresh all queries when opening workbook, then as soon as you open the workbook, all the queries will be automatically refreshed. In this case you will get the variable screen starting with that of the first query. If there are any variables that are common between the queries (Same technical name) then those variables will only appear once and if you enter a value, they will not appear again. The second query will be run with the same value in this case.
Look at these links for more info:
http://help.sap.com/saphelp_nw04/helpdata/en/f1/0a5529e09411d2acb90000e829fbfe/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/3a/89883989676778e10000000a11402f/content.htm
Hope this helps...

Max number of dataproviders in the same workbook

Hi,
Do you know please what is the max number of dataproviders (recommanded by SAP) we can use in the same workbook / Bex analyzer?
For information, we are in BI 7 based on excel 2003.
Thx.
Radj.
Edited by: Radjech Radjech on Dec 3, 2010 12:24 PM

One suggestion is:
Each tab (copy of the query) would have distinct filter value(s). In workbook settings, Uncheck "Allow Refresh of Individual Queries". Also in WB settings, Do Not Refresh at Opening. For the entire 50-tab workbook, the filter is limited to a minimum: company code and the date range because the other filters are hardcoded in each tab. When you refresh and change variable values at opening the file, all you enter is the company code value and the date
You might also want to change the Grid Properties: Uncheck Apply Formatting (for performance); and Uncheck Allow Navigation. You can add these back later. Might as well uncheck Sort.
I have my own question about the DPs. Can you rename them from the generic Data Provider 1 or copy of Data Provider 1?
Susan McLeod

In Oracle 10g, what is the max number of values we can pass to 'IN' Clause

Hi,
In my SQL query i have a scenario like, i have to pass the values to 'IN' Clause dynamically from other application. I want to know what is the the max number of values i can pass to 'IN' Clause.
i have searched in many pages i seeing answers like 'may be 1000' , 'not sure'....
Could any one tell me the exact limit of IN Clause in 10g.
Thanks in Advance.
Chandran

Hi, Chandran,
Chandran M wrote:
In my SQL query i have a scenario like, i have to pass the values to 'IN' Clause dynamically from other application. I want to know what is the the max number of values i can pass to 'IN' Clause.
i have searched in many pages i seeing answers like 'may be 1000' , 'not sure'....Don't overlook [Dont want to know|http://forums.oracle.com/forums/thread.jspa?messageID=2683385&#2683385]. This may explain why people are reluctant to give a straight answer.
Could any one tell me the exact limit of IN Clause in 10g.1000 items such as IN (1, 2, 3, ..., 1000)
No limit on the number of sets: IN ((1), (2), (3), ...) *<=== NOT QUITE!* See below
No limit in sub-queries: IN (SELECT ...)
Edited by: Frank Kulash on Jun 3, 2009 9:43 AM
The limit of 1000 applies to sets of single items: (x) IN ((1), (2), (3), ...)
There is no limit if the sets contain two or more items: (x, 0) IN ((1,0), (2,0), (3,0), ...)
Thanks to Michaels for pointing this out.
Edited by: Frank Kulash on Jun 3, 2009 10:22 AM
Fixed link

Is a subquery in a BO report limited to a max number of records???

Here's my problem:
I recieved an excel sheet with 700 records of customers from a client who wants me to to create a report with specific data for these customers in my Business Objects universe (BO6.5 on SQL Server).
So I created a dataprovider with query 1, i.e. the requested data of customers. Then I created a second dataprovider, query 2, based on 'personal files', i.e. the excel sheet. In query 1 I added to the conditions that each customer should be in (sub)query 2 (CustomerId In list of the query result ('query2.CustomerId').
the syntax I have used for this seems OK.
However, I recieve the following error: "Too many selected values (LOV0001)". I know this error has to do with parameter MAX_INLIST_VALUES, which is limited by default to 99 and can be extended to 256 max. But I thought it refers to the max number of items in lists of values.
When I limit the number of records in the excel sheet to 99 the result is perfect (proof that I got the syntax right!). I can upgrade the parameter to 256, and can split the excel sheet into three, but that will not be useful when next time my client sends me 10.000 customer records.
Can I make reports in BO which use subqueries that result in more than 256 records at all? (hardly imaginable).
What is the best way to do this?
Thanks in advance!

Hi Lucas,
Following is the information regarding the issue you are getting and might help you to resolve the issue.
ADAPT00519195- Too many selected values (LOV0001) - Select Query Result operand
For XIR2 Fixed Details-Rejected as this is by design
I have found that this is a limitation by design and when the values exceed 18000 we get this error in BO.
There is no fix for this issue, as itu2019s by design. The product always behaved in this manner.
Also an ER (ADAPT00754295) for this issue has already been raised.
Unfortunately, we cannot confirm if and when this Enhancement Request will be taken on by the developers.
A dedicated team reviews all ERs on a regular basis for technical and commercial feasibility and whether or not the functionality is consistent with our product direction. Unfortunately we cannot presently advise on a timeframe for the inclusion of any ER to our product suite.
The product group will then review the request and determine whether or not the functionality/feature will be included in a future release.
Currently I can only suggest that you check the release notes in the ReadMe documents of future service packs, as it will be listed there once the ER has been included
The only workaround which I can suggest for now is:
Workaround 1:
Test the issue by keep the value of MAX_Inlist_values parameter to 256 on designer level.
Workaround 2:
The best solution is to combine 'n' queries via a UNION. You should first highlight the first 99 or so entries from the LOV list box and then combine this query with a second one that selects the remaining LOV choices.
Using UNION between queries; which is the only possible workaround
Please do let me know if you have any queries related to the same.
Regards,
Sarbhjeet Kaur

Combine Queries in one workbook

Hi guys,
I am looking for a way to combine multiple queries in one workbook.
For example: If I set a filter in one query to the month November, the same filter (e.g. November) should apply to all other queries (which are on another worksheet or on the same worksheet).
How can I do this?
Many thanks,
Sabin

Hi Sabine,
You have two options:
1. the easy one is to use same variables in the refresh screen for all queries in the same workbook; if you do this, then use the "refresh all queries" option, you will get the same restrictions applying to all queries in the workbook simultaneously.
2. the more difficult way to do this is to use a lot of Visual Basic. Using Visual Basic, you can "read" the filter value set on a particular query, then "apply" that filter value to every other query in the workbook. OR, you can use the "Copy Filter Value" function. I prefer the latter for a number of reasons.
From your earlier notes, I assume you want to use option 2. To help you further, it would be useful to know what version of BW you are using, and how your users typically refresh queries (i.e., with a button in the workbook, or using the Business Explorer toolbar?).
It would also be helpful to know your level of comfort with VBA in Excel.
Here are some notes on the "Copy Filter Value" function:
Function SAPBEXcopyFilterValue(fromCell As Range, Optional atCell As Range) As Integer
Return value of zero indicates that no errors were encountered. Otherwise, function returns number of errors encountered.
If atCell is not specified, the active cell is used to determine which characteristic to return information for. If the active cell is not part of a query definition, then function returns an error state.
Characteristics (fromCell and atCell) must have same technical name; for example, cannot copy filters for Ship-to (0SHIP_TO) in Sales cube to Ship-to (YCOCUSSH) in a Shipments cube
Queries (copying from and to) must be in same Excel Workbook.
Sub CopyFilterOnce()
Dim filterRng1 As Range, filterRng2 As Range
    'in this example, we are copying filters from query on sheet
    'with code name Query1 to query on sheet with code name Query2
    Set filterRng1 = Query1.Range("F10")
    Set filterRng2 = Query2.Range("D13")
    retVal = Run("SAPBEX.xla!SAPBEXcopyFilterValue", filterRng1, filterRng2
End Sub
Hope this helps.
- Pete

Need Different Selection screen for different Queries in a Workbook

Hi,
I have created a workbook with Multiple tabs in BI 7.0. Each Tab has different Queries and each query has different Selection screens (Variable Selections).
When i open the workbook and refresh it, the selection screen is appearing only for one query. All the queries are refreshed by this single selection screen, though each query has different Variable selections. What i need is a seperate selection screen i.e seperate Variable selection appearing for each queries, when i refresh each one of them.
Is it possible to do this? If anybody has tried this, help me in solving this issue. Thanks for ur time.
Regards,
Murali

Murali,
If you un-check the 'Display Duplicate Variables Only Once' this WILL solve your problem.
When you Refresh, you should be presented with a single variable selection dialog box, but it should contain an area for each Query (DataProvider) that is embedded in the Workbook.
This is the case if the queries are all on the same tab, or on different tabs.
However, if you have multiple tabs each with a query on it, each query must have it's own DataProvider. If all queries are based on the same DataProvider, it will not work as the Workbook only 'sees' one Query for which it needs variable input.
If you REALLY want multiple variable selection dialog boxes, then maybe the best way to do this is to have the queries in separate Workbooks.
If you don't want the User to have to open 5 queries manually, you could use a Macro in each Workbook that runs on opening, to open the next Workbook in the sequence.
I hope this makes sense!
Regards
Steve

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How to replace one variable with another in large number of queries

Hello guys!
I have this situation: our company needs to use one variable instead of another for certain amount of queries.
Is there some way to automatically replace one variable with another for a certain characteristic in big number of queries ( like 150 - 200 ) ? Doing this manually would take lots of time)
Apreciate your help!

you could try (at your own risk) the following:
1. search the technical id (ELTUID) of your variable in table RSZELTDIR
2. see where this variable is used in table RSZELTXREF (by filling RSZELTDIR-ELTUIID in RSZELTXREF-TELTUID)
3. add similar entries for your new variable
4. delete the entries for the old variable (they're part of the key, so you can't simply "change" them)

How to run multiple queries in a workbook

Hi,
I have 3 queries in a workbook with the same variables. How can I refresh all the 3 queries when I change the variable value. It allows me to refresh only one query at a time but I need to refresh all the 3 queries at once whenever variable value changes.
Thanks,
Kal

Prakash,
Do you have any more information on where i would find the setting to;
"Refresh individual queries within a workbook (Single DataProviderRefresh)"
is it on the
i) dataprovider setting
ii) workbook setting
iii) elsewhere?
many thanks
Ian

Queries Published to Workbook Roles

Hello Gurus,
I need some advice on this particular situation.
I currently have users in our BI systems (BI 7.0) that are assigned to roles specifically for workbooks to use with the BEX analyzer. In this case there are users who can publish queries to workbooks for anyone to use (as long as they're assigned to the workbook role).
Note: To be specific, our business users do not create queries in production, but simply create a view of an existing query and make changes based on their specific need, which then can be saved to a workbook.
In the past we had workbook roles transported (in error) to production from development, which overwritten the queries published to the workbook in production. Updates to the workbook roles were only being made in production, so when the roles came over from DEV it wiped the queries that were created by the end users. Iu2019m currently in the process on re-structuring the role authorization concept in our BI system and would like to incorporate workbook authorization to one role (role based security) instead of having multiple on-off roles for workbooks. Having one role means Iu2019ll need to work in DEV and push the changes to production, however with the workbook situation if any queries have been published to the one role it will be wiped every time a transport goes into production.
I would like to the following:
1. Is there an alternative method to running queries without utilizing workbooks?
2. What would be the best scenario or best practice when publishing queries to workbook roles?
Regards,
Wes

Wes:
User cannot see favorites of another user in BEx Analyzer.
Instead of saving a workbook to the role and risk having it overwritten the next time the role is transported, your users could save their changes as a view ('save view global' option). They will not be prompted to save as a favorite or in a role - it inherits whatever role the query is in and will not be overwritten if that role is transported.
Keep in mind that things like query properties set in the view are not retained like they are with a workbook, however. The view stores the navigation state, variable values, etc.
Hope this helps...
Regards,
Kerry

2 Queries within 1 workbook in BEx BI7.0

Hi Experts,
I know that there is a new method of creating a workbooks in BI7.0 using the Design Mode.
Suppose I have put 2 queries within 1 sheet in excel (one on top of the other). I did this by inserting 2 analysis grids within the same worksheet.
When I try to drill down the query on top, the area it occupies expands and completely overwrites the query at the bottom. As such, the bottom query disappears.
Is there a setting somewhere which will make the system adjust the position of the query at the bottom in this scenario?
I remember that with 3.x, when you insert 2 queries within the same worksheet in the workbook and you try to do a drilldown, the system would ask if you want it to overwrite or adjust the affected query area.
I am trying to look for the same functionality in BI7.0 workbook creation.
Thanks for your help in advance.
Emelee

Some leads..
Multiple queries in a workbook
Multiple queries on same sheet
Hope it Helps
Chetan
@CP..

Max Number of Queries in a Workbook

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