PROJECT INVOICE DISTRIBUTION IN AP

HI,
When i am going to click on distribution after entering the project related header or line info. . . . .so its shows an error which stated that the default workflow for the payable account function project supplier charge account has not been customized.
any body help me on this .
thanx in advance
regards
umais

Hi,
The default process “Generate default account” contains nothing more than a dummy procedure (PA_ACC_GEN_WF_PKG.AP_INV_ACC_UNDEFINED_RULES) which generates the following message and aborts:
"The default workflow for the Oracle Payables account function Project Supplier Invoice charge Account has not been customised.Please replace the dummy function in the default process for account generation by your own account generation method".
Replace this dummy function with your custom workflow process name and save it.
Raaj

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SRKIM:R12:AP: IMPORT 를 수행 하여 INVOICE 생성 시 DISTRIBUTION LEVEL 의 DFF 값이 생성 안됨

PROBLEM
R12.0.5:
Payables Module 에서 Payables Open Interface Import Process (APXIIMPT) 를 통해 invoice 생성 시 distribution level 의 DFF 정보를 interface table 에 load 하였으나 실제 invoice 생성 시에는 해당 값들이 invoice table 로 넘어 오지 않았다.
SOLUTION
해당 ISSUE 는 Bug 6837035 R12 : CANNOT TRANSFER DFF FROM AP INTERFACE INTO AP THEN INTO PROJECT 에 의한 것으로 아래와 같이 작업 하여야 한다.
1. Patch 6837035 를 DOWNLOAD 받아 TEST INSTANCE 에 적용 한다. PATCH DOWNLOAD 시 요구 되는 PASSWORD 는 Oracle Support engineer 로 부터 전달 받는다.
2. File version 이 patch 로 인해 정상적으로 upgrade 되었는지 확인 한다.
strings -a $XX_TOP/filename |grep '$Header'
위의 명령어를 써서 다음 files version 을 확인 하면 된다.
ap patch/115/import/US ap12apc.ldt 120.1.12000000.4
ap patch/115/sql apamtpob.pls 120.43.12000000.8
ap patch/115/sql apamtrcb.pls 120.45.12000000.7
ap patch/115/sql apiindib.pls 120.59.12000000.13
ap patch/115/sql apmatchb.pls 120.54.12000000.16
ap patch/115/sql apothmtb.pls 120.19.12000000.3
ap patch/115/sql aprcvmtb.pls 120.59.12000000.8
3. Patch 가 정상적으로 적용 된 것이 확인 되면 System Administrator Responsibility >Applications >Profile> System 화면에서 AP: Copy Invoice Lines DFF Profile 을 조회 하여 Value 를 Distributions 으로 설정 한다.
4. Profile 설정 후 다시 Import program 을 수행 하여 DFF값이 정상적으로 생성되는지 확인 한다.
Reference
Note. 784615.1 - Imported Invoices Are Not Created with DFF Information At Distribution Level

PA billing: project / invoice currency

Hi,
I have the following error when interface an invoice from PA to AR: "The distributions for this transaction are in the functional currency, but the entered amount does not equal the accounted amount. Please recalculate the accounted amount for this transaction and resubmit AutoInvoice." I resolved the issue from the interface exceptions window in AR but I want to know how can I prevent this issue.
I have the following data for a project:
- invoice processing currency = project functional currency = RON;
- deliverable /event currency = RON;
- project currency = EUR;
The invoice is generated with:
- project currency = EUR (OK);
- invoice currency = EUR (incorrect) - and this generate error when interface the invoice in AR.
What should I do to generate the invoice in RON?
Regards,
tinar

Hi Dina,
Thank you for the answer.
I thought also at "Bill be Transaction Currency" but this issue appears on the projects only for one organization, on other organization (same setup) it doesn't appear.
Even more:
- this issue doesn't appear on all the projects on the same organization (projects with the same characteristics);
- on an earliear back-up instance (three month ago) the issue appear for project A and it doesn't appear on the production instance (same setup for project A for both instances).
I don't know to be any patches differences between these two instances, I checked up the setup for PA ... what else should I look for to explain (or correct) the issue?
Regards,
tinar

Can a cost distribution line have multiple invoice distributions?

I have a functional question. Is is possible to have multiple invoice distribution for a single cost distribution line?
I mean, if we join PA.PA_COST_DISTRIBUTION_LINES_ALL AND AP.AP_INVOICE_DISTRIBUTIONS_ALL, will we get multiple invoice distributin lines for a cost distribution line.
Thanks,
Upendra

Hi,
It is technically not possible for one CDL to map to multiple invoice distributions. In 11i the joins are: cdl.system_referece2 = apd.invoice_id, and cdl.system_reference_3 = apd.distribution_line_num, and a combination of (invoice_id, distributioncd_line_number) would always give you only one AP Invoice distribution. In R12, the mapping is EI.document_header_id = APD.invoice_distribution_id and one invoice_distribution_id can point to only one AP Invoice Distribution.
Multiple CDLs for a single AP Invoice Distribution: Yes, this is possible.
1. When an AP Invoice distribution is imported into Projects and adjustments are carried out in Projects for the imported line and then the PRC: Distribute Supplier Adjustments process, then at this point of time multilple CDLs map to a particular AP distribution. Now, when PRC: Interface Supplier Adjustments to Payables is run, the adjusted transactions create new AP distributions.
2. For a CDL, there can be 'C' and 'D' lines, which would carry the same attributes as the 'R' line, hence we can say there are multiple CDLs for a single AP distribution.
Thanks,
Prabhjeet

Error in Interfacing Project Invoices to AR - No Active Project Manager

I am getting an error while transferring a projects invoice to AR.
I am running concurrent program 'PRC: Interface Invoices to Receivables' program from a responsibility that was created as per the client project security requirements.
The output gives an error message - 'No Active Project Manager Found'.
Note:
- The project manager is active on the project.
- The person record of the project manager is active with an active HR assignment.
- The project manager role is not end dated.
When I run this same program from the standard Project Implementation Super User responsibility for the same project, the invoice gets interfaced to Receivables without any error.
Why does this happen ?
Is this concurrent program dependent on any menu / function / profile option ? If so, which one ?
Regards,
Prakash

Hi Prakesh,
Were you able to generate Invoice and AR Invoice Number in PJB?
Try run Oracle Projects Invoice Data Collection Test n Oracle Projects (PA): Security Health Check
check.
Regards
Raghavender K

Payment Process Request Status Report - Add Invoice Distribution Section

Hi,
I posted this in the E-Business Financial forum, but I think this is the right forum to seek for an answer to my question.
In R12.1.3, I need to add Invoice Distribution details into "Payment Process Request Status Report" report. I know that function "Get_Docline_Ext_Agg" in package "IBY_FD_EXTRACT_EXT_PUB" needs to be extended, but I do not know how to do it when it involves adding a new level of records into the XML, assuming that an invoice line can have multiple distribution entries, the function return could not simply be an aggregate value but instead needs to be a collection of records, so I can loop throug them in the RTF tempalte using for-each statement.
Please let me know if this makes sense and/or if you had to deal with a similar issue.
Thanks,
Sinan

Hi,
Is this the right forum to post this question?
I would appreciate any comments.
Thanks,
Sinan

How to Transfer iExpense Line Level DFF Information to AP Invoices Distribution DFF?

Hi All,
I have defined iExpense Line Level DFF and i want to transfer that DFF Information automatically to AP Invoices Distribution in 11i?
Is it possible ?
Thanks
Vipul Maheshwari

HI Vipul,
Yes, it is possible. Make sure you set the profile option OIE:Enable DescFlex to "Yes" in addition to seting up the DFF. This is described in the Oracle® Internet Expenses Implementation and Administration Guide, Release 11i, Part No. A80831-08.
Cheryl

KIMYONG: AP Invoice Distributions 에서 Track As Asset 사용법

Purpose
Invioc 등록시 asset 계정이 아닌 expense 계정도 FA로 넘기기 위해서는
track as asset을 사용합니다. 이에대한 설명을 하고자 합니다.
Solution
The Navigation Path 는 아래와 같습니다.
Payables>Invoices>Entry>Invoices
Press Distributions button
Track as Asset을 check하는 것은 아래 의미를 가지고 있씁니다.
Checkbox Track As Asset is marked means that Oracle Payables will transfer
this distributions to Oracle Assets during Create Mass Additions execution.
Assets can be created in Oracle Assets from imported distributions
afterwards.
Default로 Asset account일경우 track as asset이 check됩니다.
이럴경우 check box는 변경이 불가능합니다.
The checkbox Track As Asset is unmarked by default when invoice distributions
have an expense account. This checkbox can be adjusted for unposted invoice
distributions only.
Reference
Oracle Payables User's Guide, Assets Integration

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

Cost / work project revenue distribution

Hi
I am looking at cost / work project revenue distribution results and I see that GDR created 2 lines in the revenue: one for expenditure and one for the event. I know that event was created from billing extension. The expenditure line has 0 distribution. The accrued_revenue and accrual_rate columns are set to 0. I cannot find where and how this 0 lines gets created. Is this seeded logic for cost / work type projects? Your help on this greatly appreciated.
thank you in advance
Ed
Edited by: user_Ed_123 on Mar 11, 2012 2:48 PM

Hi
any help is appreciated.
thanks!

Invoice Distribution Line is Reversed and Manually Changed Invoice Amount

Dear Members,
I Created Invoice and Run Create Accounting. Later, I reversed Invoice distribution Line and manually Changed Invoice Header Amount. I Run Create Accounting. Reversed Distribution Line is Transfered to GL but Liability account is not balancing because i manually Changed to Zero.
Is there any way
Thanks

Hi,
You be not able to do any change in the invoice which has already been accounted and above all paid. Even then if you want to correct the effect in your books you can make a same reversal entry of wrong line and make a fresh entry with right expenditure type.

Track of asset: auto checked in invoice distribution line after post

the checkbox of track of asset is unchecked in Invoice distribution line but after invoice is posted, the value becomes checked. please advice.

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

Project invoice & receipt details.

Hi ,
I want help regarding projects flow i.e. from project to cash receipt to GL.I mean ER diagram or block diagram.
Secondly i want Query from Project invoice to cash receipt details including remittance .Can any one help me in building me this query.
Help is appreciated.
TIA,
Kranthi.

Hi,
Thanks sathish its nice of to give me prompt reply.I build this query before hand but have some issues.
My problem is where can i get invoice_number and invoice_amount(here total invoice amount i need i.e. in transaction window of Application the deatils tab will have total amount) not task wise invoice_amount(iam not taking task details here).
You gave me RTRIM(LTRIM(RA_CUSTOMER_TRX_LINES_ALL.INTERFACE_LINE_ATTRIBUTE2))= P_PROJECT_INVOICE_NUMBER this is not giving invoice_number from that attribute you mentioned.
Second problem is i need the receipt method which has cash and check transactions and the status of check should flow from confirmed,remitted and cleared ,how can i capture this scenerio in the query??As iam techincal back ground iam not getting how to go ahead.
Can you please help me in this regards.
TIA,
Kranthi.

Draft Project invoice stuck on AR interface

Please I have a draft project invoice that is stuck on AR interface line with the error:
"When the payment method is of type Automatic, you must either supply a valid bank account or ensure that a primary bank account for the currency code of the transaction has been set up for the Bill To customer"
Invalid value:1017.
We have disabled the Payment method and even unlinked the payment method and Bank Account from the customer, just to test, but the auto invoice did not push it through.
Project draft status says: transferred to Receivable.
Any suggestion will be appreciated
Regards
Ify

Hi ALL,
This error appears in the AR interface
"When the payment method is of type Automatic, you must either supply a valid bank account or ensure that a primary bank account for the currency code of the transaction has been set up for the Bill To customer"
Invalid value:1017.
Can someone please let me know how to locate the invalid value from the interface field list. I checked Orginal system bill and and Original system ship customer ID / ref, but none of those gave me the invalid value ref in the interface error ..
Thanks

Defaulting Segment Values at Invoice Distribution using personalization

Hi,
My requirement is to default segment3 and segment4 values at invoice distribution gl account for manual invoices. Defualt values will be captured at DFF in user creation form.
Can any one suggest how to proceed or whether this is possible through form personalization, if so please post in breif how to acheive this.
Thanks,
Kumar.

Hi Khan
You are further than me! I can't work oput how to create a personalisation on the Distribution screen as the invoice screen defaults into the personalise name at the top and is greyed out so I'm not sure how you got far. Can you help?
thnaks for anything you are able to provide to point me in the right direction.
Beth

Invoice Distribution Line DFF Attribute1

We are on 12.0.6.
I have setup the Invoice distribution Line DFF in Attribute1. (Stored in Attribute1 column of AP_INVOICE_DISTRIBUTIONS_ALL table)
In which XLA (SLA) table this DFF attribute1 value will be stored or transferred to after we do the 'create accounting' event.
Thanks,
Munna

I see all the Invoice distribution details in xla_ae_headers and xla_ae_lines. Can we get the Invoice distribution DFF attribute 1 information in any of the xla tables? Please assist.
Thanks,

PROJECT INVOICE DISTRIBUTION IN AP

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