RPRAPA000 : Change Employee vendor record

Using RPRAPA000 pgm we should be able to update following fields:
Names
Address
Email address- User exit
Tax No
Bank Details
Payment Method
Search Term is updated with last name
Company Code
Fields from Reference vendor u2013 Non HR data
Reconciliation Account: 213000
Payment terms: ZA01
Question: I get message "Missing master data on key selection date" and under Bank Det column, it says the data is "missing". on employee master.
I checked info type 9 and yes it is missing.
So are bank details mandatory for changing vendor master data?

At the end of the day you need to pay the vendor and whether you pay by Direct Transfer or Cheque, I guess you do need the bank details, and therefore it can be considered mandatory.
Also, in case you have implemented payroll, it is very rare for an employee to not have bank details - The employee needs to be paid his regular salary, and bank details are essential.

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Automatic Creation of Employee Vendor record when hired in HR

Hi Gurus,
Any assistance in Automatic creation of Employee vendor record when the employee is hired in HR master data.
Thanks in Advance
BLITZZ

Hi,
Use the t.code: PRAA. Give reference to an existing employee vendor.
Or, you can also create a batch job that runs this daily. Before that you need to create a reference employee vendor and input the most common fields in it (like, Recon Account, Payment method, etc.).
Regards,
Kiron Kumar T.

Update withholding tax records post change in vendor master recepient type

Dear All,
We have created a company ( recepient type CO) vendor wrongly with recepient type defined as OT- Others. The invoices were posted, TDS deducted and paid by selecting proper tax code / rate for corporate and not for others.
However as the vendor master record has the recepient type as OT - the same is updated in the with_item table for all the TDS entries in documents posted for the vendor.
We want to change the recepient type to Company - CO to correct the error in the vendor master record. However when we change the same to CO, the existing line items in with_item table are not updated for recepient type. Thus the open invoices are classified under recepient type OT - others even after change in vendor master. This is affecting our payment of TDS.
Kindly guide how to update the records already posted in SAP to change the recepient type.
Regards,
SAP_2009

Any inputs?

Employee Vendor changes

Hi All,
I have an interface which need to compare snapshots of the employee vendor file (FK03) on current versus previous days and send those changes to the third party.
Can anybody suggest me how can we do this?
Thanks

>
Henri LOISEAU wrote:
> I think there are 2 ways to do it:
> - with transaction FK15 with file name
> - by Z-program reading CDHDR and CFPOS tables, with Change doc. object "KRED".
I agree that the CDHDR and CDPOS tables will provide you the required information to get a delta, but it is important to be careful about performance. If you take a look at the CDHDR table you will notice that the primary key and the secondary indexes are setup such that queires against this table will perform well if you know the specific document that you are wanting changes for (i.e. vendor number 123456). If you are looking for all changes to all vendors and for a specific time period then neither the primary key or the secondary indexes will help you out. The result of this will be sequential table scans that progressivly get slower as each day passes.
What I recommend is that you configure change pointers (if you are already getting change documents in the CDHDR and CDPOS table then this is easy to configure). These change pointers can be consumed by a custom program that:
- Reads the change pointers
- Uses the change pointers to access the change documents (CDHDR and CDPOS)
- Perform any required procsessing for the selected data
- Clear the change pointers
Refer to the following thread where this has been discussed and I've given more details:
extract the new , changed , deleted vendor master data -urgent pls
I hope that this helps.
~Ian

Mass Change Of Vendor Code in Purchasing Info Records

Hi All,
I have one query and I already search a lot for it but didn't find any specific solutions.
I want to change a vendor code in around 1000 Purchasing Info Record, I had already tried for Mass Maintenance Through T. Code - MEMASSIN, But I found Vendor field in New Values as Grey Field.
Is there any other way to mass change of Vendor in Purchasing Info Records.
Why vendor field is showing me as a grey Field?
Thanks In advance
With Regards,
Patanjali Bhagat

Hi Govardhan,
Pl correct me if i am wrong....EINA-RELIF field is to check and uncheck for regular vendor...It will not change the vendor ID...
EINA-LIFNR...is the field to change vendor no.., but i can not see this field name is not there in the table...
Still i think that we can not change the vendor id's once it is created for Info record...
Pl correct me if am wrong.
Uts

Processing Leavers for Employee expenses and blocking their vendor records

Help please:
Is there a set way of stopping Employee expense records in FI when an employee leaves, and putting a payment block on his/her vendor record?
There is no employee status, therefore can the end dates be updated? If so, will this automatically block the vendor record from payments?
I believe that relevant programs are:
RPRAPA00 to load updates against the employee expense record;
RFBIKR00 / RSBDCBTC_SUB to update the vendor record.
Edited by: Andrew Staples on Feb 20, 2008 6:33 PM

Hello Cindy,
Yes, from FBZP it is only possible to do that if it is a House Bank.
Well, I imagine you will have to implement an ABAP user-exit in both processes (Selling, example transaction VF01 and Buying, example transaction MIRO) to check Customer and Vendor bank master data to avoid using the bank you don't want to.
The Customer Bank table is KNBK.
The Vendor Bank table is LFBK.
So, if you have a single bank, it is just a matter of comparing the related record from one of the tables with the bank key.
If there are more than one bank key to check, I suggest you to build a Z table with the "prohibited" bank keys.
Hope it helps you.
Regards,
Daniel.

How to accept changes in Vendor master record as an accounting clerk?

I made some changes in vendor master records and they are yet to be confirmed by accounting clerk!! so , how can I do that in my development system?

Hi,
I guess you posted your query in wrong forum.
This forum is related to tool Test Data Migration Server (TDMS) which is used to transfer reduced set of data from a production system to a test or quality system.
In case you are using TDMS and having any issue, please give more details of the problem.
Regards,
Rupam

Change employee reconciliation account

Dear Sapgurus,
There is a need to change one employees Reconciliation account from 21100000 to 21101000, Kindly understand 21100000 is Vendor Reconciliation account and 21101000 is employee reconciliation account. By anychance my Client was using 21100000 in one employees master data, now I want to change it from 21100000 to 21101000.
In FK02/XK02 recon account field is greyed not allowing to change though there is no balance in Employees account
Please SAPGurus give me the complete process of doing this, the answers will be rewarded.
thanks

Dear SAP Consultant
If you want to change employee reconciliation account from vendor master data and it is shown grayed you can use transaction in SPRO -> Financial accounting->Accounts Receivable and Accounts Payable ->Vendor Accounts->Master Data -> Preparations for Creating Vendor Master Data ->Define Screen Layout per Activity (Vendors)
And change the status of reconciliation account to be ready for input (Optional entry). then try to use fk02 or xk02 as you change in the previous screen.
I hope that will help you
Thanks

Changing a vendor reconciliation account

Dear all
I am trying to change a vendor reconciliation account. When I try to save the change it gives me the warning below but it does not let me change the account.
'Account has been posted to; hold balance sheet adjustment'
Can you please tell me what I need to do to change this.
Thank you
PRG

Hello PRG,
In general you can only change recon account when balance is zero. In
your case, when you try to change via FD02, you will receive
the warning F2 067: Account has been posted to; hold balance sheet
adjustment.
If you look at the long text of the warning message, it will
tell you exactly what to do:-
"By changing the reconciliation account in the open item master record
the proportionate values from the items open at the time of change are
not posted to the new reconciliation account.
On the balance sheet key date the open items from the old reconciliation
account are allocated to the new reconciliation account using adjustment
accounts. This allocation is carried out automatically when you create a
sorted list of receivables and payables using report SAPF101.
The postings necessary are only carried out for G/L accounts and are
cancelled on the first day of the subsequent month (balance sheet
adjustment posting)."
From the above, it explains that you will need to run SAPF101. Please
read the documentation on this report to guide to to be able to proceed
further. Documentation on this report/program exists when you go via
SA38>goto>documentation. From here, you should be able to proceed in
transfer posting.
I hope this helps.
Regards
Ray

Mass change to vendor bank details

Hi,
I configured the system for payment through their new House Bank JP Morgan. I also created a test ACH file which the bank approved.
The old bank(National City) used CTX(reference details) format for their ACH payments. This CTX entry is made in bank details of vendors. The new Bank wants CCD(reference details field in payment transaction section Vendor general master data) instead of CTX. I made these changes to 3 vendors and ran the Autopay program. It worked. Now I need to update the whole vendor master for the CCD transaction for new bank and also retain the old CTX for old bank. How do I do this. Should use the T-code MASS for this ?. after I need to create an LSMW script to update the vendors in PROD with all necessary testing.
Please give me some suggestions how to approach to this problem.
Thanks!

How do you do mass changes with LSMW..
I just want to change bank data details in all the vendor records...
I think the vendors in the production dont even have the any entries in theor bank details section
so for the vendors I have enter the same bank details and change transport them to production
How do I do it with LSMW
thank you

Changes in vendor details

Hi All,
I need to report changes in employee vendor's personal details.
That is,
His name change (if any)
address change
bank information change
where can i find these details
Can anyone please suggest how can i do this?
Thanks

>
Chidanand Chauhan wrote:
> Hi Siddu,
> I have told you to create a ZTable and update that Ztable while saving the Vendor Master . and you can use that Ztable in your report to identify on which date the value was updated.
>
> Thanks,
> Chidanand
Why create a separate table and a mod to the SAP standard when the existing functionality of change pointers does exactly what is needed?
Rob

Employee Vendor creation - PRAA

Hi Experts,
Please can anyone guide me for how we can create Employee vendor by using PRAA.
I am trying to create it through PRAA but job is not getting crated in SM35.
Thanks in advance.
Priyanka Dhuke

Hi Priyanka,
As per the documentation in SE38 on program RPRAPA00, the system creates vendor records by reading the infotypes:
Actions (Infotype 0000)
Organizational Assignment (Infotype 0001)
Personal Data (Infotype 0002)
Permanent Residence (Infotype 0006 Subtype 1)
Bank Details (Infotype 0009 Subtype 0 or 2)
The Communication (Infotype 0105) where the email address is stored is not read. Even if the 0105 was read and was able to populate field SMTP_ADDR with an email address in the vendor master record it is actually not possible to email remittance/payment advices to vendors after running the payment run (F110) or creating the DME file. It is only possible to fax or print payment advices. An Alternative suggestion to other customer is to used the User Exit in note 570023 and 407827.
407827 - RFFO: mail payment advice notes
570023 - User exits for the generation of vendors with RPRAPA00
You can use the Interface SAMPLE_PROCESS_00002040 in note 407827.
Hope this help
Best regards
Sarah

Employee Vendor Account Mismatch

Hi,
Wrong Employee Vendor accounts have been crated. For Ex,
Employee Vendor A/c
101 - Mr.B            100 - Mr. A
102 - Mr.C            101 - Mr.B
103 - Mr.D            102 - Mr.C (code}
Actually it should like,
Employee Vendor A/c
101 - Mr.B            100 - Mr. B
102 - Mr.C            101 - Mr.C
103 - Mr.D            102 - Mr.D (code}
I have changed the names in Vendor A/cs as under
Vendor A/c 101 to Mr. C
Vendor A/c 102 to Mr. D etc.
Finally Employee 103 left who doesn't have any vendor a/c.
While trying to create vendor a/c by PRAA, it pointed out that vendor account is already created.
Actually it pointed out Vendor A/c No: 102 (I came to know this when I tried to take update run in PRAA)
How to create vendor a/c for employee 103 now ?

Dear D dutta
You would first need to have the employees created as vendors in the FI AP vendor master.
From the HR side ,spro,you need to first create the symbolic account for the net pay .
You need to also then have this symbolic account mapped to Assign vendor accounts.
Then in the posting to charecteristics ,you need to have the wage type mapped with the symbolic account
This will then allow to post the employee net pay asa credit in the vendor accounts which you can the use for check printing thru F110.
Hope this helps.
Regards
Ramana

Employee Vendor Master

Using transaction PRAA we have created employee vendor with reference to an existing vendor of the same account group.
The payment method the employee vendor picks up is from the HR Master.
We tried with the change and update option and while viewing the payment method finally for the employee vendor all the payment methods were existing in the payment method of the employee vendor master. IT was like this CDPV ( c for cheque , D for bank transfer (ACH), P for bank transfer PPD and V for credit.
Can any one clarify on this please.

Hi Geetha
I was missing that step.However, I did execute the batch job that returned the following error:
Acct Grp EMPL uses external number assignment. Please specify account number.
I have created above Vendor Acct Grp for Employees with option of external number assignment as required by the Client.
Does PRAA ideally work with internal number assignments for Acct Grp (EMPL in this case)? I ask this because Client wants to maintain the same employee ID numbers as existing in HR mini master.
Greatly appreciate your further response.
Paresh

Mass changes for Vendor Email ID

Hi All,
Any one have idea how to change the vendor mail id through LSMW or any other way. If it's LSMW please advise i couldn't able to do changes through LSMW because in FK02 recording email id filed is not appearing.
Please replay.
Regards,

Hi,
In LSMW while doing recoding for FK02, while selecting the General and Co. Code Date, Select the Option u201CUse Central Address Managementu201D this will allow you do enter all the details related to Address.
Regards,
Sridhar Sha

RPRAPA000 : Change Employee vendor record

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