Payment Advice EDI - Reason Codes

HI All,
At the time of configure the Payment Advise through EDI, Is it Reason Codes configuration is Mandatory.
Ex :
Case 1 :
SAP - Customer Invoice : @ 1000
Customer Account Dr - 1000
To Sales Revenue       - 1000
Incoming Payment Received file from EDI Transfer : @ 1000
Bank Main Account Dr - 1000
Customer Account or   - 1000
Case 2
SAP - Customer Invoice : @ 1000
Customer Account Dr - 1000
To Sales Revenue       - 1000
Incoming Payment Received file from EDI Transfer : @ 900
Will it accounting entry generate or will it stop due to the Partial Incoming Amount.
In this case Reason Codes will work. So Where can we insert the reason codes to capture the differential amount between the Invoice & EDI Incoming receipt
Regards
Raj

Hi Satya
I think you are expecting payment advice to your company from bank.
For this you need create partner profile as BANK TYPE .
ANSI X12 txn is 820 - Payment Order/Remittance Advice
Please tell me is it ALE or EDI ?.
If it is EDI we are reciving the file from EDI Subsystem
It it is ALE means we are reciving the file from SAP R/3 only(genral practice).we can use ALE communication between SAP to NON-SAP systems also but when we are connecting to other company people will prefer EDI.
thanks

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Payment Difference by reason code charge to separate GL Account

Dear All
We have set reason code for payment difference with indicator charge to separate account. Also we assign separate account for each reason code in OBXL. When we try to post incoming payment with difference and assign the reason code system ask to do the account determination for Transaction ZDI. We already have settings for ZDI with reason code. When we enter one more entry for transactions ZDI without reason code system charge it to the account but in this way we cannot achieve our objective to post the difference to different account according to reason code.
Please advise
Thanks and Best Regards

What do you mean by "hierarchy"? I'm not aware of any hierarchies within Transaction Management.
You need to set up an account assignment reference for the different portfolios (IMG activity "Define Account Assignment References").
Then you need to set up the determination logic for assigning the account assignment reference to the transactions based on portfolio (IMG activity "Define Account Assignment Reference Determination (OTC Transactions)" or "Define Account Asst Reference Determination (Securities/Listed Derivatives)", depending on product type.)
Finally, you need to set up the account determination to assign the GL accounts to the different account symbols for each account assignment reference (IMG activity "Define Account Determination").
Regards,
Shannon

Over/Under Payment from Customer - Reason Code

We are trying to perform an incoming under payment from a Customer. We do not want to do a partial / residual payment. We would to like to send the difference amount to a particular GL account XXXXXX (bad debt). There might be situations where the difference amount is charged off to another GL account YYYYYY. Can we handle these situations using reason codes?
I tried to configure a couple reason codes to handle this, but couldn't make it work.
Could you please explain in detail how can we make the over/payments to be charged to different accounts.
Any help would be greatly appreciated.
Thanks,
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Hi,
You define Reason Codes in Customizing. Use the menu path in IMG :
Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Incoming Payments -> Incoming Payments Global Settings -> Overpayment/Underpayment -> Define Reason Codes
In the reason codes definition, tick the check box with Heading 'C' immediately after the Correspondence Type.
Then maintain the settings Define Accounts for Payment Differences. In this setting, you can have different accounts depending on the reason code. Click on Rules and tick the check box against Reason Code. Click on Accounts and maintain the correct accounts against the reason code.
Once you have maintained the above settings, you can post the difference directly to a GL Account using Reason Code. For this, when you enter incoming payment using T-code F-28, in the open item screen, click on the Residual payment tab and enter the residual Amount. Just next to residual tab is the field to enter the reson code. Enter the appropriate Reason code and your posting will be done to a GL Account.
Hope this helps
Regards
Mahendra
Assign points if useful

Reason code and payment terms

Hi Gurus,
Is there any link between reason codes and payment terms ?
When I am posting a document or creating any residual and assign a reason code, it automatically assign a payment term and which i am unable to change.
any advice, suggestion would be appreciated.
Thanks.

Hi,
There is no direct link between Reason Code and Payment terms.
Reason code is the key actually specify the reason for payment difference it can be any reason like DISPUTE - TAX, DISPUTE - IN PRICE, DISPUTE EX - QTY and so on and those we can define.
Where as Payment Term are used to define
1. Base line date for due date calculation
2. Cash discount periods
3. Cash discount percentage rated
And the Payment Term which is coming by default while posting the document is the same one which has been defined in your master data for that customer. So I would suggest you check the master for that customer and surely you will find the same payment term updated there as well.
But it not means that you can not changed Payment term while creating or posting document, you change it and it will supersede you master data payment term.
Hope this will answer your query.
Regards,
Abhinav Sharma

Limiting or control for Residual payment with reason codes

Hi FI Gurus,
When we are received or making payment to customer or vendor, sometimes we need to clear the invoice by receiving or making payments with small differences through residual payment. Is there any control for limiting residual payment.
Lets have an example
invoice posted for 1000
customer dr 1000
sales       cr 1000
Partial payment recd 500
cash/bank dr 500
customer cr   500
final payment received 350 and balanace amount adjusted with residual payment by defining reason code like rounding off difference. So in this case accounting entry will be
customer cr 350
rounding off diff 150
cash/bank 500
being final payment agaisnt invoice
My question:   Is there any way to restrict the residual payment like 10% or 20% of total invoice i.e. 100 or 200 and not more than 20% ? other wise sometime user may adjust any amount may be 100000 through this way by putting the same reason code, which is not fair.
I checked SPRO setting but i did not get anyt setting relating to above case.
If any body know, please let me know? Thanks in advance
Regards,
Prakash

Hi Lawerance,
Thanks for reply.
But I am looking for amount adjusted through residual with reason code. I dont think there is any limitation or control in the SPRO standard setting. Tolerance is preventing user to post document for more than a specific amount. But my question is something different.
I want to control the user for adjusting amount from residual tab with selecting reason code. In other words user should not adjust more than some limit with residual payment by selecting reason codes. Thanks.
Regards,
Prakash

Payment Advice Sap Script 'F110_IN_AVIS' T-code F110

Hi,
I am using the standard SAP Script form 'F110_IN_AVIS' for generating Payment Advice through transaction code F110. F110 generates a spool request for the Payment Advice.
Now since a SAP Script output is coming in spool request. It means the whole process is running in background and I am not able to debug the SAP Script 'F110_IN_AVIS'.
Please tell me is their any way by which I can generate a direct printout without a Spool Request so that I can debug the SAP Script.
Regards,
Nitin

if you want the print out,
you have to modify the OPTIONS...values...maybe as of now the program is not issuing the printout they passing the parametes only for spool.
wht u can do is set the "Print parameters, print immediately" to X..
ITCPO-TDIMMED = 'X'.
CALL FUNCTION 'OPEN_FORM'
EXPORTING
    DEVICE   = 'PRINTER'
    DIALOG   = ''
    FORM     = '............'
    LANGUAGE = SY-LANGU
    <b>OPTIONS = ITCPO</b>
EXCEPTIONS
    CANCELED = 1
    DEVICE   = 2
    FORM     = 3
    OPTIONS = 4
    UNCLOSED = 5
    OTHERS   = 6.
I hope it helps you

F-28 payment with reason codes

Hi All
In F-28 I made a payment to a customer and I was unable to see the reason code in fbl5n, Can any one help where I can see the payments made with reason code?

Hi,
Try adding the reason code through FB02 for that document in additional data and save, to see whether the reason code is getting stored at the line item level. If it does then there might be some mistake at the time of data entry in the original document.
Hope this info helps.
Regards,
Venkat

How to see the output of a FORM of REMITTANCE ADVICE ( PAYMENT ADVICE )??

Hi Experts,
I got a SAP Script of REMITTANCE ADVICE (also known as PAYMENT ADVICE).
And I know the VENDOR #.
I need to see the output of this SAP Script on the screen, so, let me know that, How to test it/see its output. (I know, seeing the Customer statemet from the tx of F.27), I mean, wht r the transactions etc. stuff.
thanq

You should create a variant for payment advice and you can use the same while executing the t.code:F110.
Once payment run has been completed system will generate a spool for payment advice. You can view that payment advice through t.code:SP01.

Standard Report for Payment Advice Created

Hi,
Is there any standard report for list of payment advice created.
Thanks

Hi:
T.code FF-8 Payment Advice Journal
T.code FF.7 Payment Advice Comparison
Please let me know if you need more information
Assign points if useful.
Regards
Sridhar M

Payment Advice note before payment run(at the time of proposal)

Hi Friends,
how can customize the payment advise note at the time of proposal.
it means
1.after given parameters(company code,payment method, next date save).
2.then addtional log radio button .
3.Print out/data medium tab i create Variant parametrs included and save.
4.then i can click schudule run button.
5. here i want for payment advice use t code SP01
please give the guidence for customization it is very good help to me and appriciate.

Hi
Run report RFFOAVIS_FPAYM, and run it with this flag
I hope this helps you
Regards
Eduardo

Invoice reference on Payment advice

Hi Gurus',
I am printing payment advice through T-Code F-58 where I am getting the invoice reference (which is a long text from Vendor invoice) but its not coming for one business area.
Please inform if any futher settings need to be done.
Regards,
Abhishek

Hi
Please note check the following points:-
Point1:- Are you using the payment print program standard one or customized one.
Point2:- Customized program means please check whether they would have hardcoded some business areas.
Point3:- Please check the variant which you are using.
regards
N.Kumar

Payment advice change

in FBZP, which field is used to define payment advice of payment method C? if I want to change payer's address of payment advice, which t-code I should use?
if I am using F110, after posting order is generated, how can I test whether the payment advice's
payer address is changed?
if I am using manual payment, how can I test whether the payment advice's
payer address is changed?

(1)I run F110, it only show posting order generated and accounting document generated, I check the accounting document, Dr: vendor 1000 EUR Cr: Bank clearing account 1000 EUR. there is no spool for F110 run, also no spool if I run F-53. so how to check?
(2) and I am also asking how to change the company address, tel number under standard form F110_D_AVIS, which t-code I should use?

Clearing with reason code

Dear Guru's
I am clearing customer invoice.
When I am clearing with Incoming payment at F-28 I am having a difference of Under or Over payment.
All reason codes were customized.
I am unable to execute F-28 for posting the difference with reason code.
Can any body help me clearing the difference with Reason Code.
Rao

Hello,
Recheck your config. in
OBBE
OBXL
OBCW
OBCR
OBCS
Regards,
Ravi

How to create payment advice using PMW

Dear experts,
could you please help me with the following problem. The client uses payment medium format, for which following parameters are defined:
Struct. for format parameters - empty
format tree - not defined
event function modules - not defined
text field for reference information - not defined
payment medium without docs. - is set
The goal is to create only payment advice and no file should be created. Payment advice is to be created by program RFFOAVIS_FPAYM. I set " always payment advice" in company code data for payment method. Still REGUH-XAVIS is empty and no records are selected by program RFFOAVIS_FPAYM. Could you please advice, what else should be defined in the customizing for payment method in country and payment medium format in order that payment advice will be created?
Thanks in advance for your help
Best regards
Alina

Hi Alina,
Please refer to note 1224437.
"When the payment medium is created, a decision is made in accordance with the above rules as to whether a payment advice note is necessary, and the result is retained for the field XAVIS in the table REGUH (REGUH-XAVIS = 'X'). The report RFFOAVIS_FPAYM evaluates this result.
The number of required payment advice lines is usually produced from the
total of REGUH-RPOST and REGUH-RTEXT."
Kindly follow the instructions explained in note 1224437 to configure your settings to create payment advices.
Please also check that note to payee, by origin, is not maintained in FBZP -> "Payment method in company code settings", this is required.
After correcting your customizing, it should work.
Best Regards,
Vanessa.

Multiple reason code in payment advice

We have requirement to put multiple reason code at the time of cash application which we can do manually via f-28 and via payment advice
F-28 is working fine but payment advice is not
Steps
Booked AR invoice of $1000
Create payment advice of $1000 with below line item and reason code.
AR Cr 200$ with reason code p1
AR Cr 300$ with reason code p2
AR Cr 400$ with reason code p3
AR Cr 100$ with reason code p4
Apply cash using payment advice.
Issue
The first line of payment advice is booked as on account AR Cr 200$ without reason code p1 and residual is created for other 3 lines
I am expecting the result should be that it should create residual for all the 4 lines with correct reason code.
Expected result
AR Cr 200$ with reason code p1
AR Cr 300$ with reason code p2
AR Cr 400$ with reason code p3
AR Cr 100$ with
Is it something i am missing at the time of creating payment advice or applying cash.
I tested and had issue with the first item of payment advice. There should be something I missed in the payment advice creation .
Thanks in advance for help.
AB

Hi,
What you could possibly do if the reasons for rejection are similar for each lot is to create these combinations as UD codes and assign them to your selected set. Else you could record the reasons for the rejection in the long text and display this long text on your reporting.
Regards,
Roderick

Payment Advice EDI - Reason Codes

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