Post unplanned delivery cost to different freight G/L Accounts

Hi,
Regarding the freight costs the business process is at the time Purchase Order creation, the company does not know what is the freight costs that is going to be charged by the vendor. The freight charges will be known when the vendor sends the Invoice. The purchase order contains the materials to be drop shipped by vendor directly to customer or cross dock delivery to company premises.
The business requirement is when the MIRO invoice is posted, user will enter the freight charges at the document header level and that value needs to be split among the PO Line items and needs to be posted to separate Freight Cost G/L Accounts based on the account assignment category. For drop ship items the freight cost to be posted to one G/L Account and for cross dock items it needs to be posted to a different G/L Account. Later on this freight cost to be applied to customer invoice for charging the customer with the vendor freight cost.
The solution option we have considered is to define two statistical freight condition types at PO Level (one to be triggered for Drop ship materials and the other to be for Cross dock items), in the pricing procedure assign two different Account keys to these condition types. At MIRO users enters the freight cost as unplanned delivery cost, write the code in a user exit to split this value among the freight line items of the MIRO invoice. As separate Account keys are assigned to the condition types the values can be posted to separate G/Ls. To bring these values to customer invoice we will develop a custom routine in SD pricing procedure.
Request the experts to let me know if there is any simple way to map this requirement.
Thanks & Regards,
GLN.

Hi,
As at the time of the PO you do not know the freight costs and you want to post the freight costs in the MIRO as unplanned delivery costs . and there is no way you have to post as unplanned .
Here your requirements are 1. Post to separate GL accounts and 2. distribution among line items .
However both of your requirements are given with sap standard functionality with the below sap link .
Logistics Invoice Verification (MM-IV-LIV) - SAP Library
check spro--mm--liv--incoming invoice ---configure how unplanned delivery costs are treated .
at the same time when you maintain the condition type for frieght iN PO , they will become the planned delivery costs . if this come in to picture FR/IR account will come into the pictute at GR and IR .
i think your requirement will be partially met . and the coding part may become fuzzy rather to go with the standard.
Regards,

Similar Messages

Unplanned Delivery Costs for separate freight bill

Hi !
We have a scenario where the freight vendor is different from the PO vendor. When we are posting MIRO for the freight invoice and there happens to be unplanned delivery costs, we are not able to post them to the inventory.
Any help/advise appreciated.
Thanks,
Anisha.

In this case, you are posting MIRO to the freight vendor, so you have post the unplanned delivery cost to the freight vendor or freight G/L.
Other way:
To post this unplanned delivery cost to the Inventory, bring that unplanned cost into picture when you are doing MIRO for the Inventory PO, not at the time of posting MIRO to freight vendor

Unplanned delivery cost for different Vendor

Hi,
For a import PO we need to pay OCTOI to Municipal corporation.
Unfortunately while PO creation the octroi condition was not entered.
Now we need to post a invoice for this and the condition is, we must post this to material.
We dont want to do direct FI entry as then this will not load on material.
Entring Unplanned delivery cost at the time of invoice will not be possible is the Vendor is different.
Any suggestions please...
Rajesh

Dear Rajesh,
unplanned delivery cost is basically which not plan at the time of PO and it will be expected at the time of invoice.
you can enter extra amount in unplanned delivery cost, but check at the time of Stimulate which a/c is being captured.
The Unplanned Delivery cost is default in separate GL or in Stock Account depends upon the configuration.
check In SPRO ,Maintain settings as shown
MM---> Logistic Invoice Verification -->Incoming Invoice --> Configure How unplanned delivery costs are posted
Please check the below link for more information
http://www.sap-img.com/financial/unplanned-and-plan-delivery-costs-in-stock-and-gl-account.htm
Unplanned delivery costs in MIRO
Regards,
PK.

How to post Unplanned Delivery Cost before the actual invoice

Hello Experts
Our client has a scenario when they received the unplanned Delivery cost before the actual invoice of that purchase.
We are handling the Unplanned Delivery cost by entering on the header level on the regular scenario.
Can somebody give there exert thought how we handle the Unplanned Delivery Cost Invoice before the actual Invoice.

Hello,
It is a process issue and I have seen similar situtations. Here is a possible solution.
1. You should estimate the standard freight and put this as part of Material Cost.
    This can be a condition type or it can come from PIR, depending upon how you
    calculate the material cost.
2. At the purchasing level, add a condition type for Freight. So, at the time of GR,
    system will automatically accrue the freight amount. This will be based on the
    esitmated amount and not the actual amount. You can capture the offset
    account in a separate accrued freight payable account.
3. At the time of processing the actual freight invoice, debit the accrued freight
   payable account.
4. On regular basis watch your estimated and actual freight expenses and make
    necessary adjustments.
Hope this helps.

SAP cancellation goods receipt after posting unplanned delivery cost

Dear all,
I created one SAP purchase order, quantity 10 pcs, net price = 10 usd for one pc. Invoice receipt & goods receipts is done. When goods receipt, accounting movement as following:
debit stock account: 100
credit GR/IR: 100
Invoice receipt as following:
credit AP: 100
debit GRIR: 100
After that I had another invoice for unplanned delivery cost: 10 usd
its accounting movement is:
credit AP: 10
debit stock account: 10
After receiving invoice for unplanned delivery cost I must cancel goods receipt document, the SAP system has accounting movement as follow:
credit stock: 110
debit GRIR: 110
But my customer want that it must be accounted as below:
credit stock: 100
debit GRIR: 110
credit XXX: 10
HOW CAN I DO FOR THIS SITUATION????? PLEASE HELP!!!!!

Thanks Chandra Shekhar!
But when I did as you suggested (In SPRO Goto MM-LIV- Incoming Invoice- Configure How Unplanned Delivery Costs Are Posted here against the company code put the option 2. Configure your system to post the unplanned delivery costs separately.)
Subsequent debit for unplanned delivery cost as below:
Credit AP: 10
Debit Unplan. delivery cost: 10
when I cancel goods receipt, its accounting document as follow:
Credit stock: 100
Debit GRIR: 100
HOWEVER, my customer want that Subsequent debit for unplanned delivery cost as below:
Credit AP: 10
Debit stock: 10
Until cancellation for goods receipt (after invoice receipt (100usd) & Subsequent debit for unplanned delivery cost (10 usd). It must be as below:
credit stock: 100
debit GRIR: 110
credit XXX: 10
HOW CAN I DO FOR THIS SITUATION????? PLEASE HELP!!!!!

Question on unplanned delivery costs need to go to GL account ????

Hello
I have a question regarding unplanned deliver costs. I am a FI analyst Can you please explain my how I can solve my problem . My user wants unplanned delivery costs to go in to the GL account .
In MM account determination GL account is set up but when I am doing MIRO
. I am putting total amount in amount field and freight costs in unplanned field under detail section.
When I simulate it gives me tax code related warning when I hit enter it credit vendor and debits GR/IR clearing and some debit to inventory account but not to freight account,
Whats the problem. Can someone explain me :
1)     What do I need to do to make it go to GL account ( account is set up but what is tax code related error . how do I fix that,
2)     How does unplanned delivery costs work if I have tax, discount and freight.
3)     Is tax calculated off total amount (inventory + freight) and discount too. How can I prevent that so that my tax is calculated just on inventory amount?
4)     DO I have to put total in amount field (meaning inventory amount + fright ) or not .
I will be grateful if someone can guide me towards right direction. Please give me a detailed answer. How does it work???
Thanks
Kavita Reddy

in standard setting the freight amount gets debit in the stock or inventoy account and gets credit in the fright accoutn at the time fo gr so it means the amount of frieght is gettting invenotrised
now at the time of IV IN MIRO SYSTEM CREDITS THE VENDOR ACCOUNT AND DEBITS THE GR/IR account
if u want to settele the planned delivery cost then select the laout variant for the planned delivery at item level
or in case if u want to make use of the unplanned delivery cost then u r doing the right step
but as u simulate the g/l accounts sytem will debit the inventory or stock account for it rather then frieght account (i belive so )
as the uplanned delivery cost may be getting inventorised that is added to the material price
and as u said u dont want to have tax calulated on the unplanned delivery cost then i suggest u to post it as subsequent debit and there do not make use of the claulate tax option or do the direct posting for the g/l account option

Unplanned delivery cost to material through G/L account during Invoicing

Hi,
We have a problem of capturing unplanned delivery cost to material
The scenario is as follows
We are not sure of few conditional value's during Purchase Order creation.
We come to know only during Invoice verification,
These conditions might be many, like labor Charges,Unloading Charges etc which should go to material.
Though we can post it to material directly with reference to PO,we will not be knowing the purpose of posting,as the client wants the complete landed cost including these.
And if we post it to a G/L account it does not go to material,Even if we set up UPF key, it still goes to G/L account only.
Is there any way to post to material via G/L Account,as we want to give G/L account as reference to those conditions.
Thanks and Regards
W.Raghuram

hi
there r two options either the cost will distribute to the items or it will come to some different acct
now u can set this
Spro > MM >Logistic Invoice verification > Incoming Invoice > Configure how unplaned delivery costs are posted.
here select appropriate option
if u want it to be loaded on material then select distibute among line items
if u want diff acct then chose 2nd option
if u want diffrent gl acct for diff types of delivery cost then u can directly activate the direct posting to gl acct
Spro > MM >Logistic Invoice verification > Incoming Invoice > Activate Direct Posting to G/L Accounts and Material Accounts
then u will find a G?L acct tab
here u can directly debit a amount to an acct
regards
kunal

Error while posting unplanned delivery cost

while posting in MIRO am getting this following error. "Maintain account determination (table T030B) for posting key UPF". can someone explain me the step to configure this in OBYC.

Hi
Click on the description of the error. There itself it will show the way to proceed. Click on that it will take u to OBYC screen.
Or otherwise Go to OBYC and enter chart of accounts. And double click on UPF and enter the details.
Regards,
Raman

Taxes on Unplanned Delivery cost?.

How to calculate the taxes on unplanned delivery cost?.
Please thro' the lights.

Hi,
[Unplanned Delivery Costs|http://help.sap.com/saphelp_erp60_sp/helpdata/en/a8/b99f58452b11d189430000e829fbbd/frameset.htm]: -
Unplanned delivery costs were not agreed on in the purchase order and are not entered until the invoice is received.
You can enter the unplanned delivery costs in the invoice document alongside the costs incurred. You can post unplanned delivery costs as follows:
- Distribute them prorated to calculated invoice items
- Post them to separate G/L accounts
Function: -
You want to distribute unplanned delivery costs prorated when you post the document.
For unplanned delivery costs, you can only use the tax code that is also used for the goods items.
SPRO > MM > LIV > Incoming Invoice > Configure How Unplanned Delivery Costs Are Posted
You want to post unplanned delivery costs to a separate G/L account.
You can make settings for the G/L account to specify which tax codes are proposed. These can be different from the tax codes of the goods items.
SPRO > MM > LIV > Incoming Invoice > Maintain Default Values for Tax Codes

MRHR Unplanned delivery costs different GL account

Hello gurus,
I am working in SAP system 4.0B.
The requirement from my client is that the "Unplanned delivery costs" can be defined in a different G/L account.
This should happen when they are doing the invoice, through MRHR.
I though that this is possible and I have customised the following:
- SPRO > Materials Managemet > Invoice Verification > Incoming Invoice > Configure how unplanned delivery costs are posted
There, I have defined the value "2 - Different G/L line" for the company code.
- OBYC. Here I have customised a new G/L account for the transaction "UPF - Unplanned delivery costs".
But, when I am posting a new invoice, the unplanned delivery costs are still going to the old G/L account.
Could you let me know what is wrong here? Or if I need to do something else? or, if with this version of SAP I cannot assign the unplanned delivery costs to a new G/L account?
Makes me feel concern where the customising said "2 - Different G/L line" and not "2 - Different G/L account".
Please, let me know your feedback and thanks for your time and support.
Cheers,
SP

Hi Syed,
Good link, but, this is not resolving my issue.
Kind regards,
Sandra Palomo

Distribution of unplanned delivery costs during delivery cost LIV

Hi all,
This clarification is regarding delivery cost LIV - where difference between:
- the amount invoiced by the freight vendor
and
- the amount accrued based on PO
is treated as unplanned delivery cost and is intended to be distributed amongst the line items of the accrued planned delivery cost.
Customizing for the company code - Configure How Unplanned Delivery Costs Are Posted - is set as "Distribute among invoice items".
When we try to post an LIV in regard to the aforesaid scenario [Tax code is with 0% tax], the system returns the following error message:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Balance is not equal to zero: 58.42 EUR
    Message no. M8186
Diagnosis
    You cannot post the document as the balance is 58.42 EUR.
Procedure
    Check the gross invoice amount, the tax amount, the amounts in the items
    selected and any unplanned delivery costs in the document header. The
    items selected on the item list may not be the same as those in the
    invoice.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Also, went through the OSS note 129066 which mentions that Unplanned delivery costs cannot be distributed to the planned delivery costs as of SAP release 4.6C.
Our system is SAP 4.7 and hence we are unable to understand the reason for this error..
Is there any enhancement relevant in this regard?
Can anyone please throw some light on this.
Best Regards,
Bhargav

Thank you for contacting SAP Global Support Center.
It seems you're posting the planned and unplanned delivery cost
simultaneously.
The planned delivery cost and unplanned delivery cost cannot be invoicedtogether when only freight cost is being invoiced.
Unplanned delivery cost and planned delivery cost can be invoiced
together only when you invoice both goods and freight cost.
This is the standard design of the system. Even in customizing for
unplanned delivery cost, the system behavior is designed such a way thatit can be invoiced along with goods only. Both options which we have
given behave similarly except for the posting to account.
Therefore, your system behavior is as per standard design and there
is no error in your system. For this functionality there are no other
workarounds too.
Additionally, Please consider if the workaround below is working.
In order to post unplanned delivery costs with planned delivery costs
the customizing has to be set so that the unplanned delivery costs are
posted to a seperate G/L account rather than distributed amongs line
items.
SPRO
>>Materials Management
>>Logistics Invoice Verification
>>Incoming Invoice
>>Configure How Unplanned Delivery Costs Are Posted
"2" Different G/L line
May I ask you to review note 129066. The the validity is from 4.0 to
4.6 C but it is valid for your release also.

Unplanned delivery costs

Our main vendor is a ERS vendor and freight vendor is without ERS.
We have some freight related condition types in PO and maintained freight vendor in the same.
We are running ERS for main vendor and arranging payment to freight vendor with MIRO.
As far as there is no change in planned delivery cost it is working fine.
But if there is any change in delivery costs, we want to post the unplanned delivery cost to material through MIRO, when we do i.v. for freight vendor first time.
if we select the option "2", i.e. post the unplanned delivery cost to the GL a/c assigned in OBYC, it is working fine. But with the first option i.e. distribute the unplanned delivery costs to line items, it is giving error that "Balance in transaction currency"
We are selecting "Planned delivery cost" option in MIRO.
If main vendor is not a ERS vendor and if we do MIRO with "Goods + Planned delivery costs", the unplanned delivery cost is being posted to material cost, with the same configuration.
For avoiding balance in transaction currency error in our scenario, what is the solution? Do we need to configure anything more?
Thanks in advance

Hi
To post the unplanned delivery costs to the Item you have to define how it should be apportioned to the invoiced items.( under Logistics Invoice Verification )
You can post these types of unplanned delivery costs only after the invoice is posted.
unplanned delivery costs are distributed among the invoiced items in proportion to the total invoiced values in the current invoice

MIRO unplanned delivery cost -- to seperate a/c

Hi ,,
This is regarding Unplanned delivery cost
In config we selected Unplanned delivery cost post to separate account
Business Scenario: There are 5 different unplanned costs and each must be directed to separate a/c . At the moment in legacy system they are choosing desired a/c in each case different case
As i understood in Standard SAP we can only direct unplanned delivery cost to one a/c only [OBYC --> UPF], Can above requirement can be achieved by any means?
Thanks in advance

Hi
Thanks for the reply ..
In SPRO i choose posting unplanned delivery cost to option ''Different G/L line'
When i go to MIRO, in header 'Details' Tab, i can enter unplanned delivery cost but G/L field grayed, we cant enter desired a/c manually. more over This G/L a/c is GR/IR account
Where we can enter G/L account? to which unplanned delivery cost can be posted
Edited by: sasibhushan334 on May 25, 2010 9:06 PM

Reg: Unplanned Delivery cost

Hi Guru,
How can i invoice the Unplanned delivery cost.
please give me the details about this information.
Thanks
Best Regards
sivakumar

Planned delivery costs are agreed upon with the vendor, a carrier, or a customs office before the purchase order is created. You enter them in the purchase order.
Planned delivery costs can be differentiated as follows:
Origin of Costs
Freight charges
Customs charges
Calculation of Costs
Fixed amount, irrespective of delivered quantity
Quantity-dependent amount
Percentage of value of the goods
Unplanned delivery costs were not agreed on in the purchase order and are not entered until the invoice is received.
You can enter the unplanned delivery costs in the invoice document alongside the costs incurred. You can post unplanned delivery costs as follows:
Distribute them prorated to calculated invoice items
Post them to separate G/L accounts

G/L Account for Unplanned Delivery cost.

Hi,
I have a requirement to distribute the Unplanned Delivery cost to different G/L accounts based on the material type of the item.
Is there any User exit or standard setting to solve this.
Thanks & regards,
Maruthu

Hi
Unplanned delivery costs can be trigerred by customizing the the account assignemnts in OBYC under UPD transaction key.
For trigerring different G/L accounts based on the Material type, use Enhancement LMR1M002- customer exit EXIT_SAPLKONT_011.
In that you need to determine the G/L account based on account category refernce & Event key UPF.
You need to take help of ABAPErs for the same
Award points if useful
Thanks & regards
Kishore

Post unplanned delivery cost to different freight G/L Accounts

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