Proforma Invoice configuration/ assignment

Dear SAp guru's
    I have done the assignment of F5 and F8 to my sales document - i am not able to get the proforma output, whether i have to assign the output for this billing document or to the sales order, delivery - i am confused and i am not getting any reply from my friends
kindly help me out.
regards,
Reshmi

hi,
in both the cases you have to maintain the o/p determination procedure for the billing types only. make sure you have created the cond. records in vv31 and maintained the printer setting along with it. also check if the o/p types are assigned to the o/p determination procedure.
for sales orders you have to maintain the condition records in vv11 and for deliveries in vv21.
if you intend to use the same o/p type for sale order, deliveries and billng- i guess its not doable.
proforam inoices are meant to be used wen you do not want accnting enteries to hit books. they are generally used as reference docs to create excise invoices.
saurabh

Similar Messages

  • Proforma invoice configurations

    Dear SAP guru's
          I need to know the step wise process for Proforma Invoice configuration settings, if anyone is having - kindly send it to my mail ID [email protected]
    regards,
    reshmi

    Hi reshmi
    Proforma invoice is nothing but one type of billing document - u have invoice, proforma invoice,credit memo,debit memo, cash sales invoice
    similary u have proforma invoice - in proforma invoice the values will not be posted to accounts coz there will be no generation of accounting document
    Proforma invoice type is f5 and f8 (order related del related ) it is similar to configuring  f1 /f2 except that in proforma u have to check the posting block
    Generally in export business u will create a proforma invoice to the client to show how the invoice will appear after billing or in a business where some adjustments are needed after adding the tax for specific export zones (u will finally prep invoice)
    u can go to vofa and find the config of f5 or f8 and copy do the changes if reqd
    regards
    kishore

  • Unit Conversion value not copied in Proforma invoice

    Hi
    I have sales unit and base unit of measures are different which are defined in material master. When I create a sales order, in condition tab, I can see the conversion value between condition unit and base unit. But when I create order related proforma invoice, conversion factor is not copied in condition tab there, though it works fine with delivery related proforma invoice.
    What could be the reason.
    Regards,
    Neeraj Srivastava

    Hi,
    discussed the same issue in these threads -
    Proforma Invoice configuration/ assignment
    Proforma Invoice for Sales Order
    proforma invoice
    Re: How to Create a Pro Forma invoice (F5) for selecetd items in the order?
    Regards,
    Raj

  • Proforma Invoice not transferred to GTS

    Hi,
    When i create Proforam Invoice in ECC and the same document is NOT transferred to GTS. When i do manually transfer via Initial Transfer of documents, i'm getting message as "No relevant document types were selected"
    In ECC (Feeder system), i have done the following configuation
    For Application Level SD0C, BADI activated.
    Path: SPRO - > Sales & Dist - > Foreign Trade -> SAP GTS PLUG In - > Activate Transfer of Billing document.
    Also Proforma Invoice added to Application level SD0C and activated the SAP Customs Management and Risk management at the below menu path
    SPRO -> SD -> Foreign Trade/Customs -> SAP GTS Plug-in -> Control data for transfer to SAP GTS -> Configure control settings for document transfer.
    At GTS level, i have configured the following
    IMG -> SAP GTS -> SAP Customs Management -> General settings -> Docuement Structure -> Assignment of Document types from Feeder systems -> Assign Document Type at Feeder system Level or Group level.
    Feeder system Billing doc type F8 - Proforma Invoice is assigned to GTS doc type CULOEX.
    Despite of above settings, Proforma invoice are not transferred upon creation.
    Pls help to resolve this issue
    Regards,
    Pradeep Maddi

    Hi Pradeep,
    Sorry to hear that you're still having problems.  Some more tips for you...
    In the ERP system, use transaction SE37 to display the code in Function Module /SAPSLL/CD_SD0C_R3, and set a break-point at the line PERFORM api6800_csd_synchronize, somewhere around line 155.  Then create a proforma invoice, and see if the debugger starts.
    If the debugger does not start, then the problem is in the feeder system.  I would check in this order:
    1. Check that the proforma really is an export - that's to say, the Destination Country is different to the Shipping Point.
    2. Set a break-point very near the beginning of the Function Module - at the line CALL FUNCTION '/SAPSLL/CD_INIT_R3.  If the debugger still doesn't start, then either the SD0C transfer is not active, or there is some other problem with the Plug-In installation.
    3. Check your configuration again for the proforma Document Type.
    4. Check the implementation of the BAdI /SAPSLL/CTRL_SD0C, and make sure that no project=specific code is preventing the transfer.
    If the debugger does start, then the problem is in the GTS system.  I would check in this order:
    1. Check that Document Type CULOEX is activated for Customs Processing.
    2. Check that a Number Range is assigned to the Document Type CULOEX.
    3. Check that the Number Range interval is properly maintained.
    4. Check that all required Partner Functions have been mapped.
    5. Check that the Item Category in the proforma is assigned to GTS Item Category CLPOS.
    6. Check that there is an entry (in table /SAPSLL/TLEDPAF)  for the determination of the Activity Sequence.
    7. Check that the Business Partner(s) and Product(s) have been transferred as Master Data.
    Please come back if you still have problems.
    Good luck,
    Dave

  • Billing block on order with proforma invoice

    Hi,
    In our process, we take on new customers who need a pro forma invoice to pay us but often the final amount varies from what was initially expected. There is no delivery and the Proforma will create from the order. However, we will correct the order with the final quantity (service time) once the customer visit ends. e.g. an order was $100 and the pro forma invoice was sent for $100. it turns out the final service was for 150 - the customer at the moment pays only 100 but will pay the rest when we send the bill. Once the service is complete the order is corrected to 150. The volume is high so we have billing jobs running to create the invoices from the orders.
    Exploring 2 options:
    1. To make the correction, we want an automatic billing block put on the order once a proforma is generated. When the order is corrected subsequently, we will remove the block too. If it can't be done automatically, then 2 below:
    2. One can't generate the pro-forma if there is no billing block on the order. This is to prevent the person responsible to print it if he/she forgets to put the block
    Either of the 2 scenarios will work for us. Is there any user exit which can do this?
    Thanks a lot.

    If you are handling these orders with a different order type, then just default the order with a billing block"Review pending" using OVV3, don't assign this block for the Proforma invoice, but assign it to the regular invoice using OVV4 .
             Then you can always make sure that a billing block exists on the order before the proforma invoice gets printed.
    Option 2.  If you are not using specific order type for the process.
      In this case think about assigning the billing block for the orders that are being placed by the new customers, try to figure out a logic to identify the new customers..
    On the whole, <b> If possible</b> I feel its better to assign the default order block rather than creating a new program to assign the BILLING BLOCKS for all the orders that have Proforma Invoices printed and run this program in Background every day or twice a day  when ever required..
    Let me know if you need any more help
    Regards,
    Ajai.
    Don't forget to reward points if helpful.

  • Proforma Invoice - Condition Table Assignment.

    We have Proforma Invoice with COndition table.Now the Problem is that ,this condition dsnt available in the Previous Documents.That means it is dirctly attached to Billing Documnt.Can any one help me out ,that whr would be the configuration of this assignment.
    Viru.

    Hi Viru
    Check KOMK , KOMP structures and KONV table also
    Regards
    Srinath

  • Proforma Invoice in Stock transfer Intra company

    Hi Gurus,
    I am trying to make Proforma Invoice in STO Intra company. But it is giving the errror "Not relevant for billing". Actually i want to create a excise Invoice from this Pro forma Invoice. I have also maintained NLN item category in Copy control between NL to F8. but still the invoice is not created. Can anybodu plz tell me where i am missing the configuration?

    Hello,
    I presume, your configuration settings are correct. check what billing type you assigned to NLN item category and what billing type you are selecting during VF01
    Regards
    Anil

  • Proforma invoice not created for stock transfer order

    Hi Experts
    while creating a proforma invoice for stock transfer order between the plants we are not able to create proforma invoice , the process is replenishment delivery is created and Wm is also done and the billing with reference to delivery and the item category is relevant for billing with value J, and below is the message i get whilw creating invoice
         Technical data
             Tech. data details
              Client                                
              Group Number
              Sales Document Number                
              Item Number of the SD Document         000010
              Schedule Line Number                   0001
              Counter in Control Tables              00
              Message Identification                 00
              System Message Number                  001
              Output Type                            E
              Message Variable 01
              Message Variable 02
              Message Variable 03
              Message Variable 04
              Group Type                             F
    No biliing documents generated
    Please suggest.
    Thanks

    This explanation is not in detail and hence I am not clear about your configuration settings. 
    First go to IMG Logistics-General => Tax on Goods Movements => India => Business Transactions => Outgoing Excise Invoices => Assign Billing Types to Delivery Types.
    There ensure that you have assigned the billing type JEX (assuming that you are using the standard) to your delivery type NL.
    Perhaps, you can also try with "D" for your item category in Billing Relevance field but I am not sure this will solve your issue.  Try in development client.
    thanks
    G. Lakshmipathi

  • Output type for Proforma Invoice for return delivery from delivery type RLN

    Client require Output type Proforma Invoice for return delivery to vendor. As such return item category is not relevant for pricing so from delivery to proforma invoice can not have with p-ricing. I got quantity correct but pricing is coming Zero.
    Client have ZPAC as packing list output type from delivery which shows quantity and pricing. So decided to use the same logic to pull pricing for proforma invoice from delivery.
    Here delivery has standard output ZPAC as packing list with access sequence Z002 as Delivery Type.
    I want to pop up output type for all return delivery so using access sequence with delivery type/vendor.
    Vendor filed does not exist in delivery output type so brought that firld LIFNR.
    It is assigned to procedure and maintained ZPRO output type for Proforma invoice. Asigned VV21 on front end.
    Problem Still automatic output type ZPRO is not poping up. What type of access sequence will help me to pop up or what in configuration am I miising?
    Appreciate help for solution at earliest.

    Hi Padamsree,
    I know Pricing & output very well.  I need profomra invoice to be printed with quantity & value for return goods to the vendor. Pricing is associated with Item category RLLN for delivery type RLL which is return type delivery.
    I need to have pricing in my Proforma invoice which is copied from delivery to billing document VTFL. Just check well how it is working in the system & if you know please answer so that it should be workable on the system. As theoretical answer may not be helpful. Appreciate for your time.
    Thanks

  • Return Order with reference to Proforma invoice

    Dear All
    Is it possible to create a return order with reference to proforma invoice. How ?? if possible.
    Our scenario is when we do stock transfer order and truck meets with an accident or anything and material needs to written to the factory premises. we dont want to complete proforma invoice.
    Suggestions PLZZ
    Regards-
    Ram

    I don't see any the relevance or logic of creating of return order from proforma invoice.
    You can follow - Returns flow:
    PO type is same ( Intercompany STO PO type is NB )
    While you make this PO there is a return indicator check box at the line item where you will give qty etc (scroll on the rt side)
    Tick that
    Then save the PO with all other information
    There is a configuration Return delivery type has to be assigned
    IMG-MM-Purchasing-PO-Returns Order-Return Plant to Plant
    Here for your plant you need to assign delivery type as NCR This config is reqd to be done from your end
    So, the Flow would be
    - ME21N (with returns indicator)
    -VL10B
    -VL02N (delivery type will be NCR ) & do a PGR here
    -VF01 do billing with reference to delivery created
    I Category in del will be NCRN & M type will be 673
    If you are using standard document types system will pick billing type as IG which is nothing but a intercompany credit memo
    Copy controls between NCR and IG in VTFL is already there in standard
    For understanding also, refer following link:
    return process intercompany stock transfer
    Hope this can assist you.
    Thanks & Regards
    JP

  • No output has been selected for printing in Proforma Invoice

    Hi,
    I have created PO for STO and delivery (Delivery Type NL) through billing VF01, billing type (JEX) and creation of excise invoice, T-code u2013 J1IIN with reference to Proforma Invoice, it is working fine. 
    I have maintained the billing output (JEX) in condition records (T-Code- VV31).  When I have save the proforma invoice and selected the issues output system showing Error u201CNo output has been selected for printingu201D Message no. VF302"
    Can any body tell me what is problem for configuration steps or I have missing any steps?
    Useful answers duly rewarded
    Regards,
    Devendra

    Hi Devendra
    check the following things :
    Go to VF02 ->header data ->output-> click on analysis
    Check the access sequence (key combination) in your output type details.t.code V/40.
    check wheather the output procedure has been assigned to the output type or not
    check the condition record has been maintained or not VV31 . If maintained check the key combinations entered, transmission medium also .
    Regards
    Srinath

  • Proforma invoice (F5) creates accounting document

    We have an issue with Proforma invoices creating accounting documents. I did some research here and it seems that it is an unexpected behavior for a proforma invoice, but I couldn't find any information about what exactly is preventing them from creating accounting documents.
    Could anyone point me in the right direction where this might be configured? Unfortunately, I'm mostly an ABAPer and am not that familiar with SD config. I did find the transaction VOFA though and checked the settings for F5 there. It seems odd that 'Posting block' checkbox is unchecked. Is it supposed to be checked or are there any other fields that would influence the creation for accounting documents?
    Thank you.

    I checked the fileds, as suggested. F5 has the following settings:
    SD document category = 'U'
    Transaction group = 8
    all the fields in Cancellation and Account Assignment are blank
    some fields are set up in Output parameters (I don't think they have anything to do with this)
    both Posting Block and Statistics are currently not checked
    It seems that Statistics checkbox only influences the creation of statistical records (i.e. population of LIS/SIS structures).
    What is interesting though is that Document Type field is blank for F5 and for other invoice types (e.g. F2 or FV, which we are also using)...
    Is there another area in SPRO where the connection between SD and FI could be configured? I've also looked at the Copying Requirements, but there is nothing for Billing to Accounting...

  • Query about Proforma Invoice (F5) and Excise proforma Invoice (JEX)

    Dear all,
    I would like to know for excisable goods, customer should be sent two separate invoice? i.e. Pro forma invoice (F5) and Excise Invoice India (JEX). or only excise invoice India (JEX) should be sent. Please help me for the same.
    Thanks in advance.

    Hi,
    If excise is relevant then use JEX proforma invoice.So that excise values will flow from invoice to excise transaction "J1IIN"-factory excise invoice.
    Configuration to move excise values from proforma has been done for Billing type "JEX"
    in Excise configuration Logistics General>Tax on Goods Movement>India>Outgoing Excise invoice>Assign billing types to Delivery types. you will find the JEX been assigned.
    In the standard system, there are two document flows that you can use:
    Standard order (document type OR) -> Outbound delivery (LF) -> Proforma excise invoice (JEX) -> Invoice (F2)
    Standard order (OR) -> Excise invoice (JF) -> Invoice (F2).
    Assign Billing Types to Delivery Types
    Use
    You enter outgoing excise invoices by referring to either of the following documents:
    Customer invoices
    Pro forma excise invoices
    These options are represented in the system by different document types and document flows.
    In this IMG activity, you:
    Specify which billing document types you use as a reference for CENVAT utilization
    Assign them to the appropriate delivery document types
    Requirements
    You have set up the delivery types and copy control as follows:
    Create separate delivery types in Customizing for Logistics Execution (LE), by choosing Shipping -> Deliveries -> Define Delivery Types.
    Set up copy control for the delivery types in Customizing for LE, by choosing Shipping -> Copying Control -> Specify Copy Control for Deliveries.
    Create billing types in Customizing for Sales and Distribution (SD), by choosing Billing -> Billing Documents -> Define Billing Types.
    Set up copy control for the billing types in Customizing for SD, by choosing Billing -> Billing Documents -> Maintain Copying Control for Billing Documents
    regards

  • Complete sales order after creating proforma invoice

    Hi gurus,
    I am having the following issue:
    I need to generate a proforma invoice. So, I create a new sales order, and then create the invoice based on that same order. The problem is that this sales order keeps its status open, as I understand, because it is pending a delivery. However, I do not wish to create any delivery, only the proforma invoice.
    I have created a new billing document type (based on standard F5), as well as a new sales order type and item category.
    Can anyone give some pointers on what i need to configure in order to not need to create a delivery?
    Thanks in advance!
    Regards,
    Joã

    Your doc config seems to be okay for pro forma invoice..
    Kindly check ur header copying control for Sales Doc to Billing Doc (proforma Invoice).
    In general for this senario it is
    0007-Header/ord.pro forma (E.g. Order related pro-forma invoices can be created to supply customs declarations for non-deliverable items such as services. If a customer has ordered a service, this requirement can be assigned to the header to permit the creation of the proforma invoice.)
    And have look on Billing quantity indicator for copy control item. This specifies which quantity the system copies from the source document (a sales order, for example) into the target billing document (an invoice, for example). When you create an invoice for a standard sales order item, for example, the quantity that the system copies into the invoice is the delivery quantity less the quantity already invoiced. If you create a pro forma invoice, the system copies in the order quantity.
    C and D for pro forma invoices
    Make sure that control of the amount to be billed is directly related to the item category billing relevance.
    As we know,  "relevant for Billing", indicates what the basis for billing should be.
    "D:" Relevant for proforma - The billing relevance indicator must contain a value (not be blank) in order to be able to create pro forma invoices. Indicator "D" can also be used as follows for cross-company-code business processing. In the case of a free-of-charge outbound delivery, the company code that is responsible for the delivery should be granted an internal settlement. You can use indicator "D" to record free-of-charge outbound deliveries and grant internal settlements to the relevant company code.
    One thing I like to point out, the sales order will be in open status, even though it has a pro forma invoice.
    Till you have not create a confirmed invoice (in case of non deliverable item) or delivery for that sales order.
    As you might be aware of, proforma invoice is abridged or estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. It notes the kind and quantity of goods, their value, and other important information such as weight and transportation charges.
    Still, I have one doubt, is your sales order an indicative doc and is not going to have any relevant accounting entry?
    If No, then just give a rethought on your business process & confirm with user?
    Thanks & Regards
    J Prakash.
    Edited by: J Prakash on May 13, 2010 3:44 PM

  • Generating Proforma invoice (F8), and getting print immediately.

    Hi Gurus,
    When generating Proforma invoice for deliveries (F8 type invoice in VF01) they do not print immediately. We have to save in VF01 and then go to VF02 to print. This needs to be changed to print immediately on saving in VF01.
    What is the configuration setting involved for this.
    Please let me know for the same

    IMG --> Sales and Distribution --> Basic Functions --> Output Control --> Output Determination --> Output Determination Using the Condition Technique --> Maintain Output Determination for Billing Documents
    --> Here maintain  new condition table with a combination of Billing Type, Sales Organization desired fiels & assign the same to Access sequence being used. Ensure that fields are released in Access Sequence.
    Maintain Condition record for the same, based on Billing Type, which will address the issue.
    Regards,
    Rajesh Banka
    Reward points if helpful

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