PO Based Invoice 999 items

Hello Experts,
I have a question regarding the PO based invoices. We sometimes may have more than 999 items in MIRO and that may result in error during FI document posting. Has anyone come across this issue? If yes, could you please share that?
Thanks,
Harish R

IN Standard SAP there is limit of 999 line items. This problem exists for SD also. Hence while posting accounting document line items should be less than 999. Only solution is divide quanitity during MIRO or split such line items at PO stage.,

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Contract, Item category W & 'goods-receipt-based invoice verification'

Hello gurus,
In a contract item with the item category 'Material group', the indicator 'goods-receipt-based invoice verification' (field EKPO-WEBRE) is set.
But, why this should be active?
I need to tell you to my client why SAP is working in this way with item categoy = W - Material group.
Do you know where I can find this information from SAP?
Thanks in advance.
Regards,
Sandra Palomo

Thanks or the answer, but, I saw before this customizing and it does not have nothing about GR-IV, only to Good Receipt and Invoice Receipt.
Do you know where I can find this?
Why is active this GR-IV indicator in the PO when the I have a Material Group Contract (item category W)?
Regards,
Sandra Palomo

PO based Invoice posting

Hi ,
How do I do PO based invoice posting . I have always done GR based Invoice verification . But I have a scenario where the vendor wants to do invoice before GRN . So I guess we will have to do PO based invoice verification.
Regards
Nandini

Hi
You can do the Invoicing with reference to PO just like any other Invoicing, the difference in your case is you will get empty line items in MIRO screen since you have not done any Goods receipt. In Import PO scenario we carry out similar payment clearences for all kinds of taxes. So there is nothing psecial yo have to do , only thing you need to take care is that you do not have the Gr-Bsd IV indicator activated.
Regards

GR Based invoice tick to be made done after goods receipt

Hai,
I need a way to do mass updation of GR Based Invoice tick in PO in which goods is already received.
Some of POs released without this tick and migo is already done. but now I want to tick that check box
but in system it is in non editable mode.
regards
Madhu.

Hi, Madhu,
I had the same problem. This field becomes readonly when a good receipt or an invoice is booked. Mass maintenance, LSMW and CATT do not help. But you can use SE16N to set (X) the EKPO-WEBRE field and the goods receipts and the invoices take it into consideration as it was set in the first place.
Now, running SE16N for a few items it's ok, but if you have thousands of items to modify it becomes out-of-hand. I tried a LSMW on SE16N, unfortunately with no success. Then I tried a Windows program to record the keyboard and mouse actions combined with a tab delimited text file with PO number and PO item and, voila, I have 33000 items modified. The program I used is AutoIt, but there are many free programs doing the same thing.
Three notes:
1. Use it on your own risk. SAP Note 457511(FAQ: Purchase order change and goods receipt in purchasing) warns: It inevitably leads to follow-on errors because of mutual field relationships.
2. SE16N it's not a good place to fool around.
3. In this way you use SE16N online, so it takes A LOT of time.
Hope it helps,
George
Edited by: George Palaghean on Dec 14, 2009 12:34 PM

Goods-receipt-based invoice verification default for material group

Hello experts,
I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
How can I achieve this behaviour?
Thanks in advance,
Best Regards,
JP
Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

Dear JP,
In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
Hope you find this useful.
Regards,
Reetesh

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

"Indicator: GR-Based Invoice Verification" direct input Upld PO LSMW

Hi, Im using lsmw direct input method. I am uploading the PO. But the GR Based invoice verification field was not checked ON. Im trying this using USER_EXIT in enhancement MM06E005, with EXIT_SAPMM06E_017.
Any body can tell me how i can check ON the field WEBRE( GR based invoice verification) while creating the PO through LSWM.
regards
RAJ

Hi,
How you solved, kindly explain
Also explain how to upload PO through LSMW in the case of multiple line items for single PO?
Thanks & Regards
Ravi

Purchase Order GR based Invoice varifiation Field - ACtive

Hi,
when ever Goods receipt field-WEPOS is active in purchase order,Delivery Tab at item level, Gr based IV should also get active - WEBRE, other wise system should not allow to save the Purchase document.
how to control the same.
any enhancement.....pl.. let me have...

Hi Shirley,
Go to Vendor master change(XK02/MK02)with whom you are creating the Framework order - Purchasing data, in that uncheck the check boxes for GR-based invoice and Goods receipt. Then save the vendor master. Then create the framework order.
Hope this helps.
Thanks,
Viswanath

Invoice line items report from DSO compared to Infocube (in HANA)

Hi Folks,
As you know Invoice line items are very granular level information. We are facing performance issues on reports based on the Infocubes to display this information. We are migrating to HANA and looking for options to improve the performance. One of the option we are looking at is instead of Infocube can we we report directly on the DSO. I would like to know whether it will help and its Pro & Con's. Please help.
Thanks,
B

Hi B,
Reading data from a DSO instead of an InfoCube will not improve reporting performance. The benefit in getting rid of the cube is that you have less loading to do. You still need cubes for planning and inventory scenarios.
You do not need a composite provider to report from DSOs in BW. Once you've migrated to HANA you use DSOs just as you would today, and you can report from a multiprovider. Yes, you can use a composite provider, but it is not necessary.
If your report is slow today, you need to find out where it is slow. HANA could provide a huge benefit as soon as you migrate, or it might not help much. It depends on the scenario. OSS 1681396 is a good place to start.
If the DB time is long, and you're not using BWA today, you can expect big benefits when you migrate to HANA.
If the OLAP time is long, you might see big benefits when you migrate, as the OLAP engine during query execution is pushing more to HANA.
If the frontend time is long, migrating to a different database isn't likely to change that, you'd need to address that separately.
Finally, an important point to remember is that once you've migrated you open up additional possibilities for improvement that are not available to you in BW-on-non-HANA. For example, you might be able to rewrite queries as HANA models. I did some performance tests on this in a very simple case of exception aggregation.

Payment to be done according to invoice line item

Dear SAP Friends,
I require a small clarification on Payment. Please see the below screnario.
1. I have a invoice for 10000 USD, Which includes 3 lines in the details.
       a. Water Charge - 3000
       b. Electricity Charge - 5000
       c. Rent Charge -        2000.
2. Now i receive a payment of 8000.
    Will it possible to match the invoice line item to receive the payments of 2 individual lines for 5000 and 2000.
    When i checked with our FI consultant , i saw that payment is done with respect to the whole invoice , not the individual detail line.
Can anyone please provide some information on this.
Thanks
Kunaseelan.

Hi
Payment will be done with respect to Invoice only but not based on the Individual Line Items.
you can do by partial or Residual Payments.
Regards
Venkat

999 items in FI documents

Hi everybody!!!
I have a question for you guys.
I'm trying to post an invoice but I get the following error:
Maximum number of items in FI reached.
I looked up for some SAP notes an there's this one that says that I can apply the summarization solution but it also says that it has some consequences and I don't really need to have those consequences.
Does anybody know another solution for this?
I read somewhere that there's a configuration, which is a flag to allow more than 999 items, something like PAY_REF_ID_999.
Does anybody know where to configure this?
I'll really appreciate your help
Thanks

HI,
If you want to set this PAY_REF_ID_999 indicator you can use transaction code CACS_APPL_46. This can be used if There is a limitation of only 999 items while settling to FI. To overcome this problem, a flag pay_ref_id is used to split the documents if the lines are greater that 999 items.
Indicator to Enable More than 999 Items per FI Document
If you set this indicator, then packages are created in FI if a document in CS has more than 999 items. The reference from the first document to the additional documents that were created is recorded in the CACS_CPD_REF table.
The program makes an internal check on the document and its 900 items before the tax calculation in CS.
If you do not set the indicator, the documents are not checked: If each FI document has more than 999 documents, then FI issues an error message for the document.
From FI point of:
Unfortunately, there are no immediate plans to expand the number of line items beyond the current limit of (999) lines per document.
This is because the line item number (BSEG-BUZEI) field length is defined as (3) numeric positions, i.e., (999) line items. SAP's Development group is aware of this functionality change request; however, the change is massive because BSEG is a cluster table which is used in numerous R/3 programs.
The option you have at this time is to split the document into 999 line items or less per entry including automatic generated lines.
As an alternative you may wish to implement FI document summarization to consolidate the number of line items which are posted to the BSEG table. Please check note 36353 for further information about this.
Assign Points if it useful
Regards
Ravinagh Boni
Edited by: Ravi Nagh on Apr 1, 2008 5:23 AM

Service-Based Invoice Verification indicator setup automatically

Hi,
How to get the Service-Based Invoice Verification indicator setup automatically when a user tries to create a PO. There is no service master being setup for the sevices carried out.
Bascially the requisiitons are created through Projects based on the services performed and when the PO is created for the same the users forgets to have this indicator checked because of which there are problems which arises going ahead.
We would like to have this indicator setup automatcially so that even if the user - Buyer forgets we dont get problems going ahead.
Answers for this question will be highly appreciated.
regards,
Andy

Hi
You need to set this indicator in vendor master, however if you do not enter item category as D, it will not come default in purchase order. Checking the service based IV in vendor master indicates IV can be done for that vendor with reference to services.
Thanks
Edited by: Praveen Raghavendra on Jan 9, 2009 1:17 PM

Group consolidate invoice line items

Hi all,
If I have multiple sales orders but all with the same characteristics at item level (material, currency etc.), and if I consilidate the sales orders during billing, will I also get a single invoice line item? or will I get one invoice item per sales order item?
Trying to avoid maxing out on the AR items.
regards
Tim

Hi Tim,
You will get invoice with as many items as you have in all sales order billing billed in that invoice. During posting to FI in general you will have one FI document line per item/GL account (determined from VKOA based on Customer Account Assignment Group, Material Account Assignment Group and accounting key assigned to condition type in pricing procedure) combination. You can limit number of G/L lines by applying posting aggregation for FI-SD interface. Youc an define the fields, which are not relevant for FI document and the fields will be cleared resulting in aggregation of the G/L lines on G/L account/posting sign (debit credit). Please be aware that the field you clear for aggregation will not appear in the line items in FI, so cannot be used as characteristics of the postings in the G/L.
Regards,
Marcin

ERS without Gr-based invoice verification

Hi all,
I have a question about ERS, greatly appreciated if anyone can give me some inputs.
I create a PO with ERS flagged but not "GR-bsd IV" in po line item, then I do a PO receipt. I read from help that I cannot run ERS in this case. However, in my understanding ERS is just an IV creation process based on receipts, so if the receipt is already there why can't it just create the IV?
I ask this question because in my business case I would like to have more flexibility. So logically, by flagging "ERS" only I can do the following at any time:
1) Post Invoice before GR.
2) Do GR and then ERS automatically.
Anyone if I can do this? Thanks.

Hi,
The standard SAP system is designed in such a way that when you want to go for ERS, the prerequisites are:
1. Evaluated receipt settlement must be flagged in the purchase order item.
2. The vendor must be flagged as being subject to ERS in the vendor master record.
3. The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
4. A tax code must have been maintained in the purchase order item.
5. The order price of the materials may not be an estimated price.
If you want to carryout on the way you want, then it involves new development.
Hope this helps.
Thanks,
Viswanath

Diff between GR based invoice verification and PO based invoiceverification

Dear Friends
Can any body pl clarify the difference between the GR based I V and
PO based I V and how to configure the above.
regards
rk

Hi,
Gr Based Invoice Verification : In this a separate invoice item is created for each delivered partial quantity.If we make the allocation with the purchase order system then propose more than one invoice item as a default if more than one partial delivery has been posted for the po item.
If we make the allocation using delivery note the system proposes exactly the po items from this goods receipt, plus the the quanties posted.
using gr based we can assign each invoice item uniquely to a good receipts item. Good receipt and invoices matched in po history
In Gr based invoice qty should not be greater than actual delivered qty.
Purchase Order Based Invoice Verification : In this system generates one invoice item in the item list for each po item. The system provides quantity to settle in as difference between total d livered qty and thee total invoice qty.
If we make allocation using delivery note the system determines the relevant po items with their total qty to settle-in the same way as if there was a reference of purchase order.The system will not propose qty relevant in delivery note.
If there are several good receipt the purchase order history will not tell you which invoice came from which vendor.
Br,
Tushar Patankar

PO Based Invoice 999 items

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