PAYMENT AND RECEIPT RECONCILIATION

Hi All,
For payments and receipts to have a RECONCILED status, is it required to match them with a bank statement line?
Is there any way to reconcile them without creating a bank statement in Cash Management? We used to manually clear the payments, upon generating the Transactions Available for Reconciliation Report, all cleared checks appear on the report.
I need answers asap.
Thanks in advance.
Audrey

Hi Audrey,
On Cash MAnagement, System Parameters window, you have the option to mark the Add Lines to Automatic Statements check box. Based on this, the system will add lines to automatically loaded bank statements. This way, Payments and Receipts can be reconciled, getting the status of Reconciled but Unnaccounted (payments) and Cleared (receipts).
Octavio

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Report for Unrealized/Realized Foreign Exchange Payments and Receipts

Is there a report in SAP that shows unrealized/realized foreign exchange cash receipts and payments. if yes, what is that report. Please provide transaction code.
If not, do we need to create ABAP query. How do we create that Query in this regard. What information are we required to give the Abap person or do we create an Query ourself. How do we create it. please explain with steps.
It is little urgent. Please reply soon.
Thanks
Lakshmi

Hi Lakshmi,
I can try to explain this financial funda more claraly as below:-
Realized Exchnage rate Diffrence Gain/ Loss:-
         When the foreign currency transaction has actually completed and you have gained/lossed due to that transaction is called as realized gain/loss.
         For example you have purchased the goods on 01 Jan, 2008 for 5000 INR (100 USD) on credit. Now on 16th Jan, 2008 you paid the invoice by paying 100 USD and clear it off. But on 16th Jan, the exchange rate between INR: USD came down to 45. So you gained by amount 500 INR (100 USD * (50-45)). This is the realized gain when you clear of the invoice againest the payment.
UnRealized Exchnage rate Diffrence Gain/ Loss:-
         Here the foreign exchange rate diffrence appear but not realized, because the transaction is not cleared up.
         Taking the scenario above, if you do not pay on 16th jan and invoice remains open. You run the F.05 at month end to revaluate the open items and on 31st Jan, the exchange rate came down at 48 INR per USD. Then F.05 will show the unrealized gain of 200 INR (100 USD * (50-48)).
I hope that this clarifies the things. if yes, please assign some points.
Regards,
Gaurav

Accounting of TR payments and receipts in SAP

Hello,
There are typically 2 types of transactions in treasury - money market viz borrowings, lendings.
There are payments to be made or received in such transactions. For this there are 2 options of either posting through payment request or without payment request to GL account. As I understand the payments through payment requests will get posted to payment requests account and will then be processed, posted to bank account. However in case of posting without payment request to GL account, it will get directly posted to Bank account.
Would you be able to explain about the situations / significance for deciding the use of which of these options. Also how to generate the file for sending to bank.

Hi,
In case your business partner happens to be a bank itself, then you can directly post the incoming or outgoing amount to your bank clearing account, which can be cleared when you import your bank statement into the system.
Suppose your business partner is not your house bank, then you can manage your receivables through your customer accounts via the alternate payer/payee. Now you can generate a payment request either for the customer or for the G/L account itself.
Payment request is used for processing payments whether incoming or outgoing not through the normal way but through a special payment program. Here it does not choose the documents based on open items, it rather makes or receives the payment through the payment requests generated thus far.
In a payment request you specify the bank details also in the case of outgoing payment. It is managed as a noted item. Check SAP documentation for more details about payment requests.
Generating the file for sending it to bank is similar to payment program configuration for F110.
Regards,
Ravi

Vendor payment and customer recipts across company codes

Hi all,
We are having 4 company codes in US.The vendors and customers are spread across company codes.
1st scenario:
Vendor "abc" has a debit balance os 5000 in company code A. In company code B, the same vendor has credit balance of 10000.
How can we net the balances in both compnay codes and pay the difference to the vendor. The client has separate house banks for each company code.
2 nd scenario:
A customer sends a check for 2500. which needs to be applied against company code A (500) and Company code B (2000)
How does the payment and receipts needs to be applied across company codes. Kindly suggest.
Regards,
Amulya.
Edited by: amulya chowdary on May 21, 2010 4:31 PM

Hi,
You need to configure cross company clearing thru OBYA.
Your queries can be addressed either treating other company code as the vendor/customer or clearing to a inter company GL.
Best Regards,
Madhu

Error:Invoice and receipt must be paid exactly

Hi
I m receiving an error while adding A/R invoice
Invoice and receipt must be paid exactly[message 131-45]
and pop up window of payment is opened.I want to pay to customer only after adding sales invoice not before adding.
How to get rid of it?

Hi,
Check your Customer (BP). This problem may occur because of that customer may be a cash and carry customer.
Cheers,
Senthil Maruthappan.

Witholding Tax calculation while payment and advance

Dear experts,
I have few questions as below. It would be great if you can help me out in this :
In vendor master I have two WTH tax codes for invoice and payment and marked as liable.
Incase of invoice (FB60) posting system is calcu;ating correctly and posting, but while posting no popup for to rectify the WTX code also no base amount is populating in WTH tax tab of invoice posting. Is this correct way??
While making payment for the same invoice through F-53, system is again calculating on same open item and no popup, until I go to WTH tax tab and delete the tax amount. What is lacking in my customising of WTH tax code (payment type), to restrict WTH tax calcutaing twice ??
While making advance payment by F-48, system not calculating WTX tax and showing tax code is mandatory, even though tax code (V0-tax exempt) entered, no WTH tax calculation happening. I have checked all Field status of document type and recon account, nothing is mandatory. I dint know why?? Please help in this regard.
Thanks in advance.
Regards
Abhi

Hi madhu
Thanks for explaining the process it works.
Regarding the error I was facing earlier to enter the tax code in F-48 for the tax category was marked as ' * ' in the advance reconciliation GL. I have removed them and now the error is not coming.
But now for the same or advance payment with F-48, I am not able post the document, though the payment WTX code is showing but not calculating the amount for the same.
The error is
"Withholding tax amount exceeds total bank line item amounts."
Message no. 7Q320
How to post it. Please help.
Regards
Abhi

Witholding tax at the time of Invoice, payment and advance

Dear experts,
I have few questions as below. It would be great if you can help me out in this :
In vendor master I have two WTH tax codes for invoice and payment and marked as liable.
Incase of invoice (FB60) posting system is calcu;ating correctly and posting, but while posting no popup for to rectify the WTX code also no base amount is populating in WTH tax tab of invoice posting. Is this correct way??
While making payment for the same invoice through F-53, system is again calculating on same open item and no popup, until I go to WTH tax tab and delete the tax amount. What is lacking in my customising of WTH tax code (payment type), to restrict WTH tax calcutaing twice ??
While making advance payment by F-48, system not calculating WTX tax and showing tax code is mandatory, even though tax code (V0-tax exempt) entered, no WTH tax calculation happening. I have checked all Field status of document type and recon account, nothing is mandatory. I dint know why?? Please help in this regard.
Thanks in advance.
Regards
Abhi

Hi madhu
Thanks for explaining the process it works.
Regarding the error I was facing earlier to enter the tax code in F-48 for the tax category was marked as ' * ' in the advance reconciliation GL. I have removed them and now the error is not coming.
But now for the same or advance payment with F-48, I am not able post the document, though the payment WTX code is showing but not calculating the amount for the same.
The error is
"Withholding tax amount exceeds total bank line item amounts."
Message no. 7Q320
How to post it. Please help.
Regards
Abhi

Table Relation with Payment and Invoice of Vendor

Hi all,
     I have one question about Table Relation with Payment and Invoice of Vendor.
     the scenario is.
     2 Purchase Order number : 100000001/100000002
     1 Invoice document number : 200000001 which include 2 Purchase Order.
     1 Payment document number : 300000001
     How should I found out table relation from Payment document number - Invoice document number - Purchase Order number. ?
      I try to link the following table, but it does not work.
      RBKP     *     Invoice Receipt
      RSEG     *     Invoice Receipt document line item
      BKPF     *     Accounting Document Header
BSEG     *     Accounting Document Segment
PAYR          Payment Medium File
BSIK          Accounting: Secondary Index for Vendors
BSAK          Accounting: Secondary Index for Vendors (Cleared Items)
BSIS          Accounting: Secondary Index for G/L Accounts (Open Items)
Does any one know about it ?
Regards
KY Chuang

Hi Venkatesh,
Thnx a lot for the reply. This has almost solved my problem, however there's one thing left. when I'm trying to take a print out after exporting the info into an excel sheet, the information really looks scattered, i.e., is there a way where we can go ahead and get the info in a rather unscattered manner.
I've tried to take a print directly without actually transferring the info into an excel sheet, then each of the vendor is printed in a separate page, which again they feel is a problem.
So, if you have an idea pls suggest.
Thnx again for the information.
regards
sandhya

Reconciliation and alternative reconciliation

Hi all.
Can any one tel me what is purpus of Reconciliation and alternative reconciliation.
what are all the banefits for creating them in sam.
please explain me clearely...
Thanku

Recon account: Every customer and vendor account will be assigned to a Recon account. You cannot post to a recon account directly. When ever a customer/ vendor account is posted in sub ledger , recon account is also getting posted in GL.
Consider the following entry:
Customer     Dr (Sub ledger ) 10000 USD
REcon a/c Dr (GL)                 10000 USD
Revenue    Cr (GL)                 10000 USD
While recon account will give you the total receivables or payables at any point of time, the individaul account will show you the details of the customer account. Recon account will always be in summarized form.
Alternate recon account:
There are some reporting requirements like down payments received or paid. These transactions should not shown along normal transactions and they need to be shown separately. They are called in Sp GL transaction in SAP. Every recon account is assigned to a alternate recon account with Sp GL indicator in the configuration. Whenever a transaction using the Sp GL is posted to the customer/ vendor a/c, they will be posted to the alternate recon account instead of normal recon account.
Special G/L transactions are special transactions in accounts receivable and accounts payable that are displayed separately in the general ledger and the subledger. This is achieved by posting to alternative reconciliation accounts, instead of posting to the reconciliation accounts for receivables and payables

Advice Bank Statement and External Reconciliation Report

I am looking for suggestion on how to prepare a Bank Reconciliation Report for Checks in Crystal Report. I have short listed Tables ORCT and RCT1 for Incoming Payments and OVPM and VPM1 for Outgoing Payments. My main concern is how to differentiate between Reconciled and Non Reconciled Checks. As Seen under Banking -> Bank Statement And External Reconciliation-> Manual Reconciliation Under cleared column.

You can go to Administration> System Initialisation>Company details> basic initialisation> (check) Bank Processing.
Also, you need to do a few set ups before you start using the bank statement facility. You can find this in SET Up> Banking> Bank Statement Processing.
When you check this, you would be able to see the Bank Statement Processing Form in the banking module.
all the information that you might need for the Bank Statement Processing for versions A and B can be found in the Portal under the following path:
SAP Portal -> Support -> Documentation Resource Center -> Modules and Features -> Bank Statement Processing (BSP)
Hope the documentation helps you.

AR Down Payment and Freight/Additional Charges

We have several clients that would like the following functionallity:
When creating and AR Down Payment Invoice form a Sales Order, the Freight/Additional expenses should be populated.
The fields should be active so users can apply partial payments and the amounts reduce the open balance on the Sales Order appropriately, leaving the Sales Order open for adjustment (i.e. increased frieght charge)
This function should work as all other marketing documents do, allowing the mentioned fields to be drawn to the AR Down Payment.
Thanks,
Dean

I have a business case example.
My client, who only sells to distributors, so no sales tax is charged, has a web site that enables their customers to purchase products and pay for them using a credit card. Most products are priced to include freight, insurance, and handling charges. However, if the customer wants the product shipped over night, they can pay an additional freight charge. The Web site then forwards a sales order to the manufacturing site with the ordered item number and a flat rate shipping charge for over night delivery. The sales order is created in SAP B1 and since the order has been pre-paid, the special orders representative that manages these orders, creates a down payment invoice and enters a payment for the full amount of the order including the freight charge. When the actual invoice is created later, it is saved as a draft so that the special orders representative can drawn from the down payment invoice. But, since only the item price amount can be drawn, the freight charge has to be handled with an internal reconciliation.

Subscription payment taken & receipted but phone n...

Can anyone tell me how to actually contact this secretive, evasive and ultimately customer contemptuous company!!
Payment taken straight away and receipted but my Skype phone number is still showing as 'deactivated' more than 2 months later!!!!!.......and it seems that after 35 mins, 27 or more page changes and 6 different sign ins I CAN'T ACTUALLY CONTACT ANYONE!!! so this Forum route is my attempt to get through. Please tell me the secret password xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
No amount of (laughable) Help topics, page links or support titles goes anywhere close to answering this question so I NEED TO SPEAK TO SKYPE DIRECTLY to work this out.......can someone please tell me how to get through?
Have been with Skype many years and Support options were better than this xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
If you know the secret please tell me, want to get this worked out. Thanks

Hi,
Your account shows that initial payment was done on the 20th 22:50 GMT. This means your subscription minutes will be reset on the 20th 22:50 GMT
http://wwp.greenwichmeantime.com/
Recurring payment is taken 3 days in advance to avoid any payment delays, but you will not loose those days as subscription is still reset on the 20th.
Andre
If answer was helpful please mark it with Kudos and if issue is resolved mark it with solution. This will help other users find this answer more easily. Thanks in advance!

Rolling back of Quick Pay Pre-payment and Quick Pay in case of void cheque

Hi All
I am facing an issue if you can help me out of if
Here is a scenario
a payroll manager runs the following processes.
1. Payroll run
2. Pre-Payments
3. Payroll Archiver
4. Payment Output file
After running all these process payroll manager finds that he also has to make an adhoc payment on account of car loan of AED 150,000.
So he runs following processes
1. Quick pay for Car loan
2. Quick pay pre-payments (payment made through check)
3. payroll archiver
4. Cheque Writer.
Now due to some technical fault, alignment on printing of cheque becomes disturbed there for cheque misprinted.
Payroll manager runs Void Cheque process to cancel the cheque.
After all these processes which has run successfully, order comes from upper management to rollback quickpay for adhoc payment of loan.
Now question is how it can be achieved.
I tried different things as follows
On Assignment Process results screen i queried the assignment which all the processes in descending order.
I tried to start roll back from cheque writer but system didn't allowed to do this because of check Void process.
I tried to start rollback from Magnetic report, system allowed to roll it back.
Then i tried to rollback Quick-pay prepayment, system did not allow me be do it. There fore i couldn't run rollback for Quick-pay.
There is an another thing i tried.
On "Assignment Process Result" screen i queried assignment. Then i delete the first entry of Void cheque by using delete option from menu bar on top and saved the record. then i delete cheque writer entry and saved the record. Then i run rollback for quick pay pre-payments and ran it successfully and then lastly i ran rollback for quick pay run.
One thing cautioned me that if I delete the void cheque entry then its history may be lost or have lost and on the other hand with out deleting void cheque i cannot proceed to rollback quick pay.
Kindly tell me the best way to run rollback for quick pay in this situation.
Regards
Majid

Bt do not provide broadband only so you need existing account holder to add broadband to phone account and then you can pay back the account holder - probably not what you want
the 12 months advance applies to the line rental not the broadband - as I said BT do not sell broadband only you buy a package which includes phone
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Calculating WT on Payments and Invoces as well

Hi all,
I have configured EWT Codes and Tax Types for Tax, Surchatrge and Ed.Cess for Payment and invoice separately.
Tax Type ->Tax Code ->Rate->     Tax Base->     Description
I1 ->       I1      -> 2     ->Invoice Amount ->WT Cont Inv
I2->     I2->     10->     Tax->   Surcharge on WT for Contractors Inv
I3->     I3->     2->     Tax + Surcharge     ->Ed Cess on WT for Contractors Inv
P1->     P1->     2->     Invoice Amount->      WT for Contractors Pmt
P2->     P2->     10->     Tax->     Surcharge on WT for Contractors Pmt
P3->     P3->     2     ->Tax + Surcharge->     Ed Cess on WT for Contractors Pmt
I have populated the whole in the vendor master. when posting an invoice I am able to get the Tax calculated based on invoice type codes, and when I am processing automatic pmt program, Tax is again calculated as above
Can any one guide , why this is occuring?
Regards,
Srinivas

Hi
We can change the withholding tax type in the vendor master record before making the any transaction such like down payment to vendor.
As per Indian Law, TDS has to be deducted either on the date of invoice get credited or payment date whichever is earlier.
So, if u have assign invoice withholding tax type in vendor master record and u r making down payment to vendor and u want to deduct withholding tax then First u have to change vendor master record in withholding tax type from invoice to payment type.
If any clarification is required my email id [email protected]
Avinash

Purchase Requisitions, Purchase Orders and Receipts

Hello all,
The following is the sequence for Purchasing
Purchase Requision -> Purchase Orders -> Receipts
However I have a requirement to bring in the related Purchase requisions,purchase orders and receipts from 11i into R12 instance.I can do that using the open interfaces.However How do i link these 3 objects together?
I intend to import the purchase orders first and then import its related purchase requistions and the receipts...In doing so how do i link them together.How do i know that this purchase order was created from this Purchase requistion or this receipt is meant for this purchase order? What is the joiing columns in the base/open interface tables?
Thanks
AJM

Hi Venkat
1. To perform ATP do we need all the issues(Sales Orders, Deliveries) and receipts(Purchase Requisitions, Planned Orders) in APO?
Yes you need all the mentioned elements above in APO to do ATP check. Again, you can also extend the scope of the check to further more receipts and issues. All depends on your configuration of scope of check.
3. I guess in Apo the planned order and process order is a single elment. Is that Correct?
Yes, technically a planned order can be a planned process order or a planned production order.
regards
Mohan Chunchu

PAYMENT AND RECEIPT RECONCILIATION

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