Merged project & books

Thanks again to all who have been helping me along with my
merge project.
The situation so far: I've managed to merge the project I
wanted (let's call it "2008-09") into the currently running project
(call it "Original"), and was even able to create a book with the
correct contents.
However, I wanted to add another book (there will be many
more) and make a change or two to 2008-09. Problem is, RoboHelp is
not creating that additional book, nor is it accepting the changes
I made to the 2008-09 topics. On its own, 2008-09 looks good ...
takes changes, creates books, etc. I compile it, then compile
Original ... but I get bupkis.
What (else) am I doing wrong .. or not doing at all?
thanx!
Lon

Just to cover the obvious bases...
Are all the chm files being compiled into the same folder? If
not, make sure you copy them all in to the same place after you
compile.

Similar Messages

How can I make a photo from two merged projects available for a book that I started using one project ? They merge but the book only allows me to access the original project photos even though the merged photos can be seen in the project ?

I have successfully merged two projects in order to add new photos for my book. The library available to the book which has 26 completed pages accesses only the original project library. Has anyone else had this problem ? It is frustrating to see the photos I want in the merged project file, but to have only the original photos when I started the book available in the book library.

That will work, but it is the long way 'round.
As Frank noted, Book Albums are just specialized Albums. Albums can show any Image in your Library, regardless of where the Album is located on the Library Inspector, and regardless of which Project contains the Image. You can put your Albums anywhere (in a Folder called "Books" for example). You can put Images from anywhere in your Library in any Album.
The easy way 'round:
- Make a new Book Album
- Select Images you may want to put in your Book. Flag them.
- Select some more. Flag them.
- Go to the "Flagged" container (listed near the top of the Library Inspector), select all, and drag-and-drop them to your Book Album.
- Repeat as needed, or just drag-and-drop directly into the Book Album.
Note that you can remove any Image from any Album (including Books) by selecting and hitting the "{Delete}" key. This _does not remove the Image from the Project that contains it, or from the Library.
Note, too, that once the Images are in your Book Album, you then put them in the Book you are creating for publication. The Book Album contains the superset of Images with which you populate the Book itself. The Book Album also holds the Book.
A good (imho ) introduction to the parts of Aperture can be found in this short guide I wrote.
The User Manual is helpful. Here is
the chapter on making Books.
From that chapter, here is
the section detailing how to create and populate a Book Album.

Merged Projects Not Appearing in WebHelp TOC

Following the instructions on the Grainge site, I created a
merged project with the following folder structure:'
BAM\parent --->parent project location
BAM\Child\Project1 --->child location
BAM\Child\Project2 --->child location
BAM\Child\Project3 --->child location
I added the metatag redirecting the first topic in the parent
project to the default topic in Project1.
When I generated the output:
I got a nested set of navigation frames along with the error
msg from IE saying it blocked the content from running ActiveX.
The correct TOC books, one for each project, did display in
the outer navigation frame. However, once I clicked to allow the
content to run, the TOC would disappear. When I went to IE Tools,
Options and selected to allow ActiveX to run from My Computer, the
error message stopped appearing, but the TOC disappeared entirely.
I did get the extra set of nav frames to disappear by
clearing the nav option in Project1 when I generated it.
Thanks for any tips.

Hello. I have been sailing along working on my merged
projects, but then I decided to change the name of one of
them--twice. The first time I changed the name it continued to work
fine. But this morning I changed the name again and now the child
project no longer appears in the merged TOC.
**This is the first merged project in the parent project's
TOC. However, it still doesn't appear even if I move it farther
down in the list.
**The redirect from the parent project's default topic to the
child project's default topic works fine.
**The child project's TOC works fine when I generate it
independently.
**I changed the Title of the project and the name of the
project. I regenerated the parent project to get the new folder
name and generated the child project into that new folder name.
Perhaps I did all of these things in the incorrect order? At first
I didn't change the folder name, but then later I did. And I
deleted the old output folder...
**The new project is being pointed to in the parent project's
cshdat_robohelp.htm file (though interestingly there is no order to
the list of child projects in that location).

Glossary does not appear in merged project

Hi,
I am using RHX5 to produce help in HTML chm format. I have 14
separate projects which are merged into a master project, due to a
bug in RH in which the table of contents does not display correctly
I use HTML Help Workshop to compile the master project.
One of the 14 projects has glossary entries and so far I have
been unable to make the glossary entries appear in the master
project when it is compiled in HTML Help Workshop.
I have registered the hhactivex.dll.
I checked the glossary checkbox in the windows setup in both
the individual project and the master and I added a glossary entry
to the master project.
When I compile the project using RH then all the glossary
entries appear but the table of contents is messed up.
When I compile the project using HTML Help Workshop then only
the single glossary entry from the master project appears.
Anyone have any idea how to solve this problem?
TIA
Morven

Hi Morven. When you say your TOC is messed up are you
referring to the problem where the merged projects appear as a book
within a book? If so,
click
here for a method to get around it and use RH to compile your
output. If this is not the problem to which you refer, I'll crawl
back under my stone.

Not new; merged projects with separate TOC and indices

As it turns out, I have three projects that will need to be
created:
Folder (1) for Admin users:
Administration
User Management
Users (General Contents)
Folder (2) for Approver/PM users:
User Management
Users (General Contents)
Folder (3) for Regular users:
Users (General Contents)
I'm unsure whether, in RH6, I will be able to generate
separate TOC and indices. Can someone tell me whether there's a
best approach in order to enable this functionality?
Regards,
Sharon

OK. Of course, nothing could be that easy, now can it? lol. I
have managed to create the structure as Peter has defined it, and
for the most part, things are looking good. I do, of course, still
have a few questions I'd like to ask before I proceed:
1. When Peter suggests I put the [Parent (No Content)] into
each of the three folders for the administrators to use on the
server, what exactly does the Parent content entail?
2. I'd like to understand better the difference between the
default topic and the start page, and how it works structurally. I
started by generating each of the child folders with the start page
(example: Intro.htm), but realized that using index.htm was
important not only for the parent, but for each of the child
projects that I set up. I just don't understand WHY it works that
way.
3. I set up Books in the TOC and used the Merged Help under
each book which, of course, when generated, display books within
books. Can I just move the projects and delete the Books
altogether? This may be obvious, but I want to make sure I'm not
undoing something I'm unaware of undoing (if that makes any sense
at all).
4. The server will be a Linux box; I have checked off the Use
Lowercase checkbox when generating all. Is there anything else I
should be doing to keep problems to a minimum?
5. Last but not least (if you've made it this far), I'd like
to know if it is any easier for the administrator, or myself, in
the long run, to be using RoboHelp 8. Because this looks like it
will be an ongoing project for at least five years, I want to make
sure I am working in the smartest way I can.
Thank you, to those who respond. I know I am asking for a lot
of information, because this is my first merged project. Any
assistance you can provide would be greatly appreciated.
Regards,
Sharon

Issue with extra levels when merging projects

Hello all,
(note: working with RH5 and MS HTML help files)
I've created a new project that needs merging into our main
help system (which already consists of 20-something projects). The
issue I'm having is that RH5 seems to be adding several layers to
the TOC.
Originally, the new project had the following layout:
Project Book
-project overview page
-Application A book
-Application B book
-Application C book
-Application D book
When this was linked to our main project and then the main
project was compiled, the TOC looks like this:
Project Book
- Project Book
-- Project Book
--- Project Book
---- Overview page
---- Application A Book
---- Application B Book
---- Application C Book
---- Application D Book
To me, there are at least 2 unnecessary levels inserted into
this. I tried to alter this by removing the Project Book from the
Project chm, so it was just:
-project overview page
-Application A book
-Application B book
-Application C book
-Application D book
However, this did not remove any of the extraneous levels,
and in addition the Project overview page is now accessible only by
clicking on one of the middle Project books (i.e. it previously was
its own page that could be directly clicked on in the TOC, and now
it no longer shows there).
Any thoughts on how/why these extra levels are being
inserted? I'm fine with it an extra level, like
Project Book
- Project Book
-- Overview page
-- Application A, etc.
Having 2 or 3 extra levels, however, is a bit much,
especially since RH seems to be adding them itself.

Hi, Tech Writer KC,
I don't know if this has been fixed in recent versions of
RoboHelp, but I believe there was a long-time bug in RoboHelp
— and in HTML Help Workshop, too — where the Include
statements for the secondary TOCs were written at the wrong level
in the master TOC. You can read a little more about this in the
"Known Bugs" section here:
http://helpware.net/htmlhelp/how_to_merge.htm
Many people worked around the problem by using FAR to edit
the master TOC.
http://helpware.net/FAR/index.html
Pete

Merged Project - Can you share images between multiple projects/topics without images actually copied into each project?

I have a merged project that I use the same images in several topics in different projects. I use the resource manager but each time these images are being copied into each project. My merged project is getting so large it is taking forever to download. I hope I'm just missing a step to eliminate the redundant usage of these images.

I'm concerned since the complete merged projects have increased in size on a steady basis. For example, January 2014 project size was 288mb and I just published again today and it has increased to 353mb. There are so many images replicated over and over in each merged project. We are getting complainants from our customers on the size of our online documentation. I was hoping for a easy solution and thought this might be the best way.

Urgent - HTML help merged projects - displaying in the same window

Hi All,
Following some recent windows updates I'm experiencing all sorts of problems. My most urgent problems is as follows:
First off this is all in RH8 and yes I have upgraded to 8.0.2 and project is set to re-build cpd each time.
So I have a merges project as follows:
Parent project
child project 1
chils project 2 etc
when I compile an html help project with TOC, and single source window settings on default if I click on a child project it is diaplyued in a separate window. If I then select a different project in the parent project TOC this is also displayed in a different window but the window still has the caption of the previously opened file.
What I need as the end result is for my HTML help project output to al display in the same window whether I click on a parent project item, or a child project item.
Please can somebody advise mne how to do this as I am VERY close to a deadline and as usual it seems RH8 has let me down again.....
Thanks
Author Care

Hi there
Methinks Colum needs more coffee, because the options he cited have nothing to do with other windows. They have to do with whether the displayed topic synchronizes with the TOC and whether the TOC entry is highlighted.
I'm thinking it has to do with creating a "Global" window. You change the names of the windows so they include Global.
The link below has more:
Click here to view
Cheers... Rick
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SorcerStone Blog
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Merging Projects in RoboHelp 8

I've never merged projects before so this is probably user
error, but when I follow the steps from the Adobe help system for
merging projects in RoboHelp 8, generate the project, and then view
it my merged project is not present. This is what I did:
(1) Created a generic project (documentation that we reuse in
all help systems)
(2) Created the client project (documentation that's specific
to this client's help system)
(3) From the Client Project in the TOC pod, I clicked the New
Merged Project icon
(4) This is a WebHelp Pro project so I selected the
FlashHelp/WebHelp/Adobe AIR tab
(5) I browsed for the generic project (located in a seperate
folder)
(6) I clicked OK
(7) The generic project name showed up in the TOC
(8) I generated the project like normal
(9) I clicked View Results and the only stuff that's there is
just the stuff from the client project. Nothing from the generic
project is available.
Everything that I read says that merged project doesn't show
up until the project is published. I guess with the way we do work
I don't understand the difference between generating and
publishing. What happens is that I generate the project, zip the
WebHelp Pro folder, email it to a developer or put it in a shared
drive depending on the client and then the developer attached the
files to the system. To call the correct screen, I have to include
a HTM for every single screen (wfm) in the application. The
application calls the screen name with the same HTM name which
displays a screen help page for that particular screen and then the
user can use the navigation (TOC or search or links) to find the
help topics they're looking for. I doubt this is the "best" way to
do this, but I'm working with developers on a 12 hour time
difference and this is how they requested the files. Point being --
there is no "publishing" step according to my understanding of
publishing. I know there is a server somewhere because the actually
application we build is on a server, but I don't know the technical
aspects about how my HTM files I create get onto that server and
display online.
Can anyone help me?

Actually, I had generated all the child project previously,
but what I did wrong is that I didn't create a folder for the
child. It looks like in the table of contents, you actually have to
include a separate folder for the mergedProject to go into. I just
called it the same thing that I called the child project. For
example "Global Features." You can't just have the mergedProject go
into the table of contents without it being in a folder (normally).
That said, I did find a way to get it in there before I found this
solution. I did all the steps that Peter Grainge had suggested,
then I copied and pasted the !SSL folder from where the child
project was saved into the mergedProject folder of the parent
project. That's basically what RoboHelp does anyway, but doing it
manually allows for you not to have to create a folder in the table
of contents -- just provides a different navigation to the same
thing.

How can I include merged projects in the printed documentation?

I have a master project with several merged projects. This works splendid with online documentation, but when I am asked to provide a printed version, it seems I have to create separate documents for each merged project.
Is there any setting or fix that enables print also of merged projects and topics when I create printed documentation?
Pretty please with sugar on top :-)

Hm - there is a contract with the customer, saying that he wants documentation both as word and pdf, and as we now aim at only writing online documentation, these tasks create extra work, as we are delivering updates each month
But yes - two beasts, where only chm is actually needed we think.
-Tone
Date: Tue, 3 May 2011 06:53:04 -0600
From: [email protected]
To: [email protected]
Subject: How can I include merged projects in the printed documentation?
Hi there
I'm a bit curious as to the reasoning behind your "persuation process for using chm-files only".
CHM files and printed documentation are two entirely different beasts.
Cheers... Rick
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Zoom Search with Merged Projects

I have read the instructions on www.grainge.org, but I don't
seem to be getting results from any of my merged projects. I think
the problem is the directory structure of my merged projects. Can
someone confirm?
My structure is:
Master SDK (placeholder folder)
----Main SDK (where my Main xpj file is and the TOC links to
the merged projects)
----Merged_Flash (folder where I put my merged projects in)
--------MergedProjects (where the Main SDK compiles its
output)
--------------Child Project 1 compiled output
--------------Child Project 2 compiled output
--------------Child Project 3 compiled output
Child Project 1 (xpj)
Child Project 2 (xpj)
Child Project 3 (xpj)

OK. I obviously need to take this step-by-step. I have a question about step 2 in Stage 2.
Stage 2
Now we need to change the way the search of all topics is configured and then set up the searches of the child projects.
In the published help for Child 1 you created a folder called search_files. Under that create two folders, all and child1. Delete any earlier search files.
Open the ZoomSearch configuration file that was created earlier and change the output folder so that it now goes to search_files/all in the published folder structure. Change the relative path (add ../).
I created the "all" and "child1" folders in teh published help for child1. (The published help for child1 is in the MergedProjects folder...NOT in the "/generate" folder at the top level of the project, per the Merged WebHelp demo.)
Proceeding to step 2....
It says to modify the ZoomSearch configuration file just created earlier, which is the one for the entire Parent project. This configuration file (that I confirmed to be correct in the zip file I sent) has the following relationship for Start directory and Output directory:
Start directory
c:\workspaces\SDKI_Int\SDK\generate
Output directory
c:\workspaces\SDKI_Int\SDK\generate\search_files
Here is where I am confused....
Step 2 nows says to change the Output directory so that is goese to "search_files\all" in the published folder structure. I am confused because there is no "c:\workspaces\SDKI_Int\SDK\generate\search_files\all" in the publilshed directory --- the "all" directory was greated in the child1 project. (And if I do so, ZoomSearch rightly gives me an error stating that the Output directory doesn't exist.)
So, am I supposed to create an entirely new ZoomSearch configuration file that has nothing to do with the previously created configuration file, but instead has the following configuration that relates to the new chld1 project structure?
Start directory
c:\workspaces\SDKI_Int\SDK\MergedProjects\child1\search_files
Output directory
c:\workspaces\SDKI_Int\SDK\MergedProjects\child1\search_files\all

Merge Address Book Cards Greyed out

Hi all,
I've got an envelope that I use every once in a while. It has a logo and return address. For the recipient address, I just go to address book, change the information in the group that I call "current envelope" then I go to pages, merge and print.
However, last time I went to do this, it added the address that I wanted from the group, plus 3 other addresses (i don't know where they came from.) When I try to merge again with the address book to refresh the data, the Merge Address Book Cards option is grey. What is going on?
Thanks for any help.

Hi Osvaldo
I can just confirm I had it once too. I just restarted. That solved it. But I always tought that is a Win solution If I can reproduce it I try to search why it happened.
But I have an other problem with mail merge:
If I merge more then 1 address it asks me if it shall put it in a new document. If it does so it removes all the empty fields. If you merge only 1 address it merges it always in the curent document and the empty fields stay. That still would be ok but they also print with the field name on the letters. Looks like a bug to me.
Sure I could remove the fields manually... but hey? Either it should give the possibility to merge it into a new document even with 1 address and remove the empty fields or keep it in the same document with the empty fields but shouldn't print them.
I think this are the small thing they will need to sort out over time (like that there is no possiblity to choose from "recent documents" in the open/create file wizard - if you close the wizard it closes Pages too. Or that after opening Pages without the wizard and choosin from the recent documents the blank document created automatically with the start up is not closed automatically if it wasn't edit before an other file was opened (yes , even MS has some smart tricks)).
Cheers
Petr

Map ID with merged projects

Hello,
I'm working on merged projects for made one CHM for a
software.
I manage to merge the several chm, but now I've got a another
problem with the topics ID I use to call help in the application.
I create a file Map-ID for all my .chm, but I don't know how
to use it from my principal .chm.
- Do I must create only one file Map-ID for all the .chm ?
- Do I must use all the Map-ID of all the ;chm and call them
from my principal .chm ?
If somebody can help me for that.
Thanks a lot.

vlavergne,
This area of HTML Help deployment is a little tricky. You can
either channel all the context help calls through the master help
file, as described here:
http://helpware.net/htmlhelp/how_to_merge.htm#ContextHelpIDs
http://helpware.net/htmlhelp/how_to_merge_ctx2.htm
or you can pass the calls directly to the slaves -- but you
would modify their window definitions so that they open with
exactly the same navigation pane as the master file. For guidelines
on how to do this, see the section headed "Step 3 - Slave Windows
Definitions" in the first of the two pages above.
Here's an earlier thread that may provide useful information:
http://www.macromedia.com/cfusion/webforums/forum/messageview.cfm?catid=449&threadid=10585 87
Are you using the HTML Help API or .NET HelpProvider
components to display context-sensitive help?
Pete

Print document with merged project

I´m using RoboHelp 7.
I have a main project which merges to other projects. When I
print documentation to a Word file I'd like the merged projects to
automatically integrate in the main document, i.e. I'd like to
print one doc file that integrates both the main project and the
merged projects. Thanks in advance.

Can't be done garcia3000 as there is nowhere for a RH project
to know where the master word file is located. The best you can do
is create all the word files and cut/paste the content into the
master project's word file.

Changing an album within a project book

How do I change to a different album within a project. I am making a photo book with iPhoto and it loaded an album that I wanted to work with. However, there are albums that have photos I wanted added to this project. I have tried dragging and dropping and that didn't work, I have tried double clicking and that didn't work, all it did was open the album in iPhoto, not on the project book "timeline" of photos to choose from.
CLaire

I have a project with 40 images and a second project with 85 images; how can I create an album in the first project
To create an album in the first project, select the project in Library view and use the command "File > New > Album".
If you create an album, you can drag images from any project to it - so the album can hold images from both your projects. But if you want to keep the images from the second project in the album, you must not delete the second project. Each image needs to reside in exactly one project. Albums only use images, they don't store them. See Kirby Krieger's excellent User Tip on the mysteries of albums and projects:
The Well-Trod Path: a Beginner's Guide to how Aperture's major parts inter-relate
If you want to delete the second project, but keep the images in your library and use them in an album, drag the images from the second project to another project. And only then delete the second project, if you do not need it.
Regards
Léonie

Merged project & books

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