Question related to Approval Process

Hi All,
I am a new bie to OIM.
I have created a two level approval process.The user will have to select the first level approver while raising the request. We have a approver only field in the DataSet so that the first level approver can select the next level approver.The first level Approver logs in and selects the second level approver and then completes the first level approval.
Once the second level approver approves it the request will be completed.
I have used some common java code by creating a jar(to get the request details) and placing it in the composite instead of writing all the java code in "java embeded code".
The two level approval process was working fine , but I have added loggers in the java code and now when I test the composite both the approvals are executed at a single time.
The first level approval is getting completed by its own with out selecting the second level approver and there is an error in the second level approval. I have tried chaging the Priority of the approval policies also , but still the same issue.
Please help me in resolving this issue. This is very urgent.
Thanks in advance for your help.
Thanks,
PT

Mark the approver only field as required.
find the below link for more detail:
Approval process in OIM 11g
--nayan

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Question about set approval process on a page.

Dear all,
Here is my scenario:
I created a page for HR department. There are 3 regions (HR Documents, News and Events) on the page for uploading files.
3 workers in HR department are responsible for uploading their files into the 3 regions respectively.
The question is that since each worker is responsible for each region only, is there a way to limit the ADD/UPDATE priviliage for a region to a particular worker so that other workers cannot access them.
Also, can more than 1 approval process be defined on a page such that the ADD/UPDATE actions by the 3 workers can be approved by another 3 supervisors?
thanks
George (HK)

Hey George:
There is no way to do what you seek directly, however, if you make each region a page portlet of a stand alone page, then you can achieve exactly what you seek.
Setup identical blank pages with regions configured however you need (you may want to use a template so changing a region layout or attribute display will automatically apply to each page). Give each user appropriate permissions and setup the desired approval path for each page. In page properties, make sure show as portlet is checked on the optional tab. Move the files form each region to the new pages and add these page portlets to the page where the files are currently located. If you turn on the edit bar for each portlet, the users can add files without having to drill down to the actual storage page
Rgds/Mark M.

Approval process - 2 users in stage

Dear all,
Question about the approval process.
I have a stage where 2 users can approve, but only one is required
It works fine when they approve document. As soon as one user approve, the originator user receive alert and can create the document.
However when they want not to approve , the system ask for both user to not approve the request before changing the status of the request from pending to rejected and sending the alert to the user.
If only one say no, the status remains pending, and an action of the second user is required to make the system change the status.
Why to approve, only one is required, and to reject, both are required? is there a way to have the same process in approval than in reject ?
Thank you
Sébastien

Dear Sébastien,
This is in the initial design of this process. We can do nothing about it.
You may post a DRQ here http://forums.sdn.sap.com/forum.jspa?forumID=265 or on Idea Place for this request.
Thanks,
Gordon

Service Registry - Approval Process

Hi SOA Community,
I need your recommendation on using the service-registry.
I have tree soa-environments (dev, integration-test and production) and want to use the service-registry for looking up some of my created services (some bpel, some esb).
So my first guess would be to install tree service-registries:
1) on my dev-environment the publication SR
2) on my integration-test-environment the intermediate SR
3) on my prod-environment the discovery SR
And now my question according the approval process:
1) I publish a new service on the publication SR on the dev that points to my dev-bpel-environment to a bpel-process.
2) I create a approval request on the publication SR
3) I approve the request on the intermediate SR to receive the service
--> Is in this approvement step a way to change the binding-url that points to my dev-env. to the integration-test-env. ? Because i want my intermediate SR point to my integration-test-env.
Best Regards,
Harald

hi,
Have you able to install the two registry?
i am facing problem in enabling SSL?
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Question related to IDOCs

Hello,
I have a question related to IDOC processing.
Lets assume that I process the following IDOCs collectively in the transaction BD87: -
1) 100
2) 140
3) 150
Simultaneously, another user using the same user ID as myself, processes the following IDOCs: -
1) 110
2) 120
3) 130
Is it possible to determine which IDOCs were processed collectively together? I mean is there some sort of an IDOC attribute which would be the same for IDOCs 100, 140 and 150 and for IDOCs 110, 120 and 130?
I hope that my question is clear. Please try and answer it as quickly as possible.
Best regards,
Divyaman Singh Rawat

Simultaneously, another user using the same user ID
I dont think SAP has any such provision. May be you can track by UserID but in your case that too is same.

How Assigned TO field will be updated in "start Approval process" Task Action

I have created a reusable workflow in sharepoint designer. Am using “start Approval process“ Task Action. I have a question in “start Approval process“ Task Action.
I have username field in the list. I have created a task form field with name username in “start Approval process“ Task Action. I have assigned list username field to task field username field.
I have entered a user details in list user name field for new list item. Once the workflow has been started for that item a mail has been sent to the user whose name I have entered in the list user name field. Task has been assigned to the user whose name
I have entered in the list user name field.
When I have checked start Approval process task a send mail activity is present (Email Task notification currentitem:Assigned TO) .
I have not update Assigned To field explicitly.
1. Where / how the Assigned TO field is getting updated ?
2. Workflow Initiation and task creation will be done internally by the user who created the item in the list?
Thanks

Hi,
According to your post, my understanding is that you had questions about the “start Approval process“ Task Action.
When you add the “start Approval process“ Task Action, you need to to select the user who the task assign to.
To assign the user whose name you have entered in the list user name field, you add action as below:
After you select the user, the Assigned TO field is getting updated.
In addition, workflow Initiation and task creation will be done internally by the user who created the item in the list.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Question related to very long term processes

I'm implementing a form in workspace that manages approvals for a real estate group. There will be a form/process for new building locations and one for renewals. The form and workflow for new buildings locations and renewals is the same - the only difference is that for renewals I want to use the same form as was initially used as the input for the process (so that the user doesn't have to rekey data). I've been puzzling over how to set this up. The approach I'm currently working on involves saving the form as a PDF and then allowing this to be injected into the renewal process from a watched folder. This is close to working, but I can see a few major problem with it; specifically 1: it requires that the user save/manage PDF documents outside of workspace 2: it will not work if the form or the form schema changes at all - and this is quite likely since the interval from the forms initial approval to its use in the renewal process could be several years.
I want to ask whether anyone can suggest a better approach. One idea that I have is to, at the end of my approval process, simply assign the form to a special "archive" work group. This assignment step would then have a route leading back to the "top" of the approval process. This would potentially give workspace users the ability to review old forms online and re-submit them. I have a few questions about whether this approach would work:
-> Would it be a problem having a workflow that basically never ends? My main concern is that I'm not clear on whether, when a workflow process is running, it take up system memory or is simply managed as a record within the database? We don't anticipate a large volume of use - only a few hundres forms a year - but I'm concerned that having hundreds of running processes could present a memory issue.
-> When the person managing the renewal assigns the work item in the "archive" queue to themselves, would it be possible to force the system to consider that individual to be the process creator? The reason that this is important is that I have a number of process steps in which the form is assigned back to the creator - but the original creator would not likely be the person initiating the renewal.
-> Would having running processes cause issues with any server upgrades/migrations, or would it be easy to migrate the running processes if we ever had to migrate to a new server or upgrade the LiveCycle software?

Hi Jeff
A long set of questions, no wonder no-one has been game to answer... :-)
Better approach? Maybe. I would extract the data from the form at the end of your first process into a database table. Then, when you start the other process, pre-populate the form from the same data. You will obviously need some kind of "primary key" to identify the old form in the new process. My 2c. If you do use the old form to populate the new, that's generally okay, as long as you only add data to the schema, not remove or change it.
The special Archive group would work. Once a task has been assigned to a user (or a group), it just sits there. It's a record in the database, it doesn't take up any memory or cpu. The group queue could get very full though, and it might be hard to find particular forms.
I think you can just assign the creator process variable to a new value. However, I also think it's probably a bad idea. Instead, just create a string variable called "new_creator" (or whatever). Assign the user id of the user who completed that task to new_creator. Then, in subsequent user steps, assign the step to Xpath instead of creator, and select /process_data/@new_creator.
Upgrades shouldn't be a problem, since the task data is stored in the database, and generally the database survives upgrades. (It would be wise to take a backup, as always:-)
Howard
http://www.avoka.com

Req approval process

Hi Gurus,
can anyboidy please tell me the steps in the req approval process. Thiis is the way it has to be setup
As we discussed, I need to add the following approval matrix in SAP for approval of It related items in SAP. Please let me know if you have any questions.
Department            Level 1 approval (1,000 to 5,000)         Level 2 approval (5,000 and higher)
ARX u2013 Hardware               abcd                                                                           xxxxx              ARX u2013 Software                xxxx                                                                       xxxxxx
ARX u2013 SAP                         xxxxx                                                                    xxxxx
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Anusha

Hi Anusha,
refer to the link below,
http://www.sap-basis-abap.com/sapmo017.htm
If additional info is required revert.
Regards,
Vivek

Approval Process by using Sales Stage

Hello all,
I have a requirement and my question iis there any process in OCOD for approval process? i mean if my Sales stage is Initial somebody needs to approve and it keep on moving to Closed/Won or Closed loss by the approval of manager. The highest is the Manager level and the lowest is Sales rep, in between lot of people are involved like BDM, AGM and so on. Could you please suggest on this.
Thanks
Subbu

Bob,
The documents relates to the Service Request object.
We need the same to be done for Opportunities.
The process may include workflow notifications.
I see a couple of fields related to Approver and Approval Status but have not looked into how the same works.
Thanks and Regards.,
Akesh

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MM Approval Process and email notifications

Hello All,
I am looking for a concrete answer to the following MM/ workflow questions?
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.

Hi,
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
This requirement will be fillfilled by PO Release procedure provided by SAP..
This is pure configuration.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.
For this you have to setup Workflow...Consult with your Workflow Consultant.
Utsav

925685 - Approval process is not triggered after documents are added

Hi there,
I was wondering if anyone found already a solution for the following problem.
According to SAP Note: 925685 - Approval process is not triggered after documents are added.
Within our SAP application, we want to approve purchase orders for departments based upon the document total.
I was very astonished that employees are able to add a PO which will not trigger an approval stage and after the document is added, they have the possibility to change the document and at the update moment no approval will be started even if the document meets the approval requirements.
Therefore I really want the flexibility to give users the possibility to change their PO.
Meanwhile, documents which are added under approval, are also locked for changes, although this is another question it is also pretty annoying!
I hope anyone has already found a method or work around for the stated problems above.
(We are using SAP 8.8 PL 20)
Thanks in advance.
Kind regards,
Marcel

Hi Kambadasan,
Thank you for your reply
I'm sorry but I know how the approval templates work and they are configured correctly, however as SAP also mentioned in their own Note, this is due to the lack of SBO that SAP has such behaviour.
Hi Gordon,
Thanks for your reply.
Unfortunately I have not found the post you mentioned...
I will post my issue alson on the topic you mentioned.
Hopefully they found a solution or maybe version 8.81 will solve the problem.
Thanks a lot!!
Kind regards,
Marcel

Trigger approval process when deadline had exceeded

Hi all,
In the workflow WS10400002 (One-step approval) , when the deadline had exceeded the approval should happen automatically.
While checking in the latest end tab, an alert mail can be triggered. but how do we make sure that the approval process happens automatically if the deadline is missed.
Thanks and regards
Kishan

Kishan
As such there is no system functionality to achieve what is required..
Please create a program to check for deadline and use a workflow approve FM to explicitly approve your cart.. And run this program as a batch job..
Hope this helps.. Please let me know if you have more questions (or need the FM to approve)..
Regards
Rakesh
Ps. Please close the thread if your question is answered..

Customize approval process

Hi
i am running approval process on a list
1)and how i customize default email messages for
i have these users Requesters,Approver sharepoint group
Requester : when new item created
Approvers: when new item created
Requeser: when approver or rejected
2)
when approver receive email how i display a task list link in approvers email
3) when approver do action approver/reject he will add comments , so i want to display this comment and his name in new item form (there is a fild in list Approvername, approver field)
adil

Hi adil ,
Firstly , for your 1 and 2 question, here is a great guide blog you can refer to:
5 Steps to Enhance SharePoint 2010 Approval Workflow
Secondly, for your 3 question, here is the detailed steps you can refer to:
1. In the SharePoint Designer workflow, click approval for going to the approval setting page.
2. Click Change the behavior of a single task under Customization. Find When a Task Completes, create two Set Workflow Variable actions as below:
3. Go to the approval setting page , click Change the behavior of the overall task process. Find When the Task Process Completes, create two Set Field in Current Item
actions as below:
Hope this helps!
Best Regards,
Eric
Eric Tao
TechNet Community Support

Report: Approval Process Timing

Hi,
1) I need a report showing me the average time it takes for each approver to approve the POs. Do you know how I can code this please?
2) Also, I would like a report which shows me a list of all PO Approval Processes related to an Approver specified within a parameter.
Thanks,
vankri

By average time I mean for example:
Purchase Order 1:
Approver 1 approves on (01/11/2009)
Approver 2 approves on (03/11/2009)
Approver 3 approves on (04/11/2009)
Purchase Order 2:
Approver 1 approves on (17/11/2009)
Approver 2 approves on (21/11/2009)
Approver 3 approves on (27/11/2009)
The dates are dates of approval.
Average time for approver 3 is 3.5 days ((1+6)/2)
The average time it takes for a user to approve after the previous approver has approved from his part.
Any ideas pls?
Thanks,
vankri

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