Record Management. Record Model relation

Hello,
Can anyone explain me what is the relation functionality in the record modeller?
I mean the part between rol visibility and attributes.
Help sap says:
"Optional: Enter a relation. The relation expresses the relationship between the element and the record above it. Input help is available for selecting the relation. (You maintain relations in registry maintenance in the dialog box for Area, tab page POID Directory.) "
You can define this relations using SRMREGEDIT in the Direct POID tab but I can't find any example where you can use this part of the record modeller.

Hi,
Relation is a business semantic given to a linkage between two objects. For eg, in SAP Records Management which is used by PLM in the backend, a record created using a record model will have a IO(instance of) relation written for it. Similarly, if you have attached an object to a record then a CT(contains) relation is written with record being the main object & linked object being subservient object. This is just to understand the relations & does not necessarily affect the behaviour of the objects.
thanks & regards,
pragya

Similar Messages

Records Management: Content Model format in the Records Browser

I am new to Records Management. I have added attributes to a Content Model and I want to modify how it is displayed in the Records Browser of Records Management. How do I do this?

Hi,
Try this.
SPRO--> SAP NetWeaver --> Application Server --> Basis Services --> Records Management --> Customizing for Attributes (Property Unification) --> Create / Change Attributes Descriptions.
Here you selec your Attribute Model ID and do changes. Please reply this if your problem is solved by this. Thanks.
Munna.

IMPORT_FUNCTION in content model for Records management

Hello!
I customized my own content model for documents with my own attributes, it works fine, and everything is ok... but when i define property IMPORT_FUNCTION in DMWB for my content model, it has dump with error "DP_ERROR_GENERAL" when i'm trying to save the new created document... Even if i set function without code for attribute IMPORT_FUNCTION, it still has dump... why?
i need to get info about uploaded file, such as path and etc... i have found this information only in this function.
Thanks for any help...

Hi Luk,
The linkage of module may be very critical. But if you have a requirement for attaching the documents like photo,certificates or other documents related to employee to records management then you can create a radio button to recodrs management screen with help of abap'r and directly attach these documents to respective records management screen.
for linkage it may not feasible or much critical.
Hope this will help.
Regards,
Ravindra

Specified anchor not found in the model in SAP Records Management

Hi Experts,
We are on SRM 7.0 SP 8 PPS with ECC 6.0 Ehp 4 with RM.
I have managed to Integrate SRM with RM with some issues.
The issues are:
RFx with attachment is not displayed in RM through related links.
Whereas RFx without attachments are visible.
Contract and PO with attachment are also visible in RM.
The only piece remaining is the RFx with attachments:
Errors in SLG1 RM client are:
Source: CL_SRM_POID===================CP , CL_SRM_POID===================CM012 ,        28
Message no. SRM_REGISTRY151
Invalid Service Provider Space ID
CL_SRM_POID_DIRECTORY=========CP , CL_SRM_POID_DIRECTORY=========CM001 ,        56
Message no. SRM_REGISTRY151
The interface reference transferred for the POID object is invalid
Message no. BL001
Source: CL_SRM_SP_RECORD==============CP , CL_SRM_SP_RECORD==============CM00J ,        12
Message no. SRM_REGISTRY151
Back End: Anchor Not Found
Message no. BL001
Error during Records Management update for SRM/EBP element Object ID: 4000000700 Logical System: LS_SRD600 Processing mode: CREATE
Message no. /SAPPSPRO/RM_UPD_ERR000
Error with creation of an attachment POID. SPS ID
Message no. /SAPPSPRO/RM_UPD_ERR017
Could not add elements to record
Message no. /SAPPSPRO/RM_UPD_ERR006
Could not update POID relationship directory
Message no. /SAPPSPRO/RM_UPD_ERR007
The SRMCALLMON XML errors are:
Application Error:
SRM_GENERIC_SP</ID>    <NUMBER>820</NUMBER>
<MESSAGE>An internal error has occurred -- check application log</MESSAGE>
SRM_GENERIC_SP</ID>   <NUMBER>812</NUMBER>
<MESSAGE>Specified anchor not found in the model
This is happening only to RFx with attachments. If i save an RFx without attachment, then its displayed in RM. If i add attachments later to the RFx still its not displayed in RM.
Kindly help me out, Gurus.
with regards,
Freemindmind.

anybody?

How can I create a model node in SAP Records Management

Product: SAP Records Management
Hi,
I would like to create a model node in a record tree.
I found in the function modul BAPI_RECORD_ADDELEMENT no entry for the creation of a model node. Only the instance and the structure node can create by this function modul.
So, does anyone know a solution to create a model note?
Regards,
Thomas Fanninger

Hi Thomas,
it is not possible with the BAPI due to the piece of coding:
case myElementType.
        when glob_const_elem_type_instance.
          myRecordElement->Type_Set( if_srm_sp_record_element=>type_instance ).
          myRecordInstanceElement ?= myRecordElement.
          loop at element_sp_poid into myElementSpPoidWa.
            mySpPoidWa-id = myElementSpPoidWa-name.
            mySpPoidWa-value = myElementSpPoidWa-value.
            insert mySpPoidWa into table myElementSpPoidTab.
          endloop.
          myElementSpsId = sps_id.
          myElementPoid = myClientService->poid_get_instance( im_rms_id = myRmsId
            im_sps_id = myElementSpsId im_sp_poid = myElementSpPoidTab ).
          myService->check_sp_connection( myElementPoid ).
          myRecordInstanceElement->poid_set( myElementPoid ).
        when glob_const_elem_type_folder.
          myRecordElement->Type_Set( if_srm_sp_record_element=>type_folder ).
        when others.
          perform set_error using '852' return.
          return.
      endcase.
But you can do that by using directly the Records API. How to use this is demonstrated in the report 'SRM_RECORD_API_HOWTO'. Search there for the subroutine 'fillrecordelement'. There a record element for insert is created and its type is set. You can set the type there to 'IF_SRM_SP_RECORD_ELEMENT~TYPE_MODEL'. Of course your POID then may not be an instance POID.
Best regards,
Thomas

Records Management: Model for customer - project - records hierarchy

Hello,
starting with RM I just created a static structure for customer data. This works pretty well at the beginning level.
Now I would like to add a hierarchy to the customer data. The next level in the structure should be projects with the project that are associated with the customer. The projects are managed with PS. So every time a PSP element is created on a special level will automatically create some model nodes with elements (offer, order, .. ). Under the level of the projects there should be records like offer, order, ..
Could someone could give me some hints how to solve this, please? What is the best practice for something like that?
Is this the right forum for this question?
Thanks a lot,
Vanessa

Dear Vanessa,
Unfortunately, we have not been able to get an exclusive forum for RM hence, a post anywhere with Records Management or Case Management will be good(I generally search for questions on these keywords).
For your question - adding a new sub-structure to the same record or case everytime there is a project etc is created is technically not feasible. Even if you make this feasible by programming it will be very difficult to maintain. I would recommend to have an object(record or case) for every sub-structure that needs to be created with a separate record model for the sub-structure.
For eg - if you need to create & add a new sub-project to a main project every time for an event, then instantiate an object(record/case) & then add it to the project record.
Some points to consider - recommendation is to not to have more than 1000 objects linked to any one folder as after that time consumed to expand the folder becomes visibly high for the user.
Hope this helps...
Best Regards,
Pragya

Record Management. Search record by objects added into the record

Hi all,
We would like to navigate from the gos (generic object service) of a business object to the record where this object is added. In principle the object will be added just to one record and it will be manually added from the organizer in the specific record. The point is that when someone is at the business object and at the gos press the record button, will navegate to the record.
Our problem is how without adding any specific field can we know the record where this object was previously manually added.
Any ideas? I was thinking of updating the attributes of the record (for example reference) after the object is added in the organizer, with the value of the object but I don´t know if there is a exit o service I could use when the object is added, the could give me the value of the object and also how to get the record values in order to update its attributes.
Apart from this, can anyone tell me, in the definition of a record model, for an object model node, what the relationship is used for? or where to find documentation, because I hope I could set a relationship with the record and the object that aftewards could be useful for my problem but when clicking there it just appear an screen with Available relationship _ Other objects but I can set any object o parameter and also in a record object I don´t find anything related with this.
Best regards and thanks for the help

Dear Pablo,
Try this...
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/f0c5d6a5-71f7-2c10-d6ac-c476b82a9c87
or
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/40be7649-72f7-2c10-03b9-c85d56eff2e5
You can find more cookbooks in here...
SAP Netweaver Folder Management (ex-Records Management) [original link is broken]
Best Regards,
Pragya

Problem with custom development for documents in Record Management

In Record Management i have setup a record model. It contains Bor objects, documents, cases and so on.
Each kind of record managent object has it own requirements.
For the documents there is a requirement which demands that if the scandate is changed also the date till which the document must be helded in the system must be changed.
This cannot be done automatically via default SAP and i don't want to let the customers do it there selfs, to much risk they make errors, so this must be done via custom development.
The logic searches in a enhanced method for the right attributes from the importing list of available attributes of the particular document.
This is going well in the development system but when i transport it to the test system it fails. I have noticed that the content of a custom developed field ( for example ZSCANDATE) is loaded well but a default field like SRM_DOM_STORAGE_START not. The systems returns an error that the description of the attribute is missing. When i look in the DMWB ( DocuMent WorkBench ) i dont see errors, but afcorse there is one.
What can i have forgotten in my record management installation?
Offcorse the test system is a copy of a working development system, but you have also some things that are system dependent. and i think i have forgotten some of those..
If you have a idea let me know!
kind regards,
Anton Pierhagen.

Hi BalusC,
thanks for the quick answer. I tried it as you said and now I get a validation error in my h:messages tag on my jsf page after submitting the form. There are no errors in my JBoss console, just this one word on my jsf page. Do you have any idea what this could mean?
My two lists look like this:
private ArrayList<GroupBean> selectedItems = new ArrayList<GroupBean>();
private ArrayList<SelectItem> allGroups = new ArrayList<SelectItem>();The allGroups list gets filled like this:
for (GroupBean group: groups){
allGroups.add(new SelectItem(group, group.getName()));
}where groups is a simple collection of GroupBeans which I read from the database. This seems to be correct; at least my list of checkboxes shows the correct group names.
Now here is my selectManyCheckbox:
<t:selectManyCheckbox id="sensor_access" value="#{sensorBacker.selectedItems}" layout="pageDirection" layoutWidth="3">
<f:selectItems value="#{sensorBacker.allGroups}"/>
</t:selectManyCheckbox>Any idea what goes wrong here?
Thanks for your help!
Wiebke

How to update Record Model for old Records(Personnel Record) in DPF?

Hi
i was able to successfully implement Digital Personnel files and Record Management for my scenario, but now question is:
i have created a record for personnel using "SE38--> Report (RPASRCREATEDPF)" or "Tx RPASRCREATEDPF) after a while i decided to add a node to my record model , how can i update my personnel records to new record model?
i need to do it for several staff and this is not logical to change record for every individual staff. Also when i deleted a record and recreated it all of old Archived and Processed Document gone.
Any Idea?
Regards,
Ali.

Hi Pragya
Thank you for your very helpful answer, i tried that report and it has changed my records but problem is, i am using SAP sample record model , i have changed some Nodes Name and it seem name change has not taken effect in my records, those nodes that i added to my record model is correctly transferred, but some changes has not affected my personnel records.
Green: Change Affected
Red: Not Changed
Regards,

Records Management Folder Visibility

Hi All,
I am exploring the Visibility (Visible in Roles) setting in Records Management. Our Record model is in Release status and we are now trying to restrict access to a folder based on a role assignment. When we assign a role to the folder which we would like to secure / restrict, it does not propagate to all the records which are part of this model.
For the visibility setting to propagate to all the records, should the record model exist in Initial status or can this setting be updated in the Release status too? Why is the visibility setting maintained in the record model not propagating to the individual records?
Thanks,
Jay

Dear Jay,
Such changes I am afraid, do not work for existing nodes of record model. If you add a new node to record model with all roles etc set up then the sync process will create the new node in records with the given metadatat(metadata is the roles, free attributes, anchor etc ). For existing node, if you change anything then than cannot be propagated to existing records. You will need to manually change visibility for each existing record. If you create new record after changing in record model then new record will have correct data.
Best Regards,
Pragya

Records Management

Hello!
I've got a question from Records Management
When I create a record model and want to set visibility for a node, this option is not available, i.e. the Roles Dialog opens and lists them but I can't choose any of them. "Enter" does not close the dialog and green tick in this dialog is unavailable.
Why does it happen?
Regards,
Anthony

Keerthika,
this does not work for both of fields, neither for "visible in role", nor for "ID"
the difference is:
when I choose f4 help for "visible in role", choise dialog appears for single or composite roles, but when I choose any of them it disappears with message
"No role was selected
Message no. SRM_BR052"
if I call f4 for "ID" the list of roles either for single or for composite roles appears but the green tick is disabled and I can't choose any of them
note: this option does not work for any type of node, neither model nodes, nor structure nodes
note2: as to other options, such as relationship, attributes and element types it works fine!

Records Management issue

Hello,
I'm trying to create a Records Management demo scenario, but i got a error trying to create a Record from a model previously created:
"No record model registered. Maintain in the registry."
Can anyone give me a tip for solve this issue?
Regards,
Luis Carlos

Hi Luis,
Don't know if you got youre demo working but this what you should do:
Make sure youre model is relased. Then go to the registry (SRMREGEDIT area S_AREA_RMS)) and go to the service provider for your record (standard SRM_SP_RECORD) and select youre spsid for the record you use (standard SRM_SPS_RECORD). Open it in change mode and go to tab Connector Parameter Values. Select the Model_ID line and click the create button. Now search for your model and save it.
Now in organizer you should be able to create a record based on your own model.
Best regards,
Tjalling-Jan Gerkema

Data upload for records management

Hi experts,
We're facing a problem while creating an RFC-enabled function to upload documents to the 'digital personnel file', which is the HR extension on records management.
The goal is to transfer a document to SAP via RFC and upload it then from the given function module to the employee's record.
We're able to create a document with the SRM-classes framework. However, linking the document to the record proves to be a problem.
Could you advise which properties need to be set to link a document to the record?
Are the alternative scenario's we could try to explore?
I have tried to debug the webdynpro scenario to the bottom, but I'm loosing my hair over it...
Thanks in advance!
kind regards,
Luk

Hi Luk,
The linkage of module may be very critical. But if you have a requirement for attaching the documents like photo,certificates or other documents related to employee to records management then you can create a radio button to recodrs management screen with help of abap'r and directly attach these documents to respective records management screen.
for linkage it may not feasible or much critical.
Hope this will help.
Regards,
Ravindra

Records Management forum

can anyone send me a link to records management forum.

athol
have you got an idea how do i post record management related questions. The thing is that i can search for records management questions but there is no option to post new question.
jay-jay

How to use RelatedContent component with UCM 11g without Records Management

As the subject really...
I have been playing around with UCM 11g and want to use the RelatedContent component in isolation of URM / Records management.
Can I still do this, and is it supported.
I have had a look at advanced component manager and also the RMFC page but if I select a custom install with only related content I get a whole bunch of RM related stuff in the interface that I do not need.
Any suggestions? Is the old RelatedContent component supported directly on 11g?
Thanks
Tim
Edited by: Tim Snell on 24-Aug-2010 08:16

Hi,
First this post is really helpful as I was looking around for enabling related content component in ucm11g.
Now i am able to see it in my enabled component lists.
However , i have one doubt. I have enabled the component and restarted the server. After that if i got the checkin page, i can see only 'wwxRelatedContentTriggerDate' metadata for the related content. My assumption was when I enable the component, i will get a metadata on the content check in page to link to the other content items.
So can you please help me
1) to help whether my understanding is correct?
2) if yes, why am i not getting the metadata to specify the other contents is not shown? what I need to do for the same?
Thanks a lot in advance
Regards
Poornima

Record Management. Record Model relation

Similar Messages

Maybe you are looking for