Reallocation of void check. to another payment document

Hi Friends,
I have an isse.
Our customer has allocated the check to wrong payment document and she wants to reverse the document and allocate the same check number to another payment document number.
when i reverse the payment document sysytm is telling to cancel the check and when i cancel the check at FCH8 and when i
tried to allocate this check number to anotherpayment document number, system is giving the message that the next number is avalilble which means this is not availble for allocation.
can any one help.
Thanks
Ramesh

Hi,
Did you post the payment document using automatic payment run? In case of automatic payment run, check number is determined by the system from the next available number in check lot and it is linked to payment document.
I don't think it is possible to delink the check number and payment document number. The solution should to reverse the payment document and cancel the check. Subsequently a new payment document should be created.
Thanks
Murali.

Similar Messages

How to assign a voided issued check to another payment document

Hi All,
My client issued a check to a vendor from wrong check lot. Now my client wants to reverse the payment document as well as the invoice. They want to use the same check information for another payment document for the same vendor.
We tried voiding the check and resetting the voiding data and then tried to assign it to a different payment document in fch5 but system throws the following error "Next free number in check lot 001 is 500030".
How can I rectify this error?
Regards,
Khudavand

Hi,
Think in the practical scenario once.
Once you have given a cheque to someone and understand thats the wrong name, you void the cheque.
Its cancelled. You can do whatever before giving it to him. Once given, you need to void and thats it.
The same will happen in SAP too.
Cheque once voided, its voided thats it.
There is no scope of adding this to another vendor/another payment document for the same vendor.
Caio
Raghu

Check number on payment document number

Hi,
I made vendor payment through F-53. Document number generate: 1700000043 & 1700000044
Now i printed check through FBZ5 and drew a manual check through FCH5 for each document mentioned above.
Now i went to FB03 and view the above two documents. But i am unable to see the check number in 'assignment field' in payment document neither in print preview nor in entry view.
Let me know in which field i can see check number in payment document. Also let me know if i want to do any change in layout of document or will it be developement ?

HI Deepak,
When you issue a check manually, then you have to update the check manually in the SAP System.
Goto FCH5, give your clearing document number and then give the check number.
Now the payment is lindked to a check in the SAP System.
Now if you goto FB03 and display the clearing document, From the menu select Environment==>Check Information, now you will be able to see the check number and other details.
Hope this helps you....
Regards,
Sreekanth....

FCHN-how to change check number for payment document?

Hi,
In Check register FCHN, it show incorrect check number link to my payment document.
How to correct this payment document to correct check number? I just want this check register reflect correct check number.
Thanks

Both,
i will give you a scenario
Payment document 12345 check is 3333
Payment document 67891 check is 2222
You can swap these to when you feel the check number 3333 has to go to the doc no 67891
NOTE:- When you are swaping, please be aware that either you are swaping the check created wrongly for 2 documents as above stated.
or
You are going to assign a new Check number through FCH5.
Please simulate a scenarion in QAS
Thanks

Assigning another payment document to a cheque alredy assigned to pmnt doc.

Hi Gurus,
First let me explain the scenario which is as below:
An user did the wrong invoicing for $ 10000.00 instead of the the correct amount $ 11000.00 through TN FB60 and then he made the payment to the vendor through TN F-58. This way the system generated a cheque no. 12345. He picked up the same cheque no. 12345 from the cheque book and wrote the correct amount $ 11000.00 manually. In these processes he put the correct amount $ 11000.00 on the cheque but in the SAP system the drawn cheque is for $ 10000.00. The vendor banked the cheque and got cleared. When the user started bank reconciliation, he found two entry standing which are the above two entries $ 10000.00 in book entry in SAP and $ 11000.00 bank entry. Now as a corrective action he did the invoicing again through TN FB60 for left amount $ 1000.00 and made the payment through TN F-53. To reconcile the bank statement now he wants to assign the current payment document to the previous cheque no. 12345 but the system is not allowing him to do so.
How to fuifil the user's requirement? Is there any program / Tcodes which can make the chque no. 12345 non usable and thus we can reassign a payment doc to that or how to assign two payment docs to one single cheque.
Need urgent help.
Rgds,
BABA

Hi Yu JUNYI ,
For that you go through FBL1N vendor line item display there you change screen layout and select check number from field
Ofter that u will get check no documentwise
May be this information is useful to you
Regards
Surya

Check number in payment document

Frnds
I have below situation,
when we pay vendor or customer by check, it issue check with specific check number, and when open the payment document number, there will be a vendor account and the bank account line item. and when i double click on the bank account line item , it show the payment posting date on the assignment field.
one of my user asked me if we can pull Check number instead of the posting date in the assignment field.
so please let me know if we can pull the check number on the assignment filed of the bank line item?
Thanks

Hi,
Value in the Assignment Filed will be displayed based sort key what we maintained in GL Master Data.
If you want to view the Check NN details then you can find in Table PAYR: Payment Medium File.
You can get these Check related fileds in FBL1N or FBL5N screen after adding this filed in Special Fileds, from Menu bar of Vendor/Customer Line Display screen (FBL1N or FBL5N)
Thanks
Chandra

Viewing check number in payment document.

Hi,
I have made an outgoing payments through F-53. Two document numbers: 1800000012 & 1800000013 were generated Then i issued a check through FBZ5 & FCH5 respectively. Now i went into FB03 & displayed both above mentioned document numbers. But i am unable to view the check number. How it can be possible to view check number in document. I want to view check number without using TCode: FCHU (i.e. assigning check number to document number)

But while creating a check in FCH5, i have to manually feed the house bank and account id. Actually it should be default from bank we credited at the time of making payment.
I need to have this control because user mein credit other account & house bank & account id may be selected for other bank.

How to assign voided cheque to the new payment document no.

Hi Experts,
A cheque no 11111 was manually assigned to a payment document no. created for a vendor X but physically another cheque no. 22222 was issued to vendor X by mistake. Later on the user issued the cheque no. 11111 phisycally lying with him to vendor Y but did not assigned this cheque to vendor Y's as this was previously assigned to vendor X. When the user came to know this, he reversed the payment document no. by voiding the cheque no. 11111 with void reason ''Inserting wrong cheque lot'' and created another payment document no for vendor X with cheque no. 22222. This way he corrected the vendor X payment document with cheque no. 22222. Now he wants to assign the cheque no. 11111 which is voided to vendor Y's payment document. Further he has issued many cheques from the cheque lot which contain the cheque no. 11111 and 22222.
Is there any way to assign the voided cheque to the new payment document no as the user wants it very desparately.
Hoping for solution.
Rgds,
BABA

Hi Shailesh,
Use FCH5 to create check information. Enter thr payment document , Company Code, Fiscal year and the house bank information to assign the check. IF the check lot having the check number has further checks assigned from it, this check lot has to be made non-sequential so that we could manually assign the check number.
Thanks & Regards
Preeju Susan

Manual cheque lot creation payment document no.

hi ,
when we work on FCH5, the first feild in payment document no. which we need to type the number, i tried, all the collective number, so that from where system will give the payment document number, or which number we use,
thnks,

Dear Nitin Mitra,
Payment document number is nothing but number of the payment made to vendor
Ex :
1.      invoice posting (f-43)
         Advt exp    account           dr         1000
                    to Vendor      a/c                           1000
System generates document number for ex : 30000010
2.       Payment document posting (F-53)
                   Vendor account              Dr      1000
                               To          bank account         1000
System generates document number for ex : 930000010
3. Manual Check assignment to payment document (FCH5)
Payment document no.=930000010
Paying company code= xxxx
Fiscal Year                 = 20xx
House Bank
Account ID
Check number
Enter and save it

Reverse a payment document (J/E) without voiding a check

Hi
With T-Code FCH5, the client created a manual check and was attached to the incorrect J/E (document created with T-Code FB01). Now, the client needs to unattached the J/E and attaches to correct Journal.
The question is: Can we reverse the payment document (J/E) without voiding the check? Any experiences? Ideas? Workarounds?
Thanks,

Hi KP,
have you checked tc FCHT? This transaction allows you to turn around two chequenumbers without any posting
Best regards
Horst
Edited by: HorstRn on May 27, 2008 6:31 PM

Unreverse a reverse document (or voided check that was cashed)

The company reversed a payment document but did not void the check. The check was later cashed by the vendor. The company subsequently mark the check as voided but the check has already the bank. What to do now?
The best solution is to unreverse the reverse document since the company agreed to pay the check. But it don't think it is possible in SAP.
Alternatively, the company can post another invoice and link the cashed check with it. But is this possible?

1) FCHE -delete the void cheque (to enable assign this cheque again)
2) Make a payemt again and assign the same cheque no again.
I have done this sometime back. Therefore if you want try the same in Test environment and if satisfied repeat in PROD.
Nadini

Customer payment: voided check. still in clear items

Gurus...
We paid a customer with two checks sent out last month. The checks were returned to us and we voided and stop-paid them. However it's still showing in the system as "paid" in the customer detail. that is in FBl5n its in cleared items.
So now we have wired the money to them but I have nothing to apply it against
When we void a check shouldn't there be a method to reopen the other documents that were paid by this. kind of original invoice reopening.
How can I force this to happen for the current situation? do i need to take care in some other way?
Please explain how to go about now.
Thanks
Kavana

In SAP, you can void the check but not reversing the payment or reverse the payment and void the check at once. In this case, I guess that you just voided the check (FCH9) but not reversing the payment. You should have used FCH8 to void and reverse the payment at the same time.
For now, reverse the old payment using FBRA (reset and reverse function)

Payment document updated after payment run but no check information

Now Folks help out with this one.
We have the Payment Run completed and one vendor is missing a check. we look into the account and see that we have a payment document to this account so posting key 25 Vendor, and 50 Bank. but no check information.
I can go in and reverse this document and manually input a check but in my next payment run another 4 vendors have no check info,
so i cannot even cancel or reprint becos i have no check number I can only reverse
HELP!!!!!!

hi,
u have to check if for the line item if payment is done or not if the payment is done u have to write the manual check and assign the check numbre to the payment line item for this u can used FCH4 or FCH4.
hope this is clear. assign.
With regards
Krishna.

Cancel Date in Void Checks for Payment

Ver. 2005, PL11: The cancel date (and update date) is not being set when voiding a check for payment which is associated with an outgoing payment.
Likewise, the cancel date (and update date) is not being set when a check for payment is voided when canceling an outgoing payment.
When reporting on payment activity, the ocho file is not accurate without the cancel date. Any idea if this is a setting? A bug? Fixed in 2007? Ideas on a work-around?

Ad-hoc payments, such as a cash on delivery order, an emergency employee loan or some other one-time payments are created using the check for payment screen, entered against an account number, not a vendor, and the "create journal entry" box is checked.
The check is then immediately printed using the document printing. The payment wizard is invoked weekly, and it ignores these ad-hoc, paid and printed payments.
Any ad-hoc checks for payment correctly have the cancel date and update date updated when using the void check for payment screen.
Checks for payment created from the payment wizard (which are "associated" with a previously created outgoing payment) do not have the cancel date and update date updated in the check file (OCHO) when using the void check for payment screen.

R12 - Void unused payment document number

Hello,
We are on rel. 12.1 and have some unused document numbers that want to void for one of our payment documents.
Or rel. 11.5 we had a Void Unused function on AP that allowed us to do that, but it seems that is gone on rel. 12.1 (or at least, have not found it neither on AP nor CE)
I have been looking on the documentation but still can not find it.
Have you used something like that on rel. 12?
Or is it fine if I just update the last number issued on the Payment Document setup?
Thanks in advance for your help!

Metalink article *How To Record Spoiled Checks [ID 1289517.1]* talks about this specific issue. If you find out other way of doing this let us know.
Thanks,
Pradeep

Reallocation of void check. to another payment document

Similar Messages

Maybe you are looking for