Reverse Financial Document

Hi,
We have a scenario where in the account did not have a Cost Element earlier and we made a financial entry ( the data was uploaded earlier and it had a Cost Center associated with it, and when it errored out, we removed the CC, as we did not have CE and it processed without any errors) - Now we have the Cost Element for the account and now we have to reverse the document, where in it asks for the Cost Center.
I looked at the FSG of the account and it has the Cost Center as optional, but even then when i try to reverse the document, it actually asks for CC - So i am not sure what exactly is the problem and what needs to be done for this.
Any thoughts/ideas would be really appreciated.
Thanks,
N

Hi Nandita,
Generally, This is a irreversible situation.
The only way you can reverse the document that was not posted to controlling before the account was cost element is as follows:
1 delete the CO data posted to that cost element. Depending on how much data is posted, there are various standard programs to delete the CO data.(tcode OKC3 - BE VERY CAREFUL IN USING THIS TRANSACTION IN YOUR PRODUCTION ENVIRONMENTS OR ANY OTHER ENVIRONMENTS).
There are some other programs to delete the transaction data of ONE cost elements.
2 delete the cost element. Tcode KA04
3 reverse the postings
CAUTION: The above suggestions should be implemented only by an expert level consultants on the project.
Thanks
Ajay

Similar Messages

Not possible to reverse the document in financial accounting Error

Hi All
We are getting invoice Data from Client
through ACC_EMPLOYEE_PAY02
Document Like
31 45699(vendor )    2356.00
31 45688 (vendor)    1245.00
31 45677 (vendor)    1000.00
31 45666 (vendor)    2000.00
40 Accur(Clearing)       6601.00
In this list some of vendors i did payment Run.
I need to reverse the 1 vendor open Item.
It is showing open item but i am unable to reverse this document.
i tried to FB03 but it is showing Below Error
Not possible to reverse the document in financial accounting
Message no. F5673
Diagnosis
Document '1900000003' in company code '1164' should be reversed. However,
this document was not posted in the Financial Accounting module, HRPAY is, rather, of type ''.
System Response
Documents which were not originally posted in Financial Accounting also cannot be reversed in Financial Accounting.
Procedure
Reverse the original transaction.
You can display the original document from the FI document via 'Environment' -> 'Original doc.'.
I tried to trace Original Document.
trhough Environment -> Original Doc.
ERROR is
Payroll Posting Document 000000091 does not exist
How to Reverse the Open Item.
raju.

Hi,
SAP doesn't allow you to reverse a document in FI if it was created subsequently from another module (in your case HR).
Why don't you use F-44 transaction code to manually clear the open vendor line item and offset it against the same clearing account?
Regards

Not possible to reverse the document in financial accounting

Not possible to reverse the document in financial accounting
Message no. F5673
Diagnosis
Document '5000082' in company code '1000' should be reversed. However, this document was not posted in the Financial Accounting module, VBRK is, rather, of type ''.
System Response
Documents which were not originally posted in Financial Accounting also cannot be reversed in Financial Accounting.
Procedure
Reverse the original transaction. You can display the original document from the FI document via 'Environment' -> 'Original doc.'.

Proabably you are using Billing
Reverse at VF11 - Cancel
Other wise go to FB08 and enter FI docuemtn and go to environment and Original document there you can find the Billing number and then go to cancel at VF11

Reversing the financial document

Hi,
I am trying to reverse a journal entry. When i posted the document as well i got the msg as 'Enter a true account assignment object with revenues. I posted the document using BAPI_ACC_DOCUMENT_POST. Though i got the msg the document is posted. For some reasons now, i want to reverse the document and i am getting the same message repeatedly and the document is not posted. Could some one tell me how to get rid off that.
Thanks in advance.

It is posted and i have the document number with me. I have a program which takes care of the BAPI_TRANSACTION_COMMIT after the original BAPI. With that document no. only i am trying to reverse the document in FB08. I have done many in the previous but this one is giivng me a warning which is not ignored. it keeps repeating.

URGENT...reversal of documents, that are shown as cleared items in the syst

Hi Friends,
Our client has issued about 3 cheques about 6-7 months back as settlement to an employee. (So in which case as per the system, it is showing as a cleared item).
He has not presented the cheque or for some reason, the amount is not withdrawn from the bank. As the cheque is more than 6 months old, they want to reverse the posting made.
I tried reversing the document using, FB08 and FBRA, however, system pops up an error message saying, cleared items cannot be reversed, the items need to be in red, as open items for reversing,
Is there any way that I could deal with this.
regards
sandhya

Hi,
Thnx for the reply. I had posted a wrong issue. the cheque issed was more than 6 months old. But the actual check issue date is 02.02.2007 i.e., of the financial year 2006 and as the books of accounts are closed, that is where I'm facing a problem.
Now how to go about resetting that cheque from the previous financial year, coz FB08 and FBRA are not working.
Any solution in such a situation
regards
sandhya

Error while creation financial document while cancellation

Dear all,
After reversing the invoice, the financial accounting document is not getting saved. It is giving error message to select a particular number range. But after this invoice a few more invoices were reversed and the system has not issued any error messages and financial document also has been generated successfully. Now I want to debug the program to check what could have went wrong while generating this particular invoice with the error message.
Request you to advice me when exactly does the system assigns the number internally to the financial document to set the break point at that level and hence probably will be able to resolve the issue. I have tried to take the help of my abaper but am unsuccessful in finding out the error. please do the needful.
Thanks,
Andy.

Dear Ahemmed,
The error message is pasted below
VF11 is the T-code used for cancellation of the invoice.
And for document type RV, please find the screen shot below
For reverse document type VR,
Thanks,
Andy

Table for reversal clearing document

Dear Expert,
Can any one give me the table name for reversal of clearing document.
Regads
SKK

Hi,
All financial documents are stored in BKPF (header) and BSEG (lines) tables. Keep in mind, that some clearing documents have no lines, thus no entry in BSEG. Whether the document was reversed you can see in BKPF-STBLG field.
Regards,
Eli

Mistake posting financial document using document type AA

HI,
The client post a journal entry document through FB01 but select document type AA (Asset transaction) and this financial document is posted as the document type AA.
Now, she run transaction ASKB but she keeps getting the error : "Internal error in item 0000000000: asset row is not complete"
and she cannot move on.
Is there any solution to this problem?
Thank you.

Verify that the incorrect financial document and its reversal document have the same offsetting entries. Also make sure you re-run any asset process that occur normally before ASKB gets ran.
Although I have never had this particular problem. I am seeing many posts that refer to this problem being related to asset reconciliation accounts. Meaning that the accounts used for periodic posting in ASKB cannot be set as reconciliaton accounts.
If you know the accounts used with ASKB, make sure they are not included in transaction OAMK. I think you can also display the GL account using FS00 and look at the control data tab to see if the reconciliation account indicator is set for "A" assets.
Perhaps the following thread will help..
Error while AFAB Run
The thread references notes 7595 and 859617

How do I reverse a document posted with transaction 1KE8?

I posted a few documents using transaction 1KE8 from Financial Accounting to Profit Center Accounting. Now I realize that these documents are not needed in PCA. I tried to use transaction 1KE8 again and select the reverse box but it just creates a reversal and another entry every time I try. Am I missing something here or is there another way to reverse these documents?
Any help would be greatly appreciated.

HI,
If the reversal documet is creted with referance to the earlier document, then I feel, system works fine. That is the way it works with that reversal button.
If you want to manually clear the balance in PCA, you can post with 9KE0.
Vijay

Clearing open items on reversal of documents

Dear All,
As we all know that raising Invoices through F-43 & F-22 in FI creates open items for vendors & customers respectively. Reversing these documents/invoices in FB08 will clear these open items. However, reversing invoices raised from SD/MM does not clear the open items. These invoices are getting reversed from respective modules. ie. entries are getting reversed, but items are not getting cleared. Consequently, these items also appear with positive & negative signs in Incoming & outgoing payments (F-53 & F-28) in "process open items".
Pl. let me know how the open items can be cleared on reversal of said invoices as it is done in FI (as mentioned above).
Thanks & regards,
Raja

Hi
In GL, AR, AP individual expenses documents we can clear by using reversal documents. But, Integration b/w FI, SD,MM documents it will generate automatically and it will clear based on the payment terms.
Shammi
assign points if it is helpful

Financial document not getting updated

Hi,
In export sale, I am using a financial document in the order. I have done invoices for the order. But when I see the financial document open value in VX12N, it is showing as 100% open value.
the invoice value is 10,000 USD. the financial document value is 50,000 USD (before invoice). But after the invoice, it is still showing as 50,000 USD instead of 40,000 USD!
Can any one guide me as to why the financial document value is not getting reduced?
Regards

Hi Gopala,
The accounting document has already been released &accounting doc has been created. But the value of Financial Doc i.e Letter of Credit remains same.
Regards,
Mahendra

Mass reversal of documents posted using F.13

Hi Friends,
We have some GR/IR open items as on 28.02.2010, and we ran the F.13 program to clear those line items with clearing date 03.03.2010. Since all those documents cleared on 03.03.2010. In total there were 1000+ documents posted by the program.
But unfortunately user has not entered the posting date range in F.13 selection screen as 01.03.2010 to 03.03.2010. Because of this, documents related to FEB period also cleared in march and if we run the FBL3N with open item key date 28.02.2010, all items are showing open items. which is correct from the system perspective.
But we need clear, those documents posted prior to 01.03.2010, with clearing date 28.02.2010 only.
In FB08, mass reversal option, we can reverse multiple documents, only in case of open items, but not the cleared items.
My requirement is that, is there any program / way to reverse the cleared items, posted by using F.13.
We cannot use FBRA, since we have 1000+ docs.
Please advise.
Thanks,
Srinu

Hi Joshi,
Thanks for your prompt reply.
I have acheived my target, using LSMW batch input recording method with tcode FBRA to reset the cleared items.
After that, i went to F.80 and given the doc number series and did the mass reversal.
Again i did F.13, given end posting date as 28.02.2010, and clearing date 28.02.2010 and executed.
This resolved my issue.
Thanks,
Srinu

How to process AT A TIME three financial document types in L.S.M.W

Dear friends,
 i have developped L.SM.W PROCESS for one document type :S.A(GENERAL LEDGER).PLEASE TELL ME HOW TO DEVELOPP THREE DOCUMENT TYPES AT A TIME IN L.S.M.W.IS IT POSSIBLE IN l.s.m.w PROCESS.
REGARDS.
SRIDHAR MENDA.

Dear Lijo Joseph,
 thay have given TCODE:FBV1(parking document) and standard program RFBIBL00.
our requirement :
1)( Financial Documents will be createdin theR/3
as per Document Type:
SA General Ledger
DR Customer Invoice
KR Vendor Invoice).
processing logic:
Processing Logic Overview
Read Line item identification in ascending order to generate accounting document as follows:
Preceding & subsequent line item identification no is 1 then generate one document for line identification no 1
Preceding line item identification no is 1 & subsequent line item identification no is 2 then generates one document for line identification no 1 & 2.
Preceding line item identification no is 1 & following line item identification nos are in incremental order like 1 to 9 then generates one document for all line identification nos for 1 to 9.
Thay have sent one clue:
Record number is the key for you. Every time you encounter record with number 1 , it means new transaction starts from that point. There are two commands in your LSMW skip_transaction and transfer_transaction. Make use of these commands to implement the logic. I hope this clue will help you to do your job.
THAY HAVE GIVEN LINE ID NO ONE OF THE FIELD .
Please tell me good answer to developp this requirement or you have solution pleasesend me that.I never developped this type of requirement.Please guide me?
iam waiting for your reply.
good answer will get good reward.

Error while reversing mat document

Dear all,
While reversing material document i am getting error as "Reverse the availed CENVAT credit before cancelling excise invoice."
How i should proceed?
Naren
Edited by: Narendra Khedekar on Oct 5, 2010 10:50 AM

Hi,
Cancellation of excise invoice process as below.
1) Cancel the material document in MIGO
2) Post the excise invoice in J1IEX
3) Cancel the excise invoice in J1IEX
4) Perform MIGO again if required.
If try to cancel without canceling GR documents through J1IEX or J1IH (CANCEL OPTION) you will get an error as Excise invoice has been already posted
Cancel GR document
Post excise invoice - J1IEX while posting under miscellaneous tab enter Rej code 0001
Cancel Excise invoice u2013J1IEX
Cross check the entries in J2I9 - You can see credit entry which were already taken credit & the second entry of cancelled/reversed. Hope this helps you.

Reversing a document using the bapi 'BAPI_ACC_DOCUMENT_REV_POST'

Hi All,
I have posted a document using the FM 'BAPI_ACC_DOCUMENT_POST' and it is working fine .
How can I reverse the same posted document using the FM
'BAPI_ACC_DOCUMENT_REV_POST'?
What are the mandatory parameters to be filled?
Can anyone explain me with a example
Thanks in Advance.

Hi Siva,
The bapi you have mentioned is the correct one.
Look at the BAPI documentation which is pretty informative.
In case you don't have it, i'm just copy pasting it.
Functionality
Reversing an external document in Accounting. (negative posting)
The method "Reverse" can be used to reverse the relevant document in the accounting components.
Parameters
REVERSAL
Reference information for reversal in Accounting
Description
Parameter for transferring a reversal document. The reversal document for the source document is not transferred - the reversal documents are generated in the individual components from the documents to be reversed. This is only possible however, if the corresponding documents are available, meaning that line item update is active in all components and no documents have been archived. If this is not the case, an appropriate error message is issued in the return parameter. If this happens, the document can only be reset by means of a corresponding inverse posting by the sender.
You must make entries in the following fields
Reversal document number:
OBJ_TYPE     Sender ID
OBJ_KEY     Reference number of the reversal document (source document)
OBJ_SYS     Logical system
OBJ_KEY_R     Reference number of the document to be reversed.
Default
All other fields are transferred from the FI document to be reversed.
BUS_ACT
Business Transaction
Description
To reverse the document, the same business transaction must be entered that was used for the posting.
OBJ_TYPE
Reference procedure
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
AWTYP (OBJ_TYPE) Reference transaction
Sender ID
AWKEY (OBJ_KEY) Reference key
Source document number
The reference key is made up of:
AWREF Reference document number (10 digits)
Source document number
AWORG Reference organizational unit (10 digits)
Number range ID (if required)
AWSYS (OBJ_SYS) Logical system
Logical system of source document
When the document is being processed, the system checks whether a reference document number (first part of the reference key) has been transferred.
Notes
Use a separate value in the OBJ_TYPE field (reference transaction). You must maintain an entry for this value in table TTYP, which could be a function module that is called when the user wants to branch back to the source/sender document from an accounting document. This makes it possible for documents updated using BAPIs to be included in the document navigation (revision). If you use SAP defined characters in the field OBJ_TYPE, errors can occur in the navigation.
The FI and CO line item suppression is defined separately for each reference transaction.
It is not necessary to separate the reference key into reference document number and reference organizational unit. This means that reference document numbers that are longer than 10 digits can be transferred into the reference key.
OBJ_KEY
Reference Key
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
OBJ_SYS
Logical system of source document
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
AWTYP (OBJ_TYPE) Reference transaction
RETURN
Return Parameter
Description
This table contains the return messages from the method call.
Value range
The first message contains the general status of processing:
Type ID Number Message
S RW 605 Document posted successfully
S RW 614 Document check without errors
A RW 609 Error in document
The fields MESSAGE_V1, MESSAGE_V2 and MESSAGE_V3 contain the following information:
Reference transaction ( OBJ_TYPE)
Reference key ( OBJ_KEY)
Logical system of source document ( OBJ_SYS)
Additional messages are transferred with the following information:
Parameter ( PARAMETER)
Row ( ROW)
Field ( FIELD)
in which the error occurred.
REgards.
Ravi

Reverse Financial Document

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