MM Contract with Service Entry Sheet

1. I have created WK contract (ME31K), for service (AcctAssgntCategory=K Cost Center, Item Categ=D Service) (100 AU/10 u20AC)
2. Then, I have created purchase order (ME21N) with reference to my contract (100AU/10u20AC)
3. ME81N, Service Entry Sheet and FINAL acceptance for 80AU/10u20AC.
4. MIRO, Post the invoice for 80AU
5. ME22N, Set tik for Final Invoice
6. ME32K Consumption on item level or header level it shows (Wrongly!) that I have counsumed all 100AU
7. I can not make new purchase order for the rest of unused contract (20AU), becouse system assumes all contract has been used.
I have looked for SAP notes, and nothing. Is there some workarond with using tollerance.
Thank you in advance
Best regards

Hi,
create a contra in me31k with Agreement type MK here u can mention the default data for items item category, Account Assignment category and plant in this short text , target qty , net price & naterial group press enter.
again u will find service specifications and enter the inputs short text , target qty , uom, Gross price & Material group, G.LA/c and costcenter press enter and save.
create a po in me21n first u can give the inputs vendor, c.code,p.org,pur.group, in item detail give the outline aggrement after press enter, here also u can give the inputs like short text , target qty , uom, Gross price &, G.LA/c and costcenter press enter and save.
create service entry sheet in ml81n, here u can take 80 qty outof 100.
goto me22n in sub line items u can change for 80 qty & save
with remaining 20 qty u can create another po with same inputs.
Regards
Raj.

Similar Messages

Issue with Service Entry Sheet

Hi All,
I have one issue like User has created a Service entry sheet against purchase order and he has accepted the SES and at that time GR has been created for this SES and after that he has deleted the SES with out revoking the SES ( I could not understand how he has deleted) and Now GR is hanging in the system.
Is there any way to delete(Cancel) this GR?
Regards
Nag

HI,
IF SES cancelled. Now clear the accounting document manually in F.13.
Note-1:The revoke & Delection of SES is done in T.code:ML81N, Click on other purchase order. Enter the Entry sheet/Purchase order number you want to cancel. Then the details will be copied, then click on change and then click on revoke acceptance icon.Now if u want to delete the SES, after revoking SES click on Delete icon, So that the SES will get deleted.
Note: Close all the threads posted by you, if answered.
Regards,
Biju K

Issue with Service Entry Sheet Acceptance

Hello,
I am running into an issue when accepting service entry sheets. Here is the scenario
I created 6 service master records and assigned unique valuation classes to each one of them . Each valuation class determines unique G/L account in Inventory postings ( Tcode OBYC-GBB)
I am creating a service entry sheet for these 6 service master records against a PO and accepting with different dollar value for each of the records. When I check PO, I can see only one line in Material document being generated with a cumulative dollar value from 6 records being posted to G/L in the PO ( I was expecting one Material doc with 6 different lines with postings made to individual G/L account mentioned in the Config)
What am I missing in the config/data setup which is triggering postings to account in PO instead of individual accounts from OBYC setup
Any inputs appreciated
Thanks

Hi,
For service procurement( which is without material master) ,the account determination for service or without material master,the G/L accounts are assigned with service group/material group where you defined material group in OMSF and then material group link it with valuation class in OMQW.
In OBYC ,_no valuation class needed for Service with WRX key_.Use t.code: OBYC, Enter Chart of Account. Now & Double click WRX,, in next screen ,click RULES in application tool bar & then in next screen do not select check box of valuation class & save.
Now come back & Use t.code: OBYC, Enter Chart of Account, Double click WRX & enter your G/L account ONLY for GR/IR Clearing(for service)save.
The accounting entries are for service procurement are:
The accounting entry after SES released
*Service Procurement(KBS): Dr
GR/IR Clearing-service( WRX): Cr
The accounting entry after MIRO posting:
GR/IR Clearing(service): Dr
Vendor Account: Cr
The *Service Procurement account triggered during SES released bcuz of the same G/L account you entered during creation of PO/SO with cost center( check PO account assignment TAB in PO item details)
Regards,
Biju K

PS Milestone integration with Service entry sheet

Hi friends,
I have a requirement , like milestone billing (when ever we release the milestone attached WBS,in sales order the billing blocks will be removed and allow to do billing) I want to integrate the PS milestone with MM service entry sheet.
Means, when ever the particular milestone attached WBS gets released, in ML81N T.code it should allow to do service entry sheet confirmation with respective to that WBS, other wise it should not allow to do the SES. Actually I heard that,this process is exists in standard SAP, I have tried to do this but I could not able to do it.
If some body has any Idea about this please tell me the process and required setting to do in PS-MM.
Thanks & Regards,
Srivats.

Hi Srivats,
Your requirement can be catered by attaching a milestone to the service activity which you will need to create in the system. However unless the service activity is released, we will not be in a position to book the SES against the activity. Once the activity is released it should allow the milestone to be confirmed as well for removing the billing block.
Regards
Varun

Workflow issue with Service Entry Sheets

I wonder if you can help. We currently use workflow for the approval of service entry sheets. Whenever they are approved we get an email in our workflow master account which states : The work item "Exception in Workflow for Entry Sheet 1000XXXXXX" (ID 000004014168) of type B has the status ERROR. Initiate a correction measure so that the respective workflow (ID 000004012293) can be continued.
When we go into the Service entry sheet it has a green light and there is no issue, so we just file the email. It's irritating though as we have to check everyone.
Does anyone have an idea what could be causing this or where I could start to look?

sorted

Good receipt is mismatching with Service Entry sheet

Hi friends
I have a problem in my client's live system
1. First I had processed service entry sheet through ML81n for 1 quantity and price of Rs.100
2. Due to this service entry sheet system created GR for 1 quantity and price of Rs.100.
3. While processing Invoice through we had wrongly entered the price as Rs. 10 and posted & later when we came to know that the entry in MIRO is wrong, we had canceled the invoice through MR8M, by which the system had reversed the Invoice as - Rs.10.
4. Now I had revoked the service entry sheet and deleted the entry, so it became Rs.00. but the corresponding is only reversed for the IR amount as -Rs.10.
In my PO history it is reflecting as Rs. 0 in Service entry sheet & in Invoice but in GR entry is showing me as Rs.90.
How to correct this entries.
Please help me.
Thanks

Hi Anand,
I have tested the same scenario..
I created the PO for 100AU for 1000SAR..
I created SES and accepted..
MIRO for 10 AU, ie for 100SAR.. ( but i changed the line item manually for value, otherwise it did propose only 1000SAR)
cancelled Inv..
Deleted SES..
But as you said GR was still showing for 900 SAR..
I again did MIRO for 1000SAR..
Afterwards i tried creating MIRO again by referring PO as well as by referring both entry sheets... But it didn't pick any value from any of the referred documents..
I think it is standard behaviour..
But if i try the same scenario without deleting the SES, and only by cancelling the inv doc which i had posted for 100SAR..
then again did MIRO for 1000... it is working fine...
So my comment above was correct.. If invoice entry was wrong, it is enough to cancel the inv doc and no need to delete the service entry sheet
Edited by: Antony anburaj on May 5, 2010 8:54 AM

Issue with service entry sheet creation using synchronous service

Hi,
I am using a synchronous service inside that i am calling bapi bapi_entrysheet_create with testrun
set,so that commit doesnot happen inside the bapi,then outside i am explicitly calling commit work.
Still database table is not updated,commit is not working.

Hi Venu,
But I cannot set test run as initial because if testrun is set to initial bapi_entrysheet_create logic
is written in such a way that it calls commit work inside the bapi....and so we cannot rollback later
in the synchronous service.
Regards,
Tess

DMS document attachment to Service Entry sheet

Hi All,
One requirement, need to attach DMS document with Service entry sheet (t-code ML81N), any possibilites with object linking as in standard there is no object linking (ESSR object) available.
Thank You,
Manoj

hi,
1. I think u could use services for objects is the best way to fulfil requirement.
note: a. If u want to use ESSR as business document. u need to go for Archive linking and store document as business
              document in Services for objects.
2. If u going to use standard object linking from DMS for 'ESSR' object so for not exist.
    Note:reason is not required any DMS object linking here as i guess. Coz u will be creating Entry sheet agianst Purchase
            orders and vendors too.
             IN PLM, u can maintain DIR in purchase order or u can maintain in vendor masters. any how u r filling WBS nor also in
             basic data sheeet of ML81N.
             So datacan be easily tracable due to all are interconnected each other.
3. If u want to use ESSR as object link from DMS u need go for development. but this is not required as i guess.
Benakaraj
??P

Service PO and Service Entry Sheet

Hi
I am practicing on IDES, can anyone provide me documents/links related to subject matter.
What relation service po has with service entry sheet? can anyone explain me in brief?
Thanks and regards,
-Saleel

Hi,
A list of services performed by a vendor on the basis of a purchase order, containing service descriptions and details of quantities and values.The descriptions of planned services deriving from the purchase order are used as default descriptions in the service entry sheet. Unplanned services that were entered in the purchase order without descriptions using value limits are precisely specified in the entry sheet.
Creaion of service entry sheet _ ML81N
Acceptance of service entry sheet - ML85
1. Me21n
2. Give vendor,PO,Pur.Grp.Co.Code,
3. Account Assignment - K (Cost Center)
4. Item category - D (Services)
5. Give Short text (note Do not give material)
6. Po Qty,Net price, Cur,Plant and Sloc.
7. Enter - ne window opens ie Invoice,here you have to give cost center,and G/l account has to be maintain.
8. In Item details you give your service text,Qty,Unit of      measure(Hr,daily,)gross price
   check & save
   Po created under the number 4500015377
A service PO can be closed by ticking the "final Invoice" check box in Item details->"Invoice Tab".
http://www.sap123.com/showthread.php?t=52

Service Entry sheet creation - Using a diffent contract diff from line item

Hi,
Here is the scenario...
I have a services purchase order referring to contract and its service item with services ( service masters) attached to it.
And the PO item is a limit item with some limits maintained on the limits tab, but contract reference is specified at the limits level it is only at the line item level.
System version : ECC 6.0
Lets say PO number : 123456789
Lets say contract number and item is : 2323232323 item 10 ( Account assignment U )
My supplier is : 111111111
Now I am creating the Service Entry sheet and I am trying to add the services ( services selection button) I get a pop up to search for services by certain selection criteria and one of them is purch document ( remember it doesn't pre-populate and grey out the purch doc field with that the contract number from the item level) and now I can select any service contract that belongs to any supplier and select the services from it and complete my SES.
So lets say the contract from which I chose the service is : 3232323232
And the supplier on the contract is 2222222222
Is this a valid scenario or not?
Has any body ran into this situation before?
Hope I was clear in explaining my scenario....
Thx,
Krishna.

Hi Krishna,
the External Services Management distinguishes between planned and unplanned services.
In case you have ONLY limits, no planned services in the PO item, it does not matter if you have entered a contract number into the PO item - in this case this contract will be not a real reference for your services.
If you have entered limit values only as overalllimit and expected value and you did not enter a contract limit on the contract limit tab, then you will not have a special contract reference on unplanned level neither.
In this case it is NOT an error when you start the entry sheet creation and you can select services from other contracts or purchase orders against your limit values in the PO into the entry sheet. The system does NOT check for a different vendor when you select services from other documents than the contract which you have specified in your PO item, because it is NOT a real reference - nor on services level as you have only limits in your PO item, nor on limit level since you have NOT entered a contract limit into your PO item.
In order to understand this process please study the unplanned scenario and contract reference scenarios.
Regards,
Edit

Scaling maintained in Contract does not copy to Service Entry sheet

Hi All,
I am creating a contract (Quantity Contract- MK) for my courier vendor and I am maintaing the scales in the Price according to the weight.
for example rate for 1 KG = 20 Rs
                                 2 KG = 30 Rs & for 3 KG = 40 KG.
I am creating the service PO with reference to this service contract and the same scaling is working fine in Purchase Order.
But, If I am creating the service Entry sheet with ref to this Service PO; there the same scaling (which is maintained in service contract) is not working. If I change the quantity in SES from 1 to 2 KG then system is not taking the price 30 Rs; instead of this system is deviding the 20 Rs by 2 and making the price per unit as 10 Rs.
Kindly suggest
Ashok

Hello Ashok,
Based on your description it appears that you expect the price to
come from the contract when creating the SES and not the PO.
Note 423289 explains the system behaviour for price adoption when
scales are used in contracts.This is also valid for contracts without scales also.
Please see also the attached note 160790.
The SES is posted with the price that is in the purchase order . No
new price determination is done. You will only get the new price
if you create a PO today which now finds the price according to the
current date.
Hope this information will clarify your query.
Regards,
Edit

Service entry sheet pick price from Scales based contract

Dear SAP Team,
We are doing the service entry sheet using Transaction Ml81N & facing the pricing issue.
Before doing the service entry sheet a SAP contact which has prices based on the scales as distance is created .We pay the vendor based on the depth where the drilling operation are performed.
Purchase order is created using as limit order as at the time of PO the exact depth & time consumed for the service is not clear.
While creating a Service entry sheet against the PO, when I click on the pushbutton u2018Service selectionu2019 the system prompts me to choose the Service from different sources.
I select the option of service to be selected from the purchasing document (which is my contract number with scale pricing).
After this step, I could see my contract service as below but I do not have the option to select the scale prices based on the depth where the services are performed.
I do not know when SAP has provided the scale pricing in contract & it allows you to select the contract during the service entry sheet then but it does not allow you to select the prices maintained in the contract for the scales. I would highly appreciate any solution provided on it or any other alternative possible.

Hi,
You have two options, just check for to carry out....
OPTION--1:
You can create three service master/activity number namely Pumping depth 0-500 M , Pumping depth 501 -1000 M & Pumping depth 1001-Above and keep base unit of measure for service master/activity number is Hour.
Now create value or quantity contract as per your requirement with three service master/activity number & you can maintain
the cost per unit as Pumping depth 0-500 M is 400$/ Hr , Pumping depth 501 -1000 M is 500$/ Hr, Pumping depth 1001-Above is 600$/ Hr
Then you can create Release Order/Purchase Order WRT contract.
Now during SES creation in ML81N, you can select which activity number performed and accordingly the cost and service number copied to SES & you can save SES and release SES.
OPTION--2:
You can have source list(ME01) & Info record (ME11). In the info record , you can maintain all scales as your requirement
and then create contract & then release order and finally SES.
Regards,
Biju K

Problem with reversal of Service entry Sheet

Hi All,
I am facing a problem with reversal of service entry sheet. The user has posted the document in dec 2009 and now the user wants to reverse the doc. I told the process how to reverse it. But when she is trying to revoke the acceptance, she is getting error log.I told her to reset the posting date to present date.Now she tried to change the doc date but she is getting error as "604 item 010 WBS element ****** budget exceeded year 2009". So i advised her further to increase the budget in the year 2009. Even that solution is not working.
Please help in this regard
Thanks & Regards
Nisha Prasad

Hi,
The user is not authorised to change the budget. The person resposible for this is telling that increasing the budget wont help. can you tell me how to view whether the budget is available for the system in the period or not? Can you please help me in this regard?
Thanks
Nisha

Invoice booking with respetc to Service Entry Sheet

Hello Friends
I created one PO (Related to services u2013 Item Category u2018Du2019 and Account Assignment Category u2018Ku2019)
for a Net price of 54,296.35 INR and service entry sheet made for same 54,296.35 INR.
At the time of bill booking through transaction MIRO, I have to book only 52127 INR (After service entry sheet made, vendor offered a special prcie 52127 INR) But in item data (in MIRO) system is not allowing to change Amount to 52127 from 54296.35 INR and throwing following error message.
Condition processing not possible for items with account assignment
Message no. M8575
Diagnosis
This item is subject to account assignment. The system does not allow you to branch to the conditions.
Procedure
To enter or change the amount, branch to the account assignment screen.
P.O. NO.396950 & S/E 1000095526
Could u please explain what would be the problem in this case?
Thanks
Vijayakumar TVN

Hi,
I tried in my system and its working fine allowing to change the amount in MIRO. My doubt is whether it was client requirement during implementation to set such an error message..
It might has something to do with the Partial Inv. field in the Account assignment category in PO item level..
Are u using Derive from account assignment category???
Please check this answered thread
Error Message M8575 - Partial Invoice not possible
Please check
sBk
Edited by: Sujithbk on Dec 14, 2011 5:56 AM
Edited by: Sujithbk on Dec 14, 2011 5:58 AM

Mvt. 101 with ML81N for service entry sheet split for every service line

Dear guru.
I have one purchase order position for service (item category D) with three different service line.
I run ML81N and i create the service entry sheet for every service line.
If I see the goods receipts movement generate , the system show 1 movement line with qty 1 and the total of amount in LC of the 3 service line.
Does exist a chance in order that system create 3 different movement lines for every service line with quantity and amount specific.
Thanks

Hi,
I think you have create Service PO with description & UOM .
then that you have mention activity for services ( Service line) . But if you mention n number of service line that all values acumulate to service line of line item.
so, you can't get different entery in accounting document & material document. this always w r t line item of the service PO.
You have to note one think all the service line tiem is unter the line item 10 only.
just check your PO in ME23N.
SAM

MM Contract with Service Entry Sheet

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