Pay out Terminated Employees expenses

Question

Hello!  We have had an ongoing problem with trying to pay out travel expenses to terminated employees.  When employees leave the company, 80% of the time, they have expenses in process.  Some of this is due to our direct bill credit card, and the data is imported into the buffer sometimes even after the employee leaves.
So, our bus. process, is that the back-end in Accounts Payable finishes the expense reports.  However, sometimes we cannot get the repors to pay out through payroll (which is where we pay out all expenses).  Payroll has already tried to extend the pay through date, which was a good process.  But somewhere along - this was not good enough anymore.  I have two question - first - who else has a terminated employees process and pays through payroll?  next - what else can we try to change in the back-end (that can be a proces or  change to a program) that will allow these expenses to rest??
Kindest regards
Fabi

Answer 1

Hi Prashanth,
Once the Person is terminated, you cannot navigate to the Assignment form beyond the Final process date.
Thre dates on the termination form are important -
ATD - Actual term date
LSPD - Last std process date
FC - Final close
If all the three are the same, then you cannot navigate to the assignment form after the termination date.
If the LSPD or FC are different(always greater) to ATD, then you can navigate to the assignment form only till the FC date, but cannot amend any data, as you've already terminated the employee. All you can do is make some element entries and process payroll till FC date.
For your case, why can't you reverse terminate the employee, make all the changes as you need and then terminate the employee as of the correct date ?
Cheers,
VB