Reversal Process For Imported Procure to Pay Cycle

Dear Friends,
Whats the procedure to reverse imported purchase process with custom duty involvement.I am facing issues while reversing part-1 of excise register
Regards
Vivek
Edited by: Supergene on Dec 29, 2009 2:58 PM

Hi,
What is Stock PO means??
1. I have to create PR/PO without account assignement catagory ??
2. Material should be stock item or not ? if stock item is mandatory where i need to check for stock item MARD table??
First basic thing when we used account assignment category K ,then its consumption of material and it is decide in t-code OME9
Stock material nothing but when you Procure material it will hit in stock and not direct consumption like cost center
1. I have to create PR/PO without account assignment category ??
for stock material then later it will issue to production for consumption with help of cost center in 201 movement type
2. Material should be stock item or not ? if stock item is mandatory where i need to check for stock item MARD table??{code
of Material type in OMS2 qty update tick is there for you material and plant combination and no account assignment category in PO
cycle will be
PR-PO-MIGO-MIRO-Payement
Regards
Kailas Ugale

Similar Messages

Pictorial view of business process of Procure to pay cycle.

Hi
Can some one give a detailed diagram explaning the AFS business process of procure to pay cycle
Thanks and regards
Sunil

Hi,
Based on the stock availability in store room, the store manager will create a request for purchasing the material which is recorded in SAP by means of a Purchase requisition.
Now the procurement department will look into this PR, check whether this has to be processed f urther or rejected. If it has to be purchased, it releases teh PR and creates a Purchase order (PO) for a specific vendor. This PO will be send to the correct vendor.
Vendor now manufactures/procures teh material and send it to the store room. Once the material is received in the store room, a Goods receipt(GR) document will be created in SAP. This will increase teh inventory fo the material and the value of teh material in the store room based on teh GR value.
The vendor also sends an invoice for the material he has delivered, to the procurement department. This is received by the dept by means of Invoice Receipt(IR). Later the procurement dept, will pay fo rthe invoice.
This is the basic cycle. There are lot of functionalities within this cycle like selecting the correct vendor for creating POs, updatin gthe correct prices in the PO, checking the PO and GR values, checking PO and IR values, sending PO to vendor by email etc. and so on.

Bussiness content details for Procure to pay cycle

Can i know the details of the bussiness content readily avaliable for implementing the Procure to pay cycle.
e.x)The cubes avaliable and thier functions and how it is useful
Regards,
Dhanasekhar.V

Hi,
I strongly recommend to use the search in the forums as well as having a look at http://help.sap.com for that information as this question has already been asked a lot of times.
regards
Siggi

Regarding Procure to Pay-Cycle

Hii Experts,
I am new to MM.
i need to know the basics of Procure to Pay-Cycle...
Plese send me some material regarding this..
Thanks in Advance,
Ashok

Hi Ashok,
Ideally, the process starts with a purchase requisition is created and then purchase order. A goods receipt that is based on the purchase order is then created. Based on the goods receipt, an invoice is then created upon which the outgoing payment transaction is based. However, in SAP Business One, purchase requistion is not catered for.
At this juncture, it is worth mentioning that SAP Business One leverages the draw document wizard to facilitate the creation of a target document (e.g Goods Receipt PO) based on a source document (e.g purchase order). During the copying process, options as to how the inheritance of definitions should be carried out can be customized if need be. It is important to state that the A/P Invoice is the only document that is mandatory in order to register a procurement process. Base documents such as the purchase order and the goods receipt PO are optional.
The Purchase Order
The purchase order is a document used to request a supplier to supply goods or services. This document usually contains strict conditions on which the supply is based. A purchase order can be tied to cost centers or projects. The essence is to allow for better analysis as to what it's actually meant for. Goods receipt and invoicing ideally references the purchase order.
You can minimize data entry by duplicating an existing purchase order. Also, when purchase order data such as the vendor and items are entered, default values are displayed based on the definition in the relevant master data. For example, the address of the vendor, the payment terms and payment systems, price and item description are copied from the corresponding master data.
The purchase order contains the header part, line details and the footer. The header part contain information about the entire purchase order such as document currency, document date and due date. The line item level contains information about the items ordered such as item code and name. The footer also displays general document information such as payment due and total discount value.
When a purchase order is created, no entry is made in accounting; however, the inventory status is updated based on the quantity ordered. This is reflected in the ordered and in stock fields in the inventory tab of the item master data and the inventory report. The Purchase Order can be accessed under:
Purchasing - A/P > Purchase Order
Goods Receipt PO (GPO)
The second step in the procurement process in SAP Business One is the creation of goods receipt that is based on a purchase order. Ideally, referencing a previously created purchasing order creates this document. However, it can be created without referencing the purchase order. When you record the receipt of goods, the system updates the open item for the purchase order.
At this stage, it is pertinent for the appropriate department to check whether the correct items are delivered and whether the actual quantity has been delivered, over delivery and under delivery is also ascertained at this level. In more complex situation that involves perishable items like pharmaceuticals, the expiration date can also be validated at this stage.
It is possible to create several goods receipt by referencing a single purchase order especially when batch delivery is practiced. When a goods receipt is created based on a purchase order, the information entered in the purchase order is inherited. Hence, the elimination of the need for double entry. However, some of these definitions can also be edited or modified when creating the goods receipt.
When goods receipt PO is created in the system, the inventory status is updated by the quantity received. Also, if stocks are continuously managed, relevant accounting information is updated in financials. The Goods Receipt PO can be accessed under
Purchasing - A/P > Goods Receipt PO
AP Invoice
After purchase order and goods receipt creation, comes invoicing. When you reference a purchase order or goods receipt when creating an invoice, the system copies the data defined in the preceding document(s). This information includes vendor details, item code, item description and quantity. These inherited values can be modified, for example, installment payment. However, the system verifies if there are irregularities between the purchase order or goods receipt and the invoice. System messages are displayed accordingly depending on the business rule defined in the system and invoices can be blocked as a consequence. Basically what happens at the background is that when an invoice is based on a purchase order and goods receipt, the system copies the order prices from the purchase order document and the received quantities from the purchase order document. Furthermore, the system determines the quantities that are yet to be invoiced by calculating the difference between the quantity delivered and the quantity that was invoiced earlier. The system also calculates the expected value for the items, which is a product of the quantity to be invoiced and the order price. This value is not static. It can be modified accordingly. When an invoice is created, the corresponding vendor accounts is updated accordingly. The AP Invoice can be accessed under this path:
Purchasing - A/P > AP Invoice
Outgoing Payment
Most times, outgoing payment is based on account payable invoices. When a vendor is chosen, a list of all invoices awaiting payment is displayed. You simply click on the particular invoice to be paid and effect the transaction. When an outgoing payment transaction is created, corresponding journal entry is created. Payment could be made in check, bank transfer, credit card or cash. If you create outgoing payment for a vendor that has a pre-defined consolidating business partner, the journal entry is created against the consolidating business partner.
It is possible for outgoing payment to be based on one or more invoices that were fully paid. In such case, the transaction of the paid invoices and the outgoing payment are automatically reconciled. Furthermore, the amount due and the paid/credit fields in the paid invoice are updated accordingly and the status of the invoice changes to closed.
The outgoing payment can be accessed under this path:
Banking > Outgoing Payments > Outgoing Payment
Hope this is useful for you.
I can send a doc on email id with screen shots,
Regards ,
Twinkle

CONDITIONS FOR IMPORT PROCUREMENT

Hi Experts,
Can anybody explain the following,
1. What are the condition type should be included in import pricing procedure.Also kindly expalin the requirements.
2. For import procurement, when we have to pay the customs,excise,insurance,etc.., and how to capture in Condition types.
Thanks in advance,
Prabu

hi
TOTAL IMPORT CONFIGURATION AND CYCLE
in ur pricing u have to create following
JCDB IN: Basic Custom Duty
JCV1 IN : CVD
JECV IN : Ed Cess on CVD
J1CV IN : H&SECess on CVD
JEDB IN : Ed Cess on BCD
JSDB IN : H&SECess on BCD
JADC Additional Duty of Custom
JCV1, JECV, J1CV and JADC will go to Excise MODVAT Accounts and JCDB, JEDB and JSDB will get loaded on inventory.
In M/06, for all above conditions, keep following controls;
Cond. class A (Discount or surcharge) Plus/minus A (Positive)
Calculat.type A (Percentage)
Cond.category B (Delivery costs)
Activate "Currency Conversion" and "Accrual"
now for setoff
maintain the following conditions in excise default settings.
JCV1, JECV, JADC
path: spro>logistic general >tax on goods movements>india >basic settings>determination of excise duty >maintain excise defaults >
along with ur taxprocedure maintain these conditons in the specified fields
JCV1 in CVD condition field.
JECV in ECS conditon field.
JADC in ACD conditon field.
in case of secess on CVD, no need to maintain.
it is hardcodded in the standard
Vendor in GR 2 (Entry always possible)
Import scenario
1.Create material master of import goods.
2. Create vendor master record of import vendor and Customs clearing vendor.
3. Maintain CIN settings.
4. Maintain J1id.
5. Maintain Pricing procedure SAP standard JIMPOR.., maintain required conditions..JCDB,JCV1...
6.Assign the schema to respective import vendor in Purchasing view of VMR.
7. Create import PO ,check in conditions of JCDB, JCV1 the customs clearing vendor(Indian vendor) and percentage is assigned. This can be done by In condition tab select condtion then click on display, then enter.
Save the PO.
8. MIRO --Capture Bill Of Entry.(Commercial Invoice No.,).Customs clearing first .Here CVD will b converted to BED.
9. Capture Excises invoice--j1iex.
10.MIGO.
12.Post Excise Invoice.
13.MIRO...Payment to vendor(import vendor)
ACCOUNTING
Find the fin. Acct, entry generated by system with end of every transaction and Import Business Process.
1. Create PO, in conation tab of PO, maintain all possible Bill of entry components and assigned it with custom vendor.
2. Create MIRO for custom vendor (Planned delivery cost)
FI Entry of Import( Planned Delivery Cost)
1 K 2001000 customs 60,592.36- INR
2 S 2027100 CVD Clearing 336.07INR
3 S 2025000Customs Provision 9,845.38INR
4 S 2025000Customs Provision 985.38INR
5 S 2027100CVD Clearing 33,606.65INR
6 S 2027100CVD Clearing 672.13INR
7 S 2025000Customs Provision 492.69INR
8 S 2025000Customs Provision1 4,654.06 INR
3. Create GR for Excisable /non-excisable mat.
for Material
1 89 4002100 RM: coal 221,365.01 INR
2 96 2021000 Provisional Liab-GR 195,387.50- INR
3 50 2025000 Customs Provision 14,654.06- INR
4 50 2025000 Customs Provision 985.38- INR
5 50 2025000 Customs Provision 492.69- INR
6 50 2025000 Customs Provision 9,845.38- INR
for Excise
1 40 4610410 RG 23A-Higher Ed Ces 336.07 INR V0
2 40 4610100 RG 23A-BED 33,606.65 INR V0
3 40 4610400 RG 23A-Ed Cess 672.13 INR V0
4 50 2027100 CVD Clearing 34,614.85- INR V0
4. Create MIRO for importer liab.
FI for Vendor (Importer)
1 K 2001000 test / 195,387.50- INR
2 S 2021000 Provisional Liab 195,387.50 INR
hopr it help
regards
kunal

PROCURE TO PAY CYCLE

HI.....
I HAVE COMPLETED SAP FICO MODULE ....
I WANT TO CONFIGURE PROCURE TO PAY CYCLE.
CAN ANY ONE PLS TELL ME THE FULL PROCESS OF CONFIGURING THIS CYCLE WITH T CODE.
REGARDS
AMITAVA

P2P:
Demand:
Procurement process generates and manages requests for the purchase of goods.
Demand for purchase items may be a one-time event or may recur in either predictible or random time intervals
Source:
Sourcing process covers the business activities related to the search, qualification, and selection of suitable supplier for requested goods and services
Order:
The Procurement ordering process includes PO placement by the buying organization and PO execution by the supplying organization
Receive:
The Receipt process acknowledges that a PO has been duly executed
For physical goods: includes receipt, inspection, and delivery of goods to inventory or to other designated location.
For Services: Consists of Notification from the requester or the approving person that the service has been performed as agreed
Pay:
The payment process consists of those activities involved in the payment for ordered goods and services.

Kanban process for external procurement

We want to use the external procurement process for replenishment of stock with Kanbans. So if we turn on the external procurement, it makes us create a scheduling agreement and link it to the kanban. The process is that when you scan the kanban EMPTY it creates a PR and then you can convert the PR to a PO.
However, the users want to make this process less cumbersome. They want to have an external kanban but have a blanket PO. So when the kanban is set to EMPTY they want an output to generate to the vendor to replenish stock. And once stock is received (101 movement) against that PO they want the kanban to automatically change to FULL. Or they want it so that once they receive the stock manually, they go to scan the kanban FULL and it receives the PO for them (101 movement).
I read the SAP documentation and it appears I can have a PO against this external kanban but I canu2019t figure out how to set this up.
Any ideas?

Hi,
I am not getting clearly.Please explain the requirement in detail
Actually the external procurement cycle works as
1) in the control select the replenishment strategy like
   A)Working with purchase orders.
   B)Working with purchase Requisition.
   C)Working with scheduling agreements.
Select as per the customer requirement.
2) Then once you make bin EMPTY then system automatically creates PO or PR or schedule line.
3) Once you do the GR against the PO or schedule line manually then bin status changes to FULL automatically or make
   manually bin FULL then GR against the PO happens automatically. It's Vice versa .
Explain your problem in details.
Regards,
Vijay

Procurement to Pay Cycle in SAP

How do we map PROCUREMENT TO PAY in SAP?
Thanks

Procure to pay is the process of obtaining and managing the
raw materials needed for manufacturing a product or providing a service. It
involves the transactional flow of data that is sent to a supplier as well as
the data that surrounds the fulfillment of the actual order and payment for the
product or service.
A. Procure to Pay Business Process Steps
1. Create Purchase Requisition - ME51 (Fields: Material/Plant/Quantity/Storage
Location)
2. Create Purchase Order - ME21N. (Purchasing org/ Purchasing group/ Company
Code/ Payment Terms/ Vendor/ Currency /Material/ Quantity/ Plant/ Inco terms/
Net Price/ Tax code/ Storage Location)
3. Goods receipt Purchase order – MIGO (Enter PO No:/ Goods receipt Purchase
order - screen will display/save/ Material document posted will display)
4. Enter Invoice – MIRO (Company Code/ Invoice date/ Reference-PO/ Amount/
Baseline Dt.)
5. Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification –
MRRL (Company code/ Plant/ Goods receipt document/ Fiscal year, goods
receipt/Vendor/ Purchasing Document)
6. Automatic Clearing without Definition of Clearing Currency – F.13 (Company
code/ Fiscal year/ Document number/ Posting date/ Check Select vendors)
7. Automatic Clearing with Definition of Clearing Currency - F13E (same as
above)
8. Clear G/L Account – F-03 (Account/ Company code/ Currency/ Select the
required document- enter Pstky, Account, Amount, Profit center)
9. Automatic Payment - F110 (parameter tab - Posting date/ Document date/
Company code/ Payment method/ next payment date/ Vendor)

Access Sequence for Import Procurement

Hi all,
While testing import procurement process, I am getting error at MIRO level, that "Tax code V0 not assigned to calculation procedure TAXINN".
Can you tell me the probable answers for this error.
And also what access sequence do we have to maintain for the condition types that we create in M/06 transaction code.
Suggestion are highly appreciated.
Thanks,
sravankumar

HI ,
Go to the T.Code FV11 and maintain condition records for the condition types VAT or CST with '0' Value for tax code V0 and try to post MIRO.
otherwise , Go to the Tax code V0 in FTXP and maintain '0' value for the condition types VAT or CST and save then try to post MIRO.. it will solve your pbm.
With Regards
S.Siva

Error messge in migo for import procurement

Hi
Gurus
I have two issues related to import procurement
We pass Customs duty first i.e MIRO for a given quantity. then we do GR ( MIGO) with ref to the commercial invoice pop up at migo.
Here i want a check ( a error message) once the quantity of that Invoice no is completed.Please let me know how to do message setting for the same.
Secondly when iam entering the customs value in INR in MIRO, the same amount must flow in MIGO, but instead the value is flowing with exchange rate .What are the settings so that the same or proportianate value entered in MIRO for customs will flow in MIGO.
thanks in advance
Chris

>
cnranjith wrote:
> Dear all
>
> When doing MIGO for Import PO excise tab is not appearing for the material
>
> I have maintained all the data in J1ID for the material and plant
>
> already we use to capture EI for the same material and plant but this time this is creating issues
>
> We have posted an inoice of planned delivery costs but no excise tab in MIGO
>
> What might be the reason
First you have to post the Customs MIRO in case of import purchase...then go for MIGO...you will find excise tab will follow....
Regards,
Indranil

Process Controls in Procure to Pay Process

Dear experts,
I wonder wether there are predefined process controls in the Purchase Process / Procure to Pay Process?
Does anybody have an overview about this topic?
Regards,
Bernhard Lichtinger

Hi Lichtinger,
SAP Provided Process control ID's , we need to upload that one, but still they are not providing directly.

Best Process for a Procurement Issue ?

So here is the situation -
Procurement created a a Purchase Order (PO). There were 5 items in the PO. We received (and created Items Receipt for them) 4 items so far. The PO was billed and paid in full.
On receiving the 5th and final item on the PO, procurement noticed the item mentioned on the PO was the wrong. We did however receive the correct item from the vendor (they know us better than we do). So there won't be any physical returns involved.
On further investigation, we noticed another item on the PO that has been received, is also wrong (yet we did receive the correct item).
So the question is - how should we treat this? We really don't want to or should not have to cancel the check that was sent out either, because it is for the correct amount. We also want, at the end of the day, the PO to show the correct items and be marked billed and received. It is acceptable to have the wrong items in the bill however. If we can have the bill show the correct items though, that would be ideal.
What do you suggest?
Thanks.

hi
kindly note that:
You can amend the PO and add the correct items and go through the approval process again.
then you can receive the correct items via MIGO so that the item stock shows the correct picture.
Regarding wrong items in the Invoice, this can impact the item price, so you will need to set this right by changing the invoice.
For stock of the (wrong )items you received you will need to do the reversal document to get the stock correct.
regards
eashwar

Inspection for Import Procurement ( Certficate Receipt is required)

Hi Experts,
My scenario is as follows,
1. I have to check Certficate for every Purchase that I do at Plant level.
2. If the certificate is not there, system should block the MIGO.
This is perfectly working for Domestic Purchase.
But incase of Import Purchase (same material as that of Domestic Purchae), process flow is as follows.
It starts with Purchase Order, MIRO, Inbound Delivery and then Goods Receipt.
My problem is while doing the Inbound delivery, system gives Error message stating that Certificate is missing.
Where to give the acceptance in Inbound delivery. Or some settings to be done so that this certificate check will not happen at Inbound delivery.
Please Guide.
Regards
Sam

Hi Sam,
I guess there will be different Vendors you wold have maintained for Domestic & Import purchase. So kindly check the Q - Info record settings for them.
Regards,
Shyamal

Procure to Pay - Business Process

Hi,
I am looking for some reference docs on Procure to Pay Business Process.
If anybody is having any reference on this, kindly forward the same to me on my personal mail id as [email protected]
Regards
Tushar

Please don't provide personal mail id's as exchange of knowledge won't be effective, if we restrict to personal mail id's.
In order to answer your query, you may please look at the following links
http://blogs.ittoolbox.com/sap/kehinde/archives/the-procure-to-pay-cycle-10574
New to Materials Management / Warehouse Management?

Import Procurement Process.

Dear Gurus,
Is there any error message or some setting, so that at the time of GRN system will show the message that Custom invoice not prepared.
At the time of GR against Imported PO, systems prompts for Customs Invoice No & Year , if user cancelled it , then also systems allows to do GR .
our requirement is to streamline the process of import procurement.
1. P.O. creation with zero taxes and import duties with respective vendors.
2. Invoice verification for custom duty.
3. Goods receipt.
4. Post excise invoice.
5. invoice verification for goods.
if this is not followed the system should give error message. is there any user exit or badi which can serve our purpose.
Regards,
Ashish

Hi Ashish,
You are trying to only make it a mandate at the Pop up window or you want to control the whole process from PO to LIV?
The Latter is too much of controls.. what you can do is control at the pop up window and make it a mandate field..
Take help of some abaper and create a GR in de-bug mode to know the exact screen details where this input field has to be changed to mandate.
In the mean time I will try and get some exit details. As MIGO is a big program, it is difficult for funtional consultatns to find the right user exit.. ABAPer's maight do it faster.
Thanks & regards
Hameed Parvez

Reversal Process For Imported Procure to Pay Cycle

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