Sale order costing process : Help required

Hello All,
Belatted Happy New Year 2011 to all.
I have a question related to Sale Order Costing. It goes like this,
My client is into Pipe coating business who receives the pipe from the customers, coats it as per there requirements and despatches it thereon. There is no concept of FG here as its only the service he is doing on it and also when he receives the pipe there is no raw material cost on it. Raw materials for him would be chemicals etc which he uses to coat the pipe.
And also this demands variant configuration from SD and PP angel.
As this scenario is customer specific, it demands Sale Order based costing(Sale order cost estimate).
My doubt is, how the sale order costing process goes with.
In general scenarios, Make to stock, we use production order based costing where standard cost estimate is calculated for planned cost and actuals are incurred on PO settling the variance to COPA
Similarly how the costing goes with if Sale order cost estimate is used. What i think is, here instead of Standard cost estimate for plan, we will go with Sale order cost estimate at sale order level, and incur actual cost at production order and settle the cost of Production order to Sale order. Correct me if i am wrong, and request you ppl there to explain me the process of costing in the scenario said above.
apart from that, my client wants the flexibility to change the cost estimate at quotation level.
Please suggest me with solution explaining the process of costing here.
Thanks in advance,
Ravi Kumar

Hi Ravi
Your understanding of the scenario is very much right...
In your case, you need to have sales order as cost object...
Process
Your stock would be non valuated stock, because the FG is not your stock.. You are just doing a service
Based on the characteristics chosen in the Sales orders, system would determine the Sales order BOM
Based on sales order BOM, Sales order cost estimate would be calculated....
You would receive the Customer pipe in your stock against the sales order... It would be a non valuated GR... You can track the Qty only
Sales order would trigger a production order... The prod order can have its planned cost, which is only for information sake
The Customer Pipe, Chemicals would be issued to prod order to coat the pipe... And also Labor/machine hrs may be confirmed
There after your production order would be settled on Sales order
Then you would do PGI (Post Goods Isue).. This will not trigger any accounting doc
Then you do billing... The sales revenue would be posted on the sales order
Then you settle the sales order to COPA.. This will close the cycle
Configuration
The IMG Settings required would be as below
1. You would use account assignment category (AAC) E
2. Create a Requirement class with
a. AAC = E.... (Means sales order is CO Object)
b. Valuation Indicator = BLANK (Means Non Valuated Stock)
c. Costing ID/Costing Method = As per your choice to calculate the Sales order cost estimate
3. Assign this req class to Requirement Type
4. Give this req type to your PP/SD team.. They would assign it to Strategy group / Item Category to determine it in the sales order
Regards
Ajay M

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Go through MAKE TO ORDER process by searching the forum.
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How to identify Sale Order costing is required for Items in Sales Order

Howstandard cos estimate*w to identify Sale Order costing is required for Items in Sales Order?
On which criteria we can conclude Sale Order Costing is reqd ?
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Hi Dharamveer,
The best way is to make the order qty is equal to the quantity delivered. This way, when some one looks at this order in future - they think that the order was for X and the delivery was for X qty is completed. They will not know the background of the issue unless they go through change log. Even in change log, they see that the Ord qty was adjusted, but may not understand why?
The good practice is to make order qty equal to already delivered qty.
Create a new line for the remaining qty and reject the same with appropriate reason for rejection. This way, any one can understand the background , the reason for rejection easily. Hope it helps !

Costing Sheet in requirement class for Sales Order costing

Hi Experts,
Could you please explain me the necessity of costing sheet in requirement class configuration.
There is a field for costing variant in requirement class. I hope costing sheet can be taken from that costing variant.
So what is the purpose of costing sheet in requirement class and could someone explain me the use of that field in requirement class.
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Edited by: DSK on Dec 18, 2011 3:21 PM

Costing Variant is assigned to Requirement class
Requirement class is assigned to Requirement type
Requirement type is assigned to Planning Strategy
Planning strategy is assigned to strategy groups
Strategy group is assigned to MRP3 tab in Material Master
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Can any one please explain the detail process flow of Sales order costing with FI entry and CO entry passed step by step.
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Delivery
Invoice
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Kindly help on the following issue:-
Can we mark and release Sale order costing like product costing(in CK24).
best regards,
Gaurav

Hi,
Sale order costing is determined by Requirement Class and Item category defined for MTO process in Product Costing.
Sale Order costing keeps changing when you compare normal costing with CK11n or CK40n.
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Open Balance on Sales Order Cost Report

Hi SAP Group -
I have a couple questions about the settlement of manufacturing variance to COPA.
When our settlement process is complete (production order and sales order both settled to COPA), there is a balance remaining on the sales order cost report which is equal to the manufacturing variance on the production order.
It seems that the manufacturing variance is posting from the production order to the sales order, but is not being assigned to the PSEG and flowing to COPA.
I am looking for advice in two areas:
First, how do we "clear" these balances on old orders that are already settled?
Second, how do we prevent this from happening on future orders?
Thanks !!!

Refer to OSS 183250 and note 186485.
If you dont specify in the settlement profile for the production order that the variances are not transferred from the production order into CO-PA, you will settle the variances to <b>CO-PA twice</b>: once from the production order (broken down into variance categories), and once from the sales order item. The settlement rule still references the material and not the sales order item.
Special Features of Product Cost by Sales Order with Valuated Sales Order Stock
<a href="http://help.sap.com/erp2005_ehp_02/helpdata/en/90/ba66cc446711d189420000e829fbbd/content.htm">Read the topic on 'Special Features of Product Cost by Sales Order with Valuated Sales Order Stock'</a>
You may want to check the period of the variance settlement from mfg order to sales order and ensure the settlement of sales order is also done the same period, if the type is PER.

Sales order cost estimate with GIT account

Hi,
Business introduced Goods - in - Transit (Balance sheet account), so PGI will always post to GIT and Invoice it will get reversed.
For one of the Configuratble material (MTO) scenario we need the Sales order cost estimate to get the Planned cost.
When i try to execute the sales order cost estimate it says cost element doesnot exist for GIT GL (WHich is right).
But with maintaining the GIT how to achieve the sales order cost estimate.
I tried to create CE category 90 for GIT, in Cost estimate am getting error CE 90 not supported for Cost estimate.
Kindly help this is kind of urgent req for us
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Sudha

Hello Ashley
Yes, if you have done your settings correctly, especially Requirements class set up (see the documentation link), then the cost estimate will flow to a condition type in Pricing, usually EK01/EK02 conditions. These conditions are used to calculate sales prices (PR00) in cost-plus (mark-up) scenarios.
Link: http://help.sap.com/erp2005_ehp_04/helpdata/EN/90/ba6da4446711d189420000e829fbbd/frameset.htm
However Profit margin as calculated in a sales order comes from VPRS condition (which is based in Material Master) and is the difference of net value and VPRS condition value in normal circumstance.
Hope other more knowledgeable experts will weigh in.

Sales order cost estimate not happening because of GIT B/S account

Hi,
Requirement is to have Goods in Transit account in PGI and reverse it in Invoice no issues iwth it.
For the same sales order user wants to get cost using sales order cost estimate.
When i run that am getting following error
Item 00001 : Cost element 14001212 does not exist in CO area 0010 for 10/07/2011
Message no. KK689
Even though i maintain the CE for Balance sheet account with Cost element category 90 its not accpeting.
Can you please help me on how to proceed for sales order cost estimate.
Thanks,
sudha

hi,
if you give a balance sheet account in obyc , you will not be able to create a cost elementin category 01 , accordignly system will give error in sales order costing , as its not able to get correct cost element in cost planning.
if your requirement is just to post cogs to a balance sheet account which is goods in transit and when invoice is done cogs to be posted.
you should actually use revenue based RA functionality on sales order instead of assinging a balance sheet account in obyc.
in this approach;
- first assign a p/l account in obyc and create cost element in cateogry 01.
- create revenue based RA and assign RA key in requirement class.
- in OKG8 for RA category WIPR and your ra key assign , goods in transit account and give a offsetting account which is not cost element (credit entry in offsetting account nullify debit in account given in OBYC when GIT is posted , when billing is done system will automatically post a oppsite entry in both account).
-in OKG8 for RA category COSR give the COGS account and a offsetting account without cost element (credit entry in offsetting account nullify debit in account given in OBYC when COGS is posted).
regards
rajesh

SALE ORDER COSTING ISSUES

1)    wat is the roles and responsibilities of SD and FICO consultants in case Sales Order Costing
how integration is to be done in between Modules
2)    wat r the possibilities in failure in carring the cost run in CK11N and CK24
wat and all we hav check in case of "red alert " shown in doing Cost run at Sales Order
3)    How to identify Sale Order costing is required for Items in Sales Order
4)    Is there any difference between , costing carried out in Sale Order level by cliking on line item and then thru caluculater Icon in Sale Order & running CK11N > CK24.
REWARDS APPICABLE FOR BETTER info

Hi Aslam,
Apart from the document given above, also go through the link given below.
http://help.sap.com/SAPHELP_470/Helpdata/EN/90/ba6d70446711d189420000e829fbbd/content.htm
One more thing, I have noticed that this topic already discussed on another community.
http://sap.ittoolbox.com/groups/technical-functional/sap-acct/sales-order-costing-1108436
Hope this helps,
Regards,
MT

Sales order costing - tracking of actual costs at sales order item level

Hi
We are going with sales order costing for services
Service material is non-valuated hence the scenario is non-valuated sales order stock
PP module is not implemented.
I am having following questions
1. How to track the actual costs at sales order item level? Is Internal order/CO production order is required to be created for the same?
2. Can I do activity confirmations directly from cost center to sales order item.
3. Can Raw material is issued directly against sales order item.
4. Is Sales order is a real or statistical account assignment object?

dear friend,
please look here:
http://help.sap.com/saphelp_47x200/helpdata/EN/42/d7248ab27111d19e9a080009b0db33/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/EN/90/ba6cfb446711d189420000e829fbbd/frameset.htm
reagrds,

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Hi friends
In case of sales order costing i have few doubts mentioned below
can anybody help on same subject?
1. While raising the sale order it allow to save the sale order prior to sales order costing. Is there any solution on same so that sale order will not be save prior to sales order costing ?
2. with point no 1 (i.e. after sale order saved without taking sale order cost estimate ) if we take the MRP run it will create the planned order & subsequent production order against planned order. in the same it will determine the cost based on latest production cost estimate.
we have also made the sale order costing as required in requirement class.
Thanks

Hi Mahesh,
You have to go to Sales Order(VA02)>Extras>Costing in order to see the Costing. I don't think any warning or error can be given for this Costing problem.
If u maintain all the settings pertains to sale order costing i.e. in requirement class u have to maintain condition type line items u have to maintain EKO1. U can sea the sale order costing VA02 from costing option u will get the costing irrespective of wheather u saved the sale order or not.
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Ramesh

Duplicate Overheads in Sales Order costing

Hi Experts,
We are facing an issue in VA02 and VA22. Here we are getting duplicate overheads in costing as below image:
Kindly help. I am an ABAPer and debugged for it but could not find any bug. So this functional approach could help, I thought.
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Jayaprakash

As Warren mentioned, you need to work with your CO specialist. To analyze the issue, more information on the process is needed. If the process involves sell from stock, then take a look at OSS 1972019 - Sales Order Costing: Duplicate Overhead Rates for Sell-from-Stock
Or if it is a re-work scenario, you may need to implement OSS 1844495 - Rework for product costing: duplicate overheads and 1204894 - Rework sales order costing: Duplicate process costs
Regards,

Subcontracting in sales order costing

Dear Sapfans,
We are having make to order with sales order process (sales order as cost object).
We are having a scenario where we are sending the goods for an external processing (subcontracting) .
After the MRP run, we are converting the purchase requisition to purchase order with account assignment E.
At the time of doing GR of finished goods from subcon vendor, the system withdraws components from the sales order stock. Which means the subcontracting charges should be debited to the sales order
However, I am getting an error for assigning cost object for GL account for subcontracting charges.
Why is the sales order not being considered as cost object here?
I have done sales order costing and saved the cost estimate.
Any suggestions please?
Thanks In Advance

Hi Anulekha,
Please see below scenarios
1. Subcontract to inventory
At the time of GR against subcontract Purchase order we have the following three entries
A:
Dr: Consumption account
Cr: Raw material Inventory account
B:
Dr: Finished material Inventory account
Cr: Change in Inventory account
C:
Dr: Change in Inventory account
Cr: GR/IR account
2. Subcontract to PP/SD order
At the time of GR against subcontract Purchase order we have the following two entries
A:
Dr: Consumption account PP/SD order
Cr: Raw material Inventory account
B:
Dr: Finished material Inventory account PP/SD order
Cr: GR/IR account
We are using both scenarios and working correctly.sales order is cost object in my scenario also.
Hopefully this helps you.
Thanks,
Rau

Flow material product cost to sales order cost and no explosion of structur

Hello,
We have a business requirement - Business is currently performing product costing at material on monthly basis using quantity structure (with help of avaiable bom and routings). Material costing nicely gives the cost with clear split of material cost, labour cost, external cost etc. Then at sales order level we want to do the preliminary sales order costing. The reason for sales order planned costing is, we are performing result analysis revenue based by comparing planned cost. Business is saying, we already calculated the material cost, labour cost at the product level and same should be as it is transferred to the sales order planned cost and we just want to add the overheads.
The cost already calculated should directly pass to sales order and the order should not explode the BOMs again or try to find activity prices from routings. Then with the already available values of material, labour costs, system should only add the overheads via costing sheet.
The cost compenent structure exploded in material should be passed to sales order and not just the total cost.
There are several reasons I believe sap should not allow this behaviour. I seek your inputs to validate the same.

THIS SHOULD BE POSSIBLE WITH "TRANSFER STRATEGIES" - TCODE OKKM.
GO BY THE BELOW GIVEN PATH AND TRY.
READ IMG DOCUMENTATION FIRST, THEN TRY.

Sale order costing process : Help required

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