Organizational Question: Keyword vs. Description

I am planning to embark on (finally) labeling all my pictures (many thousands) so that I can easily find groupings and specific picutres. I am interested in any advice as to the best method to do this - it looks like the keyword feature may be the best way with keys assigned to both my kids, wife, dog - whoever might be in the picture; but this would not allow specific things like "Kate on bicycle" that descriptions would allow. Sorry if this is a very basic question but any advice would be appreciated!
-Bob

Bob:
Keywords are the easiest and most widely used field for categorizing photos. You can use albums to group by event, birthdays, anniversaries, Thanksgiving 07, etc. The keywords can identify individuals within photos and then Comments for more detailed descriptions. When these files are exported out of iPhoto for use by other apps you can have the keywords and comments embedded in the file. Also you can use the title for describing the photos as it doesn't change the file name. The title will also be embedded when the file is exported.
I use the events as containers for an individual shoot. I have the Events folder set to import from the finder in one batch per folder. That way I can upload to a folder, give the folder a title and date and then import it into iPhoto which gives me an Event whose title is the same as the folder.
Just figure out how you would organize photos if they were hard copy and translate that into iPhoto.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Similar Messages

Adding keywords and description to filename

I've built myself an online gallery system to let my clients view and purchase their photos online. To streamline my workflow, the script that imports my photos and resizes them for web display will also parse the file name to pull out a description and tags (keywords). So I went in and added descriptions and keywords to a few test images and went to save them out to try running through the script, but when trying to save from Camera Raw neither keywords nor description were available to add to the jpg file name. I figured I could get around this by simply using Bridge to rename the NEF files using the keywords and description, then I could just have CR save the jpgs using the current filename, but even Bridge doesn't seem to be able to access this metadata (and this would add addition time to the process anyway).
I know I can work around this by simply batch renaming the sets of files that I would otherwise add this metadata to, and creating the file names manually before export, but that would add a fair amount of time into the process and eliminates me being able to use keywords in Bridge. I work two jobs right now and anything I can do to my workflow to shave precious minutes off of it is huge to me.
So I guess my questions are:
1) Is it possible to get keywords and the description into my filenames (without spending more time than this process was designed to save)?
2) If not, what's the point of having that metadata?
3) Is this functionality available in a newer version of PS?
I'm using Photoshop CS3 and the format my final JPG files need to have is: "[4 digit sequence number]_[Description]_[comma delimited keyword list].jpg"
Thanks for reading, and hopefully helping.

Sorry about that, was too early in the morning when i posted that. No, you can't use Batch Rename to add keywords to files, i was thinking about metadata in general. The point of keywords is that you can search images for keywords and you can also use the Filter panel to show only images that contain certain keywords.
If you want Bridge to have this functionality then i suggest that you make a feature request here: http://www.adobe.com/go/wish

Keyword and description not included in the Page Properties window

There is no Keyword and Description option in the Page Properties window (metadata). The only item available is HTML as <head>. How do I get Keyword and Description options included?

A master page has no keyword or description section, because it isn’t exported as HTML.

Keyword and description fields missing when add bookmark

vers 37.0.1
In a recent upgrade I notice the keyword and description fields are missing when "bookmark this page".
When view bookmark properties in bookmarks sidebar these fields appear

You can make the fields visible with code in userChrome.css ()they have visibility:collapse).
Add code to the userChrome.css file below the default @namespace line.
*http://kb.mozillazine.org/userChrome.css
<pre><nowiki>@namespace url("http://www.mozilla.org/keymaster/gatekeeper/there.is.only.xul"); /* only needed once */
#editBMPanel_keywordRow,
#editBMPanel_descriptionRow,
#editBMPanel_loadInSidebarCheckbox {
visibility:visible !important;
</nowiki></pre>
The customization files userChrome.css (user interface) and userContent.css (websites) are located in the chrome folder in the Firefox profile folder.
*http://kb.mozillazine.org/Editing_configuration
You can use this button to go to the currently used Firefox profile folder:
*Help > Troubleshooting Information > Profile Directory: Show Folder (Linux: Open Directory; Mac: Show in Finder)
*http://kb.mozillazine.org/Profile_folder_-_Firefox
*Create the chrome folder (lowercase) in the <xxxxxxxx>.default profile folder if this folder doesn't exist
*Use a plain text editor like Notepad to create a (new) userChrome.css file in the chrome folder (file name is case sensitive)
*Paste the code in the userChrome.css file in the editor window
*Make sure that the userChrome.css file starts with the default @namespace line
*Make sure that you select "All files" and not "Text files" when you save the file via "Save file as" in the text editor as userChrome.css. Otherwise Windows may add a hidden .txt file extension and you end up with a not working userChrome.css.txt file

How do I change Itunes:summary, keyword and description tags?

Hey guys,
I have created my podcast in garageband and then uploaded it to Iweb. I submitted my podcast to itunes and it has been approved. The title of the Podcast is Heaven's Lounge and I put it in the music category. Below is the link.
http://phobos.apple.com/WebObjects/MZStore.woa/wa/viewPodcast?id=262795345
However, when I do any type of search it says podcast cannot be found.
I have been reading alot of post regarding Itunes summary, keyword and description tags.
How do I go about adding keywords and description tags? I can't figure it out in Iweb.
Someone please help.
Thanks
Peter Canellis

chrisfromgastonia wrote:
Thats fine, but if you want to sync and backup to itunes and icloud then turn icloud off then sync to itunes, then turn icloud back on and sync and back up to icloud, i always do both to have more than just one of them.
Shouldn't really need to do that. I have iCloud turned on on my
iPhone all the time, as I do on all my Macs. I am still able to backup
and sync apps and music to iTunes via USB. I do keep "Backup to iCloud"
turned off in iCloud preferences on the iPhone. I do occasionally turn it
on and do a immediate backup to iCloud then turn it back off. Can't have
too many backups.
Actually did it this morning while contemplating whether to update to 11.

IPhoto Keyword and Descriptions

Over the last year, i have spent a lot of time scanning over 1,400 very old family photos into iPhoto 09 and have added keywords and descriptions. Now I would like to provide the enhanced pictures along with the keywords and descriptions to various family members as files on CD or DVD, but when I create a CD with the picture files (as .JPG), it doesn include the keywords or descriptions. Is there way to include the keywords or descriptions along with the photos so they can be viewed by users who have Windows PC's or Mac's? Thank you.

Select the photo(s) in iPhoto and export (file menu ==> export) checking the appropriate boxes to include the metadata - the selected metadata will be written to the EXIF and ITPC fields in the photo so any photo viewer can see it
LN

Script for copying keywords to description field

Does anyone have a script that can be used in cs5 to copy the keywords to the description field?
Thanks
Mark

This should do it...
#target bridge
if( BridgeTalk.appName == "bridge" ) {
keysToDesc = MenuElement.create("command", "Keywords To Description", "at the end of Tools");
keysToDesc.onSelect = function () {
 keysToDesc();
function keysToDesc(){
 function getArrayItems(ns, prop){
var arrItem=[];
var items = myXmp.countArrayItems(ns, prop);
 for(var i = 1;i <= items;i++){
 arrItem.push(myXmp.getArrayItem(ns, prop, i));
return arrItem.toString();
if (ExternalObject.AdobeXMPScript == undefined) ExternalObject.AdobeXMPScript = new ExternalObject("lib:AdobeXMPScript");
var thumb = app.document.selections;
 for(var s in thumb){
if(thumb[s].hasMetadata){
 var selectedFile = thumb[s].spec;
var myXmpFile = new XMPFile( selectedFile.fsName, XMPConst.UNKNOWN, XMPConst.OPEN_FOR_UPDATE);
var myXmp = myXmpFile.getXMP();
 var Keywords = getArrayItems(XMPConst.NS_DC,'subject').replace(/,/g,';')
 myXmp.deleteProperty(XMPConst.NS_DC, "description");
 myXmp.setLocalizedText( XMPConst.NS_DC, "description", null, "x-default", Keywords );
 if (myXmpFile.canPutXMP(myXmp)) {
 myXmpFile.putXMP(myXmp);
 myXmpFile.closeFile(XMPConst.CLOSE_UPDATE_SAFELY);
 } else {
xmpFile.closeFile();

Keywords, meta & description

Hi, can someone please tell me the difference between
keywords, meta & description? I'm new to Dreamweaver and am
just going through the pages of my 1st site to add these. I know
that they're all for a similar purpose, and I'm guessing that the
description is a short paragraph summarising the page, whilst
keywords are a few well chosen individual words. I'm not sure about
meta though.
Also, I've already added both descriptions & keywords to
all pages, but when I go back in the pop up box is blank again, as
if I've not entered anything. Do you know why this is?
Many thanks,

> Hi, can someone please tell me the difference between
keywords, meta &
> description?
Here's the difference: The former meta is ignored by all
search engines but
Yahoo, and can generally be left out of your pages. The
latter is used by
the search engines to describe a link to your site when your
site appears in
a hit list.
> guessing that the description is a short paragraph
summarising the page
Yes, that's correct, but the summary would be in the context
of the site's
mission. It's to describe a listing of that page's URL in the
list of
search engine hits.
> I'm not sure about meta though.
Oh - I see. You need to put DW down and go study HTML here -
http://www.w3schools.com.
Without a good basis in HTML, DW will be a very
mysterious adventure for you. What you are missing here is
the function of
the <meta> tag.
> Also, I've already added both descriptions &
keywords to all pages, but
> when I
> go back in the pop up box is blank again, as if I've not
entered anything.
> Do
> you know why this is?
We'd need to see your code to know what you have done.
Murray --- ICQ 71997575
Adobe Community Expert
(If you *MUST* email me, don't LAUGH when you do so!)
==================
http://www.projectseven.com/go
- DW FAQs, Tutorials & Resources
http://www.dwfaq.com - DW FAQs,
Tutorials & Resources
==================
"nicb137" <[email protected]> wrote in
message
news:[email protected]...
> Hi, can someone please tell me the difference between
keywords, meta &
> description? I'm new to Dreamweaver and am just going
through the pages
> of my
> 1st site to add these. I know that they're all for a
similar purpose, and
> I'm
> guessing that the description is a short paragraph
summarising the page,
> whilst
> keywords are a few well chosen individual words. I'm not
sure about meta
> though.
> Also, I've already added both descriptions &
keywords to all pages, but
> when I
> go back in the pop up box is blank again, as if I've not
entered anything.
> Do
> you know why this is?
> Many thanks,
>

Pushing Keyword and Descriptions in PE4 to DNG files

I have a quetsion on assigning keywords to files. I use DNG files and want the descriptions and keywords I assign in the PE4 organizer to flow to the metadata of a DNG file. (I would like to use the organizer in PE4 becuase its well feature offers advantages over the Bridge CS2 options.)
When using DNG files in Adobe Bridge the keywords and captions posted in the metadata of the DNG file flow directly to the PE4 organizer.
When using PE4, I think I would need to go to the File Edit mode to change metafile properties. Saving this information in this mode creates a second file -- something I don't want right now. Does anyone have expereince in pushing keyword and captions/descriptions from PE4 organizer to the metadata of a DNG file? (I am a convert to DNG becuase it does not use sidecar xmp files, rather the metadata is embedded in the image file itself.
Thanks in advance to any thoughts or suggestions.
Douglas Meredith.

Dear Colin:
Thanks for the suggestion; however, I have tried to use the File/Write Tags for both DNG and JPEG photos and the metadata for the original photo file did not change.
So, my quest continues.
Douglas.

Why does organizer crash @ keyword save

why does organizer crash at keyword tag save? Elements 9 Organizer, Mac OS 10.7.4

Hello, PECourtejoie
I appreciate you taking to time to assist me, but unfortunately, this has done absolutely nothing for my problem.
I've spent hours looking for a solution to this problem on the forums for the past few days, before deciding to bother anybody, and I've seen this solution has been suggested multiple times for people with similar issues to mine, but like most of them, it has not resolved the issue. I've noticed that most of those posts / questions are eventually abandoned completely and I really don't want this to happen to mine.
EDIT:
I forgot to add that this:
The Plugins\Adobe Save for Web CS6\Photoshop folder is completely empty.
Is this normal?
Thank you again!

Organizer crash @ keyword save

why does organizer crash when i try to save keyword tags? Elements 9 Organizer, Mac OS 10.7.4

Hi,
Please go to Help > Updates and install Photoshop Elements 12.1 update.
Let us know if this resolves your issue.
Thanks,
Anwesh

Aperture 3 library file organization question

I tried searching for an answer to this question but I had no luck. Perhaps I was searching on the wrong keywords.
In the older version of Aperture, you could look in the "guts" of the library and see individual projects, but as far as I can tell with Aperture 3 you can only see files by date (i.e. by year, month etc).
My problem is that I don't currently have access to the entire library via Aperture, but I have access to all the files via the cloud (I am using Crash Plan). I need to find individual files but searching chronologically makes no sense and neither does downloading the (terabyte plus) library to use in a local copy of Aperture is not feasible.
Is there a way that I can identify specific projects within the Aperture3Lib file? Any help would be deeply appreciated.
Attached is a couple of screenshots of what Crashplan shows.

No sorry in Aperture 3 all that got turned into entries in database files. And even if you could find them it would do you no good because the only place an actual image file is located is in the Masters folder, where the files imported are kept and the Previews folder, where the previews are kept.
Also bear in mind that the Masters folder is organized by import date and time not image date and time.
As a side note you need to be very careful using an online backup service for Aperture (and iPhoto) libraries. Because of the way the # libraries there have been reports of some of the services causing libraries problems when restored.
regards

Organizational questions from a new iPhoto user

Hello,
I recently purchased iPhoto in hopes that it will help me view my photos easily. I have a large (about 3,000) existing photo collection. I keep this collection very organized, and all photos are in a folder hierarchy of the form 'Year->Month->Day'. The name of each photo begins with the date, such as '2007-01-17 Trees.jpg'. My questions about iPhoto in relation to my existing photos are as follows:
1) If I allow iPhoto to copy my photos, how does iPhoto organize the photos? Do I have any control over this organization or the file naming convention used? Will iPhoto recreate an intelligible directory structure with useful file names, or will all my subsequently imported photos be labeled as "PIC2315..." in a random directory structure?
2) Can I make it such that iPhoto imports my photos and takes the date from the first characters of the file name, and the picture title from the subsequent portion of the file name?
3) Not all of the dates in the metadata accurately reflect the date the photo was taken (some are old photos that were scanned in, some taken before digital cameras had extensive metadata), but the dates used at the beginning of the file names are accurate. Can I use iPhoto to update the date stamp on the photos in my library? Otherwise, the 'organize by date' option is not very useful.
4) Is there any way to move the iPhoto library folder? It looks like, as with iTunes, iPhoto locates its library folder in a conspicuous location, whereas I feel that these files should be relegated to a more discrete location, like the Library folder (in my opinion, the 'pictures' folder should be reserved for images; data files should be stored elsewhere). This is not a big issue, more of an annoyance that Apple imposes its organizational conventions on me without my consent.
Advice on any of these questions would be greatly appreciated. Thanks very much.
Adrian
PowerBook G4 Mac OS X (10.4.1)

Hi Adrian
1) If I allow iPhoto to copy my photos, how does iPhoto organize the photos
Here's how the iPhoto Library Folder is organised:
In this folder there are various files, which are the Library itself and some ancillary files. Then you have three folders
Originals are the photos as they were downloaded from your camera or scanner.
(ii) Modified contains edited pics, shots that you have cropped, rotated or changed in any way.
This allows the Photos -> Revert to Original command - very useful if you don't like the changes you've made.
(iii) Data holds the thumbnails the the app needs to show you the photos in the iPhoto Window.
To your specific questions:
Do I have any control over this organization
No. The exception is if you take responsibility for the File Management (In the Preferences, Advanced Pane, Uncheck Copy Files to the iPhoto Library Folder...) That way you can leave your files untouched in your file structure. However, if you do this when you delete a file from iPhoto you will need to delete it from the Finder by hand. Not the case if you let iPhoto do the file management.
Will iPhoto recreate an intelligible directory structure with useful file names, or will all my subsequently imported photos be labeled as "PIC2315..." in a random directory structure?
Yes it will, the files will be in rolls that can be named via the iPhoto Window and which names will be reflected in the Finder. The Pictures will be named as per the file name.
I'm guessing that all of this is so that you can easily and quickly find a file if you need it. However, you're missing the point of iPhoto. It's a Photo Organiser. The idea is you import your pics into it, they are stored (in full view) in the Finder and then everything you need to do can be done via the iPhoto Window. Organise them, arrange them into albums (infinitely more flexible than your current folders - a single pic can be in any number of albums or slideshows, can be in Smart Albums, can be easily edited in external editors and exported easily.) Want to find a file? There are three ways (at least) to get files from the iPhoto Window.
1. Drag and Drop: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. File -> Export: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size.
3. Show File: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
2) Can I make it such that iPhoto imports my photos and takes the date from the first characters of the file name, and the picture title from the subsequent portion of the file name?
No, it will take the date from the EXIF data. However you can edit the date, title etc. from the Info window (the wee 'i' bottom left hand corner.) I think that answers your next question as well.
4. You can put the iPhoto Library Folder anywhere you like, on an external disk, in another place on your HD, whatever. Apple aren't forcing you to do anything. (You can do the same with iTunes too). However, remember the iPhoto Library Folder contains Data and images.
One thing to remember is the standard warning: It is strongly advised that you do not move, change or in anyway alter things in the iPhoto Library Folder as this can cause the application to fail and even lead to data loss.
iPhoto is a very good app, reliable and very flexible. But you do have to work with it. All the work you've done on your folders you can recreate in the iPhoto Window (just drag the folders to the Source Window where they will be imported into Albums). Think of it as a Front End to your photo collection. Up to now you've been using the Finder as a front end, iPhoto is a lot more flexible.
Feel free to ask more if you want further clarification or info.
Regards
TD

Keywords and Description

Hello,
So I entered in the description I want to show up under my website in google, and lots of difference keywords for people to use to find my website. Both of these don't seem to be working. I put it on my 'home' page. Should I be putting it on the 'masters'?
the url is www.mattschwab.tv

You have done it correct (You may want to add a bit longer description?).
It can take a considerable amount of time depending on how popular the site is. It can take weeks or even months for Google to spider it.

IPhoto Organization (Events, Keywords, etc.)

I have a large iPhoto library and would like suggestions on how to BEST organize photos so that I can locate them later. I have currently only organized my photos by the events section. It seems weak at this point as I really cannot search anything. My photos range from specific jobs that I do as a contractor to any personal photos of family and vacations. What you would guys recomend as a best practice since I am about to work on organizing over 25K photos and do not want to do it twice. I know keywords will be part of the answer. How do I do that most effeciently? Can I do levels within Keywords? How do the events relate to keywords, etc.
I am using iPhoto 11
Chad

Here's my canned answer for this. It might spark something for you.
I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums exensively. I title the pics broadly.
I keyword on a
Who
What
Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
Using this system I can find pretty much find any pic in my 33k library in a couple of seconds.
So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
File -> New -> Smart Album
set it to 'All"
title contains Seattle
keyword is mountain
keyword is snow
rating is 5 stars
Or, want a chronological album of John from birth to today?
New Smart Album
Keyword is John
Set the View options to Sort By Date Ascending
Want only the best pics?
add Rating is greater than 4 stars
The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
Keywording takes time to set up, there's no doubt about it. But it pays off. In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.
Regards
TD

Organizational Question: Keyword vs. Description

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