Open item cleraing automatically

Dear Experts,
Please guide me how to do BDC programs to clear all the open items (GR/IR clg a/c's) debit and credit,  we have  lakhs of entries to clear, currently we are doing manually (F-03). 
Is there any procedure or one step method to do this activity.
Regards
Chandu

Dear,
If sort Purchase order is maintained in GR/IR Clearing GL master then configure a automatic clearing in OB74 based on assignment (ZUONR) and clear it through F.13
For BDC you will need to add function module into it in order to determine line item to be cleared. If above does not work then sit with your ABAPer and explain him/her your detailed requirement carefully and ask him to do the needful.
Regards,
Chintan Joshi

Similar Messages

  • Not clearing Open items in Automatic Clearing Program

    Hi all,
    I am trying to execute Automatic Clearing Program throug F.13 transaction, but it is not clearing the relavent open items. When  I have tried to execute in Test Run mode, it is displaying the open items, but in production run it is not clearing the relavent items. In OB74, I have selected the criteria 1, Criteria 2 and Criteria 3 as Vendor Number, Purchase Document and Assignment respectively.
    Please suggest me, what I have to do to clear open items
    Regards
    Chandra

    Hi,
    Please check whether the accounts you are selecting for clearing are either are subledger or maintained at open item level managed.
    Hope this helps, if yes, please assign points.
    Regards,
    Harish

  • EBS: Automatic clearing of customer open items

    Hi Experts,
    I am setting up the electronic bank statement with format MT940 structured with field 86.  As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5.  Because bank statement contains entries relating to payments by customers into the bank account.
    But here the problem is that customers will provided ONLY the name.  They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
    I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940.  Kindly correct me if I am mistaken.
    Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940.  So, how does the system know which open items can be cleared for the given amount.  Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together.  Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
    Or is there any other better way of achieving this objective of automatic clearing of open items.  Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result.  So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
    Thanks you so much for your time to help me on this.  I will be waiting for your kind responses.
    Regards,
    Sridhar

    Hi Experts,
    I got this resolved by using the enhancement FEB00001.  If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing.  If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
    There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA.  Complete relevant logic can be maintained directly in the enhancement itself.
    Have a nice day.
    Regards,
    Sridhar

  • EBS Customer open items automatic clearing within tolerances

    Hi Experts,
    We have already implemented Elecronic Bank Statements automatic uploading functionality.  As part of this process, customer open items need to be cleared automatically. 
    As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item).  But general practical situation is that customers may under / over pay.  For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000.  In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
    So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15.  And no tolerance group is assigned to the customer master.  Also account determination is maintained for the differences with nil reason code.
    Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement.  Here the difference is only USD 5.
    My doubts are:
    1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ?  I don't need to post the differences with reason code.  That's why account determination is maintained with blank reason code as well. 
    2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS.  Does that mean clearing of open items WITHOUT reason code is possible ?
    3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits.  Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
    Could you kindly let me know your experience with these questions.  I will be very glad to hear from you.  Thanks for your time.
    Warm regards,
    Sridhar

    Hi Experts,
    I got this resolved by using the enhancement FEB00001.  If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing.  If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
    There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA.  Complete relevant logic can be maintained directly in the enhancement itself.
    Have a nice day.
    Regards,
    Sridhar

  • FBCJ - payment to vendor with out referance to open item

    when we are making payment to vendor thruogh the FBCJ - cash it is not with respect to the open item.
    payment goes as indenpendent and clear have to be done by f-44 or so.
    is there any way through which the payment goes with referance to open item and automatic clearing can be done.
    comment please.
    with regards
    babu

    Hi,
    use tcode <b>fb05</b>
    (for automatic clearing use <b>f.13</b>)
    A.

  • EBS for MT940 - Auto clearing of Clearing G/L Open Item.

    Hi,
    I am implementing EBS.  I have done all the configuration settings but somewhere I think one or two settings I have missed.  First, I want to explain my scenario:
    When we receive payment from Customer to the Bank Clearing account  based on the payment method which is assigned in APP system hitting the G/L Account and generating the entry like below
    Bank Clearing G/L Account Dr
    To Customer Account
    When I upload EBS I am able to generate the document like
    Bank Main Account Dr
    To Bank Clearing G/L Account
    Here, my question is I would like to clear off the Open item of Bank Clearing account.
    I want to know what configuration I should make in the system to do Bank Clearing Account Open item clearing automatically by the system and where the information like Reference number or Document number i need to maintain in MT940 uploading file.
    Your inputs are highly appreciated by rewarding points.
    Thanks
    Chandra

    Hi
    Can you please share what you did to make it work?
    Thanks

  • Automatic Clearing - Open Item GL Account

    Dear Friends,
    We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
    Thanks for the help!
    Regards

    Dear Raj,
    Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
    http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
    http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
    Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
    Thanks and regards
    Praveen.J

  • Automatic Payment Run - Clearing of the Open Items

    Dear Forum,
    We have an issue with the clearing of the open items in the Bank Clearing Account. While creating the payment run, the credit to the Bank Clearing Account happens with the Value Date getting updated in the Assignment Field. However, after we import the Electronic Bank Statement, we do not find the Value Date updated in the Assignment Field in the entry for debit to the Bank Clearing Account, and instead some other reference appears in the Assignment Field. The issue is in such a case how could we perform the automatic clearing of the open items. Is it that we need to do some maintenance in SAP or do we need to get some thing done on the Bank side.
    Also if the criteria for clearing the open items is value date, how would the system behave in case the value date is same for two identical items and only one has been cleared from the Bank...how would the system know which one to be cleared.
    Help in this regard would be highly appreciated.
    Regards

    Hi Raj,
    Basically assignment field is used to enter the cheque/ dd number or bank transfer doc number. Thi facilitate the refernce for the system. If you use this then the problem of checks with sam valudate & amount will automatically get resolved.
    Regards

  • Automatic open item clearing for vendor/customers

    Dear All,
    For My client they want Automatic clearing process for vendor & customer Open item. What are the configuration settings i have to do for this how it will be process.
    please guide me to do this process.
    girija

    Hello,
    For my understanding:
    1. You mean how you can post icoming payment in an efficient way when you have a lot of open items per customer? Right?
    What information do you get from customer? invoice number? If yes you can search per invoice number and post partial payment.
    2. PDC cheque? Do you mean a post dated cheque. Well I think that this customer is a late payer.
    The date when you get the mony on your bank account is relevant! In my opinion.
    I do not know your local GAAP rules. Normally you bring cheque to bank and the next day you have incoming payment on your bank account. Usually the bank account papers are posted with document date. As an instance: bank account papers from 18.11.2013 here document date and posting date ist 18.11.2013.
    BUT: In this case I would ask your local auditor how to handle this, and what are the issues you have to take care.
    3. I have sent the material. Sorry, forget email one this was German version, last email ist English version.
    all the best Erwin

  • Open Item not getting Cleared automatically

    Dear Sir,
    For a GL "Cenvat Clearing" , we have ticked the option "open Item Management" in FS00 .
    Our business scenario is as below :
    After MIGO , we do excise posting using J1IEX and here in the posted Fi document the GL "Cenvat Clearing" gets Credited . Subsequently during the MIRO this GL i.e "Cenvat Claering" gets Debited .
    My problem is that when I see in FBL3n for this GL the relevant transaction still appear under the open Items . Pl guide me , as what is the reason for this entry not getting cleared automatically .
    Regards
    B Mittal
    Regar

    PO number cannot be taken as sort feild  hence the value is in blank always.
    You need to identify some value for this feild and as a process you need to tell your users to incorporate the same at the time of doing MIRO.
    Or other wise you can take out the assignment of sort key to this GL account, and as a process you can instruct your user to use reference feild and input a value. If you fell that this is a tedious process,
    the Identify another feild that is common for both debit and credit line items and try to post with a common valuie using, one ABAP program which will update this feild. Mind that this feild need to be in the OB74.
    reward if useful
    sarma

  • Automatic clearing of open items

    hi,
    we have customers with 'dummy-invoices' in our system.
    There is a document in FI with a value of 0,01 Euro on the customer.
    this document is an open item and never will be cleared.
    is there any possibility for automatic clearing of such open items ? program SAPF124 does the clearing
    only when there is a second document, right ?
    reg, Martin

    Hi,
    Clearing is always against counterpart; that's the concept of this funcionality.
    Regards,
    Eli

  • Scheduling of Automatic Clearing (FPMA) of FI-CA Open Items in background

    Hi,
    I was trying to schedule daily runs of Automatic Clearing (FPMA) in background using SM36. I understand that running Automatic Clearing of Open Items on a periodic basis is a usual practice in the Utilities industry.
    However, SM36 is throwing an error message saying "Program SAPLFKKAKTIV2 cannot be scheduled (not of type 1 or J)", when I am specifying SAPLFKKAKTIV2 as the ABAP Program to be run on a daily basis.
    I shall be grateful if somebody can suggest a solution for this.
    Thanks and regards,
    Arijit Mitra

    Hi, i am using a program for schedule FPMA and in the output returns these error :
    FKKKO table : incomplete data.
    Missing Data : BLDAT or BUDAT or BLART or WAERS.
    I am using Mass Activity Type as 0004.
    Additionally , the Standard SAP program RFKK_MA_SCHEDULER in FICA,
    returns  the same errror.
    Can someone help me?
    Kind Regards
    Daniele

  • How to close automatically sales order with open items ?

    Hi,
    There is a request from a client:
    he would like to be able to close the open items of a sales order which are not billed automatically according to a specific calendar. Moreover he would like to specify that ,generally speaking, the customer does not want to be delivered another time if there are leftovers in the sales order.
    I read in other posting that manually you can close open items in a sales order by adding a reason of rejection for the line item. Nevertheless, I do have one question about that. Imagine we only have one line of 100 pieces and we only deviver 90 pieces. When we put a reason of rejection in the sales order item of 100 quantity, what exactly will happen? How the system will know it only has to reject the 10 non delivered pieces and not the 100 pieces mentionned in the line item ? I also read that the price would change to zero but how can this be correct if we have 90 pieces to bill ?
    Thanks a lot for all your answers.
    Stéphanie

    Dear Stephanie,
    the reason for rejection change the status of the item itself to completed and it move the item from "active to be processed" to a simply statistical status.
    In the scenario you mentioned, as the reason for rejection is applied to the full item, you will set the full item as statistical, but your 90 pieces will continue being delivered and even eventually invoiced.
    Some discrepancies you may find only running some statistical reports, where also the net values information would not be in line as per your expectation.
    In order to prevent this discrepancy issue, I would advice you to contact a good abaper and develop a program that may massively rejects open items with not confirmed quantities, creating a new item for the open quantity if the sales line is partially confirmed.
    It means that, in your scenario:
    Order A > Item 1 for 100 pieces
                               > only 90 pieces delivered & invoiced
                               > 10 pieces open
    the result would be the following:
    Order A > Item 1 for 90 pieces
                               > 90 pieces delivered & invoiced
                  > Item 2 for 10 pieces rejected
    In this way you keep under control any report you may generate out of your sales and you can set as statistical items only quantities not processed further.
    I hope this explanation may help you.
    For any additional information on the reason for rejection I would remind you to SAP documentation and if you have the possibility to try to customize ans set your system with reason for rejection in order to discover directly with your eyes how these work.
    Regards,

  • When using program RFDM3000/Automatic creation of dispute cases what is the difference with the option of Automatic incoming payment and Open items?

    We currently have a batch jobs running for each, automatic incoming payment and open items.  This was set up in the past and we are trying to determine what the difference is for each of these functions?  Do you need to have the automatic incoming run prior to the open items for residuals and payments on accounts?

    Hi Chris,
    Program RFDM3000 creates dispute cases for residual items arising during automatic incoming payments (account statement, lockbox), during check presentation, or in postprocessing.
    Alternatively, you can use the program to create dispute cases for open receivables items. You can use the selection criteria to restrict the quantity of open items (for example, using the document type and posting key for residual items from incoming payment postings).
    You will find more information in the link below
    http://help.sap.com/saphelp_erp2004/helpdata/en/0b/e07340b0c6980ae10000000a155106/content.htm
    Regards,
    Jose

  • GL Open Item Automatic Clearing Program Throughput

    Hello all,
    Can anyone inform me if I should be wary of technical constraints regarding data volumes when using the automatic clearing program  (E.g. tx F.13 program SAPF124).  For example, can I expect issues if I try to use the automatic clearing program to clear 2 million open items on the same company/GL account for 4,000 unique values of Assignment Number?  Any experience with volume thresholds and how to best design for them would be greatly appreciated.
    Many thanks,
    Pat

    We use it for all the clearing incl AR/AP/GL... there are no manual clearing happening here..... in case there is some issue then only manual clearing is done and the issue is only due to some transaction data missing which we use for clearing....other than that we have never faced any such issue.....
    In case u r worried ab8 the system u can take the help of basis person to see how much load load this program takes on the system... functionally we never faced any issue....

Maybe you are looking for