Previous Year Documents.

Dear All,
Even after the posting period is closed and locked. the previous Records are appearing in the list of documents in the current period.. What would be the reason.
Thanks
Santhosh.k

Hello Santhosh,
If you refer to Open Item List, all previous open documents would be showed up no matter the periods were closed or not.
Thanks,
Gordon

Similar Messages

MBST finds document in VBFA and accesses LIKP for previous year document

Hi all,
I don't know if this is the right place to post. As an ABAP developer, I'll put my query here :
Scenario : In MBST, for a particular document type and year 2012, it displays error and says "No Authorization for shipping point X", though the document is posted againt another plant/shipping point Y. This material was posted for X in 2011. And we are not able to determine why MBST is picking up 2011 record.
Analsysis :
On debugging, we found -
There is an FM "WS_FIND_ORIGINATE_DOCUMENT" called in program LMBDFU01.
This FM is called on pressing enter on the initial screen in MBST i,e before we press Save.
Here there is a query to where it finds the document in VBFA :
SELECT * FROM VBFA APPENDING TABLE XVBFA
                         WHERE     VBELN   = MBVBFA-MBLNR
                         AND     ( VBTYP_V = 'J' OR VBTYP_V = 'T' )
                         AND       ERDAT LIKE BELJAHR
                         AND       VBTYP_N = 'i'.
Here it doesnt find document for 2012, so it searches for 2011 (subtracts 1 from the year passed in MBST).
It finds a document for 2011 in VBFA and picks up the corresponding VBELV and passes it into VBELN in LIKP and hence fetches the previous year record and plant and authorizes the user against it.
In ideal condition, there is no document fetched for any year from VBFA and no LIKP is accessed. Any idea on why there could be a document present in VBFA for this document ? And how I can prevent from selecting this record as this is standard.
Thanks and Regards
         Vivek

Hi,
Thanks for your reply,
Yes we have migrated on 1.4.2009 and test migration have been performed .
But my client is to close books of accounts so it is having the said requirement of vendor to vendor transffer,kindly suggest me other alternative
Regards
vijay

Document split for previous year open item

Dear All,
We have upgraded from 4.6 to ecc 6.0 .I have a problem of document splitting .
Suppose there is open item of previous year i.e vendor and after 1.4.09 the liability is transferred to another vendor the system gives me error that' profit center field in line item 001 is not filled' which seems correct as open item before 1.4.2009 does not have profit center.If the same liability is paid through bank than bank a/c is maintained in 3kei and document gets posted.
Also when salary is paid ,some salary is deducted for paying lic premium so salary payable account is credited on 31.3.09 and after 1.4.09 the same a/c is debited and credit is given to LIC OF INDIA.
Both payable a/c and lic of india are balance sheet items and system gives me error while posting the documents.
If the same transactions are after 1.4.09 the system inherits prctr from previous transactions but since in above examples there is no prctr in previous documents the system throws error message
'profit center field in line item 001 is not filled' .
Kindly provide me suggestions
Thanks and regards
vijay

Hi,
Thanks for your reply,
Yes we have migrated on 1.4.2009 and test migration have been performed .
But my client is to close books of accounts so it is having the said requirement of vendor to vendor transffer,kindly suggest me other alternative
Regards
vijay

Capturing previous year invoice document in current fiscal year

Dear All,
One of my client requirement is that have posted invoice in previous year and they are making payment in current fiscal year, this scenario they want to capture in payment advice. When am checking all the table with the input as payment document number and fcleared fiscal year system not showing the invoice reference against which it is cleard. For current year cleared documents we can extract the invoice reference where as for previous year system not picking that invoice number.
Have checked in all the table entries, kindly suggest me is there any other alternative way to do this...
Regards,
Balaji.c

Dear All,
The problem is resolved since by giving the input as previous fiscal year and then system able to show the invoice number even if its cleared in current year. Invoice belongs to preious year and cleared documen in current year in that case we have to give the input parameter as previous fiscal year against that document number.
Thanks for all the inputs.
Regards,
Balaji.c

Crystal report formulas to view revenue for current & Previous Year

Hi all,
We have a requirement to create a formula in crystal reports to display the current month revenue and previous month revenue along with few dimensions and also current fiscal year revenue and previous year.
For ex on SAp ecc table CE11000.
Please provide the syntax for above requirement.
Quick response is appreciated.
Thanks.
DJ

HI AlunJD,
Thanks for your quick turnaround.
Here's the structure of table i have fields like Currency type,Document Number,Fiscal year , Company code,country, Countrygrp,Document type, Sales quantity & Revenue.
My requirement is to display Revenue for current Fiscal Year and Previous Fiscal year and aswell as Current Month And previous month in the same report.
Is there any functions to create a formula to display data on above mentioned logic.
Thanks.
DJ.

Impossible to delete an item number of a PO of the previous year

Hello,
I have a question.
Closing Operations (Carryforward of Open Items) were not made yet.
We want to delete in 2011 an item number of a purchase order (created in 2010 with doc date of the year 2010).
The System informs us that It is not possible to change document in fiscal year 2011 because the document was updated as open commitment in fiscal year 2010 in Funds Management.
System : SAP ERP 6.0 /7.0 - EHP 4 - FM BCS
In our old system SAP 4.7 enterprise (FM) , It was possible to delete an item number of a purchase order of a previous year (when Closing Operations (Carryforward of Open Items) were not made yet).
Isn't it possible any more to delete in 2011 an item number of a purchase order created in 2010 before Closing Operations ?
Thanks for your answer.
Fabian

Hi,
I believe, you have PBET activated. In this case, modification of the commitment should be indeed made in the same year.
Regards,
Eli

Reset previous year cleared item

Dear experts,
i am trying to reset previous year vendor cleared document in transaction FBRA.
while doing system is giving message "Archiving has not finished"
message no:F5682.
is there any transaction code is there to reset previous year cleared item?
we are using ECC 5.0 version.
Regards
babu..

Dear Babu,
           The error message F5 682 is raised due to the check described
in note 210134. Due to program design this check is also done for a
'planned' archiving job, not only for actual 'running' archiving job,
as a 'planned' archiving job could be running the next month, and then
cause inconsistencies if for a document that is selected in this archive
run, the clearing is reversed on the same time.
As assuring data consistency in archiving has a very high priority this
check on 'planed' archiving jobs is done and is not planed to be
changed in future.
Solution:
Follow recommendations of note 210134, and check your live Customizing
in table T070 and T071 via Transaction OBR7/OBR8.
Only with regard to the life do potentially archivable documents
cause problems for the resetting of cleared items.
Also, as you may known, please check that there are no invalid /
incomplete archiving sessions within your system via SARA -> Management.
Within transaction SARA (archiving object FI_DOCUMNT) you have to press
the 'Managment' button to see the status of the different archiving runs
. Making a click on the incomplete archiving session you get a popup,
where you can mark the flag 'Invalid session'.
By marking this field you are declaring the contents of this archive
file as invalid. Therefore the archive can no longer be interpreted. The
archiving session can no longer be chosen for subsequent processes such
as Read, Delete etc.
OR
Delete the archive jobs that are scheduled to run.
I hope this helps.
Mauri

Bi 7.0 SD report for previous year, month, current month, rolling 30days.

I have Sales document type in rows and in column, I have no of sales documents.
Now, I need sales documents in rows and no of sales documents in columns according to
created on date: 0calday of types as follows
List of columns:
Previous year last quarter Current quarter Current month 30 days rolling.
How do I define these RKFs.. do we have standard date variables for RKF.
Thanks
Jeff

Hi ,
You dont have a standard date variable
I have the solution for ur problem
here u can go for creation of variable for column KF and assign the value for each sales document type = 1 by using a customer exit
Pls assign some points if answer is helpfull
Regards ,
Subash Balakrishnan

Post previous year parked invoices (MIRO), but system regenerate new doc

Dear all,
I am trying to post previous year 2011 parked invoice document from MIRO. I changed the posting date and document date to this year 2011. When i click 'Post', i receive system message indicate that the previous parked document number was deleted and system regenerate a new number.
Please advice whether any settings can be done to avoid this deletion of previous parked document number. I have numerous parked document to be posted. If this cannot be done, there will be a number of deleted documents.
Thanks

Dear all,
Problem solved.
The number range is not set as year-dependent. Therefore, cannot be solved.
Thanks for the advice.

Previous to previous year figures

I am developing balance sheet report in BI.
                                                  December 2008                            December 2007
As at the commencement of the year              Mar 2008 (016.2007)                    Mar 2007 (016.2006)
                                                VARIABLES:
                                                0P_FPER
                                                0I_BA107
Where December 2008 is taken as an example. It is the selection criteria based on 0FISCPER.
I am getting values for December 2008 using variables 0P_FPER and 0I_BA107.
But I am not getting the variable to get Mar 2007. This variable should give me the value of the last period for previous to previous year with reference to period selected in selection criteria. Most probably I need to write user exit variable. Can anybody send me the link/document for the same.

Hi Shailesh,
Regarding the I_STEP, few details are as follows:
If you execute a query that contains variables with the customer exit replacement path (and these variables are filled depending on input-ready variables), sometimes, the variable exit is not run or incorrect data is selected. To avoid this, you can control the dependencies using the I_STEP parameter.
The I_STEP parameter specifies when the enhancement is called.The values corresponds to:
   I_STEP = 1
Call is made directly before variable entry.
I_STEP = 2
Call is made directly after variable entry. This step is only executed if the same variable is not input-ready and could not be filled for I_STEP = 1.
I_STEP = 3
In this call, you can check the values of the variables. When an exception (RAISE) is triggered, the variable screen appears again. I_STEP = 2 is then also called again.
I_STEP = 0
The enhancement is not called from the variable screen. The call can originate from the authorization check or from the monitor.
Example:
In the following example, the current month is taken from an input-ready variable MONTH; this is then used to generate an interval that cumulates all months from January ('01') up to the current month. The customer exit variable CUMMONTH contains the interval as the value.
DATA: L_S_RANGE TYPE RSR_S_RANGESID.
DATA: L_S_VAR_RANGE TYPE RRRANGEEXIT.
CASE I_VNAM.
WHEN 'CUMMONTH'.
IF I_STEP = 2. "after the popup
READ TABLE I_T_VAR_RANGE INTO L_S_VAR_RANGE WITH KEY VNAM = 'MONTH'.
IF SY-SUBRC = 0.
CLEAR L_S_RANGE.
L_S_RANGE-LOW = LOC_VAR_RANGE-LOW(4)."low value, for example, 200601
L_S_RANGE-LOW+4(2) = '01'.
L_S_RANGE-HIGH = LOC_VAR_RANGE-LOW. "high value = input
L_S_RANGE-SIGN = 'I'.
L_S_RANGE-OPT = 'BT'.
APPEND L_S_RANGE TO E_T_RANGE.
ENDIF.
ENDIF.
ENDCASE.
Hope this is informative!
Best Regards,
Akshata

Previous Year entries after defining the posting period

Dear Experts,
I have defined the posting period with the new period indicators. I have also defined the new numbering series for the current year and assigned the period indicator for the current year to the documents.
Now my client wants to do some document entries in the previous year period. but when we open the document it is showing the current year series only. even though the previous periods are unlocked, it is not showing the document series of the previous posting period in the documents.
we are using B1 2007 B PL 13. Please help me.
thanks and regards,
Yeshwanth Prakash

Hi!
Once after you change your posting date (Previous year date ) in the document system will automatically show the previous Series

User wants to see the previous year's W-2 forms, while he is accessing the present year W-2 form

Hi Folks ,
I need your expertise in resolving the issue,
Requirement: User wants to see the previous year’s W-2 forms, while he is accessing the present year W-2 form (2011, 2012 and 2013 years)
Need to get the information whether we could able to get the previous year’s W-2 forms using standard functionality? Or we should use the customize functionality
If we want to use the custom functionality , please let us know how to do it ?
Thanks and Regards ,
Deepak

you can use the Features UTREL and UTRES
Read complete configuration & guide document
W-2 Online User Guide - ERP Human Capital Management - SCN Wiki
Configuring Online W-2 - Online W-2 - SAP Library

Previous Appraisal Document

Hi all,
    We have implemented OSA Appraisal system using ECC5.0 last year, with loads of templates.
For this years Appraisal cycle, we r getting a requirement to view the previous appraisal document (from a link in current document).
   I know that implementing the BADI -HRHAP00_LINK, will help in this.
But for this, am having to create new Templates, since the last year's templates could not be changed as it has documents created.
I want to know.
- Is it a good practice to create templates often?
- Is there any option to delimit the old templates (to make it invalid from this year).
- IS THERE ANY OTHER ALTERNATIVES TO BRING "LAST DOCUMENT" ?
Message was edited by:
        Anbarasan K

Hello,
1. You should go to the tcode: PHAP_ADMIN_PA.
Select the appraisal document that need to be deleted and
Click on the delete button on the top of the page.
2. Regarding Offline appraisals, you have to pass a parameter OFFLINE_AVAILABLE=X in the iViews that connect to the BSP page documents_received_open2.htm from ESS.
You also have to specify the Offline layout = Standard in the template configuration and under the layout tab.
Regards
Raghu Kolukuluri

Import Fixed Asset on Previous Year

Hi experts,
I would like to know, is it possible to upload fixed asset on previous year as fiscal year. For example I want to upload asset per June 2010 as beginning period, I tried several ways to upload but I couldn't find the right one.
I tried to upload fixed asset data with depreciation start / capitalization date before Jan 2010 and succeed
eg.
Asset: Printer
Acquisition date: 01 Feb 2009
Depreciation start date: 01 Feb 2009
APC value: 22000000
Useful Life: 36
Remaining Life: 25
Ordinary Depr: 8066667
But it didn't work out with the depreciation start / capitalization date on Jan - Jun 2010
eg.
Asset: Printer
Acquisition date: 01 March 2010
Depreciation start date: 01 March 2010
APC value: 2100000
Useful Life: 36
Remaining Life: 36
Ordinary Depr: 0
Any help will be most appreciated. Thanks

Yes, I did. It said "We recommend you to import fixed asset master in the past years. If you insist on importing an asset for the current fiscal year, make sure the depreciation start date is the first date of current fiscal year and the Remaining Life is the same as the Useful Life." This case is different, the company wants to upload asset as per June 2010 as its beginning balance =) Thx for your reply Julie

Parameter for current year and previous year

Hi all,
I currently have 2 reports where the query is the same except in the where clause I have it filtered to current year and previous year based on the List_Date. I would like to make this one report with a parameter of Current or Previous year.
Would I create 2 more datasets one for current and another for previous? I would think there is a easier way. Any help or direction would be great.

If you define a parameter in SSRS, you can use it's value in your query. Just make sure the parameter name, and CASE (SSRS is case sensitive when it comes to parameters) are the same in SSRS and your query. There's a parameter tab on the dataset properties.
It SHOULD auto fill, but it never hurts to check, just in case.
Don't forget to mark helpful posts, and answers. It helps others to find relevant posts to the same question.
Yes it did auto fill the parameter tab in the dataset and I get a parameter to enter the year when I preview the report. Still a little confused on how I do current or previous year. Are the next steps what I need to do?
@yearParam parameter:
1) Create Available or Default values
2) Current and Previous year as label
3) For Value do I need to use a expression for current year =Year(now()) and previous Year?
4) Add a filter on the tablix for list_date?

Previous Year Documents.

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