Output type External Emails to multiple recepiants in VA01

Hi,
I want to send External emails to multiple contact persons in VA01 whenever sales order is saved using output types.
i have created a output type of external mail but its only sending mail to main single email id and not the contact person in it.
Please suggest something how to do it.

Hi Nishant,
In standard sap there is no provision to send it to multiple recipients. The mail address which you will see by default it will go to that mail address .This is the requirement i got a long back i posted to sap but it is not possible.Please check this and post if there is any query on this.
Regards,
Madhu.

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Sending smartform output to external email id

here the issue is ,,'
in pa40..m
after changing the start date of pernr ...
if i click on save button i have to generate one smartform based on the pernr and bedga ..
after i have to send that smartform output to external email id dynamically ..
please help me in this...
Moderator message: please search for available information/documentation before asking, your posts are pain to read, use normal punctuation, capitalization, do not open multiple threads for the same issue.
[Asking Good Questions in the Forums to get Good Answers|/people/rob.burbank/blog/2010/05/12/asking-good-questions-in-the-forums-to-get-good-answers]
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Edited by: Thomas Zloch on Nov 10, 2010 1:56 PM

Hi Swati,
Try to maintain an auto-forwarding email address for this user using transaction SO36 and check if that solves your problem.
Regards,
Jigar

Is there a way to change the output type for Email Remittance Program?

Hello,
We are trying to implement Separate Remittance Program.The seeded output type is PDF( I have checked the output type for send separate remittance concurrent program) however the
email which we receive looks like a regular email I mean with a normal text . Is there a way to get the output in different type like excel,attachment,pdf.
Any inputs would be highly appreciated.
Thanks,
Sushma

Currently there is a bug raised
Bug 8208646 : R12 UNABLE TO SEND SEPARATE REMITTANCE ADVICE AS EMAIL ATTACHMENT IN PDF.
If you want to customize this process you need to create data definition,new rtf template and bursting program to send pdf as attachment.

Smartforms PO - output type external send - for purchase order

Dear
I want to define a specific output type for example ZPOM, with medium 'External Send'. The communication Strategy is SMTP (MAIL).
The configuration of the Processing Routine is the following:
Program: - FM06P
Form Routine: ENTRY_MEU
SMARTFORM: Z_MM_PURCHASEORDER.
When we create this mesage in the PO, no mail is send. There is also no processing log available.
Is it possible to use the same smartform with print program that is used for Medium 'Print Output' for medium 'External Send'?
Best regards
Luc

What you need to do is to create in SPAD Output device for E-mail ( in the Host Spool Access Method define M:E-Mail to Receiver/Owner) and then in the 'Print Output' assign this device.
Hope this helps.
Thanks,
Naveed

PO output to External Email

Dear Experts,
I have a question regarding sending of PO output to email.
First of all we have defined the External email configuration and tested it for our Corporate id. We are receiving the normal emails we send from SAP.
Now i want to send the output of PO from ME22N to External Email id's (Vendor/Corporate email id's).
We have defined our own PO layout and are using it for Printing Purposes. I want that same layout to be send to Vendors.
Can anyone give me a detailed explanation for successfully executing the sending of email from start to end? It really will be very helpful. It is very important project for me.
Kindly help.
Please revert back for any clarifications.
Regards,
Jitesh M Nair

check this code which sends po output as an attachment to the vendor
https://wiki.sdn.sap.com/wiki/display/Snippets/mailsendthroughoutputcontrols
кu03B1ятu03B9к

Creating email body while generating output type as email.

Hi All,
    I wanna create an email body while sending email through output type for smartform.
    I am successfully creating a mail with attachement. But requirement ned to send a body with same email..
    can any one know the same pls share. its very urgent... thx
Thanks..

Hello,
declare the following
data :
i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
in the program write the below cod as following
i_objtxt = 'Find attached the output of the smart form.'. --> this is the body of the mail.
APPEND i_objtxt.
now pass this to the call function.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
      EXPORTING
        document_data              = w_doc_chng
        put_in_outbox              = 'X'
      IMPORTING
        sent_to_all                = v_sent_all
      TABLES
        packing_list               = i_objpack ......
This shall trigger the body.

How to define output types email or external send in the report program

Hi all,
now we are using a zprogram for output type printer and standard program RVADOR01 for output type external send. Now i want to modify my zprogram itself to support external send email as well as printer also. What modifications should I have to make in my zprogram. My form is a script.
Thank you,
Mallik

hi all,
i made the following changes in my code and it worked well.
thank you for all who tried to share my pain.
thanks one and all.
hope this code will help anybode.
thanks & regards
FORM OPEN_FORM_EMAIL.
TABLES: TNAPR,                         "Programs & Forms
        ITCPO,                         "Communicationarea for Spool
        ARC_PARAMS,                    "Archive parameters
        TOA_DARA,                      "Archive parameters
        ADDR_KEY.                      "Adressnumber for ADDRESS
TYPE-POOLS SZADR.
DATA: LVF_DEVICE LIKE ITCPP-TDDEVICE,
      LVF_DIALOG(1)     TYPE   C   VALUE ' ',
      LVS_RECIPIENT     LIKE   SWOTOBJID,
      LVS_SENDER        LIKE   SWOTOBJID,
      LVS_SNAST         TYPE   SNAST,
      LVF_PROGRAM       LIKE   SY-REPID,
      LVS_COMM_TYPE     TYPE   AD_COMM,
      LVS_COMM_VALUES   TYPE   SZADR_COMM_VALUES,
      LVS_TITLE LIKE SNAST-TDCOVTITLE.
reset return code
RETCODE = 0.
if there is a communication strategy used ...
IF NOT NAST-TCODE IS INITIAL AND NAST-NACHA EQ '5'.
... use stratagy to get communication type
    CALL FUNCTION 'ADDR_GET_NEXT_COMM_TYPE'
         EXPORTING
              STRATEGY           = NAST-TCODE
            ADDRESS_TYPE       =
             ADDRESS_NUMBER     = KNA1-ADRNR
            PERSON_NUMBER      = VBDKA-ADRNP
              PERSON_NUMBER      = ADDR_KEY-PERSNUMBER
         IMPORTING
              COMM_TYPE          = LVS_COMM_TYPE
              COMM_VALUES        = LVS_COMM_VALUES
       TABLES
            STRATEGY_TABLE     =
         EXCEPTIONS
              ADDRESS_NOT_EXIST = 1
              PERSON_NOT_EXIST   = 2
              NO_COMM_TYPE_FOUND = 3
              INTERNAL_ERROR     = 4
              PARAMETER_ERROR    = 5
              OTHERS             = 6.
    IF SY-SUBRC <> 0.
      RETCODE = SY-SUBRC.
      SYST-MSGTY = 'E'.
      PERFORM PROTOCOL_UPDATE.
    ENDIF.
ENDIF.
   LVS_COMM_TYPE = 'INT'.
CLEAR LVS_COMM_VALUES-ADSMTP-SMTP_ADDR.
CLEAR LVS_SNAST.
        LVS_COMM_VALUES-ADSMTP-SMTP_ADDR = V_CUST_EMAIL.
convert communication data
   MOVE-CORRESPONDING NAST TO LVS_SNAST.
        LVS_SNAST-ANZAL = 1.
        LVS_TITLE = 'Mail Header Title'.
MOVE LVS_TITLE TO LVS_SNAST-TDCOVTITLE.
   MOVE SY-REPID TO LVF_PROGRAM.
CALL FUNCTION 'CONVERT_COMM_TYPE_DATA'
       EXPORTING
            PI_COMM_TYPE              = 'INT'
            PI_COMM_VALUES            = LVS_COMM_VALUES
            PI_SCREEN                 = XSCREEN
          PI_NEWID                  =
            PI_COUNTRY                = ADRC-COUNTRY
            PI_REPID                  = SY-REPID
            PI_SNAST                  = LVS_SNAST
            PI_MAIL_SENDER            = SY-UNAME
       IMPORTING
            PE_ITCPO                  = ITCPO_LS
            PE_DEVICE                 = LVF_DEVICE
            PE_MAIL_RECIPIENT         = LVS_RECIPIENT
            PE_MAIL_SENDER            = LVS_SENDER
       EXCEPTIONS
            COMM_TYPE_NOT_SUPPORTED   = 1
            RECIPIENT_CREATION_FAILED = 2
            SENDER_CREATION_FAILED    = 3
            OTHERS                    = 4.
IF SY-SUBRC <> 0.
    RETCODE = SY-SUBRC.
    SYST-MSGTY = 'E'.
    PERFORM PROTOCOL_UPDATE.
ENDIF.
CHECK RETCODE EQ 0.
fill structure itcpo
ITCPO = ITCPO_LS.
open form
CALL FUNCTION 'OPEN_FORM'
       EXPORTING
          APPLICATION        = 'TX'
           ARCHIVE_INDEX      = TOA_DARA
           ARCHIVE_PARAMS     = ARC_PARAMS
            DEVICE             = 'MAIL'
            DIALOG             = 'X'
            FORM               = 'ZSDLS003'
            LANGUAGE           = SY-LANGU
            OPTIONS            = ITCPO_LS
            MAIL_SENDER        = LVS_SENDER
            MAIL_RECIPIENT     = LVS_RECIPIENT
          MAIL_APPL_OBJECT   = ' '
          RAW_DATA_INTERFACE = '*'
     IMPORTING
          LANGUAGE           =
          NEW_ARCHIVE_PARAMS =
          RESULT             =
       EXCEPTIONS
            CANCELED           = 1
            DEVICE             = 2
            FORM               = 3
            OPTIONS            = 4
            UNCLOSED           = 5
            MAIL_OPTIONS       = 6
            ARCHIVE_ERROR      = 7
            OTHERS             = 8.
IF SY-SUBRC NE 0.
    CASE SY-SUBRC.
      WHEN 7.
        RETCODE = SY-SUBRC.
        SYST-MSGID = 'VN'.
        SYST-MSGNO = '096'.
        SYST-MSGTY = 'E'.
        SYST-MSGV1 = NAST-KSCHL.
        SYST-MSGV2 = NAST-KAPPL.
        PERFORM PROTOCOL_UPDATE.
      WHEN OTHERS.
        RETCODE = SY-SUBRC.
        PERFORM PROTOCOL_UPDATE.
    ENDCASE.
ENDIF.
SET COUNTRY ADRC-COUNTRY.
ENDFORM.

Send output through email to multiple recipients

HI Friends,
We are using the output type external send. But the standard PO process will send email to only 1 recipient. The email will be taken from the customer master where email is flagged as Standard.
Is there any other way (or any user exit) to send invoice to a multiple recipient (TO and COPY-TO) maintained in customer master?
Appreciate your input.
thanks in advance
Govind.

Hi,
Have you tried the following func module in Print prog:
SO_NEW_DOCUMENT_ATT_SEND_API1
Ashvender

Sales order number in Output text as subject in External Email

Dear Friends,
I have configured every thing in customisation so that whenever the sales order is saved an email goes to customer email mail id. this is working fine.
Please help as i want to have Sales order number also in the subject of the email.
I am doing this process through OUTput and not workflow.
Please help.
regards,

Hi can you please tellme what configuraiton settings that to be made. i am not able to get the email generated in the spool and before that it is issuing no output is issue.
the following are the configuration changes that i did for the new output type for Emails
In General data of the Output type i maintinaed : SAPMV45A - TEXT_SYMBOL_REPLACE under replacement of Text symbols
i selectd the medium as extenal send.did i miss anything. or else i request you to provide me the complete configuration on emails.
Thanks

New Email output type: How to make invoice 'Copy' rather than 'Original'?

Hello SD Friends-
FICO guy here. I created an output type to email invoices to customers however how do I change the invoice from saying 'Original' to 'Copy' when using this output type?
Thank you!!

Actual logic should be first copy s Orginal and next copies as Copy or Duplicate, if you want the output alsways as copy, then ask your abaper to write logic that what ever output processing status, email output should send as Copy.
Please let me know if any questions.
Regards
Ramki

Multiple output types in MIGO_GI

Hi all,
In my current setting, a message type would be created and printed immediately once the material doc. of goods issue (MIGO_GI) is posted. (Movement type = 261)
Now, it is required to offer some flexibility to users when printing the mat. doc.
Is there any room to create multiple message types automatically and let the user to select one output type to print in MIGO_GI instead of MB90?
Many Thanks!

if you configure multiple output types for mvmt 261, you can set them so that they do not print immediately. But then the user would have to use MB90 to choose the output type.
or,
If the user's profile does not have "Print immediately" set, then they can go to their spool to choose and print.
Or
As mentioned above, create user exit to pop-up a window to choose from upon saving.
Or
If specific users always need to print one output type, and others print another output type, you can configure multiple output types using the "Plant, Storage Location, User Group" option for printer determination. Then, create a profile for each output type. Configure the combination of output type,plant, sloc, user group, and printer. Then, assign the user groups to the appropriate people in their PIDS using PID ND9, value = the user group you defined.

Message Type RFQ-Email is not trigerred

Hi Friends,
I have maintained the condition records.
Message schema is also assigned.
But Output Type for Email for RFQ is not trigerred in ME9A only output type for print is trigerred.
Can anyone guide pls.... points will be promptly given... Thanks in advance

When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
You can only make a permanent change using the vendor master transactions XK02 or MK02.
You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Also refer: - Sending mail for RFQ and PO to vendors with attachment
Thanks & Regards
JP

Output type for Delivery note missing for shipping point

Hi all,
   I have a plant setup to email delivery note which uses shipping point SGUS. Condition record is setup for this shipping point using Del Typ/Shipping Point /Plant. This uses the communication stragery ZINT.
The email works well for this shipping point. However, when delivery cannot be email using shipping point CHAL. I guess this plant has 2 shipping points (sgus and chal).
When delivery is created, output type for email is missing.   I already created condition rec
for LF/CHAL/plant 121. Still not working.
Can anyone pls provide any suggestions ASAP ?
Thanks
Joyce

Hi MdZ,
   I looked at the analysis output. ZD04 output is what i am after. Don't understand the followings:
Q1 - why the ordering in anaylsis is different than in output determination procedure. For example:
In Analysis Output: i have:
LDOO    - Output not found
MAIL     - manual output
PLOO    - Output not found
Z940    - Output found
ZBOL   - Output not found
ZD04   - OUTPUT NOT FOUND
The Output Determination Procedure as:
Step Counter   CType
10       1           LD00
12       1           ZLFX
13       0           LALE
14       1           ZBOL
20        2          MAIL
75       1           ZD04
90       1           PL00
110      1          Z940
Step 10 should be read , then step 12, and so on. Why is the ordering in procedure different than in
output analysis ?
Q2. Why did it display ZD04 not found when ZD04 appear on the delivery output as green light ? When i drill down, it show 2 access sequence. Access 10 stated Output found. Access 20 stated Output not found.
Thank you.
Joyce

Mail title in output type

When creating Output type (for email), Is there any way we can set Mail Title to pick the value for the relevant run .
eg if PO 1234 is created , then the mail title sould pic up PO <whatever value> and Date ?
Thanks,
Rayudu

In mail title i included as
<b>PO &EKKO-EBELN* Created on &sy-datum&</b>
Here the problem is PO no not getting generated... date is comming...
When I press F1 on title bix its saying as below...(My understanding is we need to fill this field...)
Use
When faxing or printing, you can use parameters in the title, which are
then evaluated when the document is sent. As a result, the sent
documents can be identified more easily, for example, if you have
specified the document number as a parameter.
If you send faxes via SAPconnect, the title appears in your outbox. If
you print the message, the title appears in the spool list.
Dependencies
Parameters have to be evaluated by a special program with form routine
(Exception: System fields, such as SY-UNAME or SY-DATE). You specify the
program and form routine in the correponding fields in the tab page
General data.
Could you please help me on this....
Rayudu

Smartfoirms-output types printview

Hi,
I am working with smartforms.I got output types(za00 email and za01 for fax) for sales order confirmation for my smartform/stadard print program.
How can I check print view.
I am trying with va02 but it is saying that out put could not be issued.
Thanks
Rahul

Hi,
Check these links:
Re: about NACE and output types
nace
Regards
Appana

Output type External Emails to multiple recepiants in VA01

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