Stock Write-off Report

Dear Friends,
Is there a transaction or Report available to see the write-off stock by plant or through any movement types ? Please suggest
the requirement is as fallows:
Report needs to be selectable by IPC or ICC. Or plant
The report will need to show the stock that has been written off in Quantity of the item, the cost of this stock. And where the stock was written off.
The report should provide a total cost per plant and a total cost per item. At that plant. Where multiple locations are viewed the total cost sum for the plants should be provided.
Regards
Prakash

Hi Prakash
Could you please clarify the following
1. Is this write-off stock means stock posted to scrapping (551 mvmt)?
2. What do you mean by IPC and ICC?
If you can able to bifurcate the write-off through mvmt 551 (or any other) you may get all your requirements in MB51 report itself.
Thanks/ GVRR

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Ref in MBIA for stock write off required to be reflected in GL

Dear Forum,
We have a scenario where by the Approval is obtained before the stocks could be written off and the users want this manual approval no. to be recorded while creating the transaction for stock write off thru MB1A, such that this approval no. appears in the Stock Write Off GL against each of the line items for write offs. How could we achieve this? Is there a way to handle this.
Thanks!
Regards,

Hi Shukitz,
Thanks for the prompt response. Are you referring to the Doc Header Text, I tried putting the approval no. there but it does not get reflected in the GL Account. Is the item text different and where can I find the same in MB1A?
Thanks once again for the help!
Regards

Physical Inventory IM write off report with values

Hi All
I am having difficulty in finding a standard transaction that will detail IM write off with a value/cost.
I can see tha values in the LI20 trx which is at WM. However, when you write it off at IM (LI21) it only shows material and quantity and not value. I cannot bring the field in using the layout.
The only way i can currently get the info is to export the data from MB51 (711 and 712 movements) and merge the table in excel with a material cost table and calculate the vaule written off that way.
I need to know the cost to be written off at IM level before I click on the Write Off button.
Any ideas?
Darren

Not really clear what you want or why you are complaining.
LI20 is clearing WM differences. Which is a madatory step in the physical inventory cycle. This one will show you the value. and this one is before you post the differences to IM.
LI21 will not show costs. If you wait with LI21 then you might get other costs than shown in LI20, however, more critical is the stock inconsistency that you have between WM and IM until you execute LI21.
MB51 has the value within, no need to export to Excel and valuated it with a price from another download.

Stock Write Off

Hi All
I need some help on which movement type to use to write off stock directly to a GL account without assigning a Cost Centre.
Vishnu

561 Initial entry of stock - unrestricted-use stock
563 Initial entry of stock - quality inspection
564 Initial entry of stock - blocked stock
During initial entry of stock balances, you enter the physical warehouse stock frigures or the book inventory from your old system into the SAP System for productive operation. This data entry usually takes place by means of batch input.
Possible special stock indicators: E, K, M, O, Q, V, W (565: only E, K, Q)

Accrual Write-off Amt in Accrual Write-Off & Accrual Recon report not tele

Hi,
Need a help here,
Oracle EBS version : 11.5.10.2
The Accrual Write-Off Amount in Accrual Write-off report does not tele with the Write-Off Amount shown in Accrual Reconciliation Report, any clues to investigate? This happens for the first time after we apply an Oracle mega patch, in the past, the amount from the 2 reports were always tele.
Thanks.

You are right contains both matched and not matched records in this table.
This is a temp table only, so the actual data is populated from the po and ap/inventory tables
by the accural reconciliation build process in to this table.
This table is the staging area for managing accruals - review/write off.
If you write off the information is marked in both the temp table and also the source tables.
So next time you re-populate the temp table (accrual reconciliation build) you could wipe the temp
table and bring the data again but exclude written off transactions.
Doing mass accrual writeoff is not possible, without a customization.
Identify what happens in a writeoff and do the same using custom code.
I have designed such an application at one of my client.

711 PI write off question

Hi All
To speed up the PI process I have tested that you can move the 'lost stock' quantity from one storage type and bin to the 999 storage type using LT01 and then write off using LI21.
It creates the correct 711 movement type for stock write off.
What are the pitfalls in adopting this method?
Thanks in advance
Darren

Hi Jurgen
Strange but true!
I counted the actual clicks and key presses it takes to process an individual stock adjustment for one part number using LICC, LI11N, LI20 and LI21. It took less clicks and key presses using standard SAp PI than any other write off process I have tested. They included writing off to a cost centre and my previous test of moving the stock difference from its bin to a bin in storage type 999 that just needed LI21 to write off. (even when the processes I have tested have less T-codes!)
I was going to use the LT01 and LI21 process that I tested for just writing off stock adjustments as and when the warehouse staff find a discrepency.
I have a company reluctance to use SAP PI as it "has too many transactions and is too complicated".
Thanks for your suggestion Jurgen, I will enlighten the necessary people.....
Regards
Darren

R12 - Accounts Payable & PO Accrual Reconciliation Report - write offs

Hi,
As a relative novice to Oracle I need some help.................
My question regards the above which is essentially a "goods received not invoiced" report.
I have a number of items on the report which I would like to write off for two reasons:
(1) I have a small balance left which is basically the difference between the PO and the accounts payable column - in the region of 1p to 5p (therfore a housekeeping exercise)
(2) Items that we've never received an invoice for (we've received the stock for free!). ie there is only an entry in the PO column of the report.
For the above I would like a method of writing off these balances from the report.* This should therefore create a credit in my P&L account.
Your thoughts please.
Thanks in advance.
Jon

This is the forum for the SQL Developer tool. You need to ask your question in an eBusiness suite forum.

Write off Stock at Subcontractor End

Hi Experts,
We want to write off the stock lying at stock subcontractor end in SAP thru Physical Inventory Adjustment. No storage location is assigned to subcontractor stock in SAP. Therefore we are finding it difficult to do it thru MI01, MI04, MI07.
Please guide how it is possible
Regards
( Rajneesh Gulati )

Why do Physical Inventory, presumably the SC is telling you, you aren't physically checking. Why not just process a goods issue to destruction, Movement Type 551 etc., through MIGO for O stock category ?
Cheers,
Nick

Write-off the MM inventory stock

Dear expert,
I want write-off the MM inventory stock which is expired, please give the step & procedure.
Regards,
PK

Dear Learn New,
PI Process -
Creation of Physical Inv Doc by MI01
Entering ZERO COUNT (Tick of ZC Box in PI Document by T CD - MI04
and posting the document by MI07 (individual document) or MI20( List of documents)
System will adjust inventory automatically by 702 movement type as a issue and financial impact will be in Loss Account as loss due to Physical imbalance in stock.
You can alternatively withdraw stock for Scrapping by movement type 551.
Thanks
Raghavan

Write Off Stock Provided To Vendor

Hi all
Could anyone please tell me what movement type to use to write off stock that is showing as provided to vendor.
Thanks

If you are using Physical Inventory route you can create an PI document using T Code MI01 do the rest of process as usual and then post difference with Mvt Type 702.
Amit

How to Write Off Stock at Subcontractor's End

Hi Friends,
Few parts are shown at Subcontractors End in the System which has actually been consumed(returned). Now we want to remove those stock from Subcontractors stock. How can we write off those stock???
These are very old stocks, is there any other method to consume those materials??
Please help
Thanks in Advance,
Ritesh

there are diffrent ways to reduce this stock
either do it by mb1a move typoe 551 and spectiaop stock O
or by physical inventory cycle MIO1
hope this helsp

Stock Audit Trail Report Error - Attempt to read or write protected memory.

Hi,
I have a customer running on
1. SQL 2008 SP2
2. SAP B1 8.8 PL21
After the Stock Audit Trail report is run, on the output screen, when i try to click on any of the "Golden Arrow" to drill down, i get an error message on the bottow of the screen that says
"[ItemEvent]: Attempt to read or write protected memory. This is often an indication that other memory is corrupt."
I get this error on workstations as well as servers. What could be wrong and what should i do?
Thanks,
Taw-Fey, Tan

Hi Taw-Fey,
Check your demo database to see if you get the same error. If not, something is wrong in your live db. You need at least DBCC to check.
Thanks,
Gordon

Project Billing "write-off" options

I'm attempting to determine the best method of "writing off" transactions on direct projects that have been reported as billable, accrued revenue but will never be billed. Please consider the following narrative as an example:
A consultant (consultant x) charges April time and expense to project 10001 in a billable capacity (charged transactions to a billable task). The transactions are cost distributed, revenue distributed and an invoice is subsequently produced. All cost and revenue transactions are produced, interfaced and ultimately posted to the general ledger in April. The month of April is closed in PA and the invoices for the April billing cycle are produced. Project 10001's draft invoice includes those charges reported by consultant x and is distributed to the project manager for approval. The project manager reviews the invoice review and determines that consultant x's transactions will never be billed and instructs the accounting group to write off the transactions.
Challenge: we need a way to "write-off" (reduce revenue and change billing status) transactions that will allow for consistent reporting and measurement. Specifically, we need to be able to determine all write-off's (revenue/billing reductions) in a given period that relate to original transactions from an earlier or different period. In short, we want to establish a policy and procedure for consistently processing and reporting these types of conditions.
Proposed Options:
1) use the "special" non-billable adjustment option from either expenditure inquiry or invoice review to change the billing status from billable to non-billable.
Pros:
a) transactions will remain on the project in the capacity they were reported by the employee
b) an adjustment record will be created in the PA_Expend_Item_adj_Activities table which will include the adjustment activity code (i.e. Billable Reclass, Non-billable reclass, billing hold, billing hold release, etc.)
c) history of who created original transactions and adjustments is available (full audit trail)
d) a reversing revenue entry will be created in the PA_Cust_Rev_Dist_Lines_all table which will allow us to track the dates (gl period) of the revenue adjustment and compare it to the original transaction dates.
Cons:
a) to the average users the transaction on a billable task flagged as non-billable with no corresponding revenue may look unusual because there is no description explaining why the adjustment existed. the only way to determine that revenue existed and was subsequently reversed is to look at item details- revenue details.
b)The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
c) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
2) use the "special" transfer adjustment option to transfer the transaction from the originating billable task to a non-billable destination task on the project in question.
Pros:
a) the average user will easily see that the transaction in question has been reversed and b) the revenue subsequently written off by the negative revenue on the reversal transaction
c) an adjustment record will be created in the PA_Expend_Item_adj_activities table which will include the applicable adjustment activity code(s) (Transfer Back-out, Transfer Originating, Transfer Destination).
d) history of who created original and adjustments is available.
a reversing revenue entry will be made via e) the negative reversal entry created in the PA_Cust_Rev_Dist_Lines_All table.
Cons:
a) the original transaction is being altered (transferred) by accounting. the integrity of the transaction as it was submitted by the source employee may be compromised.
b) there is no easy way for the average end user to know where the transaction was transferred to. the information is available via ad hoc reporting from database tables but looking at expenditure inquiry for a given project you will not be able to determine where the transaction went if it was transferred to another task and many tasks exist or if it was transferred to another project entirely.
c) The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
d) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
e) As a common practice, each project will need at least one "non-billable" task to capture such write-off transfers.
3) use a write-off event (both revenue and billing) to reduce the project by the aggregate amount of all transactions in question.
Pros:
a) employee specific transactions and ultimately utilization results will not be impacted by the independent event transaction.
b) by modifying our autoaccounting rules we will be able to book the "write-off" to an account other than a revenue account. (I believe, more research necessary)
Cons:
a) No link back to actual transactions.
b) original transactions will remain untouched and will appear as though they were billed and will show up on the invoice and detail reports to the client along with an aggregated event for the total write-off amount.
Any thoughts or opinions you can provide about the best practice in Oracle will be greatly appreciated.
null

Diana,
Here's another response from a (very) senior Projects consultant. Her comments are in CAPS, so they can be dinstinguished from your comments:
"I recommend following the approach she outlines in Section 2, with the following additions:
SECTION 2) use the "special" transfer adjustment option to transfer the Transaction from the originating billable task to a non-billable Destination task on the project in question. CORRECT.
A) SET UP THE WBS TO HAVE A TOP LEVEL NON-BILLABLE TASK, ON EVERY PROJECT, WITH A TASK NUMBER OF :"WRITE-OFF".
B) WRITE AUTOACCOUNTING RULE , BASED ON TASK NUMBER, TO ENSURE THAT ANY TRANSACTIONS CHARGED (TRANSFERRED) TO "WRITE-OFF" TASK WILL BE POSTED TO A "WRITE-OFF/BAD DEBT" ACCT IN GENERAL LEDGER.
C) CREATE A DFF AT THE EXPENDITURE ITEM LEVEL WHICH CAN BE POPULATED AT THE TIME OF TRANSFER, TO INDICATE WHERE THE TRX IS BEING TRANSFERRED TO. IT IS TRUE THAT TRANSFER ACTIVITY REPORT WILL TELL YOU THIS AS WELL, BUT IF YOU
WANT TO SEE IT ONLINE DURING EXPEND. INQ, THEN DFF IS FINE.
D) AS TO CONCERNS ABOUT "THE INTEGRITY" OF THE TRANSACTION AS IT IS SUBMITTED BY THE EMPLOYEE BEING COMPROMISED, THIS IS CERTAINLY POSSIBLE, BUT IF THIS IS A SERIOUS BUSINESS CONCERN, THEN I WOULD CONSIDER CREATING AN ALERT TO THE EMPLOYEE WHO ENTERED THE ORIGINAL TRX, ADVISING THEM OF THE CHANGE AND REQUESTING THEIR REVIEW AND OR APPROVAL OF THE TRANSFERRED TRX. I CAN SEE THIS BECOMING QUITE CUMBERSOME THOUGH, AND, OVERALL, ACCOUNTING DEPARTMENTS MANIPULATE TRANSACTIONS FOR ACCOUNTING PURPOSES ALL THE TIME AS STANDARD PRACTICE, SO I'M NOT SURE WHY THIS IS AN ISSUE HERE.
E) AND LASTLY, IT IS TRUE THAT AS A COMMON PRACTICE, EACH PROJECT WILL NEED A
'WRITE-OFF" TASK AS A STANDARD PART OF IT'S WBS-- SO WHAT? IT'S JUST ONE MORE TASK IN YOUR WBS. BUILD IT INTO YOUR PROJECT TEMPLATES, AND MAKE IT NOT CHARGEABLE UNTIL WRITE OFFS BECOME NECESSARY. AS TO UTILIZATION, THERE IS NOT ENOUGH INFO IN THE CLIENT QUESTION TO ADDRESS THAT ISSUE PROPERLY.
THAT'S ABOUT IT. HOPE THIS HELPS.
BEST REGARDS, PAT"
null

Lock box autocash -write offs

We are using Lockbox autocash process.
The process is for autocash to write off discounts less than $25.
This is working fine if the amount is a debit, however if the amount is a credit autocash
is setting the amount back on the customer account.
please tell me how to confiure that the amount shouldnt go back to customer account.
Edited by: shivaji dara on Apr 14, 2008 1:38 PM

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

Write off process--BAPI/FM ?

Hi All,
I've a requirement to do write off goods using a program.
I've gone through this thread: [write-off the MM inventory stock;
However, I need a FM or BAPI to pass movement type 551 and cost center?
I understand to write off, that has to be 'borne' by a cost center..so, should I pass cost center also?
Also would appreciate what other implications/ considerations I've to make while carrying out the write off process?
sorry, if am re-posting and this has been answered already..I did some searching but couldn't find hence posting.
Regards,
Raghu.

thanks! I was in the wrong direction I was looking for an Inventory Adjustment process which is done using cycle count and differences posted using MI07 which uses movement type 701/702. So decided to use BAPI_MATPHYSINV_POSTDIFF with phy inventory document and fiscal yr etc..
Regards,
Raghu.

Stock Write-off Report

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