Payment order clearing

Hi SAP Experts,
I intend to use payment order by T-code:F110,after getting bank statement, to clear this payment order. Currently the system can generate a payment order number, and I can upload the electric bank statement to system, but i don't know how to generate payment accounting document and clear open vendor, kindly pls advice me what configuration i need to do.
Thks
s68dal2

Hi
You have to configure all the settings in FBZP T.code
Mainly, payment methods in Country and Company code part
Regards
A
Assign points if useful

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Payment order clearing with EBS in SAP

Hi All,
I am little confused with Payment order clearing with EBS. Actually the process is as below.
1. We create an invoice for Vendor - FB60 / MIRO
2. We make the payment through F110, which creates a payment order but this will not post the payment document. Here, the payment order will be generated for payment ref.
We should clear that Invoice by uploading the EBS.
I have created a posting rule as below
Posting rule Z092
Posting Area 1
Debit side
Posting key 25
Acc Symbol (Debit) - Blank
Credit side
Posting key 50
Acc Symbol (Credit) - Main Bank Account
Document type - KZ
Posting type - 1
Assigned Ext. Trans. Type to posting rule as below
Ext. Trans. Type 702 + Posting rule Z092 Interpretation Alog - 29
The below is the error i am getting while uploading the EBS stmt in FF_5
I am getting the error saying "Error: (F5 104) Vendor * is not defined in company code XXXX".
The Accounting entry should be
Dr Vendor A/C
Cr Main Bank A/C

Hi Raju ,
The Problem seems to be that the payment order number is extended with your company code number due to which the system is not recognizing your payment order. Give one more try by just entering the payment order number and deleting the co code and year after that, just like below.
88,0000002157
88,/06590719801706 0000002157
88,0000002157
Thanks,
Suresh

Vendor Downpayment Request Payment Order

Dear All
We are processing most of our vendor payments through Automatic Payment Program which initially create the payment order and later once we upload the EBS system clears the vendor open item. All the vendor open items which are having payment order are locked and cannot be cleared without payment order. This is a control so that no duplicate payment can be made. But we recently found a flaw in SAP where although normal open items are blocked but in case if there is any payment order for downpayment request, we can still process the payment through F-48 meaning we can create the down payment for the DPR for which payment order exist so there is a chance of duplicate payment to vendor. Please advise if someone face the same issue and is there any solution to control it.
Best Regards
Farhan Qaiser

Hi,
F-47: Down Payment against PO
regards,
Sanju M S

Payment Order Currency

Dear All
We have are using payment order to post all the AP Payments and later with the help of EBS system clears the vendor open items. We have scenario where vendor invoice currency is AED but we process the payment via SAR. Now when we upload the EBS system give error message Message no. F5794 i.e. 000000000000000000001000000214 is not a payment order for currency USD. Correction required.
Any body experience this scenario and how it is fixed
Thanks and Best Regards
Farhan Qaiser

Hi
We are at the moment not entering the payment currency at the time of invoice posting. Now example our invoice is posted in AED. When we run f110 we select the bank account house bank of SAR. System create the payment order later on we upload the bank statement. Bank Statement currency is sar in that case system give error because payment order currency is different from the bank statement currency. I know we can fix this if we enter the payment currency at the time of booking invoice but we even do not know at the time of payment which account we will use it and in that case we cannot decide at the time of invoice booking the payment currency. Only once the payment proposal is created our treasury section decide. In that case we donot want to go to FBL1N change the payment currency and rerun the proposal. Hope you understand the issue
Thanks and Best Regards
Farhan Qaiser

Payment Order delted

Dear All
For processing vendor payment we run APP and once close the proposal system generate the payment order. Later we upload the payment details in the HSBC website. After that signatory approves the payment and then payments are processed in the bank. Next day when we upload the EBS sytem clears the vendor open items with reference to payment order. Sometime when we load the payment details in the bank website, some of the payments rejected by the signatory. We then delete the payment order and then rest of the payments are processed.
System stores the data for payment order in (REGUH and REGUP) and( PYORDH and PYORDP) tables. Once we delete the payment order system remove the data from P* tables but in R* tables information remains there. But there is no indicator in Rseries tables that payment order is deleted and once the EBS is upload all the information from P series tables are deleted for payment order. Is there any way we can find out which payment order user deletes and which payment order are deleted fromP* series table results in clearing from EBS.
We need this to print the payment advice only for the payment order which are not deleted by user
Thanks and Best Regards
Farhan Qaiser

OK The posting run date is a reference date -
The posting date is when the actual payment posting date will be and the date of the clearing of open items
Docs entered up to field - looks at when documents have been posted i.e. entry date
Items due by - is the due date of documents to be included in the payment run.
Further to this you need to enter the next payment run date. This is used for cash discounts, if a Vendor has a cash discount payment term it will include the invoice for payment if the date used in the next payment run would mean cash discount would not be available.

Payment Order deletion

Dear gurus,
I need a help in APP.
In Autometic payment program our client is using payment orders. While clearing from the bank due to some techinal issue open item has not been cleared but clearing document has been created against the vendor.
This transaction is happend in 2001 fisical year. That payment orders deleted from the data base. Due to that i am not able to clear the payment order in the vendor invoice.
In this senario, is there any way to delete the payment order in the vedor invoice.
While testing in DEV,i deleted the entris from REGUP & REGUH. Even it is not working.
Please suggest me how to slove this issue.
Regards,
Ramana
Edited by:

This issue solved.

How can I find out user id who has deleted payment order

Issue : After payment run, the required information has been sent as Idoc to the bank. So, we know the payment order number. We observed that another payment run also has picked up this vendor invoice and made payment.
Usually Payment Sent will be marked X until the related information comes in the form of bank statement upload and this amount gets cleared.
We noticed that bank has made two payments for this amount to this vendor on different dates :- a) when the payment order supposed to be paid as per the payment terms and b) when second paymnet run paid the amount [ this time it got paid directly as there is long due amount ].
From SAP APP angle, both the payment run worked fine and also the calcaltion of payment terms as well.
So, we come to conculsion that someone has deleted the payment order from the system. Thats the reason this invoice got picked up by 2nd APP and paid the amount.
Where we could not find the related entry in REGUH/REGUP tables for this payment order and no document changes.
Question: How can I find out user id who has deleted payment order. Appreciate any clue / answer for this issue please.
Thank you
Sri

Hello,
Not sure about deletion logs. =/
Idea:
What if an error occured during the first payment? Have you checked sm13 to check if any update termination occured in the payment program?
Regards,
Renan

Payment order list

Hi Experts,
The user would like to generate a proposal list from F110 for certain AP items but these are not going to be cleared or paid out yet until later where user would actually clear them via F-53. So I thought of using the "payment order only" function in FBZP. But I found out that the selected items are not available anymore for clearing via F110 or F-53. It can only be cleared via electronic bank reconciliation. My questions are:
1.) Is there a way I would be able to pay or clear the selected items without having to go through the electronic bank program? As EBS is not being used by the client.
2.) Is there other way I can get a proposal list from F110 but not actually clear or pay them yet?
3.) If not from F110, is there a report where I can get a list of selected items for payment?
Thank you so much for your guidance.
Regards,
Thess

Donet use payoder payment method. Change the config settings in payment method (bank transfer) and modify description as payment order.
Hope this helps.

Payment Order Lot

Hi
I would like to initiate a process of Refund With payment ECS.
So i have decided to initiate the Refund process by activating Payment order in the Payment method E.
Following Configuration activities done by me.
1.Maintain Document Types and Assign Number Ranges
2.Define Number Range for Document Type-PE
3.Define Default Values for Payment Order Lot
4.Define Bank Clearing A/c for Payment Lot
5.Release of SD for Refund.
6.Payment method E updated in SD document.
7.Run t-code-FPY1.
Now i have gone to t-code-FP45 to post payment order Lot.But inside the t-code-FP45 is asking Payment order no. from where i can get order no.
Kindly suggest me
Thanks & Regards
G Srikanth Reddy

A payment order lot is used for incoming payments. Please read Research Resources and Rules of Engagement and check especially the help sites.

Payment order files

We are using payment orders for a certain payment method. So no clearing takes place when payment is mde - just a payment order is created. And later when we import the bank statements, a clearing document gets created for all the payment orders in the bank statement.
We noticed that the payment method field (BSEG-ZLSCH) does not get copied to the clearing doc thus created. Any suggestions?

Hi Shekhar,
If you have an invoice and a credit memo for exactly the same amount,
you can link them by indicating the invoice reference in the credit
memo (BSEG-REBZG field). In this case, both will be cleared.
See note 164835 and the F1-Help of the REBZG field :
If a credit memo refers to a particular invoice item, the terms of
payment are copied from the cross-referenced invoice item into the item
currently being processed. This ensures that items due on the same
date are paid together by automatic payment
Or, as indicated in the note 305414 :
Items which contain a payment method in the document cannot be offset
against items without a payment method for technical reasons..."
So, if all the open items of the vendor account have the payment
method entered in the document (BSEG-ZLSCH field) : all these documents
will be processed together -> if the total amount of all these docs
give a debit balance the payment program will not generate a payment.
Now if some documents have the payment method entered in BSEG-ZLSCH
and others are without payment method, the system will group together :
- those having the payment method entered : if total amount gives a
credit balance -> the system will generate a payment
- those without the payment method entered in BSEG-ZLSCH. In this
case, the system takes the payment method indicated in the
customer/vendor master data (for example, the same than this one
indicated in the other documents) -> the system will generate a payment
or not depending of the balance.
So, in your case, if you want to pay just some of the open items of
a customer account which has a credit balance -> put the payment method
in the documents that you want to pay in BSEG-ZLSCH (for example 'C')
and delete the payment method of those you don't want to pay and just
indicate the payment method 'C' in the customer master data.By this way,
only those docs will not be paid.
Regards,
Fernando

Payment order use different check

I already create check using fch5, for one payment order.
now I want to create another check for that payment order, what steps should I do if I don't want to void the old check?

No, if payment document is 3000 USD, Dr: vendor: 3000, Cr: bank 3000, I create first check 3000, then I create another one 3000,
The company's money gone. then something should be done to control duplicate check payment?
how to clear the vendor account after I issue the first check?

Payment Order Listing After Recording the Actual Payment via F-53

Hi SAP Expert,
i am using the payment order functionality in processing the automatic payment program in F110 and I manually clear the payment order in f-53. My question is, is there a way to preserve the payment order number in the cleared document or original accounting document when clearing is executed via f-53? when there is no clearing procedure yet, payment order can be tracked in table PYORDP but i cant find any table where the original accounting document, payment order number and clearing document are stored.
hope somebody can help.
thank you.
Lor
Edited by: Lorena Santos on Sep 21, 2010 2:00 PM

Donet use payoder payment method. Change the config settings in payment method (bank transfer) and modify description as payment order.
Hope this helps.

Payment order to pick lineitems due on future date then run date

When we use payment order option for any payment method defined it means that :Where a payment order is to be carried out at some time in the future, the line items are not cleared very much earlier than the date on which the payment is made.
However i have a question
Point 1 :Should i run the payment run on a future date.
Ex: If there is an invoice dated 03.03.2010 and due on 15th March 2010,should i run it as on 3rd March and will still the line item be picked up to be paid inthe future.
or Should i run the payment run as on 15th March to get the item picked.
I have another question here ,if i run as on 15th March ,will it pick up lint items which are due on 16th or any date after that.
Where do i define to system ,if i run a payment run it should ppick up line items due upto so and so date and create the payment order.
Please advice.

OK The posting run date is a reference date -
The posting date is when the actual payment posting date will be and the date of the clearing of open items
Docs entered up to field - looks at when documents have been posted i.e. entry date
Items due by - is the due date of documents to be included in the payment run.
Further to this you need to enter the next payment run date. This is used for cash discounts, if a Vendor has a cash discount payment term it will include the invoice for payment if the date used in the next payment run would mean cash discount would not be available.

F111 and payment method field 'payment orders only' deactivated T042ZL-XNOP

Hi
F111 gives an error for a payment method: "Creation of payment orders is not supported. Message no. PZ588.
Diagnosis
Payment method B is configured so that a payment order is created. This function is not supported in the payment program for payment requests. This payment method is not permitted here."
The cause is field 'payment orders only'T042ZL-XNOPO in FBZP of the payment method, which means no clearing of open items during payment run. Business reason for having this parameter activated: "As per the legal regulation in Poland, the vendor liability in your books cannot be cleared during Payment run. The vendor liability in your books can be cleared only after receiving confirmation from bank about the payment having been made to the vendors account.
Hence only Payment orders are created during SAP payment run ( no FI posting) ..The DME files generated are sent to the bank. After the confirmation is received from bank ( via the bank statements imported thru EBS) that the funds have been actually transferred to the vendor account, the vendor liability is cleared off form your books"
I do not want to use F110 because I do not want to use customers or vendors but I want to use GL accounts. Business is against creating a separate payment method with field 'payment orders only' T042ZL-XNOPO deactivated.
Any suggestion?

Since your requirement is with reference to GL accounts then F111 is the correct tcode. Payment request is created (trx RVND) and in this case can be processed only by SAPF111S via trx F111.
But to use tr. F111, a payment request should not contain a payment method, marked with "Payment order only" (tr. FBZP).
In your case it is correct that such an error PZ588 is generated since such payment methods are not supported by F111.
So please ensure that payment request may not contain a payment method, marked with "Payment order only".
Hope this information helps.
Kind Regards
Soumya

Indicator "Payment order created"

Hi gurus,
Help me please with the following problem.
I have accounting document (incoming invoice) in the system and it has indicator "Payment order created". So that means that payment order must exist concerned with this accounting document.
But in reality there is no any payment orders concerned with this accounting document (there is no any records in table PYORDP for my acc. doc.)
I guess that payment order was deleted but for some reason indicator in acc. doc remained.
And now as the result it's impossible to clear acc.doc.
What should I do to delete this indicator?
Thanks in advance.

Hi Sunny
Please check the transaction code for configuration of your payment program. In the Payment method/country, you wold have a tick mark for the option "payment order only". When this tick is there, the entry will be posted only after the bank statements are posted.
Please review this configuration. Also check the link below in order to get more information.
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9c2b5455711d182b40000e829fbfe/frameset.htm
Hope this helps. Please let me know if you need anything on this. Also please do award points if found useful.
Karthik

Payment order clearing

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