Retention Account

Kindly assist by giving me the steps to configure Retention Account from Account Payable not from material management and how to post the retained amount in the system.i.e
Vendor Invoice - $1000
Amount to Retain - 5% of the total amount
How can i post the retained amount in the system after the initial amount have been posted and paid.
Thank you.

Hi Kayode,
There are 2 scenarios for Retention.
1. Post retention while booking the invoice
2. Post retention while making the payment against vendor.
As suggested by Mr.Ravi ,you can follow the same configuration to post invoice with retention amount ,but you never shown the same as special retention amount ,if invoice booking against purchase order.
You can use F-43 ,if invoice is not against PO with special GL indicator. While preparing the balance sheet we can able to shown the same under separate group.
See to make payment is normal thing ,you can use F-53 with special GL indicator selection.
Next method is :- Book an invoice as it is and while making the payment reduce the retention amount with special GL indicator.
As suggested by Mr.Ravi that is correct method as per standard.
Rgds
SumaMani

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Changing Retention Accounting at Payment to Retention Accounting at Invoice

We currently use the retention accounting at the payment,
which I change to the scheme that accounts for the retention time of recording of the invoice??????
I just set in the retention rate for Define, accounting p. Invoice?
I have to delete the configuration Define retention rate accounting p. payment or should stay like this now?

Hi Praveen,
no, there is no error in MIR7. But the invoice is not posted and the workflow shows the error message given in my original posting.
And the point is that I cannot change the K to A in MIRO or MIR7, but I can change G/L account, cost center, asset etc. So after I change it, I still have account assignment category K, but no G/L account and cost center given. Instead, there is only the asset number.
This looks a bit funny to me and I wondered, if this could lead to any problems, because something like that would not be allowed in the PO.
Cheers
Alicia

MIRO Retention Accounting Entries

Hi Gurus ,
We have a Scenario where we mentioned a Retention Amount at Header . System automatically distribute the Percentage Amount at Item levels.When we post a MIRO related to that PO , system post an accouting entries to vendor reconcillation account .(Spl indicator H).If there are two item in invoice then system deduct retention on both items and show two separate Accounting entries related to each item.
Our requirement is that system should post a single entry related to total Invoice amount rather than generating separate entry for each line item in MIRO.
Reason for this is that we have around 100 line items in an invoice & at the time of retention payment it would become tedious to select 100 line items for payments. alternatively if only single entry gets generated in place of 100 line items then it would become easy to manage.
Pls guide how to tackle such scenario.
Thanks in advance !!
Honey

It appears you are using Installment payment term ( Created at OBB9) and system posts line items equal to number of instalments. Payment terms are assigned to Vendor Master so check which payment term is used.. Go to OBB8 and check any instalment paymenter term check box is selected. is selected go to OBB9 and check how many instalments?
Instead of intalment payment term, use normal payment term ( Created at OBB8) then system will post only one line item.

Accounting Customer Retention Money through SD Module

Dear Sir/Madam,
I am a SAP FI Certified consultant doing implementation Tata Refratories. I am from TCS and a project manager for this project
Please read my query below and try to answer.
Accounting Customer Retention Money
Retention amount is deducted by the customer and retained the amount as per terms of the sales order until the project of the order is completed. Once the sales order is fulfilled the Retention Money is returned by the customer to supplier.
I want to know whether SD Module can handle this. During invoice posting through SO, system must be able to post portion of the SO amount to retention account this is an Spl GL account which should not affect regular customer recon account.
For example lets say the invoice amount is 1000 out of which the customer will retain 100 and will pay 900 hundred only.
My expectation is whether Invoice posting from SO to AR can generate a seperate line item debiting Spl-Recon account
and Crediting the sales account for 100 INR and the Invoice must be posted with 900 INR. During customer payment customer will pay first 900 which will be cleared with invoice amount 900 and later when the customer return the retention amount then the 100 INR receipt will be cleared with 100 INR invoice which was accounted to Spl-recon account.
Note: Vendor retention is available in MM/PO side and this is handled the same way that I explained above
MIRO Posting takes care the Vendor retention accounting in to Spl-Recon account.
Thanks
R.Venkat
SAP FI/CO Consultant from TCS
Invoice posting through SO

Hi,
Create a GL account as Retention Money from Customer A/c. Now through your pricing conditions and VKOA settings take the 10% of the sales amount and post it in Retention Money account.
So your accounting entry will be
Customer A/c 1000 (subledger)
To Retention Money A/c 100
To Revenue A/c 900
You may take the SD consultant help for this.
Best Regards
Vimal

Separate receivable account for retention invoices

Our client wants to debit a different receivable account if project invoice is for billing retention. Is this possible using project auto-accounting? I researched on allowable parameters for revenue and invoice account function - could not think of anything using which we can distinguish between a normal invoice and retention invoice within auto-accounting rules.
Please advise.

Hi
Go to Auto Accounting setup and open the form: Assign AutoAccounting Rules.
Search for the function: Revenue and Invoice Accounts.
There you may find the function: Unbilled retention Account.
Is this the function you are looking for?
Dina

Vendor Retention

Hi ,
   I need to do Customization settings for Retention of Vendor.
Following is the example :--
On 1/04/2008 Purchase of Raw Material 1,00,000.
Due Date is 30/04/2008. Retention Percentage is 10% of Invoice.
The following are the entries to be posted in sap:---
1)   In F-43 :---- on 01/04/2008
       Inventory Raw Material a/c DR 1,00,000
            To Vendor                                1,00,000
2) In F-53 :---- on 30/04/2008 ( By using Residual Payt functin)
         Vendor a/c   DR 1,00,000
               To Bank a/c                                    90,000
               To Vendor a/c(Retention Spl Gl a/c) 10,000
3) I created one special gl indicator for above credit line item.
   in FBKP. and assign Vendor Reconcilation a/c and Spl Gl account(Retention account)
But My question is where we can give special gl indicator inorder to transfer the amount to special gl account(Retention a/c) in F-53.
Thanks & Regards,
Kiran Konujula

Hi,
Retention Money is a deduction from vendor to be retained for a specific period as per PO terms. This is a liabiltiy in the BS.
You can do the following way:
1. F-43    Inventory 1,00,000 Dr
                Vendor    1,00,000 Cr
2. Post a JV using F-42 as follows
                 Vendor 10,000 Dr (Normal Recon Account)
                 Vendor 10,000 Cr (WIth Spl GL Indicator to Retention Money Recon Account)
3. Payment - when making the payment using F-53/F-58, do not select any recon account. Just Select the Process Open items button.
From the open item documents ie normal documents in vendor account as per credit entry in point no:1 and Debit entry as per point no:2 will be displayed. Select these documents (ie.1,00,000 - 10,000 = 90,000). The enty would be
                Vendor            90,000 Dr
                Bank outward 90,000 Cr
The credit entry with Spl GL indicator would appear in the BS under Rentention Money payble and forms an MIS. When you intend to refund it, in F-53/ F-58 you can select special GL indicator in the initial screen for processing payment.
Regards
Hari

Sundry creditors account shows Dr. Balance

Hi,
I create the a credit memo for retention for supplier invoice. Instead of paying that credit memo I paid that retention amount by applying one standard invoice with out match with the credit memo. So, sundry creditors shows dr. balance. To decrease the sundry creditors debit balance I cancelled the credit memo. I am unable to void the payment of paid invoice , because it's already paid & reconciled. So there is no scope to void the payment & make the adjustment of invoice with the credit memo & paid the credit memo. So, I cancel the credit memo. Once I cancelled the credit memo it shows the Dr. balance in retention.
Q- Can any one suggest that how can I adjust that Debit balance in retention account which is already paid?
Regards,
DKN

Hi Poornima,
The best way of determining what the correct figures are is to query the jdt1 table (journal entry rows).
The business partner can be found in the field shortname and then sum debits and credits to get the true balance of each Business Partner. Please note that the figures in jdt1 should be the true value in case there is a difference.
To work in the right direction it is important to break down the figures and that way identify where the difference is coming from. The break down can be by BP and date period. Also please check if the BPs are using multiple Control accounts if some figures are hidden there.
Please note that the most common reason when these kind of issues are reported is that some of the report criteria has been defined in a way that will lead to differences. That is speaking from my own experience.
Hope it helps.
Jesper

Mismatching between opening balance and closing balance in F.08

Dear Experts,
i have one issue regardig the dismatching between the closing balance of 2010 and the opening balances of 2011.
Actually we have the retention account for customer which showing a correct figure in 2010 but unfortnatly it showing another figure in the opening of 2011.
Note: i have done the carryforward succefully but i am getting the same result as well.
please would you advice me ?
Regards,
Bilal

Hi,
Run report RFINDEX_NACC (in SE38, older versions of SAP have RFINDEX as the program) for the GL account. Please read the documentation of the program; as the program is resource intensive; limit your selection to this specific account. Select the "more detailed" radio button. should help you identify the reason.
Also do check that the 2010 period is not open and being posted into.
Cheers..
Edited by: Neeraj Kukreti on Jul 6, 2011 2:29 PM

Very urgent, vendor down payment clearing - ka doc type

hello gurus,
while clearing vendor down payment, some down payment entries are posted as ka doc type. now i have to clear the invoice down payment with the ka doc type. how to do this.
for retention account we booked in special G now that retention money also paid but that doc is not showing as cleared. still it showing in red colour. but balance is nill. what to do for this..
can anybody help me very urgent friends
thanks
jaya

HI ,
CHECK THI SPROCEDURE ,
DOWN PAYMENT;
Vendor A/C--a DR1
TO Bank
Invoice;
Expence a/c dr
to Vendor----
2
down payment clear:
Vendor A/C-----Adr -
3
to Vendor a/c----4.
Hi once you do the Down payment clearing only 1 & 3 line items will be cleared.
but 2&4 line items will show as open items .
This line items you have to clear .Clear this in F-44.
CHANDRA

In FAGLL03 GL related Vendor name display

Hi
When i execute report in FAGLL03 for retention account, is it possible to display GL related vendor name feild in FAGLL03 report?

Dear:
Make use of BTE with help of ABAPER, Use BTE 00001650 as new entry in FIBF. You can add vendor name by creation of Z function with same parameter as of LINE_ITEMS_GET_GKONT.
Regards

Spl G/l Payments

Dear Sir,
We had done Retention, ie from a normal invoice we have transfered to a special G/l account , using 39 Y posting key, now when i want to do payment for that retention document ie i want to do partial payment, its shows the feild in gray, ie i can only make full payment for that document for that retention document, but i want to do partial payment..........is there any special setting for that can u please guide me
Regards,
R.Ramakrishnaraj

Hi,
I understand your problem.. i faced the same problem..
What i did was a DPR for the partial payment to be made and then did a clearing for the vendor so that the balance in retention account is correct.
Reward me points...
Regards
Prasanna

Special GL Payment Block

Hi,
Can anyone advise how a line item relating to a Special GL Indicator with a Credit Amount can be entered with a Payment Block at the time of entry/posting itself.
In other words, what configuration need to be done in SPRO (Posting Key? Special GL Indicator? or others?) to enable Payment Block entry for Special GL related Payment Block entry.
Thanks in Advance
Regards
Siddique

Hi,
F-48 or F-29 may not be suitable for the scenario we have;
As an intro, we are a Contracting Company. For example, one of our vendors presents a certified invoice for (say) 1,000,000- The treatment of this amount will be as follows
Dr Expense                                             1,000,000
Cr Advance Account (Advance Recovery)     100,000- Special GL- Posting Key 39
Cr Retention Account (Amount held back)    100,000- Special GL- Posting Key 39
Cr Vendor                                                  800,000- Posting Key 31
Therefore we use F-43
Please advise suitably
Regards and Thanks
Siddique

Wrong "Qualifier"

In Projects lookup sets configured with retention account code,but the qualifier in GL put under "Liability" mistakenly...It supposed to be "asset" account..Many transactions happened already and pushed to GL...now what changes need to be done in Projects module??
whichever journal with the same account code need to reversed
deactivate the code combination
then to change the rite qualifier....am i rite?
then again how to put the old cost to system back?
Pls any1 help me the sequence to overcome this issue...
Thanks a lot in advance...

Please review the following note in metalink:
Segment Displays Wrong Qualifier [ID 123605.1]
Balancing Segment Qualifier Shows Natural Account Type In Segment Qualifiers Window. [ID 416874.1]
Thanks and Regards
Manish

Retention - Seperate GL Account

Hi,
A billing document (invoice) is generated following the PR-PO process. The amount to be paid to the Vendor is 90% of the invoice amount immediately and the balance amount of 10% is retention and is to be paid only after satisfactory completion of the service, say 6 months. A payment term is created where the invoice is broken into separate line items - 90% and 10% and accordingly posted in Vendor account.
Now the case is that, the amount is not paid thru SAP. The amount is passed on to the legacy system from where the payment takes place.
The requirement is, the retention amount instead of going to Vendor account, need to go to a separate GL account. How can this be achieved in SAP?
Please revert.
Thanks,
M.R.Srinivas

Hi
As far as my knowledge goes, there is no direct option for the same.
We need an enhancement to take care of this.
As all payments can be made only to Vendor / customer in standard SAP, suggest
1. create another reconciliation GL a/c called retention.
2. configure a new Spl GL ID
3. Create a new payment term for this
4. Create a substitution for that line to change Posting Key and add this spl GL
Hope this will help u

Accounts Payable - Retention Money

Hi Experts
Can any one guide me on configuration relating to maintaining retention money.
Thanks
Kiran

Hi,
You create retention as special GL as of;
1. CREATE RETENTION GL ACCOUNT
2.CREATE SPECIAL GL INDICATOR T IN DEFINE ALTERNATIVE RECONCILATION ACCOUNT FOR
VENDOR. ATTACH THE RETENTION GL
TO VENDOR RECONCILATION ACCOUNT IN IMG
3. ENTER GL ACCOUNT IN DEFINE ALTERNATIVE RECONCILATION ACCOUNT IN IMG.
IF useful please reward points
Thanks
Uma

Retention Account

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