How to post Unplanned Delivery Cost before the actual invoice

Question

Hello Experts
Our client has a scenario when they received the unplanned Delivery cost before the actual invoice of that purchase.
We are handling the Unplanned Delivery cost by entering on the header level on the regular scenario.
Can somebody give there exert thought how we handle the Unplanned Delivery Cost Invoice before the actual Invoice.

Answer 1

Hello,
It is a process issue and I have seen similar situtations. Here is a possible solution.
1. You should estimate the standard freight and put this as part of Material Cost.
    This can be a condition type or it can come from PIR, depending upon how you
    calculate the material cost.
2. At the purchasing level, add a condition type for Freight. So, at the time of GR,
    system will automatically accrue the freight amount. This will be based on the
    esitmated amount and not the actual amount. You can capture the offset  
    account in a separate accrued freight payable account.
3. At the time of processing the actual freight invoice, debit the accrued freight
   payable account.
4. On regular basis watch your estimated and actual freight expenses and make  
    necessary adjustments.
Hope this helps.