Replicating Legal Entity, Business Group, Ledger setting in same instance

Hi,
I wonder, why iSetup doesnot support to replicate the LE, BG, IO and Ledger settings in the same instance?
(i.e. Transform functionality is not available for BG, LE , Ledger and Inventory Org)
Still iSetup allows me to replicate Operating Unit alone.
Is there any particular reason behind this?
Also is there any workaround available to acheive the above feature?
Thanks & Regards,
Senthil Velavan J R
Edited by: Senthil Velavan J R on Aug 10, 2009 3:37 AM

Hi Senthil,
No specific reasons as such. We have designed only three selection sets to support Transform based on feedback from Oracle Engineering team and customers we have interacted with. If you find any such requirement, please log a SR with business justification. I will look into it.
Workaround is there. I have already posted an article on this. If you are looking for iSetup uptake on these areas and based on your priority and business justification, I can demo it as well.
Thanks
Mugunthan.

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Books of Business with multiple divisions in same instance

We are going to be rolling out another division in our current instance of Siebel On Demand.
We want to make sure that each division can only see the records that belong to their division.
We are thinking about using the opportunity type field on the opportunity form to assign a book, but we're not sure what we can do with the account or contact forms. If possible, we do not want to create any custom fields on the forms.
Any suggestions?

David,
When you say you do no want to use Custom fields does this mean create new fields or use the indexed picklists?
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alex

Unexpected error - adding legal entity to ledger

Hello guys,
I got the usual unexpected error while trying to apply a legal entity to a ledger in R12.
I have tried to clear the cache but to no avail
Any idea will help
Regards

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this is common on almost any web page functionality, if this is highly recurring i.e. reproducible at will you can approach oracle support and get a code fix ....
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What tables which will link Ledger to Legal Entity?

I am looking for the scripts to get all the Legal Entity under specific Ledger. In my example, I want to get all the Legal Entity which belongs to "ABC" Ledger. But I do not know what tabes will link from Ledger to Legal Entity.
SELECT GL.NAME LEDGER,GL.LEDGER_ID LEDGER_ID,
glc.configuration_id,
GLCD.OBJECT_NAME
FROM GL_LEDGERS GL,
GL_LEDGER_CONFIGURATIONS GLC,
GL_LEDGER_CONFIG_DETAILS GLCD
WHERE GL.NAME = GLC.NAME
AND GLC.CONFIGURATION_ID = GLCD.CONFIGURATION_ID
AND GLCD.OBJECT_TYPE_CODE ='LEGAL_ENTITY'
AND GL.NAME ='ABC'
>
Please kindly advice.

Hi,
Please refer the below view, it gives you the reference between LE and Ledger.
GL_LEDGER_LE_BSV_SPECIFIC_V
Regards,
Yuvaraj.C

How do i restrict the balancing segment for a particular legal entity

Hi All,
There is a new feature in Release 12 where i can restrict the balancing segment values for a Legal entity.How do i implement the same in an OA Page.

Do you mean to say that the feature is enabled on forms and you want the same on OA page? Sounds contradictory.
Is it something related to functional setup or are you looking for customization through coding?
--Shiv

Renaming of Business Group, Legal Entity, Ledger & Inv Org

Dear All,
We are using Oracle EBS R-12 and would like to rename the followings as our company name has been changed.
* Business Group
* Legal entity
* Ledger
* Operating Unit
* Inventory Organization
We just want to know that is there any issue after change the name of above?
Regards,
Abdul Hafeez

Hi
For the Business Group, Operating unit & Inventory Org. You can rename the organizations name no problem from the define organizations form query for the organization you want to rename, rename it and save.
For the ledger you can update your ledger name no problem. GO to accounting setup manager find you ledger update accounting setup> update journal processing> rename your ledger> Finish.
For the legal entity GO to accounting setup manager> Legal Entity (T)> Find your legal entity> View details> Update> Rename your Legal Entity name. Do the same for the legal establishment.
Regards,
Mohamed Badry

Business Groups and Legal Entities

Hello All,
Can any one please explain abt Business groups,legal entities,organizations (flow) with an example. While quering the apps tables i see column called org_id.
But when queried genal ledger tables there is no such org_id ? why?
Kind Regards,
Kumar

Hi
Org Structure that u can see like this
Business Group--> Set of Books-->Legar Entity--> OU--> Inv Org
BG: It segregates Human Resource data such as employee
SOB: It is financial entity which define a chart of account, Fuctional Currency and Accounting Calendar (it means it dealt wiht 3 C's-Currency/Calandar/Chart of a/c)
LE: Each OU must point to a legal entity that has its own set of set ups data and transaction table, each OU has its own Payables,Receivable, Cash management, OM and Purchansing. And it dealt with Local Tax authorities.
OU: Each Inv org must point to OU. and Inv org has its own bill of materials,WIP and MRP.
Inv Org: Where you have manufacturing plants and labs to which it assigned.
2. Basically org_id define the OU, whereas organization_id is used for Inventory org.
Organization_id store in table hr_organization units and orgid is stored in table a
x_y_all (eg. ap_invoices_all)
Here note "_all " every table whose name ends with all stores date that is segregated by OU (orgid)
for eg. ap_invoices is basically the veiw of ap_invoices_all where dat is segregated by org_id. for this we gendrally use an API to fetch data in ap_invoices.
Hope this little clear to you now.
Thanks
Raj
Hyd

Prevent oracle r12 legal entity from being posted in another ledger

Given the following:
Ledger = Ireland
Legal Entity:
Germany =123 segment 1
France= 456 segment 1
Ledger=Hong Kong
Legal entity=Hong Kong=789 segment 1
The Ireland ledger is intended for Euro based companies, the Hong Kong for HKD
I want to prevent any journal entries that have a segment1 789 from being posted in the Ireland Ledger, and segment 1 of 123 and 456 from being posted in the Hong Kong ledger.
How does one do this?

Looks like you are sharing a chart of account structure between the two ledger or at least you are sharing the segment 1 value set between the two ledgers.
Once you defined your ledgers, create and assign respective legal entities to your ledgers.
Associate Legal Entity Hong Kong to the ledger Hong Kong.
Associate Legal Entities Germany and France to the ledger Ireland.
Make sure you also assign balancing segment values to the legal entities associated with your ledgers.
Assign 789 to Legal Entity Hong Kong (associated with the ledger Hong Kong)
Assign 123 to Legal Entity Germany (associated with the ledger Ireland)
Assign 456 to Legal Entity France (associated with the ledger Ireland)
Once you assign the balancing segment values to the legal entities, system will not let you use any other balancing segment values (that are not assigned to the legal entities associated with your ledger). This will prevent 789 from being used in Ireland Ledger, and 123 and 456 from being used in Hong Long Ledger.
Hope that helps.
Hasan
Learn Oracle Financials Through Video Demonstrations at http://handsonerp.com

Multiple Business Group Setting in R12

Hi
I have Created a multi BG structure where two business groups(UK&US) representing two different countries report to a single BG(IND) of other country. Both the BGs(UK&US) are having individual Org Hierarchies in respective responsibilities. While subordinating these BGs to main BG(IND) in Global Hierarchy, is it mandatory that we have to difine the entire structure(org hierarchy) for each BG? Instead, can we attach the org hierarchies that are previously defined for each BG to the hierarchy of main BG(IND).
If any one help me in setting up this multiple BG structure, It will be very useful.
Edited by: [email protected] on Mar 9, 2009 6:12 AM

Hi Matthew Bruckner
do you set deletion flag to your location master ? If not, please set deletion flag at first, then please delete your location by using /SAPAPO/DELETE_LOCATIONS .
To set deletion flag to your location, please perform following.
1. Open transaction /n/sapapo/loc3
2. From the menu, select "deletion flag".
(the location should be de-assigned from related data like product, model)
3. delete your location by using /SAPAPO/DELETE_LOCATIONS .
And if you have same location or same location product, I recommend you to add some kind of information to your location and product by using CIF user exit.
Please take a look at my comment in following thread.
Re: Integration multiple R/3 systems with APO via CIF
best regards
Keiji Mishima

Multiple Financial Accounting Company Codes but only 1 Legal Entity

Hi all,
We are implementing various countries payrolls, which includes posting to general ledger.
We have a situation whereby there are many company codes for financial accounting purpose (local term calls them company code / sector). These separate company codes need to be differentiated in posting documents.
For most countries we are able to have many company codes but 1 legal entity (for e.g 1 tax reference number, and company details for statutory reporting for various company codes). But for Malaysia, this is not allowed.
I understand that commonly that Company Code in SAP should be legal entity. But there are many companies who practises different external financial reporting that have 1 legal entity separated in different sector for GL / financial reporting purpose.
My question is:
1. How can we set multiple company codes, but with 1 legal entity details (e.g. Tax Reference Number, Legal Entity Company Name and Address for Statutory reporting) for Malaysia?
2. If this is not possibe, how can we split up the GL file (or at least have different separation in the same file to show the different company codes)? It does't seem that Personnel Area or Personnel Area is picked up by PC00_M99_CIPE (payroll posting). Where can we store this besides Business Area field for individual employees (as this field is already used to distinguish another internal GL reporting, e.g. for Indirect / Direct Employee).
Any advice will be greatly appreciated.
Thanks!
Vicky

Hi,
A client can either be valid for a company code at the smallest level, or the entire
corporate group.
The company code is defined in financial accounting. The balance
sheet and profit and loss statements are drawn up at the company code level.
The personnel area, which is only used in Personnel Administration, is unique in each
client. You must assign each personnel area to a company code.
You also use the personnel subarea only in Personnel Administration and it is the smallest element of
the enterprise structure. You link the groupings that define the entries to be used for
employees of a particular company code/personnel area to the personnel subarea.
I understand your question ,
question 1 is belong to FICO quesion , as a HR counsultant you have only way:
one way set your multiple company as HR personnel area level ,then make those personnel area belong to the company that with 1 legal entity details ,
another way is set your multiple company as a company have company code at SAP , then posting to each company ,then let FICO department to adjust subsequent account.
hope can help you
Olivia Yang

Why do we need Legal Entity?

Hi,
I have read some of Oracle manuals and the discussion on the web. However, I still don't get why we need Legal Entity in EBS. What's difference between Organization Unit (actually I read some on the web)? Since we just need Org_ID in the subledger tables for various operational units, why we still bother to create Legal entity? In some web sites, it always mentions it is used for taxation purpose or repoorting. But I can't find any reports which is generated reply on the legal entity.
I am so confuse on this. Can anyone clarify my mind? thanks a lot in advance.
Regards,
Edmond

Hi Edmond,
the purpose and usage of Legal Entity is not as visible as that of Operating units / Inventory Orgs, however it gained its importance due to the way Configuration has been designed. I would say it is more of a configuration compliance than a feature that meets business expectations ...
You can create a Ledger without Legal Entity, which is allowed by the system, whereas you cannot create an Operating unit without having a legal entity in place....
All security features, transaction controls, reporting requirements are extracted at the Operating unit level ..
When will the legal entity be used during the application operation/reporting?
From Reporting perpective, it plays a vital role.... The reporting requirements of any organization is classified as two, one is BUSINESS need another is LEGAL/STATUTORY need. Now the statutory auhtorities would demand information from a company that has a separate legal presence ...the Statutory authorities are not keen on how many operating units we have under one particular establishment ...it is purely the way how we operate internally ... All custom reports or standard reports available at the Operating
unit level gathers information of the respective legal entity as well....So when i plan my Multi org structure or configuration i should design my operating units in such a
fashion, that it must be grouped under appropriate Legal Entities.
Oracle mentioned about that legal entity is used for taxation and financial reporting. How can we do that?
Legal Entity definition and BSV assignments are used by the system internally on various configurations and also at transaction processing stages, which incidentally includes taxation
aspects and financial reporting .... the statement refers to the system design and not a feature available for configuration ...
What is the difference that more than 1 OU are assigned to 1 single legal entity VS only 1 OU is assigned to 1 single legal entity?
The difference in first case is that, (i.e. 1 OU = 1 LE)
Your operating unit data reflects the Complete Legal Entity Data, hence there is no specific report that needs to be designed for legal entity.
The difference in second case is that, (i.e. 1 or more OU = 1 LE)
every operating unit contains partial information of your Legal Entity and not complete, hence in order to know your Legal Entity's performance or statements, you are to define a report which would club data pertaining to all operating units under it...
If a legal entity is assigned to a ledger, what's the difference if balancing segment is assigned to the ledger VS the balancing segment is assigned to the legal entity?
Honestly, there is no difference since you are allowed to create transactions for all of those BSV's values, there is no system restriction or validation happens during data entry ... However there could be a valid justification from system design/architectural perspective which we may not be aware of .. But there are differences like, when you do not have BSV values at LE level, it impacts certain configuration.... etc ....
All of your questions are very valid, i have only given my views/comments, these are not FINAL answers... :)
Regards,
Ivruksha

Can the country code of a legal entity be changed?

We have a business situation where we need to transfer 100% ownership of a company from one wholly owned sub to a new wholly owned sub in a different country. This wholly owned sub is a large transaction volume and greater than 250,000 item/BOMs. Our question is can we simply change the current Legal Entity's name, address and country to the new company and country? We would create a new entity to handle the wind down and liquidation of the current wholly owned sub. If this is possible, it would save us the work is setting up the new entity, inventory orgs, etc. and the conversion of POs, invoices, items, BOMs, inventory, etc.

Hi Sandeep and thanks for your quick response.
Our business problem is that this entity is very high volume pertaining to open purchase orders and invetory transactions. In essense the business stays exactly the same, the only change is that it will move to another country with an ownership change. We want the current R12 ledger, company and inventory orgs to stay the same. If the new entity cannot assume the current structure, we have a huge setup and conversion task to make the change.
Again thanks for your quick response.

Double Cost A/c impact of brrow & lent and Intrcompany in same legal entity

Hello Experts / Dina,
Could someone please explain me the double cost accounting impact on borrowed and lent process and inter-company accounting in same legal entity scenario?
Example – Lets say US company X-star running the project on Mobile Apps development in US consulting division (Project Organization) and the resources from marketing division (Expenditure organization) are working on it on developing marketing campaign and decided to share the cost 100%.
Using Borrow and Lent:-Assume MIS cost is charge of USD 100 on Project Mobile Apps Development. A/c is
Debit- US Company-Marketing (Expenditure Org)-MIS Cost A/c (Expense A/c)-100 USD.
Then if you use borrowed and lent accounting method the accounting entries will be generated as
Debit- cost to US Company –US Consulting (Project Org) – MIS Cost A/c (Expense A/c)-100 USD
Credit- cost to US Company-Marketing (Expenditure Org)-MIS Cost A/c (Expense A/c)-100 USD.
In this case cost on Expenditure organization is totally reverse and cost is only charge to provider organization.
In Inter-company scenario:- But let say if you are trying to implement the same scenario using inter-company accounting.
Then MIS cost charge of USD 100 on project will derive the same accounting as mentioned above.
Debit- US Company-Marketing (Expenditure Org)-MIS Cost A/c (Expense A/c)-100 USD.
Revenue will generate below accounting.
Credit- US Company-Marketing (Expenditure Org)-MIS Revenue A/c (Revenue A/c)-100 USD.
And payables intercompany invoice in provider organization will generate below accounting.
Debit- cost to US Company –US Consulting (Project Org) – MIS Intercompany Cost A/c (Expense A/c)-100 USD.
Now the question is why in Inter-company scenario (2nd case example ) the cost of expenditure organization is not reverse similar like in borrow and lent scenario? I guess implementation of intercompany scenario results in double costing for same company (within legal entity).
But this might look properly when you implement inter-company approach across legal entity as company can report separate expense and (internal-external) revenue across company.
Similarly like inter-company scenario when you use inter project billing, you end up in creating double costing. Am I right?
Please let me know whether my understanding is correct?
Your reply on this will be greatly appreciated.
Thanks
:-)

Hi
Here are my responses along side your questions:
1.With borrow and lent you cannot only cross charge within the same operating unit but also cross charge across operating unit only within same legal entity. Am I right?
No. Borrow and Lent works only within the same operating unit. This functionality does not involve supplier and customer invoices, only accounting entries. When you cross operating units you must use the intercompany billing process.
2.On the below example explained below sec 2.1; this perfectly works fine in scenario where organization within legal entities are agree to share the revenue.
But what if the organizations agreed to share the cost? In that case it should generates the accounting mentioned below in section 2.2. Am I right.?
2.1>; (Example provided by you- share revenue)
Debit org B on "Internally Purchased Cost" account
Credit org A on "internal Revenue" account
2.2>;(same Example used by me with diff scenario of sharing the cost)
Debit org B on "Internally Purchased Cost" account
Credit org A on "Labor Cost A/c" account
If so then isn't it nullifying the cost generated by Org A previously.
2.2.1>;
Debit Org A on "Labor Cost A/c"
after generating borrow & lent
Debit org B on "Internally Purchased Cost" account
Credit org A on "Labor Cost A/c" account
Resulting in general ledger module showing the cost on Org B "Internally purchase cost"
Am I right?
In my example the credit of the provider organization is on account - Internal revenue. This is not considered as revenue share, since the revenue of org A from its customer agreement is not decreased.
Internal revenue and internal purchased costs are two accounts that are different from the norma business accounts. When you report in GL for the organization A you will get external revenue of 1000, labor cost of A of 300, and internal purchased cost of 400. So margin of org A is 1000-300-400 = 300.
When you report in GL for the organization B you will get internal revenue of 400, labor cost of 370, and org B margin is 400 - 370 = 30.
When you report in GL for the entire company (summary of bot organizations) you will have - External revenue of 1000, labor cost of 670, and total margin of 330.
Note the margin of the company is shared by org A -300, and org b - 30.
To get the report of the total company I did not included the internal trading accounts - the internal purchased cost and the internal revenue.
In the approach you provided you credited the cost of org B, rather than credit an internal revenue account. That is also a legitimate approach. However for audit use I could suggest to use a separate account for crediting the costs o org B, and not the same original account of labor A/C.
3.But lets say now if organization are agreed to share the cost but instead of using borrow and lent, they are agreed to use inter-company functionality then
accounting entries will result mentioned below.Am I right?
3.1>;
Cost - Debit Org A on "Labor Cost A/c" account
Inter-comp Invoice - Debit Org A on "Inter Receivable A/c" account
Credit Org A on "Inter-revenue A/c" account
Payables inter invoice - Debit Org B on "internally purchase a/c" account
The accounting results of both processes could be the same. The difference is the introducing of AP & AR invoices and the need to run payments on both sides. In any case on org A you always debit an account which means internally purchase, cost purchased from another organization. On org B you always credit an account that could be named internal revenue or cost reimbursement or cost reduction, etc.
Now my worries are if both the process agrees on same principle of sharing the cost design for
same purpose then why results in different accounting by finally creating double costing on Org A and Org B as well. Am I not sure whether my understanding is correct. Please help.
Also mentioned by you earlier..
"In GL you may want to offset both the internal trade accounts on a balancing value of cost center. So the internal revenue credit will offset the internally purchased cost debit."
I am not sure how you can offset the internal revenue and cost account for Org A in GL. (is this done manually??) Could you please explain in detail if possible?
My note about the need to offset in GL is related to the method of reporting. As explained in the example above, when reporting on the entire company you need to omit the internal trade accounts. The method I use is to set up additional cost center value in GL which is not related to any real organization. This cost center is used for offset entries.
I take the balance of internal purchased cost from of organizations and create a journal entry of the same amount but negative for the offset cost center. The same is done for the balance of internal revenue of all cost center. As a result the total internal purchased cost and the total of internal revenue at company level (accross all cost centers) is zero. Now you can report on the entire company without the affect of the internal trade. Those journal entries may be created automatically by allocation rules set up in GL.
Dina

EEO setup with multiple GRE's associated to Business Group

Hi,
I am looking to setup EEO report for a business group that has multiple GRE's. There are multiple locations rolling up to the GRE.
How can I setup EEO Generic Hierarcy so that I can get each Location as an establishment report and a consolidated report on the GRE.
Parent Org has a Business group classification and the individual GRE have GRE/Legal Entity classification.
If I setup Generic Hierarchy with Business Group Org as a Parent Entity and GRE's as Establishment then all the locations defined are summed up to the Establishment. This does not work for me as I am looking to report on each location as an Establishment.
Alternativeuly I cannot add GRE classification to Business Group Org or Business Group classification to GRE.
Any help woudl be appreciated.
Thanks

Prashant
If you are in R12 then there is no more relation between GRE and Ledger, OU
GRE is independent and only for the HR.
You need to look at the Accounting legal entity which is tied to the ledger, which interm tied to the business group.
If you build global hierarchy in HR, there is no impact on the ledger or to anyother non HR modules.
You can use MOAC for the other modules
Regards
Ramesh s

Business Groups and GL Responsibilities

We are performing a fresh install that will be utilizing Oracle HR and will require 3 business groups, multiple LE's, and multiple ledgers for different countries. Since responsibilities are assigned to employees that are linked to business groups....How can we set up a single corporate level GL responsibility that will span the different ledgers?

Hi
Org Structure that u can see like this
Business Group--> Set of Books-->Legar Entity--> OU--> Inv Org
BG: It segregates Human Resource data such as employee
SOB: It is financial entity which define a chart of account, Fuctional Currency and Accounting Calendar (it means it dealt wiht 3 C's-Currency/Calandar/Chart of a/c)
LE: Each OU must point to a legal entity that has its own set of set ups data and transaction table, each OU has its own Payables,Receivable, Cash management, OM and Purchansing. And it dealt with Local Tax authorities.
OU: Each Inv org must point to OU. and Inv org has its own bill of materials,WIP and MRP.
Inv Org: Where you have manufacturing plants and labs to which it assigned.
2. Basically org_id define the OU, whereas organization_id is used for Inventory org.
Organization_id store in table hr_organization units and orgid is stored in table a
x_y_all (eg. ap_invoices_all)
Here note "_all " every table whose name ends with all stores date that is segregated by OU (orgid)
for eg. ap_invoices is basically the veiw of ap_invoices_all where dat is segregated by org_id. for this we gendrally use an API to fetch data in ap_invoices.
Hope this little clear to you now.
Thanks
Raj
Hyd

Replicating Legal Entity, Business Group, Ledger setting in same instance

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