Project 2013, check working hours when assign tasks

It maybe a foolish question. But I am really a new guy to use PWA. Please help me.
while I set a task and assign it to user A for 4 hours , can system shown a alert or some tag if A's planing_working hours will be over 8.
I know Professional can do like this, can it be shown in PWA?
And is there a button to check resource's working hours not over 8 hours per day when I write down plan in PWA?
/Jou Chen

Hi Jou Chen,
There is no foolish question about Project, don't worry!
1- In Project Pro, you have the overallocated symbol ("red guy") in the indicator column, but there is no such thing in PWA. That being said, you could insert in the PWA view definition (PWA, server settings, manage views) the "overallocated"
column (choose an assignment view such as assignment summary since the overallocation is a assignment level). Then you could see overallocated assignments and filter/group your assignment along this field.
2-There is no such button, but as adived above, you could use the overallocated column as a filter to identify overallocated assignments.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

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Project 2013 - entering work hours at a monthly level

Hi all,
Any help with this 'hopefully small' problem will be hugely appreciated. It's not so much a problem, but
me still being new to Project - sorry! As a summary of what I am working with:
I have entered a list of tasks (all set to Manually Scheduled).
I have entered a number of resources into the Resource List.
I have also assigned relevant resources to the tasks.
Using the Task Usage view, I would now like to begin entering Work hours for the resources assigned to the
tasks. We are planning at a monthly level, so I know how many hours each resource is expecting to be spending on each task over each month.
I have set the Timescale of my Task Usage screen to a monthly scale, thinking that this would allow me to
enter total hours for each month. As an example, one of the resources assigned to a task is set for 15 hours of Work in April. It all seems to look OK on input.
My problem is however, I would like the Start and Finish fields to reflect this, and span over the months
in which the Task's resources will be doing work. It doesn't seem to pick up the month accurately. Although I have entered the 15 hours in the column labelled April, the Start and Finish dates have come out as 30/04/14 and 30/05/14 respectively. I was hoping
the Start and Finish times of that row to be 01/04/14 and 30/04/14 respectively, but they are a month out of line, and has show the work to be happening over May, not April. Is there y way I can change this?
I hope this makes sense as a question? Any help at all would be brilliant. Please do let me know if I've
missed any detail and you need some more info. I'll also continue looking through the forums to check if this has already been asked.
p.s. I tried to upload an annotated image, but my account needs to be verified first. Do I need to do anything to request this? I didn't receive any usual 'verification' links in MS's email on opening this account.
Thanks very much,
ac18

Hi John, Julie,
Thank you both very much for the help! Yes good spot, I did post it on both forums (http://www.msofficeforums.com/project/21190-project-2013-entering-work-hours-monthly-level.html) - it's been years since I've used forums of any kind, and it's great to see
experts being active across multiple sites!
I have given both suggestions a try, but unfortunately am still not quite there yet.
John, although your tip seems to work OK, I think I was hoping to find a way for the Start and Finish times to automatically span across the Work hours I have entered. If I was to then enter another 5 hours, but this time for March, the Start-Finish dates
should auto update to be 01/03/14 - 30/04/14. I understand now that this may require me to be on an Automatically Scheduled project?
Julie, your screen shot on the msofficeforums.com website is exactly what I am looking to achieve! I would like to enter month-level Work data, and that looks to be exactly that. I did try entering a zero in the month immediately after the last month that
had hours in it, but Project seemed to simply ignore it, with no visible change to the dates.
I have done some further investigating, and there does seem to be something different happening with my Project version (it's Proj Prof 2013). I have access to another computer with Project 2010 installed on it, and this doesn't seem to cause an issue. Note,
I did need to have set the tasks as Auto Scheduled.
Essentially, if I try and exactly replicate Julie's example on both versions with the following steps, I get slightly different results:
Tasks set to Auto-Scheduled.
Set Project Start Date to 01/01/14
Enter some resources.
Switch to Task Usage view.
Set the Timescales on the right hand side to: Bottom tier=Months, Middle tier=Quarters.
Enter a task.
Assign resources to the task. At this point, by default 8 hours worth of work appears for each assigned resource. In 2010, these hours appear in the January 14 column. But on my 2013 laptop however, these hours appear under the December 2013 column. Strange?
Anyway, in both cases I clear these default hours by entering zeros in their places.
I now enter 15 hours under April 2014 for one of the resources on the task.
In 2010, the Start and Finish dates of the assigned resource's row update to 01/04/14 - 30/04/14.
In 2013 however, the Start and Finish dates update to 30/04/14 - 30/05/14.
I have a feeling that this discrepancy is perhaps at the heart of my problem? Is there a setting with the application that I am not making?
Thanks again,
Arjun

I want to cancel my subscription. The only service available is a chat opened only at working hours when I am at work and cannot use it.

I want to cancel my subscription. The only service available is a chat opened only at working hours when I am at work and cannot use it.
Can I do it directly from my acount without contacting Customer Service?

the subscription is for Adobe ExportPDF

Project server 2013 how to check work hours per hour per project

Hi all,
I would like to know how to check the total work hours for a project per month. For examples, I want to know all the work hours for all resources spent for the project A in August. Any idea?
Thanks,
Anna

Hi Anna,
If you don't want to write queries, I'd suggest you to simply open the project unchecking the option "load resources summary assignments" and go to the task usage view. Then display the project summary task and choose the monthly timeframe ("view"
tab) for the timephased part of the screen (right part).
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project 2013 No Server, No Sharepoint, Updating Tasks From Assigned Resources Through Email

Ok,
I have searched high and low for this type of information and Im surprised after all these years that no one has asked or requested this type of information?
I am a consultant, with my own version of Project 2013 to track how I run Projects. This is the tool I use. So this being the case it makes no sense for me to spend millions of dollars for Project Server. I am just one person useing this
as my tool of choice.
My issues are:
I create and assign a task to a resource with a name and an email address.
I litterally have thousands of tasks with hundreds of assigned resources (People) with an email address.
I need to update weekly all my task!!! The entire point of using Project 2013 as a tool!
However it appears Microsoft needs to make this very dificult to do. If I have to manually email all these people with task and manually ask them for an update, then manually update all these task then whats the point of even bothering using Micrsofts Project
2013? It is useless.
I need a way to automate these updates without having a Server.
The Question no one seems to be asking is this?
Is there a way to update task through email, (Outlook), Why cant I send emails with a table of tasks assinged, request update in the task table, then the assigned resource sends me back the email with thier updates and I can automatically update my Project
Task?
Am I the only one who has asked this or thought of this? Or are my expectations to high? I cant figure how Microsoft could ever expect a single user of Project even with only one project with 50 to 100 task listed to have to get on the phone or emal
every single person manually, and manually update every single task every single week? I have used other Project type apps and they all have a way of sending emails out to assigned people to get task updates automatically. Only Project doesnt!
Why?

Thanks Prasanna,
Really for the amount of money I have to pay for a Product that should have some way to update tasks.
Think about this for minute. I believe Project 2007 was able to do this ,,,, that made sense....
Really ponder this question: What is the purpose of Microsoft Project for a single user? Does anyone ask these questions prior to development?
The reason for Project to exist is to TRACK TASK! THATS IT! Why would anyone want to track any type of task, hundreds of task MANUALLY? It does me no good for me to be the only one tracking task. It does me no good for me to be the only
one looking at the task schedule. Great, so IM THE ONLY ONE WHO KNOWS WHATS GOING ON?
So I ask this question.
If this is the case then what is the point of tracking anything if it cant be shared or updated in some way or another? Microsoft Project is useless as a single use product!
Here is the kicker....
I can purchase Outlook for a lot less, I can track any and all task, assign task to anyone with an email, I can assign and schedule task through Outlook and place an alert, set it as an appointment through the Calendar, change and assign start and end dates,
and get updates through email on any task, calendar, anything.... Why then would I waste ANYTIME OR MONEY ON A USELESS TASK TRACKING PRODUCT LIKE PROJECT? It does not do anything? Outlook does a thousand times more than Microsoft Project!
Does that make any sense to anybody? All Microsoft Project really is... is a stripped down Calendar/Task from Outlook with no ability to email, or communicate in any way shape or form with other people who are assigned the work. What ends up happening
is Microsoft expects single users to purchase Project Server? Are you crazy? This is the single reason why Project does not sale! If Microsoft would go back to sales metrics of Project 2007 they would see a decline till now that will reflect
this problem. Its really a simple fix. Sales would triple. Until there is a solution it makes way more sense for me to use Outlook, schedule work task on others calendars and have them send me an update weekly through an automated spreadsheet
through Outlook. From there all the reports exist in Excel. Why do I need Project anymore? BTW I have been a MS Project user since its inception.... SO IM not new to it... what a terrible waste of time, resources, and lack of
vision for just a simple powerful addin that was removed after 2007. Single users like myself will never purchase Project Server just so we can send emails with assigned task for an update,,, silly?

Add a dropdown field to the task view that determines work hours for that task.

I'm very new to MSProject. I'm entering project data for the design, review, implementation, testing and acceptance of many subroutines. The subroutines can be categorized into an enumeration of types. 1 - direct sub , easy, 2 - direct sub,
average, 3 - direct sub complex, 4 - supervisory sub easy, 5 - supervisory sub average, 6 subervisory sub complex.
I would like to create a dropdown field that once the category has been selected, the work hours are locked. For Example if I have 50 "direct sub, easy", I want to be able to change the work hours assocated with "direct sub, easy"
in only one place and have all "50 direct sub, easy" tasks automatically use the new work hours.
Is there a way to do this in MSProject?

Denis,
Okay, let's revisit the approach. If you have six defined categories and you want to select from one of those categories for each task, then you need to create a custom field with a lookup table. Let's use the Text1 field.
1. First add the Text1 field as a column in the view, I assume you're using the Gantt Chart view
2. Select the heading of that column and go to: Project/Properties group/Custom Fields
3. That will open the Custom Fields window with Text1 already pre-selected. Hit the "Lookup" button
4. In the Edit Lookup Table window, enter each of your 6 categories. You can give each a number with a description (e.g. 1 - direct sub, easy), or just put the description in the Value field (e.g. direct sub, easy) with nothing in the description.
5. Hit close
Now when you select the Text1 field for any task, the lookup list will appear allowing you to chose of the the entries. Now you can create a filter as I suggested before and go through the process of setting the work value for all like category tasks.
Hope this helps.
John

Project 2013- Trying a to move a task within the project and have it respect new predecessor rather than old one

Ok, I am working on a rather large project schedule.
Before having to upgrade to Project 2013, the file was used in Project 2007.
Basically I am having a problem with moving tasks only to have them still respect their old predecessor instead of just the new one.
Basically I have 4 tasks ( with start dates): Task A: 1st of month, Task B: 5th of month, Task C: 9th of month, Task D: 13th of month.
I would want to move say Task D infront of Task B and have it go A/1st, D/5th, B/9th, C/13th. But all that happens is that the tasks change order but all the dates remain with their original tasks. This wasn't a problem before Project 2013.
Is there any fix for this outside of having to unlink and relink every time I make change?

GarrettW23,
You're right, it doesn't work the same in Project 2010 & later as it did in Project 2007 and earlier. The feature you desire is controlled by the option setting to autolink inserted or moved tasks. As far as I can tell there is a bug that was likely
introduced when manual scheduling was added to Project 2010. Now, if the option is set, two links will be set up, the original link to the old predecessor and a new one to the new predecessor.
I'm surprised this bug hasn't been fixed but I guess it's not something a lot of users have an issue with. Meanwhile, edit your links after drag and drop as Rod suggests.
John

Working hour in assignment window

Hi all
Which table contains the working hour field??. I will find out which employee how many hours per week working.
Thanks

It is stored in per_all_assignments_f
select normal_hours
from per_all_assignments_f
where assignment_number = :asg_num
and sysdate between effective_start_date and effective_end_date

Error message when assign task profile

Hi Expert,
SAP system 4.0B, i create a new activity group in PFCG and assign responsibility in it.
I already generate the responsibility and when i assign to user id in SU01 error message come out.
Profile for activity group not yet generated
Message no. 01 070
Diagnosis
You are assigning a user with an activity group. Although this activity
     group already has a designated profile name, the profile has not yet been
     generated.
System response
The user does not yet have the designated profile.
Procedure
Use the Profile Generator if you want to generate a profile. Remember
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     the profile.
As i already generate the activity, why the system still say that the activity group not yet generated?
Please advice.
Thanks
regards,
ng chong chuan

Hi Alex Ayers,
The error when double click, there was nothing pop up.
After generation in SUPC for responsibility RY type and the status show "Generation here not allowed/possible".
SAP version 4.0B.
Please advice.
Thanks.
regards,
ng chong chuan

How to view man hours in MS Project 2013

I have created a sample project plan in MS Project 2013 with 3 resources. Some tasks are running in parallel while others are one after another. I am using standard calendar which is 8 hours a days, 40 hour a week.
How do I know man hours of my project plan? Is there some view available looking at which I can know the man hours of my project?

Hi,
assuming default settings, you should do two things:
Add column Work to your view
Display Project Summary task: tab Format, enable check box "Project Summary Task".
This will give you total of hours (Work) for your project in line 0.
Does that help?
Barbara

Project 2013 free trial setup.exe module doesn't work

Hi there,
I installed the Project 2013 free trial and it opened with 7zip, but now the issue is the setup.exe. When I click on it, I get an error message "The specified module could not be found". What do I do from here?

Hi There,
There might be some wrong file association or a module missing. I would suggest you to uninstall both Project 2013 free trial and 7zip and then first install Project 2013 and check if it works.
Once you are sure that Project 2013 trial works, you can install 7zip.
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Spell checker quirky running Outlook mail with Firefox, works fine when running Windows

Using Firefox with Outlook mail. Spell checker misses many obvious typos and misspellings. After correcting an error or two with spell checker underlining of remaining uncorrected errors disappears.
Spell checker works properly when using Windows with Outlook mail.

I'm not using the MS mail service very much these days as there have been too often issues in Firefox that took too long to get fixed by MS, so I hadn't noticed these issues, but with checking it out I can see the same happen if there are multiple errors marked.
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CProject user cannot edit (confirm) their assigned tasks

Dear Experts,
we are facing an unexpected behaviour on cProjects: project user cannot edit (confirm) their assigned tasks, because the authorizations at the task level for user appear as Read (authorizations view on task), while on the project definition, for the same tasks the user is assigned Write permissions. Something must be happening in between that we are not getting right.
More details on the configuration behind and the process:
- In Project definition level, project roles (coming from a project template) are staffed to users (business partners)
- Project roles coming from project template are assigned to a project role type with Default authorization set as Read. Because we want all project users to be able to access in read mode to the whole project and tasks; and then be able to edit (Confirm) only their assigned tasks. Except for the project manager role, who has a different project role type assigned wih Admin default authorization set
- After making the staffing at project level, this seems to be working fine: all project users have read access assigned at project structure level and rest of tasks, except the project manager who has Admin authorization. And for each task, the user assigned to the task has write permissions.
- But when a user open the task from the tasks dashboard, and go to the Authorizations tab, then the user has Read permission for the same task, which causes the consequence of not being able to Edit and Confirm.
Can you guide us to understand why the Write authorization is being overriden to Read at user access? Should not the default authorization “read” at project role type be overwritten by the assignment of the user to the task?
Maybe is there other configuration setting that is missing or needs to be checked?
Many thanks in advance,
Roberto

Thanks Ravi, I answer your questions:
1) How did you give write access? - Manually in ACL-Authorisations tab or through selection of responsible role/person in basic tab.
we use the second option. We create projects from templates that have roles assigned to tasks. After we complete staffing in the project, we assign users (business partners) to each project role. After this, automatically, users are assigned as task Responsible and receive their tasks assigned in the task dashboard.
Question here: since we do not use Resources, the field responsible resource is not used/filled- Is this required?
2) Whether the task accessed by the user is in 'Released' status?
yes, tasks are released, so that ther users receive the task in Tasks Dashboard, but due to the permissions issue, they cannot confirm task
The only possible workaround we have found to solve the issue is to assign Write authorizations to all users, but at project level. So the consequence is that users can edit all the project tasks (not only their assigned tasks) and we want to avoid that. We want users to have read access to whole project and write access to their assigned tasks (by staffinf Users to roles)
thanks again for help.
best regards,
Roberto

"Can not get a key" error when assigning the OAuthTokenIssuer certificate

I am migrating from Lync Server 2010 to 2013. When deploying the 2013 server, it fails when assigning the OAuthTokenIssuer certificate. With the KeyException error below.
I've tried "re-keying" the cert and confirmed that the key is exportable. Does anyone have any insight on how to resolve this?
=============
<?xml version="1.0" encoding="UTF-8"?>
-<CsMgmtLog Name="Set-CSCertificate">
<Info Time="2014-04-21 19:00:53Z" Title="Connection">Data Source=servername.domain.com;Initial Catalog=xds;Integrated Security=True</Info>
-<Action Name="Set Certificate" Time="2014-04-21 19:00:53Z">
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<StackTrace Time="2014-04-21 19:00:54Z"> at Microsoft.Incubation.Crypto.GroupKeys.DKMBase.GetCurrentKeyAndUpdate(KeyPolicy& keyPolicy) at Microsoft.Incubation.Crypto.GroupKeys.DKMBase.Protect(MemoryStream plaintext) at Microsoft.Rtc.Management.Internal.KeyManagement.GroupKeyWrapper.Encode(Byte[]
inBytes) at Microsoft.Rtc.Management.Deployment.Core.Certificate.SetCMSCertificate(IScopeAnchor scope, X509Certificate2 foundCert, X509Certificate2Collection certs, Nullable`1 effectiveTime, Boolean isRoll) at Microsoft.Rtc.Management.Deployment.Core.Certificate.SetCMSCertificate(IScopeAnchor
scope, String thumbprint, Nullable`1 effectiveTime, Boolean isRoll) at Microsoft.Rtc.Management.Deployment.Tasks.SetCertificateTask.Action() at Microsoft.Rtc.Management.Internal.Utilities.LogWriter.InvokeAndLog(Action action)</StackTrace>
</Exception>
<Complete Time="2014-04-21 19:00:54Z"/>
</Action>
<Error Time="2014-04-21 19:00:54Z" Title="Error">An error occurred: "Microsoft.Incubation.Crypto.GroupKeys.KeyException" "Can not get a key."</Error>
</CsMgmtLog>
=============
Regards,
Yai

Please try to assign the certificate with Lync Server Management Shell.
Run the following command:
Set-CSCertificate -Identity Global -Type OAuthTokenIssuer –Thumbprint <string>.
Check if you can assign default certificate to Lync Front End Server.
Check the Root Certificate Authority certificate is not expired.
Lisa Zheng
TechNet Community Support

Assign Task - Prepare Data Service not being called?

Hi,
I've got an Assign Task activity, with an Action Profile that defines a Prepare Data Service. For the Prepare data service, I've just created a simple process, and I'm recording it.
When the assign task gets invoked, the Prepare Data Service process is not being executed. Nothing gets recorded.
Do I need to do something else?
I am running LC ES2 SP2
Note - If I use a Prepare Data Process on a Task Manager start point, it works fine. It's just not working for an Assign Task activity.
Thanks

Hi
By default, the checkbox to run the Prepare Data on the User service step is turned off.
Navigate to the Presentation & Data tab on the User service.
If you have selected an Action Profile that specifies a Prepare Data process, you'll see 3 checkboxes under the section: Specify when the Prepare Data process runs
Check "The user opens the task" and it will now run the Prepare Data on the User service.
Note: This is unchecked by default so that any data entered on the startpoint step is not overwritten at the user step.
It is up to the process designer to save off any data that you do not want overridden when the Prepare Data loads.
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Project 2013, check working hours when assign tasks

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