Outgoing check reconciliation in FICA
Hi Folks,
For issuing customer refunds, we are generating checks in FICA using FPY1 payment program. We activated the event 940 which allows outgoing payment documents to be transferred to GL individually without summarization.
In FI-AP, vendor payments are handled using payment program F110. When the electronic bank statement is loaded in FI, how can we reconcile the data for checks on the FICA side. We tried to manually clear the FICA related checks on the FI side, but it was not updating the check status in FICA.
How can we update the status of checks encashed in the FICA side once EBS is uploaded?
Thanks,
Santosh
Hi
I think this is a difficult one. I guess if you could not tell the bank to seperate the amounts by check lots, then you should somehow find a way of summing up the daily lots so that the bank reconciliation system to work with the daily check lot totals for easy matching with bank single credit entry.
You might need to talk with your developers to write a proigram to sumup the daily lot for the purpose of the recociliation system.
Thanks.
regards,
David
Similar Messages
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How best to handle Outgoing Checks during DTW initial data import?
Hi Experts,
This is the situation:
Old client system does this - anytime they post an outgoing check it reduces the Vendor owed balance.
For example Old Client system has Vendor1 owing 150 dollars (Vendor A/P balance) with two outstanding A/P invoices for 100 dollars and 50 dollars. On their old system, when they pay off one of the invoices say for 50 dollars, the A/P owed balance reduces to 100 dollars.
I would like to import above data in to SAP B1 now.
I shall import open invoice 1 for 100 dollars. The BP's (Vendor1) A/P balance will get bumped to owing 100 dollars. Which is OK.
I now want to import the ougoing check. How do i do that? If I import outgoing check against the BP, it will further reduce the Vendor1 owing balance to 100-50=50 dollars.
Note: I noticed there is a flag (in Banking->outgoing payments->Checks for payment - OCHO, creadteJDT). I suppose using the above flag will not post the journal entries that credits the bank and debits the vendor again.
Also, I suppose I use the templates OCHO and CHO1 for outgoing check payments. Does this create link BP and show the check in outgoing checks for payment or only external reconciliation remains to be done?
Please advise. Thanks for your help.Hi Rahul,
If the invoice is fully paid, our client does not want to import closed out invoices. However, that vendor and fully paid invoice may have a check sent out which they want to import and associate with the BP (Vendor).
They want to import only unpaid and open invoices as summary invoice to get the A/P payable up to date for that vendor.
Yes, this is also possible, the invoice may be partially paid out in which case, only the open amount on the invoice and the non-reconciled check needs to be imported.
Are the above two situation a normal practice and can they be done?
Thank you.
Edited by: Syed Aleem on Jul 21, 2011 11:29 AM
Edited by: Syed Aleem on Jul 21, 2011 11:30 AM -
Outgoing Checks, clearing account
FI experts,
Can anyone advice what is the best way to configure BRS, All I need to do is debit the clearing account and credit the cash account, and update encashment field after I download the clear checks report from the bank daily. I do not need to upload the entire statement, we only use the cash account for funding and cut the checks.
Can anyone tell me which transactions can it be run to upload the bank clear checks report?
and what is the config process to follow after I have already setup the bank subaccount in IMG. I currently have all the outgoing checks posting to the clearing account. I now want to be able to automatically have the system to debit clearing account and credit cash account.
Do I have to use T-code FCKR
Your help will be greatly appreciated
Edited by: Frank Florian on Jun 9, 2008 4:44 PMplease follow the following path
call transaction F110
go to menu bar
Enviorment---> maintain configration
house bank
select the house bank
and press bank account
give the account for which you want to use as reconciliation account for bank payments -
PDC (Post dated Checks) functionality in FICA
Hi All,
Could you anyone please tell me if we have post dated checks functionality in FICA. If yes, Could you lease tell me me config steps and other relevant details.
Regards,
LalithaHi
check below
Post Dated Cheque for Outgoing Payment
Post Dated Cheque/Credit Card Deposit
POST DATED CHECK
Post dated cheque issue show internal error in the status bar
Edited by: Deepak Tyagi on Sep 28, 2011 2:22 PM
Edited by: Deepak Tyagi on Sep 28, 2011 2:43 PM -
Outgoing Check pld printing error
Dear all,
I am setting PLD for outgoing check in check for payment window. My check size is width=200 mm height= 95 mm.
In tally my client print check by using normal printer with these measurements in Letter paper format.
I am using paper source letter with width as 566 and height as 269 ( this is the conversion value from mm). All margins as zero, and four database fields- vendor name , check amount in words, check amount in numbers, check date. But this setting gives me printing error. I am not able to see its preview.
Kindly give your suggestions.Hi,
1. Try to change the paper size to normal A4. Is it working with this paper size?
2. On which area do you have those fields? -
Distributed check reconciliation (HR//FI)
All,
We are implementing HR in a seperate system ECC6.0 and keeping everything else (FI/CO/SD/MM) in 4.7. As per our current design, we will post payroll in the 6.0 environment and ALE (idoc) the payroll to 4.7.
What about check reconciliation? We will create our HR checks in 6.0 but the actual financial postings are needed in FI 4.7
What is the standard process for check reconciliation in distributed environments? How do we get the FI documents posted in 4.7 as the checks are getting cashed/cleared?
Do we copy tables (eg., PAYR)
Do we use Idoc functionality.
Please advise with as much detail possible.
Thanks,
KuldeepHello,
Take a look at note 1137655.
Regards,
Carlos. -
Error in FP50 - Manual Outgoing Checks Lot
Hi Experts,
I am getting error while I am creating outgoing check using FP50 - Account determination not possible for key 7777 / /CS /0600 /0020.
I have maintained the main sub 0600 0020 in SPRO at below path - Financial Accounting (New) --> Contract Account Receivable and Payable --> Basic Function --> Check Management --> Define Details for Lots for Manual outgoing Checks.
As per my understanding, we don't need to maintain the main sub 0600 0020 i.e. outgoing payment in posting area R001. While using FPY1, outgoing payment is successfully created with the same main sub 0060 0020.
Any help will be highly appreciated.
Thanks and Regards,
MansoobHi Dewang,
Thanks for your reply.
I already know that this error indicates to maintain a value for 7777 / /CS /0600 /0020 in EK02. But in real scenario, we don't need to maintain any values for outgoing payment in EK02.
When I am creating outgoing payment using FPY1, then outgoing payment with main sub 0600 0020 is successfully created. So it confirms that we don't need to maintain a value in EK02 to post the outgoing payment with main sub 0600 0020.
I am getting the error while creating the outgoing payment using FP50. I think there would be some configuration missing in SPRO for FP50. I searched a lot but could not find something concrete.
Please let me know if you have any idea.
Thanks,
Mansoob -
Hi Viewers,
In FICA Multiple check lots are created on daily . All the check lots are deposited in to bank for collection on the same day. At the end of the day while transferring to FI-GL each check lot entry is updated as separate entry
whereas bank is updating the single credit entry for all the check lot for the particular day. In this case, When I do the Bank reconcilation system ubable to find the exact amount, since the bank statement is having singel entry whereas system is having multiple entries as check lotwise.
Could anyone please suggest me how to overcome this issue.
Thanks in advance for the help
Regards,
AswinHi
I think this is a difficult one. I guess if you could not tell the bank to seperate the amounts by check lots, then you should somehow find a way of summing up the daily lots so that the bank reconciliation system to work with the daily check lot totals for easy matching with bank single credit entry.
You might need to talk with your developers to write a proigram to sumup the daily lot for the purpose of the recociliation system.
Thanks.
regards,
David -
Sales and Distribution reconciliation with FICA
Dear experts,
We are at Ecc6.0 ehp4 and IS U implemented . IS U FICA integrated with SD module for one time charges like registration fees . We have checked the transaction VFX3 : Release billing documents for accounting..there we are found several documents which are not released .
The question is is it standard behaviour of system ? Please clarify.
Regards,
MohanThanks a lot for instant response..
Is VFX3 is right transaction code for check data reconciliation between SD module and FICA
OR any other transaction which is available till ehp4 ,
Please advise..
We all know that asof Ehp5 , there is a new report available to reconcile the data.
Regards,
Mohan -
Printing directly from FP50 (Manual Outgoing Checks Lot)
I'm wondering how to configure the program so that when I create a check using FP50, I have the option to print from that screen. I'm not sure what needs to be changed so that I have that option.
Hi Dewang,
Thanks for your reply.
I already know that this error indicates to maintain a value for 7777 / /CS /0600 /0020 in EK02. But in real scenario, we don't need to maintain any values for outgoing payment in EK02.
When I am creating outgoing payment using FPY1, then outgoing payment with main sub 0600 0020 is successfully created. So it confirms that we don't need to maintain a value in EK02 to post the outgoing payment with main sub 0600 0020.
I am getting the error while creating the outgoing payment using FP50. I think there would be some configuration missing in SPRO for FP50. I searched a lot but could not find something concrete.
Please let me know if you have any idea.
Thanks,
Mansoob -
Bank Reconcilation Statement in FICA
Hi,
I am new for this FICA. We are doing BRS in fico.
But in FICA also we are receiving incoming as well as outgoing check.
My doubt can we do the BRS in one step for FICA payments and FICO Payments. If so or if not, Could you please give me the steps with transactions code.
It would be very helpful for my project.
Thanks in Advance for your help.
Sri ram.Hello,
hmm...it is not a simple question to answer!!!
Ok..what I mean is
When it is identified that a customer needs to be paid u2018Refundu2019; one would create a repayment request , selecting u2018Repayment Requestu2019 check box & appropriate out-going payment method. With this all the repayments intended for refund would be paid.
Next u2018Transfer to GLu2019 <<FPG1>>program would be executed u2013where upon all the FICA items only single entry would be passed for amount £150 in FI-GL.
Now, when EBS statement is uploaded, the program is unable to determine the cheque refund document it would knock off.
Limitations of existing solution
It has been identified the following are problems are faced for 1:1 reconciliation of refunds.
1. Documents from FICA are transferred to SAP R/3 at summary level- not at itemised level.
2.EBS details contain details of each and every check en-cashed by the customer(s).
3.As documents from FICA are transferred to SAP R/3 at summary level no details of check are stored in SAP R/3. As-a-result, during EBS upload,one is not sure whether a particular cheque that has been issued in FICA is being en-cashed by the customer or not
Proposed solution for Cheque Refund Reconciliation
The solution for the above problem has been identified at two levels:
1.To transfer FICA-Cheque Refund items to SAP R/3 at item level instead of summarised level.
2.To enhance user exit FEB00001-so that based on the Cheque number that exists in the EBS file; it can clear the SAP R/3 document posted via FICA to GL transfer.
How to transfer FICA items to SAP R/3 at Item level
1.Be it for Repayment requests <T-Code FPTCRPO> or for Payments <T-Code FPY1>, Payment method is obligatory.
A separate document type has been attached to each and every payment method via T-Code FQP1
For Cheque Refund document type u2018CIu2019 is attached.
As a result whenever payment program is executed with any of these payment methods, payment document types shall be created with respective document types attached to the respective payment method.
Now next step is how to transfer documents created in u2018Cheque refundu2019
Payment Program to SAP R/3 at itemised level instead of summary level. For this, an event 0061 has been identified. In this FM, few steps of code has to added in such a way that during the transfer of items from FICA to SAP R/3, documents with document type u2018CIu2019 would have 1:1 items in SAP R/3. i.e. for each & every u2018CIu2019 document type in FICA, there would be a corresponding SAP R/3 posting.
Now with the customized FM, all the Cheque Refund documents created in FICA would be transferred to SAP R/3 ON 1:1 basis instead at summarized level.
The next and foremost step is enabling the EBS program to recognise the SAP R/3 document it has to clear when a cheque is en-cashed <received via EBS file>.
For this we need to enhance user exit FEB00001 for user exit enhancement.
Now upload your bank file after creating refunds in FICA, Transferring them to FI-GL. You can view BRS in FS10N for your GL.
Hope this helps
Rgds
Rajendra
I'd appreciate points if found useful. -
MT940 Swift Bank EBRS Issue for Check transactions
Hi SAP Gurus,
I have configured EBRS for my client. We are receiving the Bank statement in MT940 SWIFT Format. In the same bank is giving The Check number for clearing open items from bank sub account my doubt is how to clear the open items on the basis of check number.
In the OT83 configuration I have kept interpretation Algorithm as a 011: Outgoing check: Check number not identical to document number.
When I am running trying to do Reconciliation through FEBA/FEBAN system is trying to search open items based on BELNR and not with CHECT.
Now in front of BELNR field it is getting upper limit and Lower Limit as a * so system is selecting all open items from the Sub account and EBRS is getting failed due to the same error.
Can anyone guide me how to clear open items from Bank sub gl account on the basis of Check number.
Thanks in Advance!!!
Edited by: sagarckar on Sep 28, 2011 1:02 PMHi Nikhil,
Thanks for the prompt reply...
I have checked that the CHECT field given Check number is updated in My check reg. as well.
I have received file in Below MT940 Format
:20:110817
:25:001368489001
:28C:00331/001
:60F:D110817LKR10045009,66
:61:1108160816D10048,18NTRFNONREF //NONREF
:86:TRANSFER REVERSAL FROM
012-150439-040
:61:1108160816D59530,00NCHK296055 //NONREF
:86:NONREF
:61:1108160816D1470,00NCHK058334 //NONREF
:86:NONREF
:61:1108160816D3750,00NCHK058335 //NONREF
:86:NONREF
In ref they have not given any value i have configured my algorythm as 011 but when it goes to Batch input session to post document it is posting one entry that is to main ledger correctly and when it goes to select open item from subledger it is taking BELNR as a search criteria But in front of it system is showing * so system is not able to find exact document to clear the subledger transaction.
Is there any sap note to be applied here as i am stuck on it since long time....This is first time working on EBRS...not able to understand the exact problem why it is happenning here as my MBRS is working perfectly allright with the same posting rules i have used for both.
Regards
Sagar -
Outgoing cheque payment through FPY1
Hi Experts,
When i tried to post the outgoing cheque payment through FPY1, system posted the entry. But it was not generating the cheque. My doubt is how can we generate the cheque in FICA. If it is not in FICA then it will be in FI-AP. Can anyone please guide me how to do cheque print out when we make payment to ISU customer.
kindly let me know the config steps for cheque generation in FICA.
Also, is there any payment medium file in FICA. If, so how can u guide me the step that.
Thanks for your all support.
Regards,
RAM.Hello,
You need to configure the below steps
1. Settings for check creation
IMG\ FICA\ Basic Functions \ Check Management \ Settings for Check creation
Here you have to attach the cheque application form
Application form <T-Code EFRM> for Cheque printing provided by SAP is FI_CA_DME_CHECK_SAMPLE. This has 20 characters. But in FPY1 <for refunds>, for cheque printing, only 16 characters are allowed. So FI_CA_DME_CHECK_SAMPLE has to be copied into Z_UFI_****<shud be <=16 chars>.
2. Define Void Reason codes
IMG\ FICA\ Basic Functions \ Check Management \ Define Void Reasons for Checks
3. Define Bank clearing accounts for encashment of out going checks
IMG\ FICA\ Basic Functions \ Check Management \ Define Bank clearing account for en-cashment of outgoing checks
<posting area 1037>
4. Define Expense and Revenue accounts for Posting cashed Outgoing checks
IMG\ FICA\ Basic Functions \ Check Management \ Expense and Revenue accounts for Posting cashed Outgoing checks
5. Define cheque clearing for outgoing cheques
IMG\ FICA\ Basic Functions \ Check Management \ Define Check clearing account for outgoing checks
6.Define Specifications for clarification of cashed checks
IMG\ FICA\ Basic Functions \ Check Management \ Define Specifications for clarification of cashed checks
7. Define Cheque numbers <T-Code FQP6A>
8. Define payment methods <FQP1>. You attach format CHECK to the payment method under FORMAT.
9. Also Define Specifications for paying company code<FQP4>
10.Also define accounts for payment program <FQC0: Posting area 1061>
11.Maintain bank selection
12.Now create a variant in FPY1.Go to environment  payment medium.Create Variant and attach payment medium. you attach CHECK in payment medium format in under output control you attach the form you copied in step 1 above. Save and comeback
Payment run for cheque
13. Now you make sure that your document is being paid by running in simulation mode.
14. Now run FPY1 in real mode.. You can see the check only when you run in real mode
15. Go to SP01 to see the spool of your cheque. You can view the physical cheque there.
Hope this helps!!!!!
Rgds
Rajendra
Edited by: rajendra mukhyaprana on May 9, 2008 11:53 AM -
Check Management Configuration - "Reconciling Cashed Checks in the G/L"
Hi,
I have activated this configuration in my system "Reconciling Cashed Checks in the General Ledger" and I was able to transfer the checks to G/L's from FI-CA. However, there was no check created in FI after transfer from FI-GL. I am able to see that the assignment field has "Check Number" however, in absence of any checks in G/L, I am unable to cut the check for the customer from FI.
Do anybody know if there any extra configuration to create "Outgoing Checks" in FI side after transfer from FI-CA?
Thanks.Dear Durgesh,
You can not generate the check in FI for the FICA document. You have to generate the check in FICA only. You may use the T.code FPCJ and FPY1 to generate the check in FICA.
Please let me if you have any doubts.
Regards,
Aswin -
BRS Implementation in IS U -FICA
Hi Experts,
I am working in IS U project, now i want to implement BRS in FICA can any one help on this please?
Thanks,
AbashHi Abash,
There are quite a few links to this question which have been posted previously.
Bank Reconcilation Statement in FICA
EBS Configuration in FICA
Incoming check Payment reconciliation in FICA
Bank Reconciliation Statement(BRS) for incoming cheque payments in FICA
Going through the above links will give you a good insight on the BRS implementation in FICA.
Still if you have any queries, please revert back.
Thanks,
Amlan
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