SAP Appropriation Request(Workflow)

Hi Experts,
Can you anyone advise what happens when the Worlfow is routed for Aproval?
-Does it send an Hyper link to Outlook? If so Can the options be Approve,Reject & Postpone?
-When the User click on the Link,it takes to SAP AR screen so can user be able to Open any Attachments before he/she makes a decission?
-What are the benefits of using a COMMNET BOX in the Workflow? If so,does comments given by previous approver also pass to next APPROVER as well or next level?
Please advise.

SAP standard pre-delivered workflow supports at least from 2 to 7 levels (if not more), so I am not sure 4 levels is a good justification not to take a standard workflow as a basis.
Ashley:Really.Thats's really helpful Input.But we have around 60 Aprovers based on SCALE in AR and specific APPROVALS are required for every Plant.So we thought of Creating a custom table to feed Plant,Scale and Approvers and maintain PArtner Functions so that System will match and populate the APPROVERS.(PLease advise if this can be achievd by Standard Workflow)
It is very easy to integrate Outlook with SAP Inbox or just setup a mail forward, so I see no issue to do it for test purpose in the test environment for selected users.
Ashley:Thansk for the input.We will test it and you suggestion would make my workflow less complicated.
The choice (there are 4 standard) is to be executed in SAP and not in the Outlook, it is just a notification that you receive, but I am not sure that you can have a choices in the email. So, eventually have to execute the workflow step from SAP.
Ashley:Got it Thanks.
Comments box is a common requirement, specially for Rejection, since it has to be justified. For approval normally there are no comments.
Ashely:Got it.Thanks.

Similar Messages

Appropriation Request Workflow Not Working

Dear Friends,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
1) When appropriation request is submitted for Approval, I am maintaining Ser ids of approvers in the Partner field.The moment I set the For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated. I believe that, it is so because once workflow is active one can not approve in master data transaction, approval has to be done thru workflow only.
2) When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
3) I have also checked in IMA11 that the Work flow has been created.
Ne suggestion on the would be of great value.
Regards,
Seemant

I checked all these.
Still there is no success.
In the appropriation request I have maintained different users as partners ( excluding myself) partners. As per the Workflow the mail should go to inbox of these users. Work flow is getting activated but still its not geting updated in the inboxes of users.
Are there any Basis settings that I may be ignoring.
Also the object type BUS2104 is being used. In forum I have read that this object type is obsolete. May be I can change the object type to BUS2204 ( the new one). If I need to do the same, what are the settings I need to do?
Regards,
Seemant
Edited by: Seemant Parth on Sep 4, 2008 10:44 AM

Appropriation Request Workflow

Hi,
I would like to know if users will be able to change the data in the appropriation request if it is already with the approver for approval. I want to know if the system will actually "lock" the Approriation Request object when it is in for approval status.
Thanks!
Regards,
Vivian

Is there any final answer for Vivian's question? I have the same issue:
Once the APR was submit for approval, workflow will be triggerred and multiple level of approvers can go to APR to change the status of the APR through workflow, one after another. The event linkage is activated, no direct status change is possible. However, the initiator can go into the APR to change any field of the original APR which is in the way of being approved. In such case, the later approver might see different value/contents because it was change since the earlier approvers approved it. The requirement is to make the change not possible once workflow is on the way.
Questions:
How to lock all the fields once an APR is subject to approval in workflow?
Is there a way to cancel the workflow sent if the initiator want to make some changes to the APR?
Any advice will be appreciated. Thanks.
George

Populating Persons involved for Appropriation Request

Hi All,
I am working on appropriation request workflow. When the user enters the planned value for AR, depending on the value and dept to which he belongs i need to pick up the concerned persons who will be involved in the approval process.
I am implementing BADI definition - APPREQUEST_UPDATE to identify the persons. But i am unable to fill the "Persons Involved Tab" as the badi has only import parameters and not export parameters.
As per my understanding if i fill the "Persons involved Tab" with the persons details SAP will send the workitems to all those involved.
Any inputs in this regard are highly appreciated
Thanks in advance,
Regards,
Lakshmi Narayana

Hi,
As per my understanding, Why dont you write your own custom method that populates the list of agents based on your own business logic(I mean on the initiator's dept) into the internal table ApprovalAgents and sent it back to workflow,
then everything should be taken care.
Add this step after of 'Determine approval givers involved' step of the standard template(WS00300022).
Hope this helps.
Regards,
<i><b>Raja Sekhar</b></i>

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

Workflow for Approval of Appropriation Request

Dear experts,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
When appropriation request is submitted for Approval, I am maintaining user ids of approvers in the Partner field.The moment I click For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated.
When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
please help me out
Regards,
srikanth

srikanth,
Have you maintained all the configurations related to Work flow in IMG? like activating event linkage, assigning agents, approval schema etc...
Also, have you maintained the workflow automatic configuration in transaction SWU3,
you have to maintain the following:
1. create a user id WF-BATCH, user type system and maintain a password for this user (seek BASIS team help for doing this)
2. Assign SAP_ALL & SAP_NEW in user profile tab.
3. in SWU3, under Maintain Runtime Environment --> Maintain Workflow System Administrator , select line and click on execute button, select user - WF-BATCH, save and back.
4. then in the same screen select *Configure RFC Destination * click on execute, system prompts with the user id mentioned in the above step, you enter the password mentioned in the first step, click OK.
5. now select *Maintain Runtime Environment * click on perform automatic configuration button (f9).
6. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
7. select Classify Tasks as General click on perform automatic configuration button (f9).
8. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
Now can go to transaction SWDD, on the left side of the screen, in the field WORKFLOW enter this value* WS00300022* press enter. Click on test (F8) button.
In the Test Work flow screen select BUS2104 line, it shows a new line at the bottom of the screen with the following options:
Object type: BUS2104, Key:
You enter the appropriation request number in the field key (you cannot directly enter value here, choose drill down option (f4) then a new window pops up, enter the approp request number, click ok.
then click on execute (f8).
Now you can check in the approver's business work place under Inbox - workflow.
Praveen

Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

Workflow approval appropriation request by value

Hi,
my customer wants for the appropriation request various workflow dependent from the value.
For example, if the value is less 100K euro, then the workflow have two step of approval, if the value of investment is more than 100K the workflow must to have 4 step of approval,
Is there anyway for do this?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

Workflow approval appropriation request

Hi guru,
is it possible to creta a workflow for approval appropriation request based on amount of the investment?
For example:
if amount of appropriation request is less of 100k euro then approver is A
if amount of appropriation request is more of 100k euro then approver is B
Could you help me?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

Assignment Wbs in Appropriation request (SAP Investment Management) viaBapi

HI All,
In order to meet the need of my customer, we made a program ( with BAPI ) in order to automatically create the Appropriation request and the project definition and Wbs by uploading a file...first steps works fine until the creation of the WBS
the assignment of WBS to approriation request is not possible , receiving error message project definition does not exist but when I check the project definition via cj03 , I find my project !!! I checked also that the field INACT is empty in ia table PROJ ,
How can I assign a WBS to an appropriation request ??
Need helps please ?

Hello Prabhu,
Yes , it's was done !!!
the problem is that I turn in round , I don't know if something is missing of or the order of the objects created is correct
1) Appropriation Request ( via Bapi BAPI_APPREQUEST_CREATE )
2 )BAPI_TRANSACTION_COMMIT and wait
3)Activate Project Definition to assign WBS Element for Appr.Requ (CJDW_PROJ_ACTIVATE_IM)
4)Change now the Appr.Request to add the WBS Element. (BAPI_APPREQUEST_CHANGE)
5 BAPI_TRANSACTION_COMMIT and wait
6)Create WBS Element (BAPI_PS_INITIALIZATION after BAPI_BUS2054_CREATE_MULTI)
7)BAPI_PS_PRECOMMIT
8) BAPI_TRANSACTION_COMMIT and wait
*Error message received WBS element BE/10/IPKG/1404/D-056 does not exist*
*Message no. ABPS021*

Assigning of Appropriation request to Work flow.

Hi Guys,
I am checking work flow for appropriation request, i am getting error WF is not assigned to AR, could you plz guide me where to assign AR to WF in IMG.
Regards,
Bhanu

Hi,
SPRO> Investment Management> AR>Approval>Activate Event-Linkage for Workflow Tasks
Refer:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f294493111d182b70000e829fbfe/frameset.htm
Regards,
Amit

Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

IM - Appropriation Request

Hi,
We need to implement Appropriation Request and have the approval done automatically via workflow.
I have some questions here. Any inputs will be appreciated.
1. I noticed when I go to SPRO: Investment Management > Choose Appropriation Requests > Master Data > Control Data > Process Selection Criteria, there seems to be an option for Internet (Easy Web). --> I want to know if this means users will need to login to web gui to access SAP?
2. How to link to workflow? Is it possible to set it to link to workflow once the appropriation request is created / saved?
I would appreciate if you can send me any relevant job aid / guide on implementing this.
Thanks!
Regards,
Vivian

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

Appropriationn Request Workflow

Hi All,
I am working on Appropriation Request Approval Workflow. When i goto the standard workflow provided by the SAP (WS00300022 - Approve appropriation request) in the triggering event i find BO BUS2104 with Event : To_Be_Approved.
But when i check the BO in SWO1 it is shown as OBSOLETE and another BO BUS2204 exists for Appropriation Request (but this does not have any event for linking to workflow unlike BUS2104).
Even the steps in the workflow access the old BO only.
Please anyone suggest me what should i do?
Thank you all in advance,
Regards,
Lakshmi

Hi Lakshmi,
about this problem refers to Note 377117 - Use of the obsolete business object BUS2104. The old WS should work anyway. Otherwise you should develop a custom WS on the new BO.
Regards,
Gianluca

IM - Appropriation Request approval authorization based on Budget Value

Hi all,
Can someone help me confirm the following?
I'm implementing Investment Management module and use appropriation request (AR) to approve budgets where AR statuses can be approved only by certain authorization groups, and we do not use Workflow. The problem is that we want the status change not only based on authorization but combined with the budget value. For example, for budget <50,000 then Superintendants can approve the AR but if it's >50,000 then only Managers can approve the AR.
As far as I've looked, IM module does not provide this functionality where authorization can be restricted based on budget value. Can someone confirm this?
Thx very much in advance!
cheers,
-Ri-

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

SAP Appropriation Request(Workflow)

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