Reversing Payroll Posting

Dear Friends
Assuming that an employee is resigning on 25th May 2008, we did the full and final settlement for this employee. Now the problem is he withdrawn the offer. We have done the payroll posting last month for all the employee including this employee.
Can I do the posting reversal for this employee. Again there is an issue that we normally does the posting for the whole employees in one stretch. So if i reverse the payroll posting for the whole employee, make the changes for this particular employee and again post to FI this month, what will be the implications on the FI Side.
Experts please advise on how to proceed further.
Thanks and regards
Santhosh.S

Hi
Remove saperation action first,
If the payment is received by the employee then dont do the reversal of posting, make corrections in the current period for payments and deductions for those which will be done at the time of F&F.
Payroll takes care all the corrections while excuting for current period, and same implication will be taken at FI posting also.
Good Luck
Pavan

Similar Messages

Reversing payroll posting document

Hi guys,
I'm trying to reverse a payroll posting document and getting the following error:
Message no. F5802: "Document 100058306 1000 2007 already contains cleared
items - reversal not possible"
How should i go about it? If it's referring to the clearing of employee vendor accounts, there are too many of those (all employee in the company basically) and i don't know how to reset all of them. Or if that approach should be taken at all or not.
Any helpful suggestions will be rewarded.
Thanks
Zubair

Hi,
I have already seen these thread but did not find a solution to my problem.
Can you please see the error message i have posted above and help out with that.
Deletion of Payroll Results/Reversa;
{For this user, apparently there as no problem in reversing the posting doc using transaction PCP0, I have used the same method but am getting the error as described above.}
Reversing Payroll
{Not my scenario}
Re: Deletion of the Payroll results
{Does not contain a solution as yet.}
Thanks
Zubair Naseer

Payroll posting reversal

Hi Gurus,
My client is having the HR and FI is two different systems. We are using the standard ALE/idoc solution given by SAP to post the payroll results from the HR system to the FI one. Payroll posting seems to be working fine .
My question how do we handle PY posting reversals? I have tried to reverse the posting in the HR system and I can see in PCP0 that the reversal has happened but how can I confirm if the reversal has happened in the FI system as well. Does a reversal also create an accounting document? If so where can I see this document?
Regards
Adithya

Hi Adithya,
Posted document No. is 50,
see the over view and remove all other document types... select only 50. run
then the posted documents will appear in the list.
Select The document and Goto Edit.- Reversal Document.
can be done....try once
srinivas

Reversal of Payroll Posting of certain employee

Dear Consultant,
There is payment made to employee thru off cycle (0267) and posted to employee. After positng it is observed that there is some discrepancy in some employee (amount paid thru 0267).
Business requirement is to reverse the posting to only those employees and re-run again.
Can it is possible as while posting we have only one document and if we reverse the posting the whole documents (all employees) will be reversed.
Can anyone provide me the solution.
Regards,
Deepak

Hi,
Please let us know if this offcycle result for each employee have posted in sigle posting runs. If that is the case you can reverse the posting for each employees, using the transaction PCP0 and choosing the posted run number for that employee. In case the offcycle results are posted in a single posting run, you have to reverse that entire posting run, which will be for more than one employee.
Regards
Raviiiiiiiii

Reversing Payroll Results and FI Postings

Hi,
After payroll and FI postings are complete, I need to reverse payroll results for one employee.
If I just reverse payroll results, will that also reverse FI postings for that employee, or do I need to manually reverse FI postings for that employee first and then reverse payroll results ?
I am worried that if I first reverse FI postings, then it might reverse for all employees. I need to carry out reversal only for one employee.
Any clarification to my question will be greatly appreciated.
Thanks!

Hi,
Reversal of posting for individual employees is not possible. For more information:
http://help.sap.com/erp2005_ehp_04_sp/helpdata/en/0c/00c956e8a011d18cbf0000e81de309/content.htm
http://help.sap.com/erp2005_ehp_04_sp/helpdata/en/0c/00c959e8a011d18cbf0000e81de309/content.htm
Source: help.sap.com
Donnie

Reversing Payroll

Here is the scenario:
Payroll has been ran and checks have been processed. Our third party remittance has also be run. Realized there was an error with an order used on 4 employees when trying to post of FI. Then, our control record was mistakenly exited.
How can I reverse payroll for those four employees?
Your help is greatly appreciated.

Hi,
There two ways you can correct the mistakes
1. Correct the orders for 4 employees and system will take care of next payroll. You might have closed the order then you have to open those order till next pay period so the correction would take place correctly.
2. We normally, issue checks for off-cycles because employees can get to cash quicker. Direct deposit takes 2 days to get to employees account whereas with a check, employee can take the check directly to the bank and can get an immediate access to cash. If employee is out of town (on vacation), then we process dd for the employee.
Deleting the control record would have helped, if you would have not posted your third party remittance.
Hope this would be help.
Thanks

Reverse payroll postings

Hi Experts,
How to reverse payroll postings of an employee after it has been posted to FI.
What steps need to be followed ?
Regards,
Tomesh

Dear Tomesh,
1). Reverse the u2018 Payroll Posting 'as under
i). Go to transaction code u2018PCP0u2019 ,select the posting run number which need to reverse.
ii). Go to u2018Editu2019 menu option within tool bar and select u2018Reversalu2019 option and within that u2018Reversal Documentsu2019 option.
Thanks,
Pradeep

How to re-run payroll posting after deletion of payroll posting document

Hi,
Previously I have successfully run the payroll posting and posted the doc to FI. When I do a bank transfer, I found that the bank key is not properly maintained. Then I went and delete the payroll posting for 2/2011 run and reverse the posting to FI through PCP0 and delete the payroll posting document through
I tried to rerun the payroll posting for period 2/2011 but it says no document generated.
Can i know how can I rerun the same payroll posting for the same period again?
Thanks

When you are establishing the selection criteria for program RPCIPE00 (or RPCIPE00_OLD), select u201CSu201D (Creation of simulation documents) for the field called u201CType of Document Creationu201D in the Run Attributes portion of the screen. You can use option u201CPu201D (Live posting run) only the first time you post.
Regards,
Howard

Error-Payroll Posting

Hi,
I am not able to do the payroll posting all my, G/L's are well assigned to the Symbolics & SYMB's are assigned to the wage Types Hi,
CAn anybody plz guide me about these SYM Acc's & their assignments.
Whether it is correct or Work.Please guide.
/3E1 Ee ESI contribution 1 - 5008 F EE ESI Contri
/3E2 Er ESI contribution 1 + 5009 C ER ESI Contri 1
/3E2 Er ESI contribution 2 - 5008 F EE ESI Contri
/3F1 Ee PF contribution 1 - 5010 F EE PF Contri
/3F2 Ee VPF contribution 1 - 5012 F EE VPF Contri
/3F3 Er PF contribution 1 + 5011 C ER PF Contri
/3F3 Er PF contribution 2 - 5010 F EE PF Contri
/3F4 Er Pension contribution 1 + 5014 C ER Pension Contri
/3F4 Er Pension contribution 2 - 5012 F EE VPF Contri
/3F7 EDLI contri * 1,00,000 1 + 5022 C EDLI
/3F8 EDLI adm chrgs * 1,00,000 1 + 5023 C EDLI Admin
/3F9 PF adm chrgs * 1,00,000 1 + 5017 C ER PF Admin
But after running payroll i am not able to run the posting as its not clearing the balance & when i check the Posting Error Log.
Employee Gross Salary Per Month is 8200.Take home-7041,Dedeuction-799.
00000007 0,00 6.451.734,00 INR
32 01 2011 0,00 6.451.734,00 INR
Expense account 0,00 6.453.070,00 INR
Balance sheet account 0,00 1.336,00- INR
SymAc 5009 - . ER ESI Contri 1 0,00 390,00 INR
CCtr 0,00 390,00 INR
Wage Type A /3E2 Er ESI contribution 0,00 390,00 INR
SymAc 5011 - . ER PF Contri 0,00 147,00 INR
CCtr 0,00 147,00 INR
Wage Type A /3F3 Er PF contribution 0,00 147,00 INR
SymAc 5014 - . ER Social Contri to be pa 0,00 333,00 INR
CCtr 0,00 333,00 INR
Wage Type A /3F4 Er Pension contribution 0,00 333,00 INR
SymAc 5017 - . ER PF Social contribution 0,00 4.400.000,00 INR
CCtr 0,00 4.400.000,00 INR
Wage Type A /3F9 PF adm chrgs * 1,00,000 0,00 4.400.000,00 INR
SymAc 5018 - . ER Pension Basis 0,00 4.000,00 INR
CCtr 0,00 4.000,00 INR
Wage Type A /3FC Pension Basis for Er cont 0,00 4.000,00 INR
SymAc 5022 - . EDLI Life insurance to be 0,00 2.000.000,00 INR
CCtr 0,00 2.000.000,00 INR
SymAc 5023 - . ER ADMIN contribution acc 0,00 40.000,00 INR
CCtr 0,00 40.000,00 INR
Wage Type A /3F8 EDLI adm chrgs * 1,00,000 0,00 40.000,00 INR
Balance sheet account 0,00 1.336,00- INR
SymAc 5008 - . EE ESI Contri 0,00 534,00- INR
Wage Type A /3E1 Ee ESI contribution 0,00 144,00- INR
Wage Type A /3E2 Er ESI contribution 0,00 390,00- INR
SymAc 5010 - . EE PF Contri 0,00 627,00- INR
Wage Type A /3F1 Ee PF contribution 0,00 480,00- INR
Wage Type A /3F3 Er PF contribution 0,00 147,00- INR
SymAc 5015 - . EE PTax Contri 0,00 175,00- INR
Wage Type A /3P1 Prof Tax - split period 0,00 175,00- INR

Raj,
you have to make small corrections in your symbolic a/c configuration and WT characteristics also.
Wrong mapping below:
/3F4 Er Pension contribution 1 + 5014 C ER Pension Contri
/3F4 Er Pension contribution 2 - 5012 F EE VPF Contri
/3F7 EDLI contri * 1,00,000 1 + 5022 C EDLI
/3F8 EDLI adm chrgs * 1,00,000 1 + 5023 C EDLI Admin
/3F9 PF adm chrgs * 1,00,000 1 + 5017 C ER PF Admin
Correct mapping below:
/3F4 Er Pension *contribution 1 - 5014 C ER Pension Contri*
/3F4 Er Pension *contribution 2 + 5011 C ER PF Contri*
/3F7 EDLI contri * 1,00,000 1 + 5022 C EDLI
*/3F7 EDLI contri * 1,00,000 1 - ???? F EDLI*
/3F8 EDLI adm chrgs * 1,00,000 1 + 5023 C EDLI Admin
*/3F8 EDLI adm chrgs * 1,00,000 1 - ???? F EDLI Admin*
/3F9 PF adm chrgs * 1,00,000 1 + 5017 C ER PF Admin
*/3F9 PF adm chrgs * 1,00,000 1 - ???? F ER PF Admin*
Normally Pension contribution is a part of Er PF so it shud deduct from Er PF from GL where you have mapped with VPF, so you have a problem here and also pension a/cs both should in expence a/c rather one is B/S and another is expence.
Check above steps properly as mentioned for the correction and rest all config mapping is correct which you did.
I hope after doing above change your posting should run.
lemme know if any more doubts.
All the best.
Regards,
TATA

Business Area for Vendor Line Items during Payroll Posting

Dear All
We are in ECC 6 version of SAP. We are using Business Area for Internal Financial Statement. We are facing a problem with regard to Business area in Payroll posting. Business area does not appear in vendor line items when we make posting of payroll for multiple business area. We have setting technical accounts for HR. We read SAP note 203276 and it seems that it is possible. Can someone tell us what is the reason that business area not coming in vendor line item while payroll posting.

Hi
That part we have already done. The problem only come when we run payroll and there are vendors belonging to several business area in that case system keep the business area field blank. In case if we set field status required system give error. That is why we run payroll by each business area we also have maintained technical account for 1001.
Regards

Payroll Posting error

Hi Experts,
I have maintained Info type 1018 cost center to Org unit so not required to maintain IT27 but
while payroll posting to FI below error occurs please help .
Thanks
Uma

Hi Uma,
You please checked Cost center has been populated in IT0001. and busness area.
Business area are connected with Profit center and cost center.
Please check and let me know.
Regards,
Sankarsan

Payroll Posting to multiple Company Codes in FI and CO possible?

Dear experts,
I need your help on the following challenging issue with respect to payroll posting to accounting.
Is it possible for a payroll that runs in one company code for all employees, to post to FI and CO for multiple CoCds?
Example:
WT 1234 exists in HR CoCd 1000 (assume an amount of u20AC 100 in the payroll results)
G/L ABC exists in FI CoCd 1000
G/L DEF exists in FI CoCd 2000
CCtr xyz exists in CO CoCd 1000 (which is the employee's master cost centre)
CCtr uvw exists in CO CoCd 2000
The wage type should be mapped as follows:
+ 100 to G/L ABC and CCtr xyz (this is no problem, is realized with standard mapping)
- 100 to G/L DEF and CCtr uvw
The challenge is in the fact that the credit amount should go to another company code than the debit amount.
How can I realize this?
Thanks in advance for your feedback!
Jeroen

This is from SAP documentation:
Cross-company code transactions are characterized by the fact that payables are assigned to a company code other than the one in which the corresponding expenses arose. This results in receivables and payables between company codes.
If you want to post these receivables and payables to company code clearing accounts, you must make the settings in several steps, as outlined in the following.
Note that in the case of separate HR/AC systems, posting to company code clearing accounts can only be implemented if the AC system is in Release 4.5A or higher.
For more information on cross-company code transactions and business considerations, refer to the SAP Library under Payroll -> country -> Subsequent Activities -> Posting to Accounting -> Special Business Requirements for Posting -> Cross-Company Code Transactions.
Settings for Posting to Company Code Clearing Accounts
1. In the step Define Symbolic Accounts, you must assign an account determination type to each symbolic account in Human Resources. For specific postings to balance sheet accounts, the account assign types FL and FO are used. From a technical viewpoint, these account assignments are defined as follows:
Wage types that are assigned to a symbolic account with account assignment type FL are posted in accordance with the information from the last period in the WPBP table (Work Center Basic Pay) for the current original result.
Wage types that are assigned to a symbolic account with account assignment type FO are only used for posting in the evaluation of a current original result.
2. In the step Define Posting Characteristics of Wage Types, you must assign the symbolic accounts with the account assignment types FL and FO to the corresponding wage types:
You assign the symbolic accounts with account assignment type FL to wage types that, in the case of retroactive accounting, contain the difference between old and new payment amounts. In countries that use the principle of origin, this usually involves wage types /551 Recalculation difference and /552 Subsequent clearing from previous month.
You assign symbolic accounts with the account assignment type FO to wage types that contain payments to employees and whose amounts do not change in the case of retroactive accounting. This usually involves wage types /557 Cash payment, /558 Payment of balance, /559 Transfer and other, country-specific wage types.
3. In the step Create Posting Variants, you must set the Post to company-code clearing account indicator for the variants that you use. Otherwise, payables and receivables between company codes are not posted to company code clearing accounts, and remain as the balance on the document split account for the company codes affected.

SAP HR Technical Accounts related to payroll posting.

Hi experts,
I have a doubt in Assign Technical Accounts related to payroll posting.
Menu Path IMG -> Payroll SG -> Reporting for Posting Payroll Results to Accounting -> Activities in the AC System -> Assigning Accounts -> Assign Technical Accounts
Account key    Account (GL)
1001               1307090
*1307090 Clearing Account.
My doubts are
u2022     If I am maintaining a GL account as clearing account, is it applicable for the entire wage types across company codes?(As this config is not based on Co code,but based on Chart of accounts)
u2022     Where these account keys we will be assigned in HR side to wage types / no need to assign?
Regards
Thomas

Hi,
My issue is not solved yet.
I have tried that option now documents are splitting and there is no error in document creation, but now its a different issue of amt in that GL acc.
My scenario is we are creating a new company code.So group of employees I need to move from one company to another.
But their previous month claim needs to be posted in the old cost centre.
Means when I am running Jan payroll (period 1), December claims which is created in Jan should processed and two documents has to be created. u2013Its is done now.-No issues.
But now the new GL code (not assigned to any symbolic account) which is assigned for splitting ,in the technical account is not displaying in the posting document.
Example:-IT0015 record with origin as 15.Dec.2010, but created in Jan..
In my document it is taking as
GL related to wage type u201C/552 Stat.net post u201C- as debit in period 1 Jan document .
and
GL related to wage type   u201C9xxx- staff out patient claimu201D u2013as debit in period 13 Dec document .
Now question is what is the relevance of the GL given in the technical accounts, as nothing is posted in to that account?
Edited by: Thomas Padiyara on Dec 3, 2010 11:17 AM
Edited by: Thomas Padiyara on Dec 4, 2010 3:53 AM

Number of Line Items Issue at the time of Payroll posting

Dear All,
While creating a posting document (Payroll posting) for FI, the maximum number of line item allowed is 999 where as I have 1464 line items. I am creating only one document based on Company code and it is giving me the following error, which is because of number of line item;
Acct determination not defined for trans. HRA 1002 in chart of accts AGCA
Message no. F5113
Diagnosis
An automatic posting cannot be created because the account determination for transaction HRA with keys 1002 is not defined in chart of accounts AGCA.
System Response
The document cannot be posted.
Procedure
Depending on the type of processing, you can hold the document and post it later. If this is not possible and the error cannot be eliminated straightaway in customizing, you must leave processing and enter the document later.
Procedure for the system administrator
Correct the account determination for the specified transaction. Proceed
Please tell me how to create least amount of documents for posting?
Regards.

SPRO> payroll >Reporting posting payroll result to Accoutning > Activities in Account system >Assigning Accounts >Assign Technical accounts
Here eneter 1001 payroll clearing account and next enter 1002 same payroll clearing account. by doing this it will allow document splitting.

G/L accounts amount spliting in payroll posting

Hi to all,
We are getting a different problem in payroll posting side.
G/l accounts balance are spliting into debit and credit, why is it happening like this?
Inputs: i have seen payroll RT table, there is no wage type or amounts split in payroll. it is happening to only basic elements.
like i am getting 10,000 - basic, conveyance -2000, variable -3000
the above amount are going to debit(DR) column, again above the half amount to going to credit(Cr) column like 5000,1000,1500.
but in dev, quality client it is not happening, in production client only it is happening. We have cross checked the all screens, but we are not able to find the exact error.
What might be the problem. Awaiting for your valuable replies.
Regards
Devi

Hi,
Exactly, you are correct.
But we changed cost center in the month starting date. like we are in May month, but we changed the cost center in the month April 01.
and also we are getting following error.
Field WBS Elem. is a required field for G/L account.
Description of error:
Field WBS Elem. is a required field for G/L account 1100 401001
Message no. F5808
Diagnosis
The value for field "WBS Elem." in the interface to Financial Accounting is an initial value but you are required to make an entry in the field selection for G/L account "xxxxxx" in company code "xxxx" linked to the field selection for posting key "50".
System Response
Error
Procedure
It might be an error in the configuration of the G/L account field selection. The initial application, used to call up the interface must otherwise define a value for field "WBS Elem.". If this is the case, contact the consultant responsible for the application used to call up the interface or get in contact with SAP directly.
Pls suggest me.
Regards
Devi

Reversing Payroll Posting

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