Problem in A/R Payment

Question

Excess Incoming Payment received from customer.
Details :-
Invoice value - Rs. 20,000/-
Payment received - Rs. 21,000/-
when we pass the incoming payment entry the excess amount of Rs. 1,000/- hit the payment on account field but altemetely it has tobe hit the A/R Overpayment G/L A/c.
How to link the excess payment of Rs. 1,000/- to A/R Overpayment G/L A/c.
Suggest me the solution.
thanks in advance,
badri.

Answer 1

Badri,
You will need to do two steps to make this work.
<b>Step 1:</b>
In the G/L Account determination define the Over Payment A/R Account, Under Payment A/R Account.
To Access this, <b>Administration > Setup > Financials > G/L Account Determination > Sales tab</b>
Definition: Define these accounts if you want SAP Business One to handle cases in which the incoming payment amount is slightly different from the A/R invoice(s) amount paid. SAP Business One compares the amount paid to the amount due and if the difference is less than the amount defined in the Overpayment A/R Account or Underpayment A/R Account the appropriate posting is created.
<b>Step 2:</b>
To define the amount limits for over payment and under payment  go to <b>Administration > System Initialization > Document Settings > Per Document tab > Incoming Payment > Under/Overpayment Amt Allowed field</b>.
SAP Business One automatically creates the following G/L transaction
Checking / Clearing Account   Dr
Over Payment Account                            Cr
For example:  You set the over payment/ under payment limit as Rs. 5000.  And as per your example the Rs 1000 will get posted to the over payment account defined.
NOTE:  If the difference between the amount paid and the invoice amount is greated than what you defined, then the transaction is posted like a regular payment on account transaction.  So make sure to have a bigger amount defined in <b>Administration > System Initialization > Document Settings > Per Document tab > Incoming Payment > Under/Overpayment Amt Allowed field</b>.
Thanks
Suda