Posting payment to a company with sole proprietor

Hi,
Need you experts to help me address my query.
For companies with sole proprietor, the bank account name is
usually the owner's name instead of the company name. Currently, for
such cases, we amend the vendor name from the company to the bank
account (owner) name. Hence, payment is posted and made to the owner
not the company.
Is there a way (other than factoring) to maintain the vendor record
against the company name without affecting payment made to the owner's
bank account ?
Please help.
Thanks & Regards
Ammu

Hi Ammu,
First you should understand the system of SAP in FI. The purpose of spilitting is for legal records and statutory report submission.
In your case it is very clear the business has been operated and working according to the proprietor (Proprietorship). Here as per the income tax (other acts wont affect- Partnership act, companies act etc) authority all the transaction has to be done throught the owner's bank account only.
The same thing you can follow for your vendor. While creating the vendor you should assign vendor's (owner's bank account) bank account.
In your first paragraph you have mentioned "Hence, payment is posted and made to the owner not the company" here there is any question for company. Because your business transaction is not comes under "Companies Act 1956".
Please read the basis exercise in the books of "Direct Tax".
I am not clear your second paragraph: -
Is there a way (other than factoring) to maintain the vendor record
Against the company name without affecting payment made to the owner's
Bank account? - PLEASE BRIEF ME.
If you have any further clarifications please let me know.
Warm Regards,
Sivakumar Sathiyamoorthy

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Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
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I am attempting to post payments into SAP from a POS system. I am attempting to use REMADV with process code REMC. I believe this is a payment advice with clearning (which I believe posts payments to a customer account ??). Please advise if that is correct.
I am trying to effectively process a F-28 or FB05. I am new to accounting and cannot get the idoc to post....here is the data I am processing...
I am unable to get the idoc to post -- here are the key fields I am passing ->
I am unable to get REMC to post at all -- do you have a sample file or data you can share so I can see how to populate the idoc -- right now I have --
KU1-Document = REM
KU1-Reference number = REFNUM1
KU5-qualifier = '001'
KU5-amount = '52.00'
KU5-currency = 'USD'
B02-type = 'BA'
B02-BankID = '011000390' dummy bank
B02-country = 'US'
B02-accountnum ='12345678'
B02-Curr = 'US'
KA1-ParFun = 'AG'
KA1-Partner = '0000000001'
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Any help would be greatly appreciated -
Diana Greenberg

I was able to figure out mapping on my own
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KU1-Reference number = REFNUM1
KU1-Message type = 001
KU1-Confirm = 001
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K03-Date = any date
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KU5-currency = 'USD'
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PU5 can repeat for deductions and discounts
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PU5-curr = 'USD'
DLU5-qual = '001'
DLU5-amount = '52.00'
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You also need config in the following places to make this work
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posting rule -
debit posting key '40'
account symbol what ever you set up
document type 'DZ'
posting type '8'
assign accounts symbol
account symbol what ever you set up
g/l account '++++111000' this is petty cash sap standard, you can pick something else
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specifically
payment advice type = '06'
account type = 'D'
Company code
sign = '+'
accounting post automatically 'X'
In edi too 'X'
posting rule 'Zxxx'

Posting payments

hi guru's
can anybody plz help me out on payment entry (the steps with screen shots) if possible to my mail id:- ajit.khandual@gmailcom.
also the account no's for customer and vendor in int chart of a/c's
currently i m using INT as my chart of a/c's and currency as INR.
points will be rewarded

Hi,
I am not getting your question exactly. But will try to explain you. when you receive any invoice from Vendor, you will post that in f-43 transaction (In FI invoice)
Ex:
Material account Dr
Vendor ABC Cr
Now when you need to give payment, you need to use transaction f-53. Here you need to give bank account number, amount, value date and vendor account number to whom you want to give payment. Then select process open items tab on top corner. It will show all the open items for that vendor. Select the line itmes you want to pay by double click on them and click on simulate button (Document --> Simulate), it will show the transaction. Then save it.
Ex:
Vendor ABC Dr
Bank Account Cr
2) Account No.s for Customer and Vendors.
Its differ from company to company and client to client. You can give any type of number or name you want to be. Its depends upon assignment you give in number range. If you select it as external number range, you can give names as well.
Hope this will clear your doubts. If not, feel free to ask.
Pl.assign points if useful.
Thanks.

Customer discount when posting payments

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I would like to know how to use the customer discount when posting payments. When using F-28.What is the configuration required for that? Please advise me...
good answers r appreciated.
regards
Karnam

Hi,
Steps for Cash Discount allowed to customers:
1. Create Terms of Payments in OBB8
2. Mention your Terms of Payments in Customers Master data:
Go to FD02: Give your company code and customer a/c number and press enter
Click on company code data ---> Go to Payment Transactions.
Give your Terms of Payments here and save the data
3. Go to the TCode: OBXI
Give your Chart of Accounts and press Enter
Here give your Cash Discount Granted a/c or Cash Discount allowed GL a/c number
Note: Create Cash Discount Allowed or Granted Account with post automatically in FS00.
4. Go to F-28 to post Incoming Payments
Give necessary details and click on Process Open Items
Select the amount which you want post.
Note:
1.Discount allowed a/c gets posted automatically.
2. In OBA4, we have to Discount Rate. For ex. 10%.
3. In OBB8, while determining Terms of Payments we can give discount rate within 10% which we have mentioned in Tcode: OBA4.
Hope this helps you in detail
Regards,
Kannusamy S
Edited by: Kannusamy.S on May 29, 2009 7:39 AM

SRM6: BBPGETVD Does not Replicate Sole Proprietors

Does anyone know why SAP does not replicate a vendor marked as a sole proprietor in R/3 down to SRM? How can we replicate sole proprietors? We are running in extended classic scenario.

Hi Onye
Indicator: Is business partner a natural person?
Denotes a natural person.
Use
In the following countries, the system needs to know whether the taxpayer is a legal or natural person so that it can check the tax numbers correctly:
Brazil
Bulgaria
Colombia
Croatia
Greece
Italy
Mexico
Peru
Slovenia
Thailand
Ukraine
The flag is also used in conjunction with the Statement of Payments to Natural Persons report, as used in the Czech Republic and in Slovakia. This report only covers customers and vendors for whom you have set this indicator.
In South Korea, it is used in conjunction with the Generic Withholding Tax Reporting program.
LFA1-STKZN
bbp_vend_sync jobs just update your vendr data . No worries.
and in spro
Global settings for vendor organisation
settings for vendor synchronisation per backend .
regards
muthu

Standard BAPI to post payment in SAP-ISU

Hi Experts,
My client's requirement is the payment via third party should be posted synchronously in SAP-ISU system means payment is accepted by third party and we just need to update that payment in SAP-ISU system. We are trying to achieve this by RFC.
I came across BAPI_CTRACCTRCTACCNT_PAYBYCARD which post the payment in the system but it need credit card detail. I want to post the payment from third party which can be cash/cheque. I just wanted to know if there is any standard BAPI which can be used to post payment in SAP-ISU system?
Thanks in Advance,
Mansoob
Edited by: Mansoobkhan on Oct 21, 2010 4:08 PM

Hi you can try with the following BAPI'S
BAPI_CTRACPAYMINC_CREATE
BAPI_CTRACPAYMINC_APPEND
BAPI_CTRACPAYMINC_RELEASE
BAPI_CTRACPAYMINC_CLOSE
If you have PI available you should check out the external cash desk functionality.
Best regards.
Cristóbal.

Company with 2 paying company codes

We have a requirement to have company A paid by company B's bank account for the majority of AP payment methods: BACS, Cheques etc.That works.
But company A also has it's own bank account and wishes to pay one payment type from that account.
Although I have sent up this payment method for company B, it still want to pay via F110 from the company B's bank account.
Has anyone been able to to configure a company with 2 paying company bank accounts?

I am not sure if you have understood the requirements
Company code B all payment methods is paid by company code B and B's bank account
Company code A all payment methods except one paid by company code B ans B'sbank account
New payment method only for company code A to be paid from company code A's bank account

Posting payment (FP05) resulted to Balance in Document currency is not Zero

A customer with a payment plan has a balance of $250 as March 2009 invoice.
The customer paid $400 after getting the invoice. In posting the payment via FP05, the error message came out.
1) What is this error message?
2) How come the difference of $150 did not automatically go to Payment on Account?
3) Is there a way to automatically do that instead of manually performing post processing steps in FP05?
Balance in Document currency is not zero, posting not possible
Message no. >0003
Diagnosis
You are attempting to post a document for which the balance is not zero in one or more currency.
System Response
During online processing:
Error message requiring a correction.
During background processing:
Error message causing processing to be terminated.
Procedure
When working online:
Correct the line items entered. If the amounts entered balance to zero, and this error message still appears, there is a program error. In this case, treat the error as if it occurred during a background processing.
Background processing
Contact your system administrator.

Hi,
I am not a FICA expert, but as per my knowledge on this, the balance payment did not automatically go to Payment on account because of the config for open items in SPRO.
Please check the config for clearing control -
Path -
SPRO -> Financial Accounting -> Contract Account receivable and payable -> Basic functions -> Open Item Management -> Clearing control -> Define specification for clearing types - > Define default for incoming payment. (double click on the payment lot (05) specification)
Here in the above path, you have the option to specify the parameter for payment that cannot be allocated. (Use of payments that cannot be alloted)
Options available -
Blank     No Payment on Account Posting; Post Payment to Clarif. Acct
1     Post on account if contract account can be det. uniquely
2     Post on account
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Hope this answers your question.
Regards,
Rajesh Popat

One payments for two company codes

i would like to inform you how to post incoming payment when i have received amounts for differents company codes
regards

Guess you are trying to use F-28 (or something similar) to post the incoming payment. That will not allow what you want to do - split the incoming payment across two company codes.
Try the generic FI txn - F-02 (or something similar), and simply choose a different company code for the credit line items.
Dr Incoming Cash                            100
.   Cr Customer 1 in Co Code A          80
.   Cr Customer 2 in Co Code B          20
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Try it out and see if this suffices.
Rgds
Gulshan

F110 posted payment succeffully, but F-58 have bank key problem

Hi all expert,
i posted first payment successfully by using F110.
however, i would like to make second payment by using F-58, then system prompt me error message with "Bank data is missing for country SG bank key 641", message no. F5453.
if it is bank master problem, but why i can post payment successfully at F110 at first?
Please advice.
Thanks & Regards,
Totoro

Check the below in FBZP - Hose bank   or (FI12)
Double click on you bank master and check the below whether the bank key and country combination is correct.
Bank Country              IN      India
Bank Key                  123456
In F-58, what is the first screen you are getting and paste few details below for our ref.
Thanks

IDOC for F-53 Posting Payment Document ?

Dear All,
Please advise which IDOC i can use for Posting Payment Document ? I have scenario to send the IDOC payment document to others SAP system.
Thank You and Best Regards
Fernand

I guess you can use the same messagetype for outgoing payments:
report zzinbound_idoc.
data: g_idoc_control_record like edi_dc40 occurs 0 with header line.
data: g_edidd like edi_dd40 occurs 0 with header line.
data: g_e1bpache09 like e1bpache09.
data: g_e1bpacar09 like e1bpacar09.
data: g_e1bpaccr09 like e1bpaccr09.
data: g_e1bpacgl09 like e1bpacgl09.
parameter: mode type c default 'A'.
refresh: g_idoc_control_record, g_edidd.
clear:   g_idoc_control_record, g_edidd.
*-Build Control Record -*
g_idoc_control_record-mestyp = 'ACC_DOCUMENT'.   "Message type
g_idoc_control_record-idoctyp = 'ACC_DOCUMENT03'. "IDOC type
g_idoc_control_record-direct = '2'.              "Direction
* Receiver
case sy-sysid.
when 'DE2'.
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    g_idoc_control_record-rcvprn = 'IDOCLEGACY'. "Partner number
endcase.
g_idoc_control_record-rcvprt = 'LS'.             "Partner type
g_idoc_control_record-rcvpfc = ''.               "Partner function
* Sender
g_idoc_control_record-sndpor = 'FILE_PORT'.      "Port
case sy-sysid.
when 'DE2'.
    g_idoc_control_record-sndprn = 'IDOCLEGACY'. "Partner number
endcase.
g_idoc_control_record-sndprt = 'LS'.             "Partner type
g_idoc_control_record-sndpfc = ''.               "Partner function
g_idoc_control_record-refmes = 'Customer clearing'.
append g_idoc_control_record.
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*-------E1BPACHE09 (HEADER)
clear g_edidd.
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g_edidd-segnum = 1.
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g_e1bpache09-bus_act    = 'RFBU'.
g_e1bpache09-doc_date   = sy-datum.
g_e1bpache09-doc_type   = 'DZ'.
g_e1bpache09-comp_code = 'BP01'.
g_e1bpache09-pstng_date = sy-datum.
g_e1bpache09-username   = sy-uname.
g_e1bpache09-ref_doc_no = '0090000025'.
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append g_edidd.
*-------E1BPACGL09 (ACCOUNT GL) (Debit) (Factoring Partner)
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clear g_e1bpacgl09.
g_e1bpacgl09-itemno_acc = 0000000002.
g_e1bpacgl09-gl_account = '0000157000'.
g_e1bpacgl09-customer   = 'C6130'.
g_e1bpacgl09-acct_type = 'S'.
g_e1bpacgl09-comp_code = 'BP01'.
*g_e1bpacgl09-costcenter = '0000001602'.
move g_e1bpacgl09 to g_edidd-sdata.
append g_edidd.
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clear g_edidd.
g_edidd-segnam = 'E1BPACAR09'.
g_edidd-segnum = 3.
clear g_e1bpacar09.
g_e1bpacar09-itemno_acc = 0000000001.
g_e1bpacar09-customer = 'C6110'.
g_e1bpacar09-comp_code = 'BP01'.
g_e1bpacar09-alloc_nmbr = '0090000025'. "BSEG-ZUONR ?
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append g_edidd.
*-------E1BPACCR09 (CURRENCY AMOUNT)
clear g_edidd.
g_edidd-segnam = 'E1BPACCR09'.
g_edidd-segnum = 4.
clear g_e1bpaccr09.
g_e1bpaccr09-itemno_acc = 0000000001.
g_e1bpaccr09-curr_type = '00'.
g_e1bpaccr09-currency   = 'NOK'.
g_e1bpaccr09-amt_doccur = -111.
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append g_edidd.
g_e1bpaccr09-itemno_acc = 0000000002.
g_e1bpaccr09-curr_type = '00'.
g_e1bpaccr09-currency   = 'NOK'.
g_e1bpaccr09-amt_doccur = 111.
move g_e1bpaccr09 to g_edidd-sdata.
append g_edidd.
*-Create idoc -*
*-Syncronous
if mode = 'S'.
call function 'IDOC_INBOUND_SINGLE'
    exporting
      pi_idoc_control_rec_40              = g_idoc_control_record
*     PI_DO_COMMIT                        = 'X'
*   IMPORTING
*     PE_IDOC_NUMBER                      =
*     PE_ERROR_PRIOR_TO_APPLICATION       =
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      pt_idoc_data_records_40             = g_edidd
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      idoc_not_saved                      = 1
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if sy-subrc 0.
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      idoc_control_rec_40 = g_idoc_control_record
      idoc_data_rec_40    = g_edidd.
commit work.
endif.
write: / 'Goto transaction F.13'.
Edited by: Erik Hoven on Feb 24, 2009 12:55 PM

Stock transfer between plants in a company with different price

Hi, expert,
i want to transfer materials between plants inside a company with different price which set by supply plant randomly, not the valuation price, how can i achieve this?
Thxs & best wishes,
David

Hi,
In short, you cannot.
Within SAP you cannot make a profit or loss by transferring an item between two Plants within the same company code.
This is not necessarily an SAP restriction as such, it is due to basic accounting rules.
The company code is seen as the legal entity for accounting and so if a movement within that company resulted in a loss or profit then this would break the rules.
I am not saying that it is impossible to set it up this way (nothing is impossible) but I personally recommend that you find another way of achieving this. Trying to modify the system to break such an important rule will definitely cause problems.
In previous implementations I have used the following option.
Simple use basic STOs that transfer the items at the material valuation price. But then at the end of each month produce a report that shows what materials have been transferred between the relevant plants and at THAT stage make a financial posting to reflect the "benefit" that has been realised (based on prices held in a new table, that represent the price that would have been charged).
It does appear to be a failing of the SAP system but it really isn't. What it normally indicates is that somehow the wrong org structure may have been built and perhaps the two plant should really be attached to separate company codes (especially if you need to show "profits and loss" in this way)?
Steve B

Posting payment to a company with sole proprietor

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