Reports on data changes

Hi all!
I've been searching for the most simple solution for tracking changes made to database data. I know there are some posts about this already but I haven't fuound suitable solution yet. I've been searcing for Orcale built in solutions and came up with Workspace manager and AUDIT statement for keeping the track on data changes.
I'm wondering, is there another option to do this or is it best to make own history tables and triggers on INSERT, UPDATE and DELETE? If these history tables have similar structure like original tables, what happens when table is altered, a column is added or dropped?
All I need is to be able to make reports on data changes. Basically I need to know who changed what column, what the old value was (NULL on INSERTs) and what the new value is (NULL on DELETEs).
Does anyone have any simple and effective solution for this. Maybe some Oracle built in feature I haven't found out about yet? (We're using 10gR2)
Thank you in advance!
BB

Well I came up with some solution :).
Since we have our owns user and timestamp fields on almost every table and triggers, taht fill these two columns, it wasn't that difficult after you suggested your solution.
I include my user column into change table and in JDeveloper in application module I've overridden the prepareSession method with custom method that sets identifier on the database. It looked OK. Bu now I have a couple of questions about CDC and really hope for some answers since I'm running a little out of time and would appreciate any help from someone that uses CDC or knows more about it than I do.
I've been reading literature and found out, that there is a job executing every 24 hours that clears all data changes that is not subscribed to some subscriber. I thought I could use only the publisher for my history records but looks like I was wrong. So I've created a subscriber. My questions are:
1. Do I need a subscriber or can I keep history without and make reports on change tables?
2. Even if I need subscriber, how can I be sure, that data from change tables or subscriber views won't disappear eventually?
As I mentioned I need some kind of a history of data changes recording option and went after CDC. I hope I made the right decision and would really like to found out the answers to my questions.
Thank you all in advance!
Take care.
BB.

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Can OBIEE automatically update a filter if underlying data changes?

Suppose there is a saved request that shows some data set, and it uses the following filter: "Country_Name is equal to / is in USA".
Now suppose that the value in the underlying data source changes from "USA" to "United States". The aforementioned request would now return no data, since there is no "USA" anymore.
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First of all: The best way to avoid this is to use saved filters in your report... then you only need to change these filters, instead of every single report.
I don't think it is possible to automatically change the underlying filters of a report when data changes.
About ETL: when you implement a Type 2 Slowly Changing Dimension you will create a new record for the dimension when the value of a column changes, to preserve the history. This means you will get two records with two row_ids. In your fact table you will use the dimension's new row_id for new data.
For your report this means that it will give the same results for old data (because it filters on "USA"), but it won't show the new data, since it doesn't filter on "United States". So I don't think this ETL approach will solve your problem.
Maybe a Type 3 Slowly Changing Dimension can help you. This means that you will preserve the history in the same record, using 2 columns for example "Current Country" and "Prior Country". This can solve your problem because you will filter on the same records (which is not the case in Type 2 SCD). But it means you will get two country columns, which is not the most elegant solution maybe..
So maybe going through all your reports is the best way to solve your problem for now and encourage the report builders to use saved filters in their reports.
Regards,
Stijn

[Forum FAQ] How do I send an email to users when the data in the report have been changed in Reporting Services?

Introduction
There is a scenario that the data in the report changes infrequently, so the users want to be informed and get the most updated data once the data changes. By default, report server always run the report with the most recent data. Is there a way that we
can subscribe the report, so that we can send an email to users when the data in the report has been changed?
Solution
To achieve this requirement, we can create a subscription for the report, then create a trigger in the table which including the report data. When this table has data insert, update or delete, it will be triggered and execute the subscription to send email
to users.
In the Report Manager, create a subscription for the report and make it only execute one time.
When we create a subscription, a corresponding SQL Agent job will be created. Then we can use the query below to find out the job based on ScheduleId:
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USE [ReportServer]; -- You may change the database name.
GO
SELECT USR.UserName AS SubscriptionOwner
      ,SUB.ModifiedDate
      ,SUB.[Description]
      ,SUB.EventType
      ,SUB.DeliveryExtension
      ,SUB.LastStatus
      ,SUB.LastRunTime
      ,SCH.NextRunTime
      ,SCH.Name AS ScheduleName
          ,RS.ScheduleId
      ,CAT.[Path] AS ReportPath
      ,CAT.[Description] AS ReportDescription
FROM dbo.Subscriptions AS SUB
     INNER JOIN dbo.Users AS USR
         ON SUB.OwnerID = USR.UserID
     INNER JOIN dbo.[Catalog] AS CAT
         ON SUB.Report_OID = CAT.ItemID
     INNER JOIN dbo.ReportSchedule AS RS
         ON SUB.Report_OID = RS.ReportID
            AND SUB.SubscriptionID = RS.SubscriptionID
     INNER JOIN dbo.Schedule AS SCH
         ON RS.ScheduleID = SCH.ScheduleID
ORDER BY USR.UserName
       ,SUB.ModifiedDate ;
Create a trigger in the table which including the report data.
CREATE TRIGGER reminder
ON test.dbo.users
AFTER INSERT, UPDATE, DELETE
AS
exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
Please note that the command ‘exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'’ is coming from the job properties. We can go to SQL Server Agent Jobs, right-click the corresponding job to open
the Steps, copy the step command, and then paste it to the query.
Then when the user table has data insert, update or delete, the trigger will be triggered and execute the subscription to send email to users.
References:
Subscriptions and Delivery (Reporting Services)
Internal Working of SSRS Subscriptions
SQL Server Agent
Applies to:
Reporting Services 2005
Reporting Services 2008
Reporting Services 2008 R2
Reporting Services 2012
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Thanks,
Is this a supported scenario, or does it use unsupported features?
For example, can we call exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
in a supported way?
Thanks! Josh

How to schedule the webi report based on data changes in the report data

Hello,
I want to schedule a webi report based on data change in a column in the report.
The scenario is something like below:
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Hi,
May be these links can help you:
http://devnet.magicsoftware.com/en/library?book=en/iBOLT/&page=SAP_R_3_Master_Data_Distribution_Defining_Change_Pointers.htm
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Hi,
I dont think it is the standard report. I think its a developed one as it is starting with Y. If so, then co-ordinate with your abaper and do the necessary changes to get the right result.

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That is a very creative solution, Dale. I do have a couple of "what ifs" for you.
What if the Close Date is 10/30/2007... I change this to 10/15/2007 - a change of -15 days. Then I realize that I meant to change it to 11/15/2007 and changed it again. Would this create a problem for the report since the change amount would now show a 30-day change when it is really a 15-day change?
Another scenario has the date change twice in one week, between times that the report is run. The original date of 10/30/07 changes to 11/15/07 and then the next day changes to 12/15/07. How does this affect the report?
When we get to the point that the audit trail becomes reportable, this problem is solved. Until then, it is quite the puzzle. I think your solution potentially solves part of the problem, but depending on how much that date field actually changes and how often you run your report and which fields are needed in that report, it could return misleading data as well.
This is a very interesting problem. Dale has come closest to a solution so far. Any other suggestions for DavidG? I am drawing a blank on it so far.

Report to bring CATS Time data changes

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And is there any idoc that is populated with this information and a report to create it?
Or for example a function that returns this information.
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Sónia

HI Sonia,
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Dear friends,
Client requirement is to see the orders for which basic dates have been changed. The scenario is when preventive maintenance is done , if the work cannot be done on the date(basic date in maintenanc eorder), the basic date is changed for a convenient time. They want to have a report showing all the ordres for which the basic dates have been changed and the changed dates detail( ie. initial basic date, changed basic dates).
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While preparing an AUDIT - (Data changes report) faces an 'Server error' message

Hi BPC Experts,
While preparing an AUDIT report- (Data changes report) faces an 'Server error' message.
But regular users are able to input their data in EPM.
What could be the reason for this message?
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Does a Master Data Change Log or Report Exist?

Does anyone know of a master data change log or report?
Such a log or report would show all changes made to cons units, cons groups, and items; including additions, deletions and changes to a hierarchy.
We hope to use this to synchronize cons group/unit and item hierarchies between BCS systems: Production and Development.
For example, if a master data change was made in the Production system, we would like to log the change, and synch this change back to the Development system.
Thanks for any insight.

Thanks, TheScotsman, for really helpful information!
Some detail of the findings for those who interested:
There is a "How to... trace changes to master-data and settings for SEM-BCS" which describes all nuances of tracking changes in MD.
The HowTo mentions the reports RSVTPROT , UGMD_DB_LOG_DISPLAY, and a t-code SCU3 that may show the changes.
Certainly the code of the reports might be taken as an example for writing your own code.
Though, the reports and the SCU3 are useful when the logging of DB tables changes is activated.

Historical Reporting of data under multiple hierarchy changes

We currently use Hyperion Planning and we change our entity hierarchy often. It is my understanding that in order to report on what the hierarchy "used" to look like versus the current hierarchy requires alternate hierarchies that represent those different points in time. Today we just report all data based on the new hierarchy. However, we are looking at some additional requirements where this could become an issue. Due to the likely significant changes in the hierarchy, we would not want to maintain different hierarchies for all of these changes.
My question is first, is this a correct understanding for Hyperion Planning?
I did see a power point someone posted online that did show that HFM was able to handle this type of requirement, is that correct? Are we able to add an attribute or rule that combines some type of date tag to when the child was under parent A versus when they rolled under parent B. I have looked through the HFM admin guide and users guide online, but didn't see anything that addressed this specific issue. I watched a few tutorials online as well and didn't see anything that seemed to answer my question.
Thanks.

Hi user10086086,
It is true that in order to maintain historical rollups in Hyperion Planning you have to maintain historical heirarchies or become cleaver at storing historical heirarchies for purposes of reproting back to past methods of reporting.
HFM does have the capability to store alternate entity hierarchies from one period to the next - when Organization by Period is enabled within HFM...
The most common entity restructuring is as follows (This is not to say the only type - there are many other types):
Using the Manage Ownersip module within HFM
• An entity is set to be inactive under it's first parent, the balances are frozen for that period (under the first parent), the entity is “recreated” with same name (under a new parent) and “new” balances will be loaded under the new parent for the next and all subsequent periods
By using the same entity with the OrgByPeriod feature within HFM and setting dates for its association with a particular parent with the 'Manage Ownership module' it becomes possible to have alternate entity heirarchies for different periods.
In order to advise on the most appropriate approach it would be necessary to confirm some key points on the requirement; such as, consolidation and translation methods used. Are the rules written to effectively handle opening, closing, movements in an OrgbyPeriod structure? Are there specialized rules/calcs in place that would affect the use of the OrgbyPeriod option? ..etc.
To get an overview of the feature please checkout Oracle Hyperion Financial Management - Administrator's Guide at:
http://download.oracle.com/docs/cd/E17236_01/epm.1112/hfm_admin.pdf
The following is and excerpt from the guide:
Chapter 4 Managing Metadata
Organization by Period - page 86
The organization by period functionality enables the most recent consolidation structure to coexist with past structures in the same application.
Organizational structures can change for many reasons, including acquisitions, disposals, mergers, and reorganizations. To support organizational changes, Financial Management uses a system account, Active, to reflect the active or inactive consolidation status of a child into its parent. The Active account acts as a filter of the entity hierarchy. The Active account is an intercompany account that stores data at the parent level and uses the ICP dimension to store information about children.
I hope this answers your question. Please feel free to drop me a note if you have any questions regarding this post
G'Luck
-David
A good place to start for Hyperion documentation is:
http://www.oracle.com/us/solutions/ent-performance-bi/technical-information-147174.html
Or
http://www.oracle.com/technetwork/middleware/epm/documentation/epm-096302.html
A good place for learning about the Hyperion products and their features is:
http://www.oracle.com/technetwork/tutorials/index.html
Hyperion specific tutorials:
http://apex.oracle.com/pls/apex/f?p=9830:hyperion:1797489450022582::NO:::
A good place to read about best practices and find white papers is:
http://www.oracle.com/technetwork/middleware/bi-foundation/resource-library-090986.html
A great place to get an excel macro that tells you what new product features have been added since the last version is:
https://support.oracle.com/CSP/main/article?cmd=show&type=NOT&id=1092114.1
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My Oracle Support is available as part of your Oracle Premier Support subscription. To get started, visit oracle.com/support, click on My Oracle Support, and begin reaping the benefits of this exclusive Web support portal:
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Reporting on SR Owner Change, Activity Due Date Change

We have few Report Requirements around Audit Trail. We are looking for Reports where we could Track Service Request Owner change, SR Status Change, Activity Due Date Change etc. As we know, In CRMOD Analytics, we cannot report on Audit Trail or use the PRE() function. Can anybody suggest any other ways for reporting on the Changes where we could show each and every change made to these fields and not only the previous values.

Lets Say you want to track status Change in SR. There are two ways of doing it.
Option 1:
Create a Long text field in SR page.
Name it "Track Status Change". Do not Display the field to the users.
Default the Field to Initial Status+","+Now().
When the Status Changes, you need to append the field with "Current Status"+","+Now()+";"
The Semi Colon is delimiter to show that this is the new status. This delimiter would be used in the report to seperate the status. You can achieve this using the reporting functionalities.
The down side of this is that it can affect the performance of report since lot of Sting functionalities would be used for the tracking.
Option 2
Whenever the status changes, create a completed task. Populate the Subject of the task with the Status. Put a workflow/field validation so that no one edits the subject when the task is created automatically.
You can run a report on the Task Created Date and Subject to get the Audit Trail.
Let me know if this helps.
Paul Swarnapandian.

Universe export - data changes not reflecting in Report

Hi
The changes and the latest updates in the database are not reflecting in reports,
even if i export the universe again.
and i have refreshed the reports, that even not reflecting.
i did Edit query and Run query this action also not bringing the latest data to reports
why this happens ?
how to solve this issue ?
Regards
Dineshkumar

You can search for KB articles on SAP Service Market Place .
Here is first :
Symptom
You make changes a local Universe in Designer.
When refreshing the report, in Desktop Intelligence, the results do not reflect Universe update.
It used to be enough to simply refresh report's data, for Dataprovider to show object changes from the Semantic layer.
Change of behaviour in SP3 codeline: the DeskI Query Panel does not automatically pick up the latest modifications made to the local Universe.
Reproducing the Issue
Using BusinessObjects Desktop Intelligence XIR2 SP3:
Using your universe (eFashion), create and refresh a simple Desktop Intelligence report (.rep).
Make a simple change to the universe (like renaming a field/ object name) and save these changes.
Go back to the open DeskI report and try to refresh the data provider using: 'Data/Refresh Data'.
This will not show the latest changes.
However, if you follow the same workflow using XIR2 SP2, the universe update will be immediately visible (in the report) simply after refresh.
Cause
This is not a product regression, but intentional change in application's code delivered with FixPack3.1.
Fix Request ADAPT00818520 changed the application's behaviour: << When a restricted user is logged on to view a Desktop Intelligence document, prompt windows may be slow to open. >>
Resolution
In Desktop Intelligence menu, go to: Tools > Universes
Click 'Refresh'
Select and 'Import' your universe
Next, go to toolbar menu: Data > Edit Data Provider
In Query Panel, click 'Run' to regenerate the Query and interrogate the updated universe.
Only after following these actions will the .unv ammendments be visible in the report.
Here is second :
Symptom
Changes to object made for the Universe is not affected when refreshed from InfoView if we check 'Allow selection of multiple Contexts' in Universe Designer
Desktop Intelligence (Deski) Report still prompts for selection of contexts even if 'Allow selection of contexts' is unchecked for Universe
Row level Restriction is not applied correctly in InfoView(View Mode) when 'Allow selection of multiple Contexts' checked in the Universe Designer
Environment
BusinessObjects Enterprise XI 3.1 Service Pack 2 Fix Pack 2.6
Reproducing the Issue
Changes to object made in the Universe is not affected in InfoView(View mode) when 'Allow selection of multiple Contexts' is checked in Universe
1. Log in to Designer
i) Import Island Resort Marketing
ii) Go to Universe Parameter >> SQL
ii)Uncheck Allow Selection of Multiple Context
2. Create a new Desktop Intelligence(Deski) Report based on Island Resort Marketing
i) Drag the object Country in the Result's Pane
ii) Save and Export the report to the repository.
3. In Designer Change the Object Country under Resort from Resort_Country.country to
i) Resort_Country.country+'ddd'
Note: Uncheck Allow Selection of Multiple Context
ii) Save and Export the Universe
4. Log in to InfoView
i) View the report
ii) Refresh the report
iii) Changes to the object taken place i.e Country is concatenated with ddd
5. In the Universe Designer, change the Object Country under Resort from Resort_Country.country to
i) Resort_Country.country+'eee'
Note: Check Allow Selection of Multiple Context
ii) Save and Export the Universe
6. Log out from InfoView and login again
i) View the report
ii) Refresh the report
iii) Changes not taken place. Shows only Country instead of Country concatenated with eee.
Row level Restriction is not applied correctly in InfoView(view Mode) when 'Allow selection of multiple Contexts' checked for the Universe.
Import efashion Universe
Drag the Outlet_Lookup table into the objects pane on the left hand side
Create Row Level Restriction on the state field of Outlet_Lookup table as Outlet_Lookup.State=(u2018Texasu2019)
Apply the restriction to Administrator
Save and Export the Universe. Note: Uncheck Allow Selection of Multiple Context in Universe Parameter>>SQL
Log in to Desktop Intelligence (Deski) as administrator with Enterprise Authentication
Create a new Deski report
Drag the object state from the Outlet_Lookup table to the Results pane
Observed that the administrator is able to see only Texas which is expected behavior
Save and export the report
Log in to Infoview as Administrator
View the report. Refresh the report
Observed that the administrator is able to see only Texas which is expected behavior
Log in to Infoview as any user say Test User
View the report. Refresh the report
Observed that Test User is able to see all the states which is expected behavior
In the Universe Designer, Check Allow Selection of Multiple Context in Universe Parameter>>SQL for efashion Universe
Save and export the Universe
Log in to Infoview as Test user
View the report
Refresh the Report
TestUser is able to see only Texas which mean that the restriction is applied to Test User also
Cause
This is by Design as the 'Allow selection of multiple Contexts' forces selection of the context, which is not possible in Infoview, so that in Infoview it is assumed the Context is already selected and no SQL regeneration is required.
Resolution
Problem Description: Changes to object made in the Universe is not affected when refreshed from InfoView if we check 'Allow selection of multiple Contexts' in Universe Designer
Explanation:
If we modify an object and selects also the option 'Allow selection of multiple Contexts', it means that potentially there is more than one SQL that can be generated with the use of that object. Hence if a report is created in Deski, run and exported to enterprise, that means, one particular context (SQL) has been selected.
If you then update one or more of the objects again, the SQL will have to be regenerated in Deski for the right context to be selected for that particular report.
Therefore, if this option is used, for the objects to be updated, the SQL of the report will have to be regenerated in Deski, run and export it back to repository, then refresh the report in InfoView.
For Deski reports viewed in InfoView, it is not possible to evaluate the context on refresh. The report will always use the context stored with the report and same for the SQL. Therefore the Deski report will need to be imported locally, refresh it and then export it back to repository for the changes to take place.
Problem description: Desktop Intelligence (Deski) still prompts for selection of contexts even if 'Allow selection of contexts' is unchecked for Universe
Explanation:
The option 'Allow selection of Multiple Contexts' in Designer is not to disable the prompt. It will prompt you to select context if the object used is associated with context. The option is just to allow Deski to select multiple contexts at a time if in case the object used is associated with multiple contexts and accordingly generates the SQL.
However if we uncheck the option even if there are multiple contexts associated with the object used, it will allow selection of only one context at a time.
Problem Description: Issue with Row level Restriction when refreshed from InfoView with 'Allow selection of multiple Contexts' checked for the Universe.
Explanation:
We first have to regenerate the SQL in Deski, then export it to repository and refresh from InfoView for the changes to take place correctly. The explanation above applies.

Transaction or report to check changes to financial data

Is there any transaction or a standard report which helps me to check any changes to financial data. I require this for auditing purposes. Any ideas?
Thanks,
Naren

Again, do you want the changes done to the master data (GL Accounts) or transactions that effect the GL balance? For the master data changes you can check FS04, FSP4, and FSS4. For transactional data, you are basically looking at the documents that effect a particular GL account which in turn has its own change log. Yes, FB04 is the transaction for documents.
In general most of the changes are tracked using what are called change documents and this information is stored in CDHDR and CDPOS tables. You will have to figure out the OBJECT for your data and then you can read the changes from here. You can also use CHANGEDOCUMENT_READ function module. Take a look at other function modules within this function group.

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