Reg:Allocation on previous year actuals

Question

Hi Experts,
                  I have an issue in allocation, i wrote allocation logic to allocate profit center by previous year actuals that was ok but if there are new profit center created for this year and there wont be any previous year actuals for it so he asks me to allocate the amount evenly to all the profit centers if that possile in Run allocation ?
the script below
*SELECT(%ACC%,"ID", "ACCOUNT", "TOPDOWNALLOC = 'Y'")
*SELECT(%CurrencyList%,"ID","RPTCURRENCY","CURRENCY_TYPE = 'R'")
*SELECT(%ENTI%,"ID","ENTITY","ID = %ENTITY_SET%" )
*SELECT(%CATE%,"ID","CATEGORY","ID = %CATEGORY_SET%" )
*SELECT(%TIME%,"ID","TIME","ID = %TIME_SET%" )
*SELECT(%PTC%,"ID","PROFIT_CTR","ID = %PROFIT_CTR_SET%" )
*XDIM_MEMBERSET RptCurrency = %CurrencyList%
*XDIM_MEMBERSET CATEGORY = %CATE%
*XDIM_MEMBERSET TIME = %TIME%
*XDIM_MEMBERSET ACCOUNT = %ACC%
*XDIM_MEMBERSET PROFIT_CTR = %PTC%
*FOR %ACCT%=%ACC%
*RUNALLOCATION
*FACTOR = USING/TOTAL
*DIM ENTITY WHAT =%ENTI%.INP ; WHERE=%ENTI%; USING=%ENTI%; TOTAL=%ENTI%
*DIM CATEGORY WHAT=%CATE%; WHERE=<<<; USING=ACTUAL; TOTAL= <<<
*DIM ACCOUNT WHAT=%ACCT%_INP; WHERE=BAS(%ACCT%); USING=BAS(%ACCT%); TOTAL=<<<
*DIM DATASRC WHAT=INPUT; WHERE=INPUT; USING=UPLOAD; TOTAL=<<<
*DIM PROFIT_CTR WHAT=BAS(%PTC%_IN); WHERE=BAS(%PTC%); USING=BAS(%PTC%); TOTAL=<<<
*DIM COSTCENTER WHAT= NO_COSTCENTER; WHERE=BAS(1004322231); USING=BAS(1004322231); TOTAL=<<<
*DIM TIME WHAT=BAS(%TIME%); WHERE=BAS(%TIME%); USING=BAS(2009.TOTAL) ; TOTAL=<<<
*DIM RPTCURRENCY WHAT=LC; WHERE=INR; USING=IN; TOTAL=<<<
*ENDALLOCATION
*COMMIT
*NEXT
Regards,
Vinoth

Answer 1

Hi Vinoth,
First, what REF_DATA is. Initially WHEN statement in BPC NW worked on members defined in your XDIM statements rather than records from your Application like in BPC MS. Starting from BPC NW 7.0 SP09 (7.5 SP04) default behavior of WHEN has been changed to be based on Application data. For compatibility purposes and to leave a choice of using Dimension data a new statement was introduced - *WHEN_REF_DATA. You can read in more details about it in OSS Note [Note 1474115 - Enable new keyword: *WHEN_REF_DATA for script logic|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1474115].
So, based on what Profit Centers you have to use you have to put either *WHEN_REF_DATA=MASTER_DATA or *WHEN_REF_DATA=TRANS_DATA.
I didn't understand why would you need multiple new Profit Centers. I can see 2 options of implementing your scenario:
1. You create an Input Schedule that allows user to enter number of Profit Centers. Than you use that number in your RUNALLOCATION.
2. You create a script that calculates number of Profit Centers and stores it in same Application. Than you use that number in your RUNALLOCATION.
a) Your script calculates total number of Profit Centers and puts it on member NO_PC. Than FACTOR = 1/USING will be in RUNALLOCATION
b) You populate value 1 on each Profit Center on some special Account. Than FACTOR = USING/TOTAL will be in RUNALLOCATION.
You have to decide first which path is more convenient for you. Some of the considerations I explained in my previous posting. After than we can proceed with developing that script; otherwise there are too many unknowns in that task.
Regards,
Gersh