Only reseting the cleared documents with exchange rate differences in FBRA

Hello,
we want only reset the cleared documents . We dont want to reverse the cleard documents. But When we try to do it we get a message Exchage difference are posted do you want to reverse it. Want we want to reset are in Doc.. currency. postings for August.
As i know when we have exchange rate difference we dont get an option only resettng but we get reseting and reversing.
May i know how to slove this situation.
Thank you
Chaithra

HiI
f you set this selection field then the settings in the ERD Setting column for this currency type are no longer relevant. The system calculates and posts exchange rate differences between order-related goods receipts and invoices not just for materials with standard price, but also for:
Materials with moving average price
Account-assigned transactions
Planned delivery costs
The valuation of the inventories or consumption is effectively done at the exchange rate for the goods receipt, and not at the exchange rate of the invoice. When you post the good receipts, the fixed exchange rate from the purchase order is not used, but the translation of the purchase order values to local currency is always done at the posting date of the goods receipt.
If you are using the material ledger with actual costing, the system does not include the posted exchange rate differences at period-end closing in the actual prices of the materials.
Regards
Antony

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Problem while 're-posting' a cancelle Invoice with Exchange Rate Difference

Hi Gurus,
We are facing a problem while re-posting an Invoice with Exchange Rate Difference. I say re-posting because this invoice was previously posted and reversed on the same date. Here is the scenario along with the relevant postings:
1)
G/R is posted in September when the exchange rate for dollar was, say, Rs. 49 = 1 USD.
Posting:
Service A/C.....100 USD (Rs. 4900)
     To SR/IR Clearing A/C...100 USD (Rs. 4900)
2)
MIRO is done in October, when the exchange rate was, say, Rs. 48 = 1 USD. Thus, the exchange difference posting was done in the respective accounts.
Posting:
SR/IR Clearing A/C......100 USD (Rs. 4900)
     To Vendor A/C...........90 USD (Rs. 4320)
     To TDS A/C..............10 USD (Rs. 480)
     To Exch. Difference A/C. 0 USD (Rs. 100)
This was the correct entry, however we missed out some TDS codes and thus needed to reverse this entry and repost it.
3)
Now this invoice was reversed (T.Code MIRO) in october itself on exactly the same date on which invoice was created, and it resulted in the following postings:
Vendor A/C......90 USD (Rs. 4320)
TDS A/C.........10 USD (Rs. 480)
     To SR/IR Clearing A/C...100 USD (4800, i.e. 48 * 100, Rs.48 being the exchange rate in october)
4)
Now when we try to post MIRO again, it is posting the following entry:
SR/IR Clearing A/C......97.96 USD (Rs. 4800)
Exch. Difference A/C.....2.04 USD (Rs.    0)
     To Vendor A/C........... 85 USD (Rs. 4080)
     To TDS1 A/C............. 10 USD (Rs. 480)
     To TDS2 A/C............. 5 USD (Rs. 240)
This is a wrong entry. SR/IR clearing A/C should have been debited by 100 USD (Rs. 4900), and the Exch. Rate difference account should have been credited by 0 USD (Rs. 100)
Can someone please help us with this. What the system seems to be doing is, that when the Invoice was reversed, the value that got reversed for SR/IR Clearing A/C was 100 USD but with Rs. 4800 instead of Rs. 4900. Now, when we try to repost the invoice, the system divided this value by the exchange rate prevalent in September, i.e. Rs. 49, thus the resultant value 97.96 USD (i.e. 4800 / 49).
Please help.
Thanks!
Regards,
Angad Nagpal

Solved.
The final entry is correct, as the net result in the G/L balances is the same. For further information please refer to notes 116250 and 46564.
Thanks!
Regards,
Angad Nagpal

Reset of clearing documents with open items managed accounts

Hi,
I posted OI clearing document in Nov 2013 and had to reset it in March 2014. This rest impact my 2013 balances. Does anyone know why this document has been reset with old period? thank you

Hi Sevinj,
if document got cleared with some fx difference yes there will be impact if it's cleared without any fx diff there will not any impact in books.
T-code FBRA.
Regards,
Raman

FCHR is posting a document with exchange rate

Hi,
I was trying to update check encashment date using FCHR for a company code for Canada. This posted a document with the currency difference on USD.
Is this a right behavior?
Thanks & Regards,
Raji.

Hi Ravi,
Thank you for your reply.
If actual document is posted in USD when the company code curr is CAD, then FCHR will also take USD and do the posting with the gain or loss.
If the actual document is posted in CAD, then FCHR will take CAD and there wont be any additional posting.
Is that what you say?
Best Regards,
Raji.

What does it mean,resetting of clearing document and reversing of clearing?

Hi SAPians,
Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?
Regards,
Sumeya offrin

Dear Sumeya,
You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"
You cannot reverse a cleared document in fb08.
Now let me answer you other questions.
Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.
Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.
It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.
Hope this helps.
Regards,
Amit Maniar.

Exchange rate differences for GL Account Bank clearing

Dear Experts
when I run revaluation with exchange rate differences for Gl account bank clearing, why incoming payment transaction do not include in the calculation ? because of this, the balance have the wrong value
really appreciate your help
Best regards
JeiMing

Hello JeiMing,
Please reference to the following Note at link https://service.sap.com/sap/support/notes/1041007 for a detailed explaination on this Exchange Rate difference issue.
Hope this is helpful.
Regards,
Xu Zhang
SAP Business One Forums Team

Reversing the cleared document

Hi experts,
My client posted a wrong transaction in PRD system considering the Cheque Deposit Account instead of Cheque Payment Account while making a payment. After this the transaction became cleared item, now when he is trying to reverse the document system throwing up an error saying "Document is cleared, not possible to reverse". Please could you suggest the way to reverse the cleared document.
Nanda

HI
For reversal of cleared document we have to follow the below step
1.Reset the cleared fi doucument in Transaction Code FBRA
Enter the Cleared document No ,Company code & Fiscal year then hit the clearing icon on the top press the reset the cleared document then the document will be reset
2. Check the status of the document in FBL1N it should be uncleared
3.Reverse the document in Transaction Code FB08
Enter the UnCleared document No ,Company code & Fiscal year then reversal reason ,posting date & Posting period then hit the document icon on the top press Post then the document will be reversed
Hope this will be usefull

Resetting Archived Clearing Documents

Hi,
We would like to reset Clearing Document using transaction FBRA. The clearing document is archived (the corresponding financial document is not archived). Is there any way manually or programmatically to reset the clearing document which are archived.
Thanks.

As a rule, documents that are still required are not to be archived. If this does not work, you have to reload the FI documents as an alternative.

F-28 Exchange Rate Difference Account with a zero posting

Hi SAP Gurus,
When I try to post an incoming payment, even though there are no exchange rate differences, the system post to exchange rate difference account. How to configure the system to stop displaying the exchange rate difference account when the difference is zero.
Regards,
Siva

Dear Siva,
I dont think that the system will post to exchange rate difference account if there is no difference. Probably you are seeing the doucment in the foreign currency. Try to simulate the entry and on the simulated screen, click on the "Display currency" tab on the top of the entry. That will show the simulated entry in the local currency. In the local currency, there may be some difference.
Check it and if useful, assign points.
Regards
Venkatesh

Exchange rate difference in f-03

Hi all
pl. help me. I am not able to clear open item in f-03 which is maintained in BRL. I am posting payment in usd. the error reads:
Ex.rate diff.accts are incomplete
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
I have called transaction OBA1, and entered the GL a/c and currency BRL. Even i cannot save it says
"Enter line items first or choose open items"
pl reply friends urgently
Thks
uma

Hi Uma,
Exchange Rate has been defined both the end. Like INR = USD and USD = INR.
Here you are not yet defined GL account for Exchange Rate Difference account (Gain or Loss).
T.Code OB09 Define G/L , Currency and Currency Type.
Before that you would have the GL account please create in FS00.
Hope it will help you.
Regards,
Sivakumar Sathiyamoorthy
+919916131375

Exchange Rate Difference Error

Hi,
While posting payment through F-58, we are getting below error :
Ex.rate diff.accts are incomplete for account 0010500400 currency INR
Message no. F5063
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System Response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
Proceed
However, all the necessary settings are made in KDF & KDB. Here we are processing payment for local vendor & the PO, GR, IR is done in INR then at the time of processing payment its giving above mentioned error. We are unable to understand that why system is asking for exchange rate difference account. Please suggest as the issue is urgent.
Regards,
Varsha

Hi Varsha,
As the message mentioned in detail, please check your configuration in tcode OBA1 again.
For Transaction type KDF, you double click to your GL account, and maintain the Valuation loss/gain, balance sheet adjustment in there.
For your ref:
You can read more information about this error in SAP note 12962 - Clearing Foreign Currency Items
https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D313239363226
Regards,
Julie

Avoid posting of realized exchange rate differences in 2nd local currency

Dear SAP fans,
The situation here in our company is that a company code is set up with NZD as 1st and EUR as 2nd local currency (currency type 30 "Group currency" for EC-CS consolidation).
Therefore, all postings (and balances) are also translated and saved in EUR (with the current exchange rate).
We now have an open item managed G/L account for prepaid expenses, which is used to collect postings which are then cleared later. It's however no payable/receivable account for vendors/customers. Therefore, it doesn't make sense to post realized exchange rate differences when clearing this account. This is however what SAP wants to do when we try to clear it.
For example, if I post today 100 NZD and two months later again 100 NZD to this account. If the NZD vs. EUR exchange rate changed in the meantime, then SAP won't let me clear this account without posting realized exchange rate differences, which makes however no sense.
Does anyone of you meet this problem before? Could you please give me a hint?
I thought about setting the "Only balances in local currency" indicator in the G/L account master but this helps only for differences between local and document currency (and not for differences in 1st and 2nd local currency).
Any help is highly appreciated!
Thanks and best regards,
Peter

Dear Padma,
Thanks for your answer. The customizing activities you mentioned are already set up in the system. This is not our problem.
The problem is however, that we don't want SAP to post automatically realized exchange rate differences between 1st and 2nd local currency as this doesn't make sense in this business case.
It's about an open item managed G/L account which is used to collect posting which are later cleared. It's not a payable/receivable account for customers/vendors where the posting of realized exchange rate differences makes sense.
We've thought about several solution which unfortunately all didn't help us:
- Don't setup realized exchange rate differences accounts or set them up only for group currency (in OB09)
- Set indicator "Only balances in local currency" in G/L master data
Best regards,
Peter

Exchange Rate difference posting during MIRO posting

Hi ,
We are facing an issue for exchange rate difference posting during MIRO.
PO creation , GR posting & IR posting done on same date. Vendor in PO has different currency than company code currency. Exchange rate maintained in OB08 for this period is taken in PO.
PO value & GR value is same. Due to raw material cost there was price difference posted during GR posting.
(i.e. Raw material cost - GR/IR value = Price difference amount)
During posting MIGO, 3 accounts got posted.
Raw material cost account got debited & offset credit to GR/IR account & price difference account (in vendor & company code currency also)
During posting MIRO, 4 accounts got posted.
Vendor account got credited with GR/IR amount & offset to GR/IR account debit.
Exchange rate difference account got credited & offset to price difference account (in company code currency only)
Since PO creation , GR posting & IR posting done on same date, then why system has posted exchange rate difference account in local currency only during MIRO posting ?
Your inputs appreciated.
Thanks & Regards

Hi,
there is a setting in configuration of logistics invoice verification where you can control the calculation and posting of exchange rate differences. If you had the setting active that exchange rate differences are calculated against a planned exchange rate, that might lead to the kind of postings you describe. Please check.
best regards, Udo

Currency exchange rate differences in rebate agreement settlements

Hi Experts,
My customer has issue in Rebate agreements and final settlements.
ISSUE:
Rebate agreement currency is EUR
Billing document currency is EUR
Company code currency is SEK
Initially ( Before final settlement)
The accrual amount in sales volumen 3151.05 EUR
the accrual amount in drill down 3152.05 EUR
After Final settlement
The accrual amount in sales volumen 2.62 EUR
the accrual amount in drill down 3152.05 EUR
The accounting documents shows after final settlement
customer A/c 3151.98 EUR credit
Expenses A/C 3151.98 EUR debit
Accrual A/c 3149.43 EUR debit
Expenses A/C 3149.43 EUR credit
The difference of 2.55 EUR is due to currency differences.
there is no retrospective rabte processing .
Kindly give your expertise resolve the issue of currency exchange rate difference in customer currency.
Immediate response is highly appriciated
Thanking you
With regards
Murali
Message was edited by:
Murali Krishna Lanka
Message was edited by:
Murali Krishna Lanka

HiI
f you set this selection field then the settings in the ERD Setting column for this currency type are no longer relevant. The system calculates and posts exchange rate differences between order-related goods receipts and invoices not just for materials with standard price, but also for:
Materials with moving average price
Account-assigned transactions
Planned delivery costs
The valuation of the inventories or consumption is effectively done at the exchange rate for the goods receipt, and not at the exchange rate of the invoice. When you post the good receipts, the fixed exchange rate from the purchase order is not used, but the translation of the purchase order values to local currency is always done at the posting date of the goods receipt.
If you are using the material ledger with actual costing, the system does not include the posted exchange rate differences at period-end closing in the actual prices of the materials.
Regards
Antony

Exchange rate difference KDM in MIRO - cost center used

We have recently testing to setup KDM Exchange rate difference posting in LIV and encounter the problem of cost center cannot be determine for PO with account assignment A (For asset) and P (for Project).
The question is how does the system determine the cost center for the exchange rate different account? It doesn't take the default cost center from the configuration in OKB9 but extract the cost center from PO Account Assignment - for Asset Account assignment, there is no cost center in PO and thus it is giving a error of 'Field Cost Ctr is a required field....'
Any help appreciated.

Dear Murali: Yes, GL account is maintained in OBYC for KDM transaction, I am following the OSS note 980402 for the setup (ECC6 system). The GL account say is 60000005. In OB09, we have maintained the entry for this account 60000005 to have a default cost center (e.g. 1000). This cost center does not get defaulted when MIRO posting is done with exchange rate difference. Instead, the cost center is obtained from the PO (e.g. the account assignment in PO have cost center 5000). But for certain account assignment (e.g. 'P' for WBS and 'A' for Asset), there is no cost center maintained in PO account assignment and thus in MIRO i get an error message as mentioned above.
Dear SAPFICO: check the asset master also, althrough there is a cost center in Asset Master, it does not get extracted into MIRO postings.

Only reseting the cleared documents with exchange rate differences in FBRA

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