Employee Expense Voucher
Hi Everyone,
I have an issue with where I have to possibly eliminate the current manual spreadsheet entry process. Currently employee expense vouchers are submitted on spreadsheet 'Employee Expense Voucher' for approvals and ultimately entered into PR05 for payment by the district accounting department.
The end-user should to enter their own expenses and workflow for management approval prior to submitting for payment.
Develop ability for end-user to process their personal expense vouchers via the Portal and submit for approvals through workflow.
I have no idea how to do this, how to automate this process via Portal. Can anyone share your experiences in this regard. Also if anyone can tell me the process.
Thank in advance
Genie
Hi everyone,
Can anyone suggest any thing in this regard.
Thank you
genie
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GopalHi
Just to follow on from Ravi's reply: most sites that I work at have the report RPRAPA00 scheduled to run on a periodic basis (define the job via transaction code SM36) to automatically create employee's vendor accounts. A screen variant is usually saved for the program, and then the batch session is monitored on a regular basis to ensure that it has run successfully.
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I believe that relevant programs are:
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Edited by: Andrew Staples on Feb 20, 2008 6:33 PMHello Cindy,
Yes, from FBZP it is only possible to do that if it is a House Bank.
Well, I imagine you will have to implement an ABAP user-exit in both processes (Selling, example transaction VF01 and Buying, example transaction MIRO) to check Customer and Vendor bank master data to avoid using the bank you don't want to.
The Customer Bank table is KNBK.
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Daniel. -
Need help for interface to process employee expenses
need help for interface to process employee expenses
i have used the interface tables as
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
are they the right one
is there a concurrent program or any API for doing interfacehi,
i think what ever table are using for interfacing expenses correct.
but you have to enter invoice type as expense report.
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Srikanth -
How to Load Employees Expenses in AP
while creating the Ap Invoice Interface if we need to Load the employee expenses then how can we Load the employee expenses... Or need some info how to do it. any reference material if anybody can give or give me the solution plz.
ThanksIf you are on R12, see if you can run AP/PO Purge Initiation (Selection) Routine.
While you are at it, also check AP/PO Purge Initiation (Selection) Routine Is Very Slow [ID 854721.1]
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How to track the employee expense incurred by various employees
My Client want to track the employee expense incurred by various employees. We cannot use the Cost Centers as these are used by us for cost allocations for different business units.
In SAP ECC, there is some concept called internal order but how to manage in SAP Business one ? We are not using any HRMS add-on.
One alternative solution what we thought is ; Create employee as Vendor with seperate vendor group and restrict it in normal screens i.e. Purchase order/ AP InvoiceThe execute immediate is unnecessary and should be removed.
Then simply
for i in 1..o_emp.count loop
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Sybrand Bakker
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Employee Expense Management Cycle without SAP HR Master data
Hi SAPients,
How do we can implement Employee Expense Management cycle in SAP without implementing SAP HR Master data for the employees (employee master data is flowing form Legacy system)
I need your perspectives on this topic.
Thanks in Advance,
Sudheer kumar P.Hi Naren,
Thanks for our prompt reply.
My scenario is, I have employee master data, in a legacy system, i have to manage employee expense managent cycle i.e for all the expenses incurred by the employees, have to be reimbursed in the SAP FI by treating all employees as vendors. So, I need employee master data to flow from the legacy to FI.
Also, approvers of the expenses are also the employees, and their data is also is in legacy and we need workflows for such approvals, here also, we need OM data so as to assign agents in the workflows. this OM data is also is in Legacy.
Now, The question is the client wants to kill HR Legacy system and do not want SAP HR to be implemented just for the sake of Expense management. So, are there any alternatives to SAP HR-PA, OM in SAP?
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Sudheer -
Hi,
Is there any standard work flow for Employee expenses. (Expenses means any type of expenses including travel expenses).
It would be too good if you can share any ideas or information.
thanks,
Macs.Did you check this <a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/202038541ec006e10000009b38f8cf/content.htm">SAP Help</a>?
<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/928b3f46f311d189470000e829fbbd/content.htm">this</a> too..
~Suresh -
Hi all,
How do we manage employee expenses that are not related to travel. WE want to capture employee expenses that may or may not be related to travel. How can we achieve that ?
thanks
Rajthanks for the tip, did you ever use it?
I am on the same page that we would need to update 015 IT. But want to know what is the best way to do and if SAP provided any out-of-the box functionaility for this?
Has any one done this? i.e. to use expense employee non travell related expesnes? -
Inter company posting in employee expenses
Hi All,
We are getting below error while transferring to FI.
"No vendor found for this selection".
Travel expense have been created with WBS element which is in company code - 1200 and employee Organizational assignment in HR master data is for company code 1100. Employee vendor has been created only for 1100. Client do not want create a employee vendor in company code 1200.
Is there any way to post inter company document in Travel management like below entry?
Exp A/c (WBS element) Dr, Co code 1200
Vendor A/c Cr, Co code 1100
Regards
SM
Edited by: shanumonu on Aug 10, 2011 11:32 AMHi there
Cross company postings using the standard FI cross company clearing accounts (which is also the way we do it in the travel management) is only possible for company codes in the same country and forming an integrated company liable to sales tax.
In all other cases the scenario should be handled by posting the travel expenses to sales orders situated in the vendor's company code and invoice creation for the other company code responsible for the expenses.
So ideally it should be done across one tax schema and the standard behaviour when posting cross-company is, that all
the tax is calculated in and posted to the leading company code - so this company code is the company code of the vendor.
Moreover the functionality in FI splits the document per company code by creating the clearing accounts 1 per tax code, which also requires the clearing accounts to be posted with tax.
Hope this helps
Sally -
Employee expense details?
Hi,
I am actually BI guy. Now my requirement is to calculate costs related to employee in BI.
Before going a head i would like to know the relationship between employee and FI.
Can anyone clarify me the following questions?
How can i calculate below employee costs. which tables i need to use?
1. Manpower Costs
2. Recruitment costs
3.Training & Development costs
4.Separation Costs
5.Training & Development costs/ FTE
6.Business Trip costs
7.Recruitment cost/ No of person Hired during the period
8.Other costs
ThanksHi srinivas,
I suggest you to raise an OSS to SAP..even i had same problem during my ESS implementation, as trip number was not generated for travel expense..... i had applied one note don't remember note number...
also check whether you have activated all the ICF services from SICF t-code...refer Note 1117562 for ICF services ...and also note 1088717..
regards,
Jigar Oza
Edited by: jigar oza on Mar 26, 2009 2:42 PM -
Pay out Terminated Employees expenses
Hello! We have had an ongoing problem with trying to pay out travel expenses to terminated employees. When employees leave the company, 80% of the time, they have expenses in process. Some of this is due to our direct bill credit card, and the data is imported into the buffer sometimes even after the employee leaves.
So, our bus. process, is that the back-end in Accounts Payable finishes the expense reports. However, sometimes we cannot get the repors to pay out through payroll (which is where we pay out all expenses). Payroll has already tried to extend the pay through date, which was a good process. But somewhere along - this was not good enough anymore. I have two question - first - who else has a terminated employees process and pays through payroll? next - what else can we try to change in the back-end (that can be a proces or change to a program) that will allow these expenses to rest??
Kindest regards
FabiHi Prashanth,
Once the Person is terminated, you cannot navigate to the Assignment form beyond the Final process date.
Thre dates on the termination form are important -
ATD - Actual term date
LSPD - Last std process date
FC - Final close
If all the three are the same, then you cannot navigate to the assignment form after the termination date.
If the LSPD or FC are different(always greater) to ATD, then you can navigate to the assignment form only till the FC date, but cannot amend any data, as you've already terminated the employee. All you can do is make some element entries and process payroll till FC date.
For your case, why can't you reverse terminate the employee, make all the changes as you need and then terminate the employee as of the correct date ?
Cheers,
VB -
friends,
is there any report which shows the imprest expenses with employee personal numbers. i want to see the report with employee number and amount paid and due etc.,
regards,Hi,
Myou can try this, make personnel number mandatory for all employee related expnediture GL account in case you have SAP-HR implemented or build a new Zfield using coding block and maintain a Zfield and have a check table to validate the entry in this field and you can get the information through any standard line item listing report.
check this link in case you want to add a new field
http://help.sap.com/saphelp_40b/helpdata/es/ba/e92c7dd435d1118b3f0060b03ca329/content.htm
Regards
K.R -
Employee Expense Reimbursement
Currently, we reimburse employees through FI, by creating them as a vendor and cutting a check to them. We would like to have this process go through payroll so that the reimbursements shows up on their next payroll check. Is this possible? I have searched the documentation and only found info on Travel Management which is not what we are looking for. We want to be able to enter the amount, GL, Work Order and Cost Center that the amount should hit.
Hi Karen,
Try to use infotype 2010 with WT Travel payment and then use Cost assignment tab for assigning it to Business area, Cost Center, Order, WBS element, Network, Cost Object and Company code.
Thanks -
Employee Expense Report ( US Nacha) in excel output...
Hello,
I developed e-text template which gives .csv output with AP Payment processing ( Format Instruction Payments). I asked the user to save the output with .csv extension and open it again in excel.But user needs the output in excel itself which I couldn't get any solution to do so....
Please share your thoughts on this...
Application version is R12.1.1
Thanks,
SridharHi Brent,
The solution you mentioned is for output in excel format?, If yes, I can get the output in excel for the other reports...
The problem is for the AP Payments, we don't have the control to mention the output to my knowledge...so I am asking if we could do anything to get the output in excel?
Thanks,
Sridhar
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