Payment Document Number

Hi everybody.
I am fairly new to Oracle Financial.
My user is currently creating multiple document names (e.g. Check, Check-1, Check-2, etc.) in Payment Documents for the different physical check books that they receive from the bank. My user was asking if it is possible to overwrite the document number of an already used payment document, so that they can maintain only one document name. I am aware of the restriction where you cannot change the document number if it is in use by a payment batch. Is there any impact if they change the document number ?
( e.g.
Document Name: Check - Last Used: 4999 Last Available: 4999
change to
Document Name: Check - Last Used: 5000 Last Available: 6999
or
Document Name: Check - Last Used: 1000 Last Available: 2999 )

Hi Guru,
We are tring to post the transaction with Spl GL 'O" for customer entry..,,but while we are entring profit center in the transaction the system is giving "PO value is lesser than Order Value" but there is no relation with this error message because I am posting this tranaction in t-code F-02 manually.
and I am not entred the profit center the transactio getting posted my user want to post with profit center and also they have posted same kind of transaction last month closing.
Kindly help to resove this issue it is very urgent.
Spl. GL Setting FBKP - * in downpayment/downpayment request.
Thanks..
Regards,
John Pal

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Payment Document Number in F110

Hi All,
When I want to use F110 for automatic payment, I have select one vendor with the same currency, payment method, payment terms, house bank. But when I run the proposal, I see there is a list and it is grouping by differeny payment document number. I want to ask, what is criteria that SAP used to generate different document number for one vendor? Actually there is no different criteria, why SAP generate many payment document number. Please give me some explaination.
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Hi John,
Please check the following areas to check if the grouping is because of the following :-
1. In FBZP, check Paying Company Codes tab, there is a tick for 'Separate payment for each payment reference' which groups the payments. This indicator means that only invoices and credit memos which have the same payment reference can be settled with one payment.
2. In FBZP in the tab Payment methods for Company code, there is a section for grouping of items. Check what is configured in your system.
3. In vendor master, in Payment Transactions tab in Company code data, there is a field for 'Grouping Key' check that too if it makes some sense in the items that are showing grouped together in the proposal list in F110.
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Hi
I am getting the MT940 bank statement with the payment document number alongwith company code and year at line 86. For example:
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2014 - Year
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( |^)#####################( |$)
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Hi Ashok,
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Hi, what column pertains to payment document number or Payment Voucher Number as well as Related AP Voucher Number (This is the pre-defined voucher number generated by Oracle). Please include the table_name (ex test.pdn). Thanks
Edited by: 796711 on Oct 19, 2010 12:22 AM
Edited by: 796711 on Oct 19, 2010 12:23 AM

Hi John,
Please check the following areas to check if the grouping is because of the following :-
1. In FBZP, check Paying Company Codes tab, there is a tick for 'Separate payment for each payment reference' which groups the payments. This indicator means that only invoices and credit memos which have the same payment reference can be settled with one payment.
2. In FBZP in the tab Payment methods for Company code, there is a section for grouping of items. Check what is configured in your system.
3. In vendor master, in Payment Transactions tab in Company code data, there is a field for 'Grouping Key' check that too if it makes some sense in the items that are showing grouped together in the proposal list in F110.
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Check number on payment document number

Hi,
I made vendor payment through F-53. Document number generate: 1700000043 & 1700000044
Now i printed check through FBZ5 and drew a manual check through FCH5 for each document mentioned above.
Now i went to FB03 and view the above two documents. But i am unable to see the check number in 'assignment field' in payment document neither in print preview nor in entry view.
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HI Deepak,
When you issue a check manually, then you have to update the check manually in the SAP System.
Goto FCH5, give your clearing document number and then give the check number.
Now the payment is lindked to a check in the SAP System.
Now if you goto FB03 and display the clearing document, From the menu select Environment==>Check Information, now you will be able to see the check number and other details.
Hope this helps you....
Regards,
Sreekanth....

R12 - Void unused payment document number

Hello,
We are on rel. 12.1 and have some unused document numbers that want to void for one of our payment documents.
Or rel. 11.5 we had a Void Unused function on AP that allowed us to do that, but it seems that is gone on rel. 12.1 (or at least, have not found it neither on AP nor CE)
I have been looking on the documentation but still can not find it.
Have you used something like that on rel. 12?
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Metalink article *How To Record Spoiled Checks [ID 1289517.1]* talks about this specific issue. If you find out other way of doing this let us know.
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I have a bit of an unusual situation. One of my users wants to issue cheques from a book where the serial starts with 0 (015698, 015699 etc). However, Oracle Payables automatically deletes the 0 at the top of the string and leaves only rest of the integers in the cheque number field. This creates a problem in printing the payment voucher since the voucher will show the paid cheque number without the zero at the front.
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Hi Miranga,
Note 1361688.1, R12: Payables Check Number Not Accepting Leading0. Ex: 060078, discusses this issue with the note that:
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Check number in payment document

Frnds
I have below situation,
when we pay vendor or customer by check, it issue check with specific check number, and when open the payment document number, there will be a vendor account and the bank account line item. and when i double click on the bank account line item , it show the payment posting date on the assignment field.
one of my user asked me if we can pull Check number instead of the posting date in the assignment field.
so please let me know if we can pull the check number on the assignment filed of the bank line item?
Thanks

Hi,
Value in the Assignment Filed will be displayed based sort key what we maintained in GL Master Data.
If you want to view the Check NN details then you can find in Table PAYR: Payment Medium File.
You can get these Check related fileds in FBL1N or FBL5N screen after adding this filed in Special Fileds, from Menu bar of Vendor/Customer Line Display screen (FBL1N or FBL5N)
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Chandra

Payment document cleared and invoice document number cleared

Dear experts,
    Could you please help me to locate (table and field name) what is the payment document number clear and invoice document number cleared ?
    In my point of view, the invoice document number is :
          BSAD-BELNR: Customer Invoice document number cleared
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Is it right ?
How about the payment document number cleared ?
How about the relation between these payment document number clear and invoice document number cleared?
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Hi
You can see data on invoices   cleared using following tables.
For customer - BSAD
For Vendor - BSAK
For   all invoices ( open and cleared )   it is   BSID & BSIK.
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kamala

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
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Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
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To split the payment document value as per the line items of the P O

To split the payment document value as per the line items of the purchase order in the period of payment, so that the payment amounts are measured against the Capex order assigned as account assignment in the purchase order.(Account assignment tab for the individual line item in the PO.
Example:
Inputs:
Purchase Order 3100012345, line item 10 value 6000 line item 20 value 4000
VAT @10% , account assignment for PO line item 10(Internal Order no 10001) & line item 20 Internal Order 10002) G/ R no 5105105101 for Rs10,000.
The I/R doc 501501501 appears as follows: (MIRO)
Line 10: Value      Rs   6,000
        20: Value      Rs   4,000
VAT                        Rs      600
                       Rs      400
Total                       Rs11, 000
Withholding Tax Rs 1,100
The accounting entry for MIRO happens as follows: doc 2102102101
GR/IR Dr      Rs 10,000
VAT      Dr     Rs   1.000
Vendor    Cr           Rs9, 900
TDS due   Cr          Rs1, 100
The business expects the payment report as follows:payment doc 2001200101
PO     Line item      Internal Order MIRO        Invoice                       Payment       Payment period Amount
                                                                                A/c doc number        doc number
3400012345     10     10001           5605605601 2102102101           2001200101       001/2009           5940
3400012345     20     10002     5605605601     2102102101           2001200101        001/2009          3960
Currently we are able to show the amounts as Rs 6000 for line item 10 & Rs 4000 for line item 20.
The problems faced.
1.     The VAT line items are auto created, hence the reference of purchase order number and line item are not available. So the VAT portion which is part of payment liability does not get reflected against the PO.(not able to show the VAT portion , when we try to show the payment amount per PO line item.)
2.     The withholding tax is also a problem; WHT is not calculated and assigned per line item. It is calculated on the total amount of basic and VAT. Because of these reasons, the payment could not be shown properly according to the line item of the purchase order.
3.     When part payment is made, against invoices, there is no provision to assign a payment amount against a particular line item. Further, when final payment is made in different period, the clearing document will get generated. That adds to the complexity of differentiating full payments and part payments final clearing.
4.     When residual payment is made, a new line item is created. Here assignment of Purchase order line item against payment for residual items become a problem.
5.     Many a times advance payments are made. Later the invoice is created and balance payment is made. In those situations, the clearing document creates one more line item and makes payment for the balance item. This adds complexity in bringing balance payment alone and to split as per the purchase order line item. The clearing document number system is multi dimensional. It creates two line items for the same item (one at the time of advance and another the time of clearing.)
6.     When full payment is made, the payment document number and clearing document numbers are same. In cases of subsequent or partial or residual payment, the document numbers are different. Because of this, the part payment amounts are shown in the period, where the final payment and clearing are made.
Please suggest a way to split the payment amount in the exact posting period with all the considerations given above.
Regards
Sundararajan
Edited by: Sundarajan Venkatachari on Sep 30, 2009 11:04 AM

Hi,
See Note 301077 - User exits for the interface to accounting, although I think that there isn't this kind of option. Note 429117 - Collective note advice note SD-FI interface will be useful too.
I think that SAP Note 1085921 - Document split perhaps will help you
Regards
Eduardo

Creation of batch input session for mass reversal of payment documents

Hello FI experts,
There is a business requirement in which the users want to reverse the payments en-masse. This can be achieved by creating a batch input session via a custom program to upload the documents from excel . Then calling FBRA and FB08 to do the resetting and reversal.
My issue is how to create the batch input session ? Please help.
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Van

Hi,
I have got developed such program earlierr.
You can define your custom program specification as below:-
(A) Based on the selection screen, the program will read all the records (field document number VBLNR, company code ZBUKR and year from field ZALDT) from table REGUH. (Proposal Run Indicator XVORL should be blank.)
(B) If Paying company code (REGUH-ZBUKR) is equal to Sending company code (REGUH-ABSBU):-
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       Step 2:- Then call transaction FB08 and pass the data as below:-
              Document Number     =     Payment Document Number (REGUH-VBLNR)
              Company Code     =     Company code (REGUH-ZBUKR)
              Fiscal Year               =     Fiscal Year (REGUH-ZALDT)
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(C) If Paying company code (REGUH-ZBUKR) is not equal to Sending company code (REGUH-ABSBU):-
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Reference field value in the F110 Payment document

Dears
We are running the automatic payment run for the vendor invoices posted.
In each vendor invoice, we have filled the reference field, text field, etc. However, while running the payment in F110, the system does not reproduce this reference field value in the payment document. Hence we are not able to match the items for comparison.
Have we left out any setting in FBZP or somewhere ?

Hello,
Apart from above suggestions, you can check linked invoices to payment document through below option.
Open payment document in FB03, go to Menu->Environment->Payment usage
This will list all invoices cleared through that payment document.
If you are looking for tables, Pass payment document number , company code, year, account type and account to AGKO table and get the clearing date. Pass these details to BSAK and get list of cleared documents.
AUGDT = Clearing date from AGKO
AUGBL= Clearing document from AGKO
and other details passed earlier.
Hope this helps.
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V V

Payment Document in F110

dear all expert,
i run F110, but when payment run no payment document display for that transaction..can anybody tell me how to show that payment document in Payment proposal? cause i want to update text field in payment document to input check number?

Hi,
In payment proposal, the payment document number does not come.
Payment document number comes, only when you have done payment run. (You can see that payment list from F110 > Edit > Payment Run > Payment List.)
You can get the list of the payment documents from there or from table REGUH in transaction SE16N and can update the value via transaction FB02/ FB09
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